Safety & Health Induction Checklist For New Laboratory Users

Department of PaediatricsSafety & Health Induction Checklist For New Laboratory UsersDepartment of PaediatricsSafety & Health Induction Checklist For New Laboratory UsersGuidelines for Laboratory Supervisors/Principal InvestigatorsA new laboratory user could be a NUS/ external staff, visiting professor or NUS/NTU/attachment/polytechnicstudent, etc. Emergency procedures should be covered on the first day and induction should be completed withintwo weeks of starting work. The relevant boxes should be ticked when going through each point. For points notcovered or completed, reasons or expected date for completion should be stated in the comments. Both the newuser and the person conducting the induction should sign the form and a copy should be given to the new user.Name of New Laboratory User:Job Title:Division :Start Date:Laboratory Location:1 Health and Safety Policy & Information Yes No Comments1.1 Has the University’s Health and Safety Policies and thePaediatrics Department Safety Policy been explained to thenew lab user?OSHE website:http://www.nus.edu.sg/osh/policies.htmPaeds SMS, SMS 01 Safety Policy and Organization:http://www.med.nus.edu.sg/bfig/safety/sms.html1.2 Has the user been told who the department’s Health andSafety key personnel are?Paeds SMS, SMS 03 Safety Training’s Appendix 3.7.3:http://www.med.nus.edu.sg/bfig/safety/sms.html1.3 Has the user been made aware of the following services, andhow to contact them if advice is needed:•Campus Security (all emergencies) − 6874 1616• OSHE – 6516 1084• Medical Assistance Service – 6776 1631 / 6516 2880• University Counselling Service – 6516 7777 (24-hrs)1.4 Has the user been told about the department’s Health andSafety Website?http://www.med.nus.edu.sg/bfig/safety/1.5 Have you explained the University/Departmental policy onwork outside normal working hours?Directives 0701 and 0702 on OSHE websitePaeds SMS, SMS 06 In-House Safety Rules and Regulations’sVersion 1 (Oct 2009) Page 1 of 4

Department of PaediatricsSafety & Health Induction Checklist For New Laboratory UsersAppendix 6.7.1: http://www.med.nus.edu.sg/bfig/safety/sms.html1.6 Staff and students must display their staff ID / badgeprominently all the time while they are at laboratories.1.7 Has the user undergone the necessary occupational healthmedical assessment?1.8 Has the user completed the ‘‘Facility access exclusion ofliability and indemnity form”? This is applicable to external(non NUS) staff and students.Available on OSHE website:http://www.nus.edu.sg/osh/manuals/checklist.htm1.9 Has the user been informed of the NUS insurancerequirements for international students, if applicable?Available on NUS website:http://www.nus.edu.sg/uhc/clinic/insurance/introduction.html1.10 Have you pointed out the location of the toilets, washingfacilities, pantry, lockers, etc?2 Risk Assessments & Training Yes No Comments2.1 Where appropriate, has the user been briefed on which workactivities they are not permitted to undertake, equipmentthey are not authorized to use, substances they must nothandle, and restricted locations?2.2 Has the user been briefed on the relevant risk assessmentpertaining to their research activities.RA for some common equipments available at PaediatricsDepartment’s Health and Safety Website:http://www.med.nus.edu.sg/bfig/safety/risk%20assessments.html2.3 Has the user been taught procedures for conducting riskassessments of their laboratory activities?OSHE/SOP/GL/05: Project/Task Risk Assessment:https://wws.nus.edu.sg/osh/sop/general/sopgl05.pdf2.4 Has the user been told of the availability of StandardOperating Procedures (SOP) for common laboratory workand activities?Available at OSHE website:http://www.nus.edu.sg/osh/sop.htmAvailable in Paeds SMS, SMS 02 Standard Operating Procedures:http://www.med.nus.edu.sg/bfig/safety/sms.htmlVersion 1 (Oct 2009) Page 2 of 4

Department of PaediatricsSafety & Health Induction Checklist For New Laboratory Users2.5 Have the safety and health training needs of the user beenidentified? (Please record in Section 6 below).Details of OSHE training courses available can be found in OSHETraining Prospectus or Training Page of the website:http://www.nus.edu.sg/osh/training/safety.htm3 Personal Protective Equipment Yes No Comments3.1 Have you informed the user of the activities for whichpersonal protective equipment (PPE) or other safetyequipment is required (and why it must be used)?3.2 Has the necessary PPE been issued and its proper use,storage and maintenance explained?3.3 Have you explained the procedure for reporting defective ordamaged PPE and obtaining replacements?4 Emergencies and Fire Arrangements Yes No Comments4.1 Has the user been informed of the procedure to follow upondiscovering a fire or hearing the fire alarm, including wherethe fire escape routes and fire exits are in the building?Available in Paeds SMS, SMS 14 Emergency Prepareness:http://www.med.nus.edu.sg/bfig/safety/sms.htmlService Block emergency exits:•Front glass door•Rear glass door•Pantry (C1-14) one-way door•Water-bath room (C1-04) door4.2 Has the user been briefed on where the fire assembly point isand the role of the Fire Evacuation Officer and Fire Wardens?Point-1 Grass patch between Service Block & CRC (MD-11)Point-2 NUS open field beside School of Computing4.3 Has the user been shown where the fire extinguishers and ifavailable, fire blankets, are positioned. And explained howthese operate and the type of fires they are suitable forextinguishing?4.4 Has the user been shown the location and briefed on use ofthe eyewash and safety shower?Service Block: eyewash( Rm C1-18) & safety shower (Rm B1-11)4.5 Has the user been shown the location of the nearest first aidbox and informed of who the local first-aiders are (and howto contact them)?Version 1 (Oct 2009) Page 3 of 4

Department of PaediatricsSafety & Health Induction Checklist For New Laboratory Users5 Accidents and Hazard Reporting Yes No Comments5.1 Has the lab user been briefed on incident / accidentreporting procedure and how to report a hazard?RecordsAvailable on OSHE website:http://nus.edu.sg/osh/services/airs.htmPaeds SMS, SMS 05 Incident/Accident Reporting and Investigation:http://www.med.nus.edu.sg/bfig/safety/sms.htmlList the health and safety training needs identified (including the timeline for attendance) and any additionalsafety and health information required by /for the new user.DeclarationI certify that the above health and safety induction sections have been explained._____________________________ ____________________ ________________Name and Job Title of the Inductor Signature Date_____________________________ ____________________ ________________Name of New Laboratory User Signature DateChecklist here is modified from OSHE’s Safety & Health Induction Checklist For New Laboratory UsersFor general enquiries on safety and health matters, please refer to the following website(http://www.nus.edu.sg/osh/aboutus/staff.htm)Version 1 (Oct 2009) Page 4 of 4