Board of Trustees Meeting Minutes - Delhi Township

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The June 25, 2012 regular meeting of the Delhi Township Board of Trustees was called to 

order at 6:00 p.m. by President Michael D. Davis. Vice President Jerome F. Luebbers, Fiscal 

Officer Cheryl A. Sieve, Acting Administrator Thomas R. Stahlheber and Law Director Dave 

Lane were present. 

Open the Meeting: 

• The meeting began with a moment of silence to remember and honor the sacrifices 

made by the men and women who serve and protect our country and those who have 

paid the ultimate price, followed by the Pledge of Allegiance. 

• The Board received certification that the rules adopted pursuant to Section 121.22 of 

the Ohio Revised Code had been complied with for the meeting. 

• Trustee Davis acknowledged the attendance of the Delhi CERT Team. 

Motions for Consideration: 

Motion 2012-085 

Trustee Luebbers moved and Trustee Davis seconded to approve bills for payment. 

Trustees Davis and Luebbers voted YES. Motion carried. 

Motion 2012-086 

Trustee Luebbers moved and Trustee Davis seconded to approve the payment of overtime. 

Trustees Davis and Luebbers voted YES. Motion carried. 

Motion 2012-087 

Trustee Luebbers moved and Trustee Davis seconded to schedule a public hearing 

concerning case ZC2012-1 for Wednesday, July 25, 2012 at 6:00pm. Trustees Davis and 

Luebbers voted YES. Motion carried. 

Presentations: 

1. Ceremony swearing-in Michael Gerde as Police Officer – Police Chief Howarth introduced 

Michael Gerde as the newest member of the Delhi Police Department. He talked about 

Michael’s accomplishments graduating with an associate’s degree from the University 

of Cincinnati and Oak Hills High School. He became interested in becoming a police 

officer when he enrolled and graduated from the Police Explorer’s Program in 2004 and 

continued his education with the Police Academy graduating from the program in May, 

2011. Michael became familiar with the Delhi Police Department as he worked part 

time in the front office while working his way through the Police Academy. Shortly 

after graduating from the Police Academy, he worked as an auxiliary officer with the 

Cleves Police Department until such time when Delhi was able to hire him on full time. 

Chief Howarth thanked the Board of Trustees for approving the hiring of Michael Gerde 

as Police Officer which will fill a vacancy which occurred as a result of the retirement of 

Byron Hunt on November 30, 2011.

Trustee Davis invited Michael’s family to stand by his side during the swearing-in 

ceremony. 

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2. Delhi Township Veterans Association (DTVA): Incoming/Out-going Officers – Don 

Osterfeld, out-going DTVA Commander, talked about his service dating back to 2002 at 

a time when he started working on his vision for Veterans Memorial Park as he worked 

with Park Director Sandy Monahan and Jack Ryan who at the time was president of the 

Delhi Civic Association (DCA), the formation of a committee of seven in 2004 who 

assisted with the project and the approval of the original drawings that were developed 

by Ron Kruse. He talked about their fundraising effort which consisted of display 

shows, dinners, dances and knocking on doors with the Boy Scouts, how quickly the 

word got out and the names started rolling in. 

He reported that the original design included 3 black granite walls situated in a 

semicircle in a design to compliment the original DCA Memorial and that before they 

were able to seek approval from the Trustees, there was need for two additional walls 

to accommodate the number of names that were submitted. With funding being the 

number one concern, the total donations collected plus the $100,000 grant was enough 

to earn approval from the Board of Trustees to start the project. 

On Veterans Day, November 11, 2007, The DTVA unveiled the five black granite walls 

before a crowd of 1,000 just 3 years from its inception. 

He reported that the DTVA over the years has grown to a membership of over 90 while 

Veteran’s Memorial Park currently consists of 6 walls recognizing the names of over 

2,000 veterans. 

He was proud to say that the DTVA was one of the most recognized groups in the 

greater Cincinnati area and that all of the names added were done so by way of 

donations. 

He talked about the names added to the KIA Memorial during his service including 

three young me from Iraq, one from Afghanistan and one from Vietnam. 

He thanked the Board of Trustees for granting approval of the memorial, Trustee Klug 

for conducting speeches over the past several months, the original group involved early 

on in the process including Sandy Monahan, Jack Ryan and Ron Kruse, American Legion 

Post 534, Color Guard and Commander Dwight Bleadsoe, former Township 

Administrator Gary Schroeder, the citizens of Delhi Township, surrounding 

communities and the Delhi Kroger store. 

He turned the leadership of the DTVA over to the new Board of Officers: Vice 

Commander, Jerry Morris, US Marine Corp; 2 nd Vice Commander, Mike Bender, US 

Army; Lenny Kleiner, Trustee, US Air Force; Joe Jones, Trustee, US Army; Mike Kelch, 

Trustee, US Army; Treasurer, Bob Burke, US Marine Corp; Secretary, Jeff Lelfer, who 

serves in honor of his brother Cliff; and, new Commander Gary Cox, US Navy. 

Mr. Cox thanked the Board of Trustees, Township Administration, Police Department, 

Fire Department and the Parks Department for their continued support of the program. 

He stated his goal, to honor every Delhi Veteran who has served honorably and actively 

by adding their names to the memorial. 

He presented Don Osterfeld and Henry Armstrong with new badges identifying both of 

them as Past Commanders of the DTVA.

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3. Public hearing on 2013 Tax Budget – Fiscal Officer Sieve – Mrs. Sieve reported that the 

annual tax budget fulfills compliance with ORC 5705.30 with regard to making public 

notice, public hearing and submission to the County Auditor. She commented that the 

budget included an estimate of revenues and a forecast of expenditures and that it was 

not to be considered a financial plan. She informed the Board of one correction 

reference the actual 2010 General Fund number of $5,144,948, of which a corrected 

copy will be made available. 

In response to Trustee Davis’ question reference email correspondence Fiscal Officer 

Sieve advised that she had discussed the concerns with the Department Head. She 

reminded everyone that this is not the operating budget, only a forecast of expenditures 

and estimate of revenues. 

Having no further questions, Trustee Davis moved to close the hearing. 

Trustees’ correspondence: 

• Trustee Davis received correspondence from Kevin Rhodes reference nuisance 

complaints. 

• Trustee Davis received correspondence from a resident of The Woodlands reference 

a visit from Firefighter Joe Stoffalano about Fire Safety in the home. 

• Trustee Davis received correspondence concerning discussion at the last meeting 

reference an ongoing investigation. 

Report from the Fiscal Officer: 

Opening of bids for Delhi Township Road Project 2012-A – Fiscal Officer Sieve opened the 

following bids for the Delhi Township Road Project 2012-A: 

Prus Construction Company ....................................................... $1,051,965.38 

R.A. Miller Construction Company ........................................... $1,082,513.64 

Adleta Company .............................................................................. $1,020,522.98 

Barrett Paving & Materials Inc. ................................................. $1,107,637.40 

Motion 2012-88 

Trustee Luebbers moved and Trustee Davis seconded to give the bids for the Delhi 

Township Road Project 2012-A to Ron Ripperger, Public Works Director to review and 

determine the most responsive and responsible bidder. Trustees Davis and Luebbers 

voted YES. Motion approved. 

Outstanding issues: 

Reports from Departments:

Reading of the Resolutions: 

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Resolution 2012-124 

Trustee Luebbers introduced and moved the adoption of a resolution approving purchase 

order obligations incurred on behalf of the Township by the Township Administrator, 

authorizing payment of certain purchase order obligations, and dispensing with the second 

reading. Trustee Davis seconded. 

Trustee Luebbers moved and Trustee Davis seconded to dispense with the second reading. 

Trustees Davis and Luebbers voted YES. 

Trustees Davis and Luebbers voted YES during roll call to adopt the resolution. Resolution 

adopted. 


Trustee Luebbers introduced and moved the adoption of a resolution adopting the tax 

budget for fiscal year commencing January 1, 2013 pursuant to R.C. 5705.28, and 

dispensing with the second reading. Trustee Davis seconded. 




adopted. 


Trustee Luebbers introduced and moved the adoption of a resolution approving the update 

of the Solid Waste Management District Plan of the Hamilton County Solid Waste 

Management District, and dispensing with the second reading. Trustee Davis seconded. 




adopted. 


Trustee Luebbers introduced and moved the adoption of a resolution authorizing and 

directing the Hamilton County Auditor to remove the Delhi Township snow removal 

assessment from the records of the Victory View Subdivision, and dispensing with the 

second reading. Trustee Davis seconded. 


Trustees Davis and Luebbers voted YES.


adopted. 

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Trustee Luebbers introduced and moved the adoption of a resolution certifying violation 

abatement expenses at 4362 St. Dominic Drive to the County Auditor for assessment and 





adopted. 



abatement expenses at 714 Ivyhill Drive to the County Auditor for assessment, and 





adopted. 



abatement expenses at 471 Pedretti Road to the County Auditor for assessment, and 





adopted. 


Trustee Luebbers introduced and moved the adoption of a resolution declaring nuisance 

for excessive vegetation at 4301 Skylark Drive, and dispensing with the second reading. 

Trustee Davis seconded. 

Mr. Roach reported that the inspection of the property which confirmed the violation was 

acted on in response to a complaint, informal orders sent to the property owner were not 

responded to and the inspection today confirmed non-compliance.




adopted. 

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for excessive vegetation at 6035 Rapid Run Road, and dispensing with the second reading. 

Trustee Davis seconded. 



responded to and the inspection today confirmed non-compliance. 




adopted. 



for accumulate debris at 306 Anderson Ferry Road, and dispensing with the second 




responded to and the inspection today confirmed non-compliance. 




adopted. 

Citizens’ Comments: 

1. Steve Schott, president of the Delhi Business Association, addressed the Board about 

the Planting with Pride Program of which the Delhi Business Association agreed to 

sponsor this year by way of motion by Ron Kruse at their last general meeting. 

He explained that he did not make the announcement at the last meeting of the Board of 

Trustees because they were still in the process of coordinating the volunteers with Ron 

Robben to continue to service the pots. He referred to it as a great community event 

that promotes the Floral Paradise theme while providing connectivity throughout the

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business community. He reported that the business owners at the Rapid Run Shopping 

Center were excited to join the effort this year. 

He thanked the Board of Trustees for making the pots available to them for the 

program. 

Trustee Luebbers applauded the DBA for underwriting the project while he expressed 

his disappointment that their intentions were not communicated to the Board at the 

last meeting when the matter was brought up for discussion. 

Mr. Schott apologized for the delay in communicating their intentions explaining that he 

did not mention it at their last meeting because he was not able to make a full 

commitment at that time with regard to the volunteers and the pots. To clear up any 

confusion, he informed the Board that the person who addressed the matter at the last 

meeting spoke as a citizen and business owner, not on behalf of the Delhi Business 

Association. 

In response to Trustee Davis’ question reference an update on the curb cut at AutoZone 

Mr. Schott reported that he was waiting on a response from AutoZone Corporate, and 

that he would follow up with them on the matter. He commented that the holdup could 

be related to the additional signage being requested. 

In response to Mr. Schott’s request for permission to put pots at several locations on 

Township properties Trustee Davis granted permission to do so. 

2. John Grove, 867 Sundance, addressed the Board about the 2011 Concession Stand 

operations, specifically his review of records obtained through a public records request. 

He reported on the amounts reported as expenses, revenue and the cost of goods 

purchased for retail of which the records indicated an $8,000 discrepancy. He asked 

the Board to investigate the 2011 operations of the Concession Stand. 

Trustee Davis directed Mr. Grove to meet with the Park Director Sandy Monahan to 

discuss the matter. 

Mrs. Monahan stated that she would be happy to meet with Mr. Grove on the 

Concession Stand budget. 

Trustee Davis stated that he would make arrangements to sit in on the meeting if Mr. 

Grove would like him to do so. 

Announcement of Community Events: 

• Friendship Concert (as part of the World Choir Games) on Saturday, July 7, 2012 at the 

Delhi Branch Library at 2:00pm. 

• Friendship Concert (as part of the World Choir Games) on Wednesday, July 11, 2012 at 

the College of Mount St. Joseph at 7:00pm. 

• The Delhi Skirt Game on Friday, August 3, 2012.

Executive Session: 

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Motion 2012-089 

Trustee Luebbers moved and Trustee Davis seconded to retire to executive session to 

consider the appointment of a public employee and the compensation of public employees. 

Trustees Luebbers and Davis voted YES. Motion carried. 

Return to public meeting: 

Motion 2012-090 

Trustee Luebbers moved and Trustee Davis seconded to conclude executive session and 

return to the public meeting. Trustees Davis and Luebbers voted YES. Motion carried. 

Resolutions for consideration: 


Trustee Luebbers introduced and moved the adoption of a resolution authorizing and 

entering into an agreement with United HealthCare for the provision of group health 

insurance benefits for eligible Township employees and officers, authorizing the Acting 

Township Administrator to execute such agreement and dispensing with the second 





adopted. 


Trustee Luebbers introduced and moved the adoption of a resolution entering into a 

renewal agreement with Dental Care Plus for the provision of group dental insurance 

benefits for eligible Township employees and officers, authorizing the Acting Township 

Administrator to execute such agreement and dispensing with the second reading. Trustee 

Davis seconded. 




adopted. 

Resolution 2012-136

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Trustee Luebbers introduced and moved the adoption of a resolution entering into renewal 

agreement with Reliance Standard life Insurance Company for the provision of group life 

insurance benefits for eligible Township employees and officers, authorizing the Acting 

Township Administrator to execute such agreement and dispensing with the second 





adopted. 

Adjourn meeting: 

There being no further business to come before the Board on motion of Trustee Luebbers 

seconded by Trustee Davis the meeting was adjourned. Trustees Davis and Luebbers 

voted YES. Motion carried. 

Approved: ________________________________________________ , Fiscal Officer 

________________________________________________ , President 

________________________________________________ , Vice President 

_____________________absent___________________ , Trustee 

I hereby certify that the amounts needed to meet the above obligations have been lawfully 

appropriated and are in the treasury or the process of collection free from any and all 

obligations. 

________________________________________________ 

Cheryl A. Sieve, Fiscal Officer

Board of Trustees Meeting Minutes - Delhi Township

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