directives for certification national senior certificate - Umalusi

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DIRECTIVES FOR CERTIFICATION NATIONAL SENIOR CERTIFICATE (SCHOOLS)in the case of an application for a replacement certificate (Change of status).17.2.12 Cancellation code and cancellation date are supplied when and only whenapplication is made for a re-issue, a replacement of an original certificate wherea replacement is requested in cases where there is a change in personal details.17.2.13 Using the appropriate indicators, assessment bodies should take care whenrecords for candidates with special concessions are submitted to ensure correctresulting.17.2.14 Where a candidate was found guilty of an examination irregularity in anexamination and a subject statement is requested, the status will be indicated bya specific value (“1”). The Umalusi system will reflect the date marking the end ofthe exclusion period.17.2.15 Application for the issuing of the NSC in terms of a candidate that has committedan irregularity in an examination cannot be made for such a candidate within theperiod that the candidate is excluded from the examination.17.2.16 Certificates are automatically sorted in the printing process, according to centrenumbers.17.2.17 The output dataset contains the error codes, as well as the information asUmalusi evaluated the candidate. Assessment bodies must print their own errorlist. Umalusi will provide the assessment bodies with explanations of the errorcodes.17.2.18 The subject codes for the different subjects will consist of 8 digits. The subjectcodes are as per national policy.18 Format for the transfer of adjustments for approvalThe Department of Education (DoE), the Independent Examination Board (IEB) andthe Onafhanklike Afrikaanse Eksamenraad (OAE) are required to submitinformation regarding the adjustments of subjects to Umalusi in an electronicformat. This information must be provided before the adjustment-approval meeting,but after the standardization meeting. This section provides the format in which theinformation must be submitted to Umalusi.18.1 Electronic dataset:A dataset with the following naming convention must be created on the mainframeby the National Department of Education. Other Assessment bodies should submitthe data electronically by means of an e-mail attachment.Format: OZEKS.Enn.AD999999.DAyymmdd wherenn = Assessment body codeGuidelines and Directives for certification NSC38 of 43
DIRECTIVES FOR CERTIFICATION NATIONAL SENIOR CERTIFICATE (SCHOOLS)999999 = Examination date (Ex 200811)yy = The year the dataset was created: 08 if created in 2008mm = The month the dataset was createddd = The day the dataset was created18.2 Composition of data recordsAll complete data elements must be filled with spaces or zeroes, as follows(a) Alpha-numeric data elements, ex A(10) must be left justified with trailingspaces(b) Numeric data elements, ex. N (15) must be right justified with leading zeroes.All incomplete data elements must be filled with spaces (alpha-numericelements) or zeroes (numeric elements)18.3 Data structureThe total length of the data record will be 901 characters.18.3.1 Record type 1 – HeaderRecord type N(01) Value = “1”Assessment body Code N(02) 11 – IEB23 – OAER24 – DoEAssessment body Name A(100) 11 – Independent Examination Board23 – Onafhanklike Afrikaanse Eksamenraad24– National Department of EducationDate created N(08) Format CCYYMMDDDate dataset was createdSubsystem A(03) Indicate the subsystem: SSCFiller A(787) Value = spaces18.3.2 Record type 2 – Subject informationRecord type N(01) Value = “2”Subject code N(10) The subject code as indicated in theNational PolicyExam date N(06) Examination dateFiller A(884) Value = spaces18.3.3 Record type 3 – Raw markRecord type N(01) Value = “3”Raw Information3 * 300 = 900 characters(Occurs 1:300)Raw marks: 1 to 300 N(03) Ex. 001002003004005006007008009010Guidelines and Directives for certification NSC39 of 43
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