Overtime - Appendix B.pdf - Lincolnshire Police

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Rest Day and Public HolidayWorkingProcedure for out of hours authorisationsDuring normal working hours divisional or departmental Inspectors willbe responsible for authorising overtime in accordance with this policy.Out of hours there will normally be two Inspectors on duty in the force.Where no local Divisional or Departmental Inspector is on duty casualovertime will require the authorisation of either the Force Night DutyInspector or Duty Inspector FCCC.Divisional and Departmental budgets will attract scrutiny from the ForceService Delivery Forum so all authorised overtime must be necessary,accountable and justified. If overtime is authorised out of hours therequesting officer must be questioned as to the need for overtime andthe authorising officer satisfied that all other avenues have beenexplored.If overtime is appropriate then a record should be made of the officerconcerned, the reason for the authorisation, the number of hoursauthorised and any alternative considerations that were considered. Thisinformation should be sent by email to the officers line manager(Inspector or above) for recording locally as soon as practicable and inany event within 12 hours.Time off in Lieu (TOIL)Time off in lieu will be curtailed automatically on the force finance systemonce an officer reaches 40 hours. The officer will then automatically be giventhe option to receive the appropriate payment for the time worked. For thisreason it is not acceptable to simply authorise overtime on the understandingthat it will be taken by way of TOIL without appropriate questioning. Exactlythe same considerations must be given to all authorisations for overtime andthe principles of necessity, appropriateness and other alternatives explored.LINCOLNSHIRE POLICE GUIDANCE FOR AUTHORISING OFFICERSIN RESPECT OF POLICE OFFICER OVERTIME6
Do’s and Don’ts Always scrutinise if the overtime is necessary and appropriate andstipulate the hours you are authorising. Always seek another way. Ask;• Can this work be carried out when the officer is next on duty?• Can this overtime be minimised through using other resources?• Can I make use of existing resources at my disposal?• Are there any other resources either within this division,department or elsewhere I can use?• What are the risks of not granting overtime? Always ensure that the officer completes the form P236 and it iscompleted and submitted in a timely manner with an explanation forthe use of overtime. Always ensure that the overtime is recorded on your Divisional /Departmental database ensuring that an accurate and up to daterecord of overtime spend is maintained. Be clear and prescriptive on exactly what overtime you haveauthorised. E.g. If you are authorising one hours overtime to processa handover of a prisoner be clear that further authority is required ifmore time is required. Don’t authorise overtime for TOIL without giving the sameconsideration in respect of appropriateness and necessity. (TOILautomatically qualifies for payment at 40 hours)LINCOLNSHIRE POLICE GUIDANCE FOR AUTHORISING OFFICERSIN RESPECT OF POLICE OFFICER OVERTIME7
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Overtime - Appendix B.pdf - Lincolnshire Police

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