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UNIVERSITI TUNKU ABDUL RAHMANProcedure Title : EXTERNAL GRANT APPLICATION (INTERNAL PROCEDURE)Procedure Number : QP-IPSR-R&D-003 Rev No: 6 Effective Date: 1/6/2013 Page No: 1 of 3For process flow, refer Appendix 1OBJECTIVESCOPEDEFINITION: To outline the internal procedure for funding application from external funding beforesubmission to the funding body: External Research Grant: IPSR - Institute of Postgraduate Studies & ResearchPI - Principal InvestigatorRC - Research CentreDD - Deputy DeanISC - Institutional Screening CommitteeREFERENCE : Respective funding body funding application guidelines.PROCESSDETAILSNo.1.1 Fill up application form / prepare proposal based onfunding body guidelines.Submit the application & checklist to Chairperson ofRC1.2 Review and recommend (comply to funding body’sguidelines & requirements):1) If complete and no revision is required – Submitapplication to DD – proceed to 1.42) Incomplete and revision is required – proceed to1.3Note:If RC Chairperson is the applicant, then the HOD willreview and recommend the application.1.3 Revise/amend the application form or/and supplymissing document(s) to RC Chairperson – based onRC Chairperson comments - back to 1.21.4 Review and recommend (comply to funding body’sguidelines & requirements):1) If complete and no revision is required – Submitapplication to IPSR – proceed to 1.62) Incomplete and revision is required –proceed to1.5Note:If DD is the applicant, then the Dean will review andrecommend the application.1.5 Revise/amend the application form or/and supplymissing document(s) to DD – back to 1.41.6 Check the application.(a) Complete and no revision is required – proceed to1.7b(b) Incomplete and revision is required – request PI torevise the application and resubmit to IPSR –proceed to 1.7a1.7 (a) (i) Revision made – Proceed to 1.7(b)(ii) Missing information/document not submittedand no revision made – Proceed to 1.20(b) Assign and appoint the 2 evaluators to assess theapplication.(i) MOHE grants – follow the criteria & requirement(eg. Associate Professor & above)(ii) Other funding body – Assistant Professor andINTERFACEHardcopy /softcopyHardcopy /softcopyHardcopy /softcopyHardcopyHardcopy /softcopyHardcopy /softcopyHardcopy /softcopyRESPON-SIBILITYPIRCPIDDPIIPSRPIIPSR DeputyDirector

UNIVERSITI TUNKU ABDUL RAHMANProcedure Title : EXTERNAL GRANT APPLICATION (INTERNAL PROCEDURE)Procedure Number : QP-IPSR-R&D-003 Rev No: 6 Effective Date: 1/6/2013 Page No: 2 of 3PROCESSNo.above.DETAILSINTERFACERESPON-SIBILITY1.8 Submit the complete application and ISC/evaluation Hardcopy / IPSRform to evaluators.softcopy1.9 Evaluate the application and fill up the ISC form Hardcopy / Evaluator1) If no revision is required - recommend (HighlyRecommended/Recommended/NotRecommended) and submit ISC/evaluation formto the IPSR – proceed to 1.142) If revision is required –proceed to 1.10softcopy1.10 Return ISC/Evaluation form and comments to PI Softcopy IPSR1.11 Revise/amend the application form or/and supply Softcopy PImissing document(s) based on evaluator’s comments(a) Revision made - proceed to 1.12(b) No revision made – proceed to 1.151.12 Forward revision made to evaluator for second Softcopy IPSRevaluation – 1.131.13 Re-evaluate the application based on amendmentNote:Revise or maintain the recommendation (HighlyHardcopy /softcopyEvaluatorRecommended/Recommended/Not Recommended)and submit ISC/evaluation form to the IPSR1.14 Review of the evaluation report. Hardcopy IPSR1.15 Verify the application and evaluation report – proceed Hardcopy /to 1.16softcopyIPSR DeputyDirector1.16 (a) MOHE Grants Application – proceed to 1.17(b) Other external funding – proceed to 1.181.17 Evaluate and endorse the application – proceed to1.181.18 Support/not support and sign the application form.(a) Supported – proceed to 1.19(b) Not supported – proceed to 1.201.19 Submit the application form and supportingdocuments to the funding body – proceed to 1.201.20 Notify the(a) DD(b) RC Chairperson(c) PI.End of ProcessNote:The application procedures are as stipulated by the funding bodies.Hardcopy /softcopyHardcopyHardcopyEmailIPSR DeputyDirectorEvaluationCommitteeIPSR DirectorIPSRIPSR

UNIVERSITI TUNKU ABDUL RAHMANProcedure Title : EXTERNAL GRANT APPLICATION (INTERNAL PROCEDURE)Procedure Number : QP-IPSR-R&D-003 Rev No: 6 Effective Date: 1/6/2013 Page No: 3 of 3Appendix 1