Annual Report 2007 - Clariant

Notice15“RESOLVED FURTHER that the Board of Directors may, atits discretion, decide the exact amount to be disbursed in eachfinancial year by way of commission within the limits prescribedabove and its allocation among the eligible Directors”.Mumbai, February 21, 2008.Registered Office:Ravindra Annexe194, Churchgate ReclamationMumbai – 400 020NOTES:By Order of the Board of DirectorsFor Clariant Chemicals (India) LimitedSunil K. NayakChief Financial Officer &Company Secretary1. A MEMBER ENTITLED TO ATTEND AND VOTE AT THEMEETING IS ENTITLED TO APPOINT A PROXY TO ATTEND ANDVOTE INSTEAD OF HIMSELF AND THE PROXY NEED NOT BE AMEMBER OF THE COMPANY.Proxy form in order to be effective must be received at theregistered office of the Company not less than 48 hours before themeeting.2. The relevant Explanatory Statement pursuant to Section173 of the Companies Act, 1956 in respect of the special businessunder item No. 6, 7 and 8 set out above is hereto annexed.3. Profiles of the Directors being appointed/reappointed, asrequired under clause 49 of the Listing Agreement, are provided inthe report on Compliance of Corporate Governance.4. The Register of Members and Share Transfer Books ofthe Company will remain closed from Thursday, April 3, 2008to Thursday, April 17, 2008 both days inclusive, for the purposeof payment of dividend, if declared at the Annual GeneralMeeting.5. The final dividend on shares as recommended by the Boardof Directors, if declared at the meeting, will be paid:(i) in respect of shares held in demat form on the basis ofbeneficial ownership as per details furnished by the Depositoriesas at the end of the business on April 2, 2008 and(ii) in respect of shares held in physical form tothose members whose names appear on the Register of Membersof the Company after giving effect to all valid share transfers lodgedwith the Share Transfer Agent on or before April2, 2008. The Company will dispatch the dividendwarrants from April 18, 2008 onwards.6. The amount outstanding in unpaid dividendaccount in respect of financial year 2000-2001will be transferred to the ‘Investor Educationand Protection Fund’ maintained with the CentralGovernment after the end of 7 (seven) yearsafter July 26, 2008. Members who have still notencashed their dividend are requested to encashthe same at the earliest.7. In case of any change of particularsincluding address, bank mandate and nominationfor shares held in demat form, should be notifiedonly to the respective Depository Participantswhere the member has opened his demat account.The Company or its Share Transfer Agent will notact on any direct request from these Membersfor change of such details. However, for anychange in particulars in respect of shares held inphysical form should be sent to the Registrars &Share Transfer Agents of the Company.8. Members holding shares in demat formmay please note that the bank account detailsgiven by them to their Depository Participants(DPs) and passed on to the Company bysuch DPs would be printed on the dividendwarrants of the concerned members. However,if any member(s) wants to receive dividendin any other bank account, he/she shouldchange/correct the bank account details withtheir concerned DPs. The Company will not beable to act on any such request from shareholdersdirectly for deletion/change in the bank accountdetails.9. Members may please note that theDividend Warrants are payable at par at thedesignated branches of the Bank printed onreverse of the Dividend Warrant for an initialperiod of three months only. Thereafter, theDividend Warrant on revalidation is payableonly at limited centres/branches of the said Bank.The members are therefore, advised to encashDividend Warrants within the initial validityperiod.10. Members who wish to attend the meetingare requested to bring attendance slip sentherewith, duly filled in, and the copy of theAnnual Report. Copies of the Annual Report willnot be distributed at the meeting.