Letter of Intent - Pottstown Area Health & Wellness Foundation

Logging in& Submitting:Letter of IntentCheck our websitefor submissiondeadlines!For more info:www.pottstownfoundation.orgPottstown Area Health & Wellness Foundation

If it’s your first time visiting oursite, please select the NewApplicant link to create anaccount.Access the LOI Portal

Having your Tax ID number onhand will make the process moreefficient!If your organization does not havea Tax ID number, please enter theorganization’s main phonenumber and click “OK”.

Please note that entering anynumber that is not a valid federal TaxID number (including your phonenumber), will result in this errormessage.If you’ve entered the appropriatephone or Tax ID number, select OKto continue.

If you have any questions aboutour Foundation and the area weserve, this link is available onevery page!Please be prepared to answerthese eligibility questions.

You will only seethis screen if youranswers indicatethat yourproposal doesnot fit ourmission.Did you know?Clicking “Contact Us” allows you to generatean email to our inbox atGrantsApplication@pottstownfoundation.orgThis button can be found on every page!

You are looking at thefirst page of the Letterof Intent. Use thesetabs for easynavigation!If you’ve entered yourTax ID number, some ofthis information maypopulate for you.Please enterinformation as itpertains to theORGANIZATION.

Page 1: Continued…So we can grasp a bigpicture view of yourorganization, pleasebe as accurate aspossible in reportingthese figures.At any point, you maysave your progress byclicking “Save & FinishLater”

Letter of Intent Page 2:Tell us about yourPrimary ContactsPlease note: yourOrganization PrimaryContact & ProjectPrimary Contact maybe different (or thesame!). Respondaccordingly.PROJECT PRIMARYCONTACT WILLRECEIVE ALLCORRESPONDANCERELATED TO THISPROPOSAL! PLANACCORDINGLY

Page 2: ContinuedRemember: You canALWAYS “Save & FinishLater” if you need moretime.

Letter of Intent Page 3:Tell us about your project!As you will have an opportunityto upload a letter to ourExecutive Director on the nextpage, please use this page toprovide us a brief snapshot ofyour proposal. We hope toshare this information with ourBoard of Directors.

Page 3: ContinuedSelect all that apply to provide asnapshot of demographic data asit pertains to your PROJECT(not your entire organization).

Read my blog !www.missionhealthyliving.orgDr. Laurie BettsHealth AccessHow to decide what information to share with us:We understand that you are naturally excited about thework your organization is doing and we certainly are aswell! Although you could write us a book, here are ideaswe consider when evaluating incoming letters of intent.Does your project…• Provide outcomes with measurable objectivestied to PAHWF priority areas (1, A, B, C, 2, 3)• Clearly focus on one priority area• Use innovation and creativity to promotecollaboration within community• Demonstrate efficient and effectivemanagement of finances to promote sustainablesuccess within the organization or program.Tips from our Program OfficersAnna BrendleSchools, Recreation & Active LivingHow to know if you need more than one proposal:Evaluate your request by the priority areas listedbelow (and on our website). Ideally, your proposalwill be a match to one of these six program areas.If any part of your proposal includes a capitalrequest, please submit it as a separate proposal.Remember to choose the one that meets theanticipated OUTCOME OF YOUR PROJECT, not yourorganization itself.1- Funding programs and solutions for long-term improvement in healthy behaviors.1A- Promoting healthy living through nutrition, activities and programs in public and private schoolsto reduce obesity and encourage healthy living.1B- Improving parks, programming and the built environment to increase access and physical activity.1C- Creating and promoting social networks involving healthy living.2- Funding programs for physical health and emotional well-being3- Funding learning opportunities and strategic planning to strengthen non-profits.

Letter of Intent Page 4:Upload your Letter to ourFoundation!Submitting additional information isoptional . We will accept it andconsider it but it is not required.The “Letter of Intent” should:*Be on letterhead from your organization.*Not exceed ONE page*Identify and describe the nonprofit organization who will oversee this project*Explain how this project ties in with the Foundation’s mission of enhancing thehealth and wellness of area residents

This page will showyou a summary ofeverything that hasbeen entered in theorder it wasrequested.Before you cansubmit, you will needto have filled out all*Required fieldsUse this “PrinterFriendly Version”button to open a newscreen that will allowyou to print yoursubmission for yourfiles.You also have theoption of emailingyourself, or others (upto 10!), a draft of yoursubmission.

Feel free to addGrantsApplication@pottstownfoundation.orgTo your recipients!From the “EmailDraft” link, this pagewill present itself.This function allowsyou to write amessage and send adigital copy of yourwork to up to 10email addresses.

LOI SUBMISSIONI clicked SUBMIT: Now what?1. Take a deep breath and reward yourself with a nice piece of darkchocolate!2. You should receive an email confirming that our system has receivedyour submission. (CHECK YOUR JUNK MAIL AND CHANGE FILTERS ASNECESSARY)3. Our Staff and Grants Committee will review your proposal and getback to you via email within a few weeks.A Healthier Pottstown 12345

Rememberyoucan ALWAYSYou can ALWAYS come backand work on your proposalthrough the grantee portal.To return to saved work, go to:www.grantrequest.com/SID_1459Sign In with the E-mail & Password youcreated on your initial visit to our site.Select the request you want to work onand pick up right where you left off!

Thank you for sharing our dream of improving thehealth and well-being of Pottstown!We appreciate your support inproviding area residents withopportunities to enthusiasticallyembrace a healthier lifestyleIf you have anyquestions, pleasecontact ourProgram OfficersDr. Laurie BettsHealth Accesslbetts@pottstownfoundation.orgAnna BrendleSchools, Recreation & Active Livingabrendle@pottstownfoundation.org