The Singareni Collieries Company Limited - SCCL Home page

The Singareni Collieries Company Limited(A Government Company)Area Purchase Cell – RG IIP.O: GodavarikhaniE-mail: pd_rg2@scclmines.comPIN CODE: 505211 Telephone No:08728 250028DISTRICT: KARIMANAGAR Fax: 08728-250110NOTICE INVITING TENDERDear Sirs,Sub : PROCUREMENT OF SPARES FOR ESCORT-RT30- FAUN CRANE. AT RGOC3***We shall be obliged if you will kindly quote your lowest price and time of delivery forsupply the material as per list attachment herewith.Enquiry Number : R2110O0400Enquiry Date : 08.12.2010Last date for receipt of tender : 23.12.2010 Time: 12.00 NOONDate of Opening tender : 23.12.2010 Time: 04.00 PMOffer Validity : 120 days from the date of opening of tenderTenders should be posted in sealed envelope clearly superscribed with the subject,enquiry number, last date of receipt of tender without which the covers will not beconsidered.Tender to be submitted to:The GENERAL MANAGER,RG2The Singareni Collieries Company Ltd.,G.M Office, 8 Incline ColonyP.O:Godavari Khani-505211, Dist: Karimnagar,ANDHRA PRADESH STATE., INDIAFor and on behalf ofThe Singareni Collieries Company LimitedEnclosures:Annexure No.1: Item list & specification.Annexure No.2 General Terms and conditions.General Manager,RG.IIGodavari Khani – 505211

Annexure - IThe Singareni Collieries Company Limited(A Government Company)Area Purchase Cell – RG II – Godavarikhani – 505211Phone No:08728 250028, Fax: 08728-250110 e-mail: pd_rg2@scclmines.comEnquiry No:R2110O0400 dt 08.12.2010Subject: PROCUREMENT OF SPARES FOR ESCORT-RT30- FAUN CRANE. AT RGOC3Requisition : List of itemsItem Item Code Material Desc. Part No Quantity UnitSlNo1 6152030018 FUEL FILTER 4811710000 10 NOS2 6152030158 BANJO BOLT 5050404 6 NOS3 6152030020 COPPER WASHER 5050811 20 NOS4 6152030043 MICRO ELEMENT 4811701000 10 NOS5 6152030055 MICRO ELEMENT 4811702000 10 NOS6 6152030067 O-RING 4811703000 20 NOS7 6152030080 COPPER WASHER 5050816 20 NOS8 6152030110 LO FILTER CATRIDGE 427001000 10 NOS9 6152030122 ADAPTOR FOR SPIN ON 3H00705000 4 NOSFILTER10 6152030134 FUEL PIPE 4H03104000 4 NOS11 6152030146 FUEL PIPE 4H03105000 4 NOSTHESE ITEMS PERTAINS TO ESCORT-RT30- FAUN CRANE.Note : Only Vendors registered with S.C.Co.Ltd are eligible to participate inthe tender. They should furnish their Vendor code in their offer.(1) Offers of Original Equipment/Sub-Assembly/Spares Manufacturers ortheir authorized Dealers / those who have supplied similar items toreputed firms or organizations will only be considered.(2) Authorised dealers should submit copy of Valid Authorization/Dealershipcertificate from their principals along with their offers

ANNEXURE - IITERMS AND CONDITIONS:Note : (a)The Technical and Commercial covers will be opened at a time on dateof opening.(b) The price bid of the Technically and commercially qualified offers onlywill be opened at a later date with intimation to all the qualifiedtenderers.(c) Therefore firms are advised to submit three different sealed covers asdetailed below.1) The firm should submit their bids in Three covers as mentioned below:Part A - Technical offer (in one cover)i) The spares(MAKE) proposed to be used by the manufacturers/dealersii) Technical competence of the manufacturers/dealersiii) Order copies for supplies made to reputed concerns or Govt. undertakingsiv) Performance reports.v) ISO or other certificates along with other documents.vi) Guarantee/Warrantyvii) Service support, Spares replacement to be made ( Whether OEM spares oralternate spares )viii) Any other relevant technical detailsPart B - Commercial terms (in one cover)i) Validity, EMD, delivery period, applicability of taxes and duties, LD penalty,warranty/guarantee, Penalties against non-rectification of repairs as per terms inthe annexure-II , acceptance to all terms specified in Annexure-II, etc.ii) Specimen copy of Part C without prices ( as per the list of Item-wise details)Part C - Price bid (in one cover)Basic price quoted, PVC formula, if any, duty taxes and other commercialterms viz credit rebate etc.To avoid inadvertent opening of the cover, all the Three covers should bedistinctly marked with the following on its left hand top corner:i) Enquiry Number & Date and name & address of the bidderii) Cover No. i.e. Part A / Part B / Part C as the case may be and name & addressof the bidderiii) Closing & opening date of the tender and name & address of the bidderAll the Three covers are to be individually sealed and superscribed as mentionedabove and shall be kept in another sealed cover superscribing enquiry No., due date ofsubmission of the tender and due date of opening of tender and name & address of the bidder2) The firm should also confirm the status of registrationunder MSMED (Micro, Small & Medium Enterprises).

Annexure – IIITERMS AND CONDITIONS FORMAT ENCLOSURE TO ENQ.NO.(TO BE INCORPORATED BY THE TENDERER ALONG WITH THEIR QUOTATION.IF ANY BLANK IS UNFILLED OR NOTCONFIRMED ANY OTHER TERMS,THE SAME CAN BE TAKEN TO THE ADVANTAGE OF SCCL)1) Price Condition: _____________________________.If prices quoted are on FOR Destination basis, Packing & Forwarding, Freight andTransit insurance charges are deemed to be inclusive.2) Discount:_____________________________________.3) Packing & Forwarding charges: _____________.If the prices quoted are on FOR Destination basis packing & forwarding charges aredeemed to be inclusive. If the prices are quoted on Ex-works /Ex-factory and in case specific mention is not maderegarding packing & forwarding charges but states that the same as extra, a charge of either 2% of basic or themaximum quoted by any others against the same enquiry whichever is higher will be loaded to the offer for the purposeof comparison. In case order is placed on such firm, the packing & forwarding charges will be limited to that actuallyloaded on his offer or 2% whichever is lower.4) Freight charges: ____________________________.If the prices quoted are on FOR Destination basis freight charges are deemed to beinclusive. If the prices quoted are on Ex-works/Ex-factory and in case Road freight charges are not mentioned loadingwill be done (a) @2% of the basic within the state of Andhra Pradesh (b) @3% of the basic for Chennai / Southern India(excluding Andhra Pradesh) and Mumbai regions (c) @4% of the basic for Delhi and Kolkata regions and other places.Payment will be restricted to the amount loaded or actuals whichever is less. Any additional freight charge over andabove of the above loading on basic shall be to the account of tenderer only.5) Transit Insurance:_________________________.If the prices quoted are on FOR Destination basis Transit insurance charges are deemed to be inclusive. If the pricesquoted are on Ex-works/Ex-factory and in case firm not mentioned against the insurance 0.33% on landed cost will beloaded in case of revenue items6) Excise Duty:________________________________.Note: Excise duty is applicable on Basic price. Where the firm has stated that Excise Duty will be charged extra, Exciseduty charges applicable or indicated will be added to the price. If applicable rate of duty or NIL rate of duty is notmentioned, loading will be done as per the highest rate indicated by other tenderers. In case, where Excise duty is statedto be included in the price, it will be treated that the quoted price is inclusive of Excise duty and no additional duty ispayable.7) CST / APVAT/ TOT: ________________________.CST @ 2% is applicable against Form – C. Note: If the rates quoted are on CST basis,applicable rate of tax as per Entry of Goods into local area Act, 2001 will be loadedadditionally, wherever applicable.8) Service tax:_______________________________.9) Works Contract Tax:______________________.10) Any other taxes: _________________________.Note: The firm shall clearly specify the above taxes, whether extra / Inclusive / Not Applicable/ Nil. Otherwise, the samemay be loaded as extra for comparison purpose only, if any firm has quoted as extra.11) Guarantee: ____________________________.SCCL Standard Guarantee terms are 12 months from the date of commissioning or 18months from the date of supply whichever is earlier. Defective material shall be replaced/ repaired at free of cost. In such case freight etc. will be to firm’s account only.

12) Price Variation Clause: Prices shall be FIRM till complete execution of order. Pricevariation clause will not be applicable. However if any firm has not accepted FIRM price due to various reasons and notmentioned the price variation limit in the offer, 15% of the value of the basic price quoted will be loaded and payment onaccount of price variation will be limited to the same.13) Risk Purchase Clause: _______________.In case the supplier fails to deliver the material within the delivery schedule prescribed in the order and SCCL is forcedto purchase such material from any other manufacturer / supplier at a higher price, the supplier should pay thedifference amount to SCCL.14) Price Fall Clause:____________________.Seller should pass on the benefit to the buyer, in case the seller sells similar material topublic or private concern within a period of 06(six) months from the date of receipt of order at price less than the priceoffered to buyer (SCCL). The Singareni Collieries Company Limited, reserves the right to apply those prices for thisorder also.15) Late delivery Penalty: _______________.SCCL Standard Late delivery penalty terms are @1% per week and up to a maximum of 10% value of the undeliveredportion will be levied, if the material is not supplied as per the delivery schedule of the order subject to force majeureconditions.16) Performance Bank Guarantee: _______.SCCL standard Performance Bank Guarantee Terms are to submit 10% of the order valuefrom any Nationalized Bank towards satisfactory performance of the material supplied overand above 3 months after warrantee period.17) Payment Terms : _____________________.SCCL standard terms of payment are 100% payment through cheque within 30 days, fromthe date of either receipt of material at our stores or collection of material from Transporter’s Godown subject toacceptability. If the quality of material is found to be defective and not as per the specifications, no payment will bemade. If payment terms are other than SCCL Payment terms, 1% of the landed cost will be loaded tothe firm’s offer for comparison purpose.18) Delivery Schedule : _________________.19) Validity: ____________________________.Quotation should be kept valid for a minimum period of 120/180 days from the date of opening the tender.OTHER STANDARD TERMS:20) Tenders should be posted in a sealed envelop clearly superscribing with subject ofenquiry, enquiry number and date and the due date of closing and opening of the tender,without which the tender will not be considered. The firm has to submit price bid andtechnical bid separately.21) Quotation should be free from corrections. Prices should be quoted in figuresand in words. Wherever not quoted, kindly state “Regretted”. Quotation without signature of tenderer will be rejected.22) The quantities indicated in the enquiry are tentative and may increase or decrease at thetime of placement of order.23) Tenderers have to submit Current price list / latest order copies of enquired itemssupplied to any Govt. Organizations / SCCL / CIL along with their offer to enable us to takeearly action.24) Tenderers quoting for imported material should state clearly whether the material they areoffering will be imported against their own quota license. A Photostat copy of present validDGS & D Rate Contract with latest amendments, if any should be sent along with quotation.25) If the due date of opening of the tender is postponed for any reasons, if any tenderer hassubmitted revised / subsequent quotation with different / revised rates, terms and conditions, the revised / latestquotation of that tenderer will only be considered.26) Offers should be submitted in ink, Typewriting. The quoted amounts should be mentionedin words also and should be free from corrections, erasing.27) Quotations received after stipulated time and date will not be considered for whatsoeverreasons therefore.

28) The SCCL is not responsible for postal delays, if any.29) Material should be booked to the consignee and not to self.30) Current price list and illustrated catalogue of items offered wherever applicable shouldaccompany the quotation.31) All the supplies must be marked with firm name and date of supply for identification ofsupplies.32) The Company does not bind itself to accept the lowest tender or assign any reasons fornon-acceptance. No correspondence will be entertained in this regard with suppliers. TheCompany also does not bind itself to place order for the entire quantity enquired for andreserves the right to distribute the orders for any or all the items on more than one firm.Enquiry / order in part or in full can be cancelled at any time without assigning any reasons.33) Bank Charges : To suppliers account only.34) Name and Designation of the person, who is signing on the quotation should be mentionedin the offer.35) If the Company finds that the material supplied are not of the correct quality or notaccording to the specifications required by the Company or otherwise not satisfactory owing to any reasons of which thecompany shall be sole judge. The Company shall be entitled to refuse or accept of the said material, cancel the contractand buy its requirement in the open market and sue on the supplier for non-fulfillment of the contract including claim forliquidated damages.36) In all cases of disputes, the decision of Company shall be final, failing this, the matter willbe referred to Arbitration in accordance with the Indian Arbitration Act. Any dispute ordifference or any matter arising out of contract or Purchase Order or incidental there to under this enquiry shall besubject to jurisdiction of Competent Court in Andhra Pradesh situated at Manthani /Peddapalli /GodavariKhani aloneand not at other places.37) If any firm has not mentioned regarding Fall Clause, Risk purchase clause, L.D. Penaltyclause, guarantee clause, PVC Clause, Validity and payment terms etc., it will be construedthat the firm has accepted to SCCL terms and conditions and the same will be incorporated while placing the order.38) Information on the following to be furnished along with the tender(without which tenders shallnot be considered in case of new vendors):1. Whether the firm is a Limited Company / Public or Private /Partnership firm with names of the partners thereof.2. In case of Micro, Small & Medium Enterprises Development firms, they should invariably submit their registrationcertificate in respect of Micro, Small & Medium enterprises along with offers3. Bankers names and address.4. Income tax permanent Account Number.5. Sales Tax registration Number / VAT No./ TIN No / TOT No.6. Service Tax Registration Number.7. Authorized Dealership / Patnership certificates with manufacturers39) SCCL reserves the right to inspect the manufacturing unit of any of the enquired / offereditems to ascertain its capacity and capability.General ManagerRG 2 Area