president 's mess age - Canadian Racing Pigeon Union

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CRPU Newsletter Present: S. Beadow, D. Ferracuti CANADIAN RACING PIGEON UNION INCORPORATED DIRECTORS MEETING Sunday,February 6, 2011 C.R.P.U. HEAD OFFICE, TILLSONBURG ONTARIO Conference: M. van der Jagt, R. Hastie, J. Stevenson, K. King, D. Archibald Absent: N. Oud, O. DeVries The meeting was called to order at 2:00 p.m. The minutes from January 19, 2011 were reviewed MOTION: To accepted by R. Hastie, seconded by J. Stevenson. CARRIED Page 22 M. van der Jagt inquired about the distribution of the minutes to Club Race Secretaries, he stated that in the past, Club Secretaries have received a copy of the minutes by email as soon as minutes were approved. It was decided that Club Race Secretaries will receive a direct link by email to the minutes as soon as they are posted on the web. FINANCE N. Oud was not present, but circulated a financial statement prior to the meeting, key points below: � Currently there is $20,000 in accounts receivable, mainly from yearbook advertising and race results. � Monthly reports will be provided showing monthly break downs of five main cost centres, namely, Store, CU Bands, Membership, Unikon Repair Service, and Promotions. Approval of the cheques will be deferred until next week when N. Oud is present. MOTION: J. Stevenson motioned the Financial Statements be approved, R. Hastie seconded. BYLAWS CARRIED R. Hastie reported The City of Saskatoon problem is still not resolved, K. King has been watching this issue closely and will continue to monitor it. A proposal to amend the existing by-law is now before the City Council and K. King will be in attendance for the next Council meeting and will report the outcome to the BOD. General discussion regarding the lack of knowledge for many City By-Law Officers with regards to the functions of racing pigeon and lofts being kept on private property took place. This could result in Cities and Municipalities voting and enforcing inadequate or unreasonable by-laws for pigeon flyers. Suggestions were made to post various city by-laws on the website to help educate the general public and act as a starting point for other Municipalities researching and developing similar by-laws. Ron Hastie reported that he had been contacted by the City of Pickering. They are redoing their pigeon by-law. The city did not believe that they had any pigeon fanciers within their city limits. Ron was able to provide them with some relevant information. AWARDS The award data base is coming along, further testing is still being conducted to ensure all calculations are correct. D. Tichborne is currently working on Award of Excellence and Certificate of Merit. He is confident this program will be up and running in the near future. D. Archibald suggested an insert with the 2010 Yearbook of the 2010 Awards if it can be ready in time, if not, an insert should go out with the next newsletter. RULES J. Stevenson – nothing to report on rules. Steve Walsh is on schedule for completing the first draft of the Constitution, a draft may be available to send out with the yearbooks. John Stevenson will start work on reviewing the race rules that will appear as by-law #2 of the new constitution. He will be coordinating a workshop with other directors to complete this important work. PROMOTIONS D. Archibald reported on the proposal for reducing the fess for senior membership from $40.00 to $20.00 and concluded the following: After thoroughly reviewing the proposal that the membership fee structure for senior aged members of the CRPU be reduced, the BOD concluded that this was impractical and of very limited benefit to either the members who would be effected or the CRPU.
CRPU Newsletter R. Colson of the Calgary Club had submitted a link to a potentially good promotional website. Dan and Ken King were going to review it. Page 23 Website / Data Base S. Beadow reported work is progressing with the on-line store, new site design, etc. S. Beadow reports that D. Tichbourne, A. Skrobot and D. Baker have been spending many hours on the site and things are coming together very well. The BOD can keep current on the development of this site by logging onto the test site at any time. Andy Skrobot provided a report for the meeting that was read in by Mike van der Jagt. Daryl and Dave are still working on some issues with the store, lost bird search and some other issues dealing with awards. Dave did upload the unofficial awards and some content on definitions. There are still some design issues to be settled. Andy is working on transferring content from the old site. He has transferred quite a bit of content to the new site under Members and Our Hobby this weekend. Also some items were added under links. Some item names have to be changed. Andy will provide Daryl another list of items to add under the links. If he can get these done on Monday, Andy should be able to complete most of them by the end of the coming week. Then Andy can spend some time editing and formatting the content so that it looks more pleasing. It will go quickly from here. Andy had some problems using Wordpress to transfer content but Daryl helped him out. For example, Andy had to upload a new browser “FireFox” because “Explorer” was not too compatible with Wordpress. The new browser has made a big difference. MOTION: J. Stevenson made a motion seconded by R. Hastie that the CRPU recognize the services of Dave Tichbourne and Andy Skrobot for the countless hours they have provided in the re-building of the CRPU website and databases by providing a 2011 Convention ticket, accommodations as well as their 2012 membership CARRIED Band Transfers to Non-Members - Problems/issues with recording transfers of CU bands to non-members on the website was raised as a concern by office staff. Currently staff are unable to add non-members to the data base, therefore are not able to transfer ownership of a bird to a non-member. M. van der Jagt suggested that birds registered to non-CU members could show in the search engine as registered to the CRPU. Anyone contacting the head office with one of these birds could be directed to the actual owner. This solution will help alleviate any potential confidentiality issues we may come across with non-members. The BOD agreed that this will be a good solution; office staff will implement this procedure. YOUTH INITATIVE D. Archibald and K. King to continue working on the Youth Initiative Program that N. Armstrong began. A lot of work was started and will be followed up with the committee. RACE PROGRAM Ron Hastie reported that the WinBird programmer had developed a fix for the Windows 7 software conflict and Ron will be testing it in the near future. HEALTH Currently working with our PMV provider to produce a replacement for the Newcastle vaccine. More information should be available by fall. OLD BUSINESS New Club Application: Mississauga Central Application letter was reviewed by the BOD, five members have officially signed the application to form a new club. M. van der Jagt pointed out that there are 2 other clubs within a reasonable distance that these members could join. The BOD concluded that the members should contact the other clubs and apply for membership, if these clubs do not accept their memberships, the BOD will review the application. MOTION: J. Stevenson made a motion seconded by Dan Archibald to decline the club application at this time. ACTION: S. Beadow to contact the club to report the decision of the BOD. CARRIED Old Website issues - No response from Jason Beresford regarding the refund of the monies owed to the CRPU for advance payment of Web Hosting or the monies owed for incomplete work on the Awards Program. If no response is received within 30 days of the initial request, S. Beadow to send request via registered mail and if required inform Jason Beresford that legal action may be taken. CORRESPONDENCE E-mail from Earl Perrin requesting help with a law suit his neighbor has filed against him regarding his pigeons. N. Oud is going to investigate to see if the CRPU can be of any help. R. Hastie to contact Mr. Perrin and/or his lawyer to provide additional contact information and ask to be kept informed of the
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president 's mess age - Canadian Racing Pigeon Union

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