TFS Academic Prospectus.pdf - South Thames Foundation School

Thames Foundation SchoolsAcademic FoundationProgramme RecruitmentProgrammes CommencingAugust 2014TFS AcademicProspectus

www.stfs.org.uk/tfs-academic-foundation-programme-recruitmentEmail: tfsacademicrecruitment@stfs.org.uk

INTRODUCTIONThe UK Foundation Programme Office (UKFPO) has published guidance forapplicants to the 2014 Academic Foundation Programme (AFP) containingcomprehensive details on this year’s application process plus a timeline showing keydates.Applications to AFP 2014 will be submitted at the same time as FoundationProgramme (FP) 2014 applications and will comprise the standard application form,plus supplementary information required by Academic Units of Application (AUoAs).Successful AFP applicants will receive offers from AUoAs in advance of theallocation for FP places. Successful AFP applicants who accept an offer cannot beincluded in the FP allocation. Unsuccessful AFP applicants, or those who decline alloffers, will be included automatically in the FP allocation. The national applicationprocess is complete once all applicants have been allocated to a UoA, or when allavailable places have been filled (please see the UKFPO link below for moredetailed information).Recruitment to AFP 2014 is in two stages:Part 1 will commence with a standard national application form, plus supplementaryinformation required by AUoAs, which prospective applicants must submit onlinebetween 7 October 2013 and 18 October 2013 (by 12 noon).Applying to the national AFP 2014 recruitment round:1. Check your eligibility2. Register and enrol online3. Complete the generic online application formApplicants will be issued with a reference number, which is a specific numberassigned to each applicant when they enrol on the national online recruitmentsystem.Please note that late applications will not be accepted under any circumstances.You should submit your application a few days before the deadline to avoid any lastminute problems with your internet connection or your local PC.Part 2 – applicants will undertake a locally-managed short listing and selectionprocess between 21 October 2013 and 17 January 2014.This document outlines the local process to be used by applicants applying toAcademic Foundation Programmes within the Thames Foundation Schools.For further information on the AFP 2014 application process, please go to theAcademic section of the UKFPO website and download the FP/AFP 2014 Applicant’sHandbook.Full details are available athttp://www.foundationprogramme.nhs.uk/pages/academic-programmes/howto-applyVersion: 1 Page 3

Please note: In order to apply for an Academic Foundation Programme for 2014entry, you must either have qualified or are expecting to qualify from a UK medicalschool between 5 August 2012 and 5 August 2014; or you must submit youreligibility documentation to the UKFPO’s Eligibility Office between 15 July 2013 andmidday 14 August 2013.Online application processWhether applicants are applying for the Foundation Programme (FP) or theAcademic Foundation Programme (AFP), they must complete the same applicationprocess during the same two week period. The application form is divided into ninesections: Personal, Qualifications, Clinical Skills, Equal Opportunities, References,Educational Achievements, UoA Preferences, Academic Selection and Declarations.Each section is accessed from a list displayed in the right hand menu on FPAS asfollows:KeyActions required by all applicants applying for a FoundationProgrammeActions required by applicants submitting an application formto the Thames Foundation Schools AUoAPersonal DetailsSee FP/AFP 2014 Applicant’s Handbook – page 7QualificationsSee FP/AFP 2014 Applicant’s Handbook – page 8Clinical SkillsSee FP/AFP 2014 Applicant’s Handbook – page 9Equal OpportunitiesSee FP/AFP 2014 Applicant’s Handbook – page 9ReferencesSee FP/AFP 2014 Applicant’s Handbook – page 9Educational AchievementsSee FP/AFP 2014 Applicant’s Handbook – page 12UoA PreferencesSee FP/AFP 2014 Applicant’s Handbook – page 18Academic SelectionApplicants are able to choose a maximum of two AUoAsSee FP/AFP 2014 Applicant’s Handbook – page 19See page 8 below for submitting an academic application to the Thames FoundationSchools AUoAAdditional Information (AFP – Thames Foundation Schools)See FP/AFP 2014 Applicant’s Handbook – page 19See page 12 below for submitting an academic application to the ThamesFoundation Schools AUoAAcademic Programme Preferences (AFP – Thames Foundation Schools)See FP/AFP 2014 Applicant’s Handbook – page 20See page 12 below for submitting an academic application to the ThamesFoundation Schools AUoAVersion: 1 Page 4

DeclarationsSee FP/AFP 2014 Applicant’s Handbook – page 20Preview ApplicationDelete ApplicationSubmit ApplicationSee FP/AFP 2014 Applicant’s Handbook – page 20FP/AFP 2014 Applicant’s Handbook is available athttp://www.foundationprogramme.nhs.uk/pages/academic-programmes/howto-applyVersion: 1 Page 5

TFS APPLICATION PROCESSTimelineTimeline21-June-2013 Publication of AFP recruitment process on UKFPO website,including AFP 2012 Applicants’ Guide, and the academiceligibility process and documentation27-August-2013 Academic Foundation Programmes available to view onlineon the Foundation Programme Application System (FPAS)From 30 September 2013 Applicants to register and confirm on FPAS atwww.foundationprogramme.nhs.uk07-October-2013 On-line application process opens for both FP and AFP18-October-2013 On-line application process closes at 12.00 noon (BST)14-November-2013 Applicants notified of outcome of application to TFS18-November-2013 Deadline for applicants invited to interview to book aninterview slot (by 12:00 noon)27-November-2013 TFS Interviews – (hosted by SGUL)12-December-2013 TFS Interviews – (hosted by Imperial)16-December-2013 TFS Interviews - (hosted by BQML)19-December-2013 TFS Interviews - (hosted by BSMS)07-January-2014 TFS Interviews – (hosted by KCL)10-January-2014 TFS Interviews – (hosted by UCL)22-January-2014 National offer date - applicants notified of outcome ofapplications by FPAS (from 9am)24-January-2014 Deadline for applicants to accept or decline offer(s) (by12:00 noon)29-January-2014 AFP first cascade offers date (from 09.00)31-January-2014 Deadline for applicants to accept or decline offer(s) (by12:00 noon)05-February-2014 AFP second cascade offers date (from 09.00)07-February-2014 Deadline for applicants to accept or decline offer(s) (by12:00 noon)12-February-2014 AFP third cascade offers date (from 09.00)14-February-2014 Deadline for applicants to accept or decline offer(s) (by12:00)17 - 19 February 2014 Final offers made19-February-2014 Cascade process ends20 February 2014 - 27February 2014Submission of appeals regarding academic applications toTFS to be received03-March-2014 Applicants informed of their ranking10-March-2014 FP primary list allocation20-March-2014 Deadline for TFS academic appeals process to have beencompletedVersion: 1 Page 7

TFS Person SpecificationApplicants for TFS Academic Foundation Programmes will be required to meet thecriteria listed in the person specification (see Appendix A).In addition to meeting the criteria laid out in the UKFPO FP/AFP 2014 personspecification applicants applying to TFS will also be required to demonstrate thefollowing desirable criteria:The applicant must provide evidence of consistent high academic achievement, forexample:• 1 st class honours for a BScAND/OR• Distinction, merits or equivalent throughout undergraduate medical programmeAND/OR• Peer reviewed publication/sThames Foundation Schools also require applicants to be able to demonstrate theyhave the following academic attributes. This will be tested via the application formand during interview.• An understanding of the principles of medical research• An understanding of the importance of effective teaching• An understanding of the principles of ethical researchAcademic SelectionAcademic SelectionApplicants are able to choose a maximum of two AUoAsSee FP/AFP 2014 Applicant’s Handbook – page 19See specific details below for submitting an academic application to the ThamesFoundation Schools AUoAApplicants will be required to enter details of supplementary information they wish torecord in the Academic Selection. This will include further degrees and additionaleducational achievements i.e. peer reviewed publications, presentations andeducational prizes.Applicants may be asked to submit evidence of their additional educationalachievements as part of the TFS recruitment process. Submitted evidence mustclearly demonstrate what the achievement is, what it was awarded for and fromwhom it was given. Applicants are encouraged to ensure that evidence ofachievements are up to date and available for them to supply to TFS if requested.Applicants are reminded that when completing the Academic Selection of theapplication form the information they include about further degrees andadditional educational achievements should be over and beyond theinformation they have already recorded in the Educational Achievementssection (i.e. the information should not be duplicated).Version: 1 Page 8

Scoring Criteria for Academic SelectionSupplementary information will be scored by TFS using the following local scoringcriteria:-A Further Degrees Score 0 - 5Please note that further degrees will be scored by TFS using the same criteria asdefined by the UKFPO in the FP/AFP 2014 Applicant’s Handbook.Please note that if you are also applying to another AUoA their scoring criteriafor this section may be different to TFS.Points(max - 5)01234Degree Category• Primary Medical Qualification only• 3 rd class BMedSci awarded at University of Nottingham• 3 rd class honours degree• Unclassified honours degree• 2.2 class BMedSci awarded at University of Nottingham• 2.2 class honours degree• 2.1 class BMedSci awarded at University of Nottingham• 2.1 honours degree• 1 st class BMedSci awarded at University of Nottingham• Postgraduate Masters degree• 1 st class honours degree• Bachelor of Dental Surgery (BDS)• Bachelor Veterinary Medicine (B Vet Med)5 • Doctoral degree (PhD, DPhil, etc)Notes:• The BMedSci honours degree awarded by the University of Nottingham isintegrated during the five year BMBS and is therefore awarded fewer points.• Honours degrees are any type of undergraduate honours degrees with aclassification e.g. BSc, BEng.• Honours MA degrees, including those from some Scottish Universities,are undergraduate degrees and therefore classed as honours degrees,not Masters degrees.• Some undergraduate degrees are called Masters degrees, e.g. MPharm, MEng, but these are undergraduate honours degrees not Masters degrees.• Honours degrees from Oxford and Cambridge can be converted to a Mastersdegree after a period of time, but these do not require a further year of studyand are therefore classed as honours degrees and not Masters degrees.• Some international medical schools (e.g. the USA) award an ‘MD’ or similar aspart of their basic medical qualifications. This qualification does not attract anyadditional points in this section.• Points for a postgraduate Masters degree can only be awarded where thedegree represents a further year of study taken in addition to anundergraduate degree (whether as an intercalation or other), and there is anentry requirement of a previous degree or equivalent.Version: 1 Page 9

• If you have undertaken an exchange programme of study as part of a degreecourse or are a graduate from an overseas university where they provide GradePoint Average (GPA) points – the following procedure must be used:You must take the grade point average (GPA) and calculate the equivalentdegree level and select the most appropriate.For a 4-point scale:• a GPA of 3.6 – 4 should be scored as equivalent to a 1st class degree;• a GPA of 3 – 3.5 as 2.1;• a GPA of 2 – 2.9 as 2.2; and• a GPA of 1 – 1.9 as a 3rd class degree.For a 5-point scale:• a GPA of 4.4 – 5 should be scored as equivalent to a 1st class degree;• a GPA of 3.8 – 4.3 as 2.1;• a GPA of 3 – 3.7 as 2.2; and• a GPA of 2.9 or lower as a 3rd class degree.If the scale is not a 4- or 5-point scale, then you must get your score officiallycalculated. The UKFPO is unable to provide a list of companies/websites thatcan do this for you. It is your responsibility to locate a suitablecompany/website. As evidence, you will need to upload your degree certificateand transcript, plus the official document showing its UK classificationequivalent.B Additional Educational Achievements Score: 0 – 15Please note the TFS scoring criteria is different from that defined by the UKFPO inthe FP/AFP 2014 Applicant’s Handbook. Please read details below carefully.Please note that if you are also applying to another AUoA their scoring criteriafor this section may be different to TFS.Points foreach(max = 15in total)Scoring Criteria2 Original research paper published in a peer-reviewed journal11Notes:Oral or poster presentation at a national or internationalconferenceScientific/Medical first prize at undergraduate/medical school,national or international level1. Publications• The publication must be peer reviewed.• TFS will only award points for peer reviewed papers with a PubMed ID(PMID). Applicants must start their entry with “PMID ID xxxxxxxx”: followedby full detail.• Publications which are ‘in press’ will count if the journal has a PMID number.Version: 1 Page 10

Case studyCharlie had a research paper published in the student BMJ. No points wereawarded as this is not a peer reviewed journal and the paper did not have a PMIDnumber.2 Presentations• The oral or poster presentation must be given at a national or internationalconference organised by a recognised medical, professional or educationalbody. Conferences organised by the BMA, students and/or trainees andtheir organisations will not count.• National means that the level of organisation is Scotland, England, Wales,Northern Ireland or another country.• The poster or oral presentation must describe the applicant’s academic work.• The applicant must be a named author on the presentation.• The presentation must have been accepted or taken place before the closeof the application period (18 October 2013).• Local presentations given as part of the applicants degree course or as extracurricular activities do not count.Case StudyJessica had given a poster presentation to the British Association of PlasticReconstructive & Aesthetic Surgery Scientific meeting. 1 point was awarded.3 Scientific/Medical Prizes/Distinctions/Merits• The prize must be an undergraduate/medical school, national or internationaleducational prize awarded by an organisation that is not student or traineeledand must be a FIRST PRIZE. Second or third prizes, or honourablementions, do not qualify for points in this section.• National means that the level of organisation is Scotland, England, Wales,Northern Ireland or another country.• Distinctions and merits must have been awarded duringundergraduate/medical school.• A prize is awarded for academic achievement rather than for an activity.Applicants must clearly state how the academic achievement was won. Thefollowing are eligible for points:• Scholarships awarded for educational achievements• Nationally awarded funding for research project, or any other fundinggrant• The following are not eligible for points:• Bursaries• Elective awardsCase studiesBernadette was awarded a prize for best dissertation in virology. 1 point wasawarded.Sagda was awarded a certificate of merit for being a student representative. Nopoints were awarded.Version: 1 Page 11

Additional Information (AFP – Thames Foundation Schools)Additional Information (AFP – Thames Foundation Schools)See FP/AFP 2014 Applicant’s Handbook – page 18See specific details below for submitting an academic application to the ThamesFoundation Schools AUoAApplicants will not be required to upload a CV.Applicants will be required to complete 5 ‘white space’ questions.Academic Programme Preferences (AFP – Thames Foundation Schools)Academic Programme Preferences (AFP – Thames Foundation Schools)See FP/AFP 2014 Applicant’s Handbook – page 20See specific details below for submitting an academic application to the ThamesFoundation Schools AUoAApplicants will be required to rank the academic programmes for TFS before theysubmit their application. If there are programmes that they are not prepared toaccept offers for they must zero ‘0’ rank them. However, applicants should considerthis carefully since not positively ranking many may affect their chances of beingoffered an academic programme.Case studyIf Abdol only positively ranks 10 programmes and all 10 programmes are offered toand accepted by applicants who have scored higher, Abdol will not receive an offer.Abdol would only receive an offer in the next allocation round for one of his 10preferenced programmes if one of the higher scoring applicants had declined theprogramme they had been offered.Long ListingTFS applicants with a relatively low EPM score compared with other TFS applicants,will not be progressed for short listing.Case studyJohn is in the 2 nd quartile at his local medical school. TFS receives a large numberof applications from students in the 1 st quartile of their local medical school. John’sEPM score compared to the other applicants is in the bottom quartile of all TFSapplicants. John’s application may, therefore, not be progressed further.If an applicant submits an appeal against their validated EPM score and the appealresults in a change to their EPM score, the application will be reviewed andprocessed accordingly.Version: 1 Page 12

Short listingApplication forms will be divided into sections to be scored by a panel of two peopleat least one of whom will be a clinician, using standardised scoring criteria (seeabove).Members of the scoring panel will not have access to the personal details orprogramme preference sections of your application form.Once the short listing process has been completed, TFS will issue an e-mail on the14 November 2013, notifying TFS applicants of the status of their application. Thiswill be either:• An invitation to interview• Notification that they are on the reserve list for invitation to interview• Notification that their application has been unsuccessful.InterviewsTFS will be holding six interview sessions, one hosted by each medical school (seedates below).27 November 2013 TFS Interviews – (hosted by SGUL)12 December 2013 TFS Interviews – (hosted by Imperial)16 December 2013 TFS Interviews - (hosted by BQML)19 December 2013 TFS Interviews – (hosted by BSMS)07 January 2014 TFS Interviews – (hosted by KCL)10 January 2014 TFS Interviews – (hosted by UCL)The TFS interview ratio for academic foundation programmes is 2:1 i.e. TFS has 115AFPs and will offer 230 interview places.Applicants invited to interview will be required to log onto FPAS to book an interviewslot. These will be allocated on a first come first served basis. Applicants invited tointerview will be required to schedule their interview by 12:00 noon on Monday 18November 2013. It will be assumed that applicants who do not schedule theirinterview by this deadline have declined the offer of an interview and will bewithdrawn from the TFS process.The site at which applicants are interviewed will have no bearing on theoutcome of their application.Please note that interviewers will not be issued with applicants’ programmepreferences so your choice of programme/interview session will not affect yourapplication.Telephone/Skype InterviewsTFS will not be offering telephone or Skype interviews for the 2014 recruitment roundas the interview is an OSCE style which it is very difficult to replicate over thetelephone or on Skype.This means that it will be necessary for applicants to attend for an interview if theywish to be considered for one of the TFS academic programmes.Version: 1 Page 13

TFS is offering six interview dates across November and December 2013 andJanuary 2014 in order to be as flexible as possible.Attending an interviewApplicants attending an interview will be required to bring:• One form of photo ID (e.g. driving licence, passport, medical student ID badgeetc) in order to confirm their identity.• Applicants should NOT bring their portfolios with them as there will beno facility to review them at the interview.(However please see pages 8 and 16 for further information about supportingevidence which applicants may be required to provide).Interview processThe interview process will last approximately an hour and will take the followingformat:Registration and identity checksReview of abstract and clinical scenarioPanel 1 interview (either clinical or academic – order to benotified on the day)BreakPanel 2 interview (either clinical or academic – order to benotified on the day)Completion of evaluation questionnaire/travel expense form30 minutes10 minutes5 minutes10 minutesApplicants are advised to arrive promptly at their scheduled time. Applicantswho arrive after their scheduled time will not be allowed to take part in the interviewprocess unless there are extenuating circumstances, which will be at the discretionof the local academic lead/director.The interviewThe interview will be divided into two sections with different panels, each lasting 10minutes, one addressing clinical issues and the other academic. Each panel willconsist of two members. At least one clinician will sit on the clinical panel and oneacademic on the academic panel.Applicants will be issued with a clinical scenario and an abstract from a majorgeneral/specialist journal. The clinical scenario will form part of the clinical interviewand the abstract part of the academic interview. Applicants are not allowed to look ator refer to magazines, notes or electronic equipment once documentation has beenissued. Applicants will have a total of 30 minutes to consider the scenario andabstract before they begin their interview.During their two-year foundation programme, appointed candidates will have toachieve all standard Foundation competences in less clinical time, as they will alsobe undertaking academic activities. This makes it important that they alreadypossess good clinical skills and hence the inclusion of both academic and clinicalcomponents within the interview process.Applicants who receive an exceptionally low score in their clinical interview will notbe deemed appointable and will not be offered an academic programme.Version: 1 Page 14

Interview travel expensesFull guidance on claiming travel expenses is available in Appendix C. There is ausual maximum reimbursement limit of £150. Applicants should note that priorauthorisation is required for travel by road or air, and for overnight accommodation.Requests should be made in writing, stating provisional expense, via email to:tfsacademicrecruitment@stfs.org.uk.Matching to ProgrammesSuccessful applicants will be matched to specific programmes on the basis of theirscore and preferences i.e. applicants with the highest scores will be matched to theirpreferences first.SJT scores will not be used to calculate your TFS application score but all offers ofallocation to academic programmes will be subject to satisfactory SJT scores.Application OutcomesAll applicants will be contacted by e-mail on 22 January 2014 to inform them thattheir application results are available on FPAS. This will be either an offer of aprogramme, notification that they are on the reserve list or notification that they havenot been successful. Applicants who have received an AFP offer must accept ordecline the offer on FPAS within two working days of receiving it i.e. by 12.00 noonon 24 January 2014. Failure to do so on FPAS by the deadline will result in the offerbeing withdrawn.Cascade ProcessFollowing the acceptance period, if places are still available a cascade process willtake place, between 29 January 2014 and 14 February 2014, whereby TFS will offerunfilled places to the next highest scoring applicant available who has not yetaccepted an AFP elsewhere. During the cascade process applicants will bepermitted two working days to accept or reject the offer of a programme on FPAS.After the third cascade of offers TFS will have three days (17 – 19 February 2014) tooffer any remaining unfilled places to applicants still on the reserve list who have notalready accepted an offer elsewhere. Applicants will be contacted by phone or e-mail. Applicants will then have a limited amount of time to accept or decline theoffer.If an applicant accepts an AFP offer at any stage during the offers process, they willautomatically be excluded from the FP allocation. If an applicant does not receive anAFP offer or declines any offer(s) they receive, they will be automatically included inthe FP allocation.FeedbackUnfortunately, due to the number of applications TFS receives, we will be unable toprovide feedback on an individual basis.Version: 1 Page 15

TFS will, however, issue all applicants with their TFS rankings (including the numberof applications received) once the recruitment process has been completed. Thiswill include:• Quartile for application form• Quartile for academic interview (if applicable)• Quartile for clinical interview (if applicable)Case studyBob scored highly in both his EPM and application form. At the interview he alsoscored highly at the academic station but his score at the clinical station was verylow. As academic foundation doctors will have to achieve all standard Foundationcompetences in less clinical time, as they will also be undertaking academicactivities, Bob was therefore deemed unappointable and not offered a programme.AppealsApplicants cannot appeal against their score. The decisions made about their scoreby the short listing/interview panels are final.Applicants can only appeal if they think that the process discriminated against themin some way. There is an opportunity to do this at the conclusion of the process, afterapplicants are matched to programmes.Appeals are not accepted during the process as applicants cannot appeal against aprocess which is still running.Please refer to the appeals process in Appendix D for further information.Offer of EmploymentThe AFP recruitment process is a matching process only. The offer of employmentwill be made by the trust on completion of satisfactory references and preemploymentchecks such as CRB etc.Once the AFP and standard FP recruitment process has been completed and allapplicants have been matched to programmes, details of allocations will beforwarded to the employing trusts. Following this, successful applicants will becontacted directly by their employing healthcare organisation in order to complete allof the necessary pre-employment checks.Probity in applicationsApplicants’ portfolios may be requested as evidence of their additional educationalachievements as part of the TFS recruitment process and/or pre-employment checksby the employing trust.If during the recruitment process the probity of an application is questioned, theapplicant may be contacted by a senior representative of TFS to provide anexplanation. When a response is received a scrutiny panel may convene and adecision made. If there is no case to answer the applicant will be able to proceed asnormal. If the explanation is not satisfactory the application will be withdrawn. TheVersion: 1 Page 16

applicant has a right to appeal this decision. Please refer to the appeals process inAppendix D for further information.GENERAL INFORMATIONStart DateF1 programmes are expected to commence on 5 August 2014.Newly appointed F1 doctors are required to attend a period of shadowing (currently 4days) the F1 doctor they are taking over from before the start of the FoundationProgramme. Applicants will be contacted either by their allocated foundation schooland/or their employer with the details of local arrangements and their required startdate.PayJunior doctors are paid on national pay scales, determined each year by the Doctorsand Dentists Review Body (DDRB) after receiving evidence from the BMA and theDepartment of Health.Trainees should assume that all programmes carry basic salary only unlessotherwise informed by the employing trust on confirmation of appointment.Details of pay rates can be found at:http://www.nhsemployers.org/PayAndContracts/AgendaForChange/Pages/Payrates.aspxTravel & Relocation ExpensesThe reimbursement of travel and relocation expenses is administered by SharedServices on behalf of HE KSS, HE South London, HE North West London and HENorth Central & East London. Successful applicants to a Thames FoundationSchools Academic Foundation Programme would follow this process.Full details are available at:http://www.londondeanery.ac.uk/var/relocation/how-to-claimProgramme OutcomesApplicants who successfully complete a two-year Academic Foundation Programmewill be issued with a Foundation Achievement of Competency Document (FACD).Version: 1 Page 17

APPENDIX A – TFS AFP PERSON SPECIFICATIONThames Foundation SchoolsACADEMIC FOUNDATION PROGRAMME RECRUITMENTProgrammes Commencing August 2014PERSON SPECIFICATIONESSENTIAL CRITERIADEMONSTRATEDBYEligibilityApplicants must meet the requirements setout in the UK Foundation Programme 2014Eligibility Criteria.Eligibility checkingQualificationsThe applicant must have achieved, orexpect to achieve, a primary medicalqualification as recognised by the GeneralMedical Council (GMC) by the start of theUK Foundation Programme 2014.Eligibility checkingClinicalKnowledge &SkillsThe applicant must be familiar with andbe able to demonstrate anunderstanding of the major principles ofthe GMC’s Good Medical Practice (2013) 1including:• Knowledge, skills and performance• Safety and quality• Communication, partnership andteamwork• Maintaining trustThe applicant must demonstrate anunderstanding of the outcomes to beachieved in the UK FoundationProgramme as set out in the GMC’s TheTrainee Doctor (2011) 1 .Application 2 / preemploymentscreeningClinicalassessment (whereappropriate)Language &CommunicationSkillsThe applicant must demonstrate skills inlistening, reading, writing and speakingin English language that enable effectivecommunication about medical topics withpatients and colleagues, as set out in theGMC’s Good Medical Practice (2013) 1 .Application 2 / preemploymentscreeningClinicalassessment (whereappropriate)AttributesThe applicant must demonstrate:• an understanding of the importanceof the patient as the central focus ofcare• the ability to prioritise tasks andApplication 2 /preemploymentscreeningClinicalassessment (whereVersion: 1 Page 18

information and take appropriatedecisions• an understanding of the importanceof working effectively with others• the ability to communicate effectivelywith both colleagues and patients• initiative and the ability to dealeffectively with pressure and/orchallenge• commitment to learning andcontinued professional development• self-awareness and insight into theboundaries of their own abilities• an understanding of the principles ofequality and diversity.appropriate)ProbityAcademicRequirementsAttributesThe applicant must demonstrateappropriate professional behaviour,i.e. integrity, honesty,confidentiality as set out in theGMC’s Good Medical Practice(2013) 1 .By the start of the programme, theapplicant must demonstrate criminalrecord and barring clearance at theappropriate level and complete allother pre-employment requirementsaccording to current governmentlegislation.DESIRABLE CRITERIA FOR THAMESFOUNDATION SCHOOLSThe applicant must provide evidence ofconsistent high academic achievement,for example:• 1 st class honours for a BScAND/OR• Distinction, merits or equivalentthroughout undergraduate medicalprogrammeAND/OR• Peer reviewed publication/sAcademic Attributes• an understanding of the principles ofmedical research• an understanding of the importance ofeffective teaching• an understanding of the principles ofethical researchApplication 2 /preemploymentscreeningApplication 2 / preemploymentscreeningApplication 2 / preemploymentscreening1Please note that whenever General Medical Council documents arereferenced, it is possible that revised versions will be produced after theUKFPO's information has been published. Therefore, applicants should alwaysrefer to the most up-to-date version of these publications.2 Please note that the Application includes the Situational Judgement Test(SJT)Version: 1 Page 19

APPENDIX B – TFS AFP PROGRAMME INFORMATION (To follow)Programme information will be available by the 27 August 2013.Version: 1 Page 20

APPENDIX C - TRAVEL EXPENSE GUIDANCE NOTE AND CLAIMFORM FOR ATTENDING FOR INTERVIEWACADEMIC FOUNDATION PROGRAMME RECRUITMENTProgrammes Commencing August 2014TRAVEL EXPENSE GUIDANCE NOTE AND CLAIM FORM FOR ATTENDINGFOR INTERVIEWGuidance notes for the completion of travel and subsistence expense claim forms forcandidates attending interviews for Academic Foundation Recruitment 2014PLEASE READ THESE NOTES CAREFULLY BEFORE COMPLETING THE FORMIn order to avoid unnecessary delays in the claiming of travel/expenses, the FinanceDirectorate has produced a set of standard procedures. All applications for travel andsubsistence should be completed and submitted to TFS Academic FP Recruitment, SouthThames Foundation School, London Bridge Office, Sherman Education Centre, 4th Floor,Southwark Wing, Guy’s Hospital, Great Maze Pond, London SE1 9RT.TRAVELPlease note: no claims will be paid unless they are supported by receipts. If a publictransport fare or parking cost is being claimed, the claimant is responsible for obtainingreceipts or proof of travel.Those travelling to interviews must use the most cost effective means possible. TFSreserves the right to only reimburse the candidate the cost of the cheapest fare.There is a usual maximum reimbursement limit of £150.Payment for travel by air or car must be agreed in writing before the purchase of theticket. Please e-mail tfsacademicrecruitment@stfs.org.uk with details of the provisionalexpense. Where prior authorisation has not been sought for travel by road or air, TFSreserves the right to reimburse candidates the equivalent of the most cost effective means oftransport.Please note: Rail can be more expensive than air for some journeys however all travelby air must be approved prior to the purchase of a ticket.If an invitation to interview is received at too late a date to book a cheaper fare then writtenproof of this should be submitted with the claim form.• By Rail: Supersavers and Standard Class rail fares only. The most cost effective faremust be sought for rail travel. Wherever possible the claimant must buy their ticket inadvance to ensure this.• By Air: Reimbursement of the cost of an air flight must be agreed by TFS in writingprior to the purchase of the ticket. Payment for travel by air may not exceed the totalcost of travelling by public transport (e.g. road or rail).• By Car: Public transport rate 24p per mile. The candidate must enter the mileage, timeand where they are travelling from. If seeking reimbursement of costs incurred throughtravelling by car, agreement must be sought from TFS in writing in advance andplease note that central London congestion charging fees will not be reimbursed.• By Taxi: Payable only where there is no other means of transport available. WithinLondon and Brighton it is expected that the claimant will use public transportation.Version: 1 Page 21

• By Underground: Candidates must either:-o Purchase a paper ticket, which must be attached to the claim form.oro Provide a printed journey history from the TfL website if using an Oyster card(please note the card must be registered before use).oPlease ensure you purchase a London travelcard and not multiple single journeytickets, as this is much more expensive.• From Overseas: Will only be paid from and to the Port of Entry (e.g.: Heathrow, Doveretc.) in the United Kingdom.SUBSISTENCE CLAIMS (MEAL ALLOWANCE AND OVERNIGHT ACCOMMODATION)Should the candidate wish to claim subsistence both the amount and the journey times mustbe stated on the claim form. Subsistence claims are subject to the maximum allowancesbelow. Please ensure when claiming subsistence allowance that all receipts are attachedand detail the times of absence from base.Agreement to refund the cost of overnight accommodation must be sought from TFSin writing prior to booking. Please e-mail tfsacademicrecruitment@stfs.org.uk withdetails of the provisional expense. Receipts must be attached to your claim formtogether with the written confirmation issued by TFS.When staying overnight in a hotel, guesthouse or other commercial accommodation, theovernight costs will be reimbursed as follows:• Meal Allowance:TFS will pay the maximum amounts as below but please ensure that receipts are attached tothe claim form:o Over 5 but less than 10 hours away from base up to £5.00o Over 10 but less than 24 hours away from base up to £15.00o Over 24 hours away from base up to £20• Overnight Allowance: Accommodation up to £55.00 (inc. breakfast)PLEASE NOTE:Candidates should try wherever possible to schedule a convenient interview time if travellingfrom further afield to negate the requirement for overnight accommodation. It is suggestedthat where possible candidates travel by rail to reduce journey times. If the candidate istravelling from work rather than their home address, please put this as the origin of yourjourney.The candidate must list each leg of their journey separately if not travelling directly to theinterview.If an applicant is not able to attend their scheduled interview, expenses will not bereimbursed.TFS will not reimburse candidates for travel to pre-interview visits. If the candidates’ travelarrangements require Foundation School approval, costs will not be reimbursed if claimantfails to obtain such approval in writing via email to: tfsacademicrecruitment@stfs.org.uk.All claims should be received by TFS within 1 calendar month of the date of theactivity.Version: 1 Page 22

Interview date Interview location Claim receipt deadline27 November 2013 TFS interviews (hosted by SGUL) 27 December 201312 December 2013 TFS interviews (hosted by Imperial) 13 January 201416 December 2013 TFS interviews (hosted by BQML) 16 January 201419 December 2013 TFS interviews (hosted by BSMS) 20 January 20147 January 2014 TFS interviews (hosted by KCL) 7 February 201410 January 2014 TFS interviews (hosted by UCL) 10 February 2014Expenses will not be reimbursed if they are received after the claim receipt deadline.Version: 1 Page 23

Thames Foundation SchoolsACADEMIC FOUNDATION PROGRAMME RECRUITMENTProgrammes Commencing August 2014CLAIM FORM FOR INTERVIEW TRAVEL & SUBSISTENCE EXPENSESRECEIPTS MUST BE ATTACHED FOR ALL TRAVEL AND SUBSISTENCE CLAIMEDWhere there is no receipt a full written explanation must be attachedPLEASE COMPLETE BOTH SIDES OF THIS FORMPlease return your claim to:TFS Academic FP Recruitment, South Thames Foundation SchoolsLondon Bridge Office, Sherman Education Centre, 4th Floor, Southwark Wing,Guy’s Hospital, Great Maze Pond, London SE1 9RTCLAIMANT CONTACT DETAILS – in BLOCK CAPITALSPlease tick:I confirm I have read the appropriate guidance notesTITLE SURNAME FIRST NAME &INITIALSHome address (cheque will be sent here)Street &NumberDaytimeNumberTownCountyPostcodeMobileNumberEmailAddressDETAILS OF CLAIMSpecialty/ Grade Academic Date of InterviewBSMS / IMP / KCL /VenueQML / SGUL / UCLInterview TimeVersion: 1 Page 24

DETAILS OF CLAIM – Please attach all receipts otherwise claim may not be paidALL COLUMNS MUST BE COMPLETED IF APPLICABLE TO YOUR JOURNEYPlease read the guidance notes you obtained along with this claim form very carefully. TFS reservesthe right to reimburse the least costly option wherever relevant. Please seek prior written approvalwherever necessary.*please specify if origin of travel is different from home addressJOURNEY CARJOURNEY DETAILSFARES SUBSISTENCE RECEIPTDATETIMESMILEAGE(PLEASE(From/To)*Start Finish @24p/m £ p £ p TICK)Fares totalSubsistence totalClaim totalCLAIMANT DECLARATION£ p £ pI declare that the expenses claimed hereunder were necessarily incurred by me in attending the statedevent, and are in accordance with the conditions governing the payment of travelling expensesSIGNEDDATECERTIFICATION OF ATTENDANCE (FOR OFFICE USE ONLY)I have checked this claim and am satisfied that the claimant attended an interview according to theinformation given and that the final total is correct.Notes:SIGNED NAME DATECERTIFICATION OF PAYMENT (FOR OFFICE USE ONLY)AMOUNT £BUDGET CODE 0060204AUTHORISATIONVersion: 1 Page 25

APPENDIX D – APPEALS PROCESS AND TFS1 FORMTFS ACADEMIC RECRUITMENT APPEALS PROCESS1. IntroductionIf you wish to register an appeal regarding the outcome of the AcademicFoundation Programme recruitment process for 2014, you should follow theprocess below.2. Principles underlying the appeals policyThe principles underlying the appeals policy are as follows:a. You cannot make an appeal simply because you disagree with the principlesof the TFS recruitment process or the judgements or outcomes that havebeen made by the short listing/interview panels. You may request a review byTFS where processes or procedures have not been followed, or there isevidence of unfairness in how the process has been implemented, and theobjectivity of decisions is called into question.b. You can appeal against the outcome of the application process on thefollowing grounds:i. that the TFS short listing/interview processes were not applied withappropriate diligence or due care;ii. that there is evidence of prejudice, bias or conflict of interest in thehandling of your application.c. The appeals procedure will be fair and transparent and the final decision willbe made in accordance with relevant employment legislation and statutoryprocedures.d. Your privacy and confidentiality will be respected, subject to the need for anopen and fair investigation and for the outcome of the investigation to bereported appropriately. The intention is both to protect your privacy and toprotect those involved with the appeals process.e. The TFS directors will appoint an independent panel which will consider yourappeal. This panel will consist of a minimum of three people and will includean appropriate representative from a medical school and from a foundationschool. At least one member of the panel will be a clinician.3. How to register an appeala. If you wish to register an appeal you must complete Form TFS1 (Appealagainst TFS academic recruitment process) and submit it by email totfsacademicrecruitment@stfs.org.uk and include “Appeal” in the subject line ofthe e-mail between 08:00 on 20 February 2014 and 17:00 on 27 February2014. Appeals will not be accepted at any other time.b. You should include on your appeal form a full statement of the grounds foryour appeal. You should set out the reasons why you believe that:i. the TFS short listing/interview processes were not applied withappropriate diligence or due care; orVersion: 1 Page 26

ii.there is evidence of prejudice, bias or conflict of interest during therecruitment process.c. You will receive an email within five working days to acknowledge that yourappeal has been received.d. A Local Education & Training Board (LETB) representative, nominated byTFS, will review the way your application was processed to check whetherany clerical errors have occurred. If the LETB representative finds clericalerrors in the way your application was processed, s/he will inform the TFSdirectors and a TFS director will contact you to discuss an appropriateoutcome.e. In the case that there are no clerical errors, the TFS directors will appoint anindependent appeals panel, to determine whether there are grounds forappeal.f. The independent appeals panel will make their decision on the basis of anyinvestigations they consider reasonable, having regard to your statementwithin the appeal and any supporting evidence provided by you. Applicantswill not be expected to attend the panel. TFS will contact you with the panel’sdecision within fifteen working days of the published deadline for receipt ofappeals (i.e. by 17:00 on 20 March 2014).g. If your appeal is successful, the TFS directors will agree a satisfactoryresolution.h. If your appeal is unsuccessful, you are not able to further appeal within thisprocess as the decision of the independent appeals panel is final.i. If you wish to withdraw your appeal, you must write to TFS at the emailaddress above.Version: 1 Page 27

Thames Foundation SchoolsACADEMIC FOUNDATION PROGRAMME RECRUITMENTProgrammes Commencing August 2014Form TFS 1APPEAL AGAINST TFS ACADEMIC RECRUITMENT PROCESS.......................................................................................................................................................APPLICANT DETAILSSurname:Firstname:Current address:for correspondencePostcode:Telephone number:Email:Mobiletelephone:CRITERIA FOR APPEALSPlease tick below the criterion which you feel is relevant to your appeal.You may wish to tick one or more of these boxes.that the TFS short listing/interview processes were not applied with appropriatediligence or due care;there is evidence of prejudice, bias or conflict of interest during the handling of myapplicationVersion: 1 Page 28

APPLICANT’S EXPLANATION OF GROUNDS FOR APPEALPlease explain succinctly the grounds for your appeal. Please limit this information to oneside of A4 paper (please note that applicants who need to use a large print font due to adisability may submit additional pages).Version: 1 Page 29

DECLARATIONI confirm that:o the above information is correct and truthfulo I have read and understood the TFS academic recruitment appeals processo I have stated my grounds for appeal, which I wish the appeals panel to considero I give my permission for information in this application to be used in anonymised formfor review and evaluation of the processI hereby formally submit my appeal against the outcome of my application to the TFSAcademic Foundation Programmes 2014.Name:Date:You must submit the completed appeal form via email to:tfsacademicrecruitment@stfs.org.ukbetween 08:00 on 20 February 2014 and 17:00 on 27 February 2014Appeals will not be accepted at any other time.Version: 1 Page 30