directives for certification national senior certificate - Umalusi

DIRECTIVES FOR CERTIFICATION NATIONAL SENIOR CERTIFICATE (SCHOOLS)15 FORMAT FOR REQUESTING CERTIFICATES15.1 IntroductionUmalusi provides directives for the transfer of information in consultation with assessmentbodies. These guidelines are subject to review from time to time, or when Umalusi deemsit necessary.Assessment bodies are required to submit candidate information for certification toUmalusi in an electronic format. Paragraph 14-16 of these directives provides the format inwhich the information is submitted to Umalusi and gives specific indicators and field valuesthat will be used in the transfer of the information.15.2 Electronic data set:A dataset with the following naming convention must be created on the mainframe by theNational Department of Education. Other Assessment bodies, with less candidates, mustsubmit the data electronically to Umalusi by means of e-mail.Format: OZEKS.E99.IzzCSnnn.DAyymmdd where99 = Province code (See paragraph 16.1 below)ZZ = Assessment body code (See paragraph 16.1 below)nnn = sequential run numberyy = the year created. Example: 08 if created in 2008mm = month createddd = day createdThe return dataset will use the same convention but the “I” will be replaced with an “O”.Example: OZEKS.E08.O15CS123.DA08010115.3 Composition of data recordsAll complete data elements must be filled with spaces or zeros, as follows:(a) Alpha-numeric data elements, e.g. (A10) must be left justified with trailingspaces.(b) Numeric data elements, e.g. N (15) must be right justified with leading zeros.All incomplete data elements must be filled with spaces (alpha-numeric elements)or zeroes (numeric elements).15.4 Data structureThe total length of the date record will be 1277 characters.Guidelines and Directives for certification NSC27 of 43