Sanctioned Event Handbook - Ontario Ringette Association

ConcessionsNOTE: Check with the municipality on licensing issues which may be in effect.Food: If there is none available already, you will probably need to arrange something.i.e. barbecue, bake table, etc.Bake Table: Have baked goods brought in the evening before, so that goods can belabeled ahead of time.Barbecue: Sell tickets inside and then get food outside. Sausages, hamburger, Backbacon on a bun, etc. go over well.Souvenirs: See this section belowA cash float will be necessary whenever cash is used. Make sure that prices are set firmbefore you begin. Make signs with prices already made up.Convenors, Site Supervisors, Arena Managers,Troubleshooters or FacilitatorsTournament ConvenorThe tournament convenor is the person who arranges for and appoints all of the ArenaConvenors. He/She should be prepared to be at the rink for the majority of the event.Either he/she or the Arena Convenor schedules and controls the arena volunteers, suchas timekeepers, scorekeepers, shot clock operators, etc. Arrange for all supplies fortable, stationery, extra game sheets, organized game sheets, referees payments, firstaid supplies, rings for games, pens, clipboards, etc. Each site must have a box withthe supplies so that it can be passed on each year. See also the section on Facilitiesfor some of the pre-tournament tasks that must be done.Arena Convenor(Preferably 2 per arena- 1 for registration and 1 for troubleshooting)One of the most important positions to fill during the actual event is the arena convenors.Regardless of what they are called, come game day, he/she is your most visible personin each arena. Their job is to oversee all activities at the arena that they are in charge ofon the day, or days, of the tournament. See also the section on Facilities for other tasks,some of which must be done even before the event begins. The Convenors’ main job isthe smooth operation of the event. They should know everything a visitor might want toknow about the area around the arena, the community as a whole and the arena itself.Maps from the Chamber of Commerce are an asset.Most asked questions:- Where is the closest skate sharpening?- Where is the best restaurant in the area?- Do you have a first aid room?- Where is the nearest hospital or clinic?- Are the other arenas on time?- How far behind is this arena?- How do I get to the next arena?- Is there a place to store our bags before the next game?12