OCDS Provincial Statutes for Central Province - Secular Carmelites ...

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) The second period of Formation (before the Definitive Promise) may be extendedup to one and a half more years.6) When the Spiritual Assistant is unable to preside, no special delegation is needed forthe Local Council to ask another priest or deacon to clothe candidates and receivePromises and vows [Ritual 13, 31, 51, 67].Section II: IsolatesCommunity is an integral part of the Carmelite Secular vocation [cf. Art. 9d, 26, 36, 40].1) The Provincial Council shall assign isolates to a community. The President of thelocal community shall initiate contact with the isolate [Art. 56]. Ongoing contactmay be delegated by the President to one or more members of the community.2) There shall be monthly contact between the isolate and the community member. Thiscontact may be via phone, letter, or e-mail, or in person.3) In most cases, isolates in need of formation will be assigned to a CanonicalCommunity, and the Director of Formation shall oversee initial formation of isolates.Upon making the Definitive Promise, an isolate then may be transferred to a StudyGroup which may be geographically closer to the isolate.4) During initial formation leading up to Definitive Promises, the isolate is required tomeet with the community at least once a year. All isolates are strongly encouraged tocontinue visits to the community at least once a year.Section III: Community Elections1) Community elections shall be held every three years in the spring prior to theProvincial elections of the Friars. The newly elected Local Council shall assume theirduties at the end of the meeting in which they are elected. To preserve freedom of thenewly elected Local Council, all other offices (Secretary, Treasurer, FormationDirector, etc.) shall be vacated at the end of the same meeting.2) Elections of the Community President and three Councilors shall be conducted inaccordance with recognized parliamentary procedures 2 with the following particularprovisions:a) A nominating committee of at least three professed members 3 may be appointedby the Local Council and the names of the committee members shall be2 e.g. Robert’s Rules of Order.3 Those who have made at least their First Promise.2
announced to the members at a meeting approximately one month in advance ofthe meeting when the election is to take place.b) The nominating committee shall select qualified nominees for each office whohave consented to serve if elected. For the office of President there should be twoor three nominees who have made their Definitive Promise [Art. 51]. For officeof the three Councilors there should be an adequate number of nominees. 4c) Only professed members may serve as members of the Local Council.d) In order that leadership qualities be developed in our communities, all councilmembers (President, councilors and Director of Formation) shall serve no morethan two consecutive terms. To be elected to a third consecutive term requires apostulation from the Provincial Council. 5e) The report of the nominating committee (list of nominees) shall be presented tothe members at the meeting at which the election shall take place. Nominees forPresident may also be nominated for the Councilor ballot if not elected asPresident.f) Only professed members are eligible to vote.g) Nominations may be made from the floor, and write-in votes shall be valid.h) Voting is to be by secret ballot. A quorum 6 of eligible voting members beingpresent, a majority 7 shall be required for election.i) Voting by letter or proxy shall be invalid.3) Election of the Presidenta) The Spiritual Assistant shall invoke the guidance of the Holy Spirit. In theabsence of the Assistant, this shall be the duty of the incumbent President.b) Election of the President shall be on a separate ballot from Councilors and shallprecede election of the Councilors.c) If a majority is not reached by any nominee on the first ballot, the names of thetwo nominees receiving the highest number of votes shall be placed on the second4Article 52 states that Councilors “generally are community members with Definitive Promise, [but] inparticular circumstances, members with First Promise can serve.”5 Postulation is a petition for exemption from the normal policy. When a candidate is not eligible to beelected to office, the candidate may be placed in that office by virtue of special permission of the properauthority. In this case that would be the Provincial Council.6 For the purposes of an election, a quorum is defined as the voting members present, provided notice ofthe election was given at the previous meeting.7 A number greater than half the legal votes cast.3
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