board report - Windsor-Essex Catholic District School Board

REGULAR BOARD MEETING 

Tuesday, April 13, 2010 at 7:00 p.m. 

Windsor Essex Catholic Education Centre 

John Paul II Boardroom 

AGENDA 

I In-Camera Meeting – 6:00 p.m. 

II Regular Meeting of the Board - 7:00 p.m. 

1. Call To Order 

2. Opening Prayer 

3. Recording of Attendance 

4. Approval of Agenda 

5. Questions Pertaining to Agenda 

6. Disclosure of Interest - Pursuant to the Municipal Conflict of Interest Act. 

1325 California Avenue 

Windsor, ON N9B 3Y6 

CHAIRPERSON: Fred Alexander 

DIRECTOR OF EDUCATION: Joseph Berthiaume 

7. Presentations: 

a. Principal’s Report on Student Achievement - St. Thomas of Villanova Secondary 

School (C. Geml/K. Furlong) 

b. Student Support Leadership Initiative (SSLI) (C. Geml) -- 

c. Introduction of the 2010-11 Student Trustee Designates (L. Staudt) -- 

8. Delegations: 

a. Delegation Regarding Items Not on the Agenda 

3:11.1 Any person(s) wishing to make a formal presentation to the Board shall make their intent 

known, in writing, to the Secretary at least one week prior to the regular meeting. They shall briefly 

explain in their petition the nature of their business. Discussion shall be limited to the petition and 

shall be not longer than ten (10) minutes. The time limit can be waived by the consent of the majority 

of the Board. 

b. Delegations Regarding Items On the Agenda 

3:11.2 Any person(s) wishing to appear before the Board and speak on an item appearing on the 

agenda of the Board Meeting has until NOON of the day of the Board meeting to make a request to the 

Secretary. They shall explain briefly the nature of their business. The discussion shall be limited to the 

item on the agenda and shall be no longer than ten (10) minutes. 

Page # 

AGENDA – Regular Board Meeting Page 1 

Tuesday, April 13, 2010 

--

9. Action Items: 

a. Approval of Minutes 

i) Minutes of In-Camera Meeting, March 30, 2010 

ii) Minutes of Regular Board Meeting, March 30, 2010 

b. Items from the In-Camera Meeting of April 13, 2010 - - 

10. Communications: 

a. External (Associations, OCSTA, Ministry): None 

b. Internal (Reports from Administration): 

i) Report: Administrative Staff Report (P. Picard) 8-9 

11. Unfinished Business: None. 

12. New Business: 

a. Field Trips: 

i) Report: St. William Catholic Elementary School - Canada’s Wonderland 

10-12 

June 25, 2010 (C. Geml) 

ii) Report: St. Anne Catholic Secondary School - Tennessee April 15 - 18, 2010 13-21 

(C. Geml) 

b. Report: Board Policy Review (final approval) Draft Amended Policy A:01 Policy 22-27 

Development, Approval and Review Process (P. Picard) 

c. Report: Kelcom Absence Placement System for Teachers and Educational Assistants - 28 

July 1, 2010 to June 30, 2012 (P. Picard) 

d. Report: School Year Calendar 2010-11 (L. Staudt) 29-33 

13. Committee Reports: None 

14. Notice of Motion 

15. Remarks and Announcements: 

a. Chairperson 

b. Director of Education 

c. Board Chaplain 

16. Remarks/Questions by Trustees 

17. Pending Items 

a. Draft Board Policy H:07 Selection Process - Principals and Vice Principals (deferred - - 

March 10, 2009) 

b. Deferred Report: Play Surface Material Standard – Rubber (deferred from April 28, 2009) - - 

18. Continuation of In-Camera, if required. 


Tuesday, April 13, 2010 

- - 

1-7

19. Future Board Meetings: Unless stated otherwise, all meetings will be held at the Windsor 

Essex Catholic Education Centre - 1325 California Avenue, Windsor with the In-Camera 

Session beginning at 6:00 p.m. and the Public Session beginning at 7:00 p.m. 

• Tuesday, April 27, 2010 

• Tuesday, May 11, 2010 


• Tuesday, June 8, 2010 

• Monday, June 21, 2010 

20. Closing Prayer 

21. Adjournment 

Fred Alexander 

Board Chairperson 

Joseph Berthiaume 

Director of Education & Secretary-Treasurer 


Tuesday, April 13, 2010

REVISED ENCLOSURE for the Regular Board Meeting of April 13, 2010 

REGULAR BOARD MEETING 

Tuesday, March 30, 2010 at 7:00 p.m. 

Windsor Essex Catholic Education Centre 

John Paul II Boardroom 

MINUTES 

PRESENT 

Trustees: F. Alexander, Chair 

J. Courtney 

M. DiMenna, Vice-Chair (participated 

electronically) 

C. Janisse 

N. Timperio, Student Trustee 

Rev. L. Brunet, Board Chaplain 





P. Keane 

J. Macri 

L. Soulliere 

Regrets: Trustee Porcellini, Trustee Holland and Student Trustee Wolinski 

Administration: J. Berthiaume (Resource) 

C. Geml 

M. Iatonna 

P. Picard 

L. Staudt 

J. Braido 

Recorder: B. Marshall 

1. Call To Order - Chair Alexander called the meeting to order at 7:21 p.m. 

2. Opening Prayer - Fr. Brunet opened the meeting with a prayer. 

J. Bumbacco 

E. Byrne 

P. Murray 

S. O’Hagan-Wong 

J. Shea 

3. Recording of Attendance - Trustee DiMenna participated electronically. Trustee Porcellini sent 

regrets due to a scheduling conflict. Trustee Holland sent regrets due to a family member’s illness. 

Student Trustee Wolinski sent regrets due to academic commitments. 

4. Approval of Agenda 

Amendments: Chair Alexander noted the following: 

Amended pages replacing 

Pages 1 to 7 

Minutes of the Regular Board Meeting (Draft for Approval) Page 1 

Tuesday, March 30, 2010


• Agenda item 10b (i) Administrative Staff Report, Employees reported under Resignations 

should be reported as Retirements. 

• Agenda item 10b (iv) 2009-2010 Budget Status has been deleted from the agenda and will be 

presented at a future meeting. 

• Agenda item 10b (vi) 2009 -2010 Capital Renewal Program Status has been deleted from the 

agenda and will be presented at a future meeting. 

• Handout for agenda item 10b (v) 2009-2010 School Budget Status is at trustee places. 

Moved by Trustee Keane and seconded by Trustee DiMenna that the March 30, 2010 Regular 

Board meeting agenda be approved as amended. Carried 

5. Questions Pertaining to Agenda: None 

6. Disclosure of Interest - Pursuant to the Municipal Conflict of Interest Act: None 

7. Presentations: 

a. Principal’s Report on Student Achievement - Principal Joe Bacchetti was present to provide an 

overview of the strategies and initiatives in place at St. Anthony Catholic Elementary School to 

support faith development and student achievement. 

b. Principals and Vice Principals Association (WEPVPA) members Karen Drago and John Ulicny 

presented to the board the itinerary of the Catholic Principals’ Council of Ontario (CPCO) 

Annual General Meeting/Conference being held April 22 -24, 2010 at Caesars Windsor. 

WEPVPA is hosting this event. 

c. Diane Tope-Ryan, Program Specialist updated trustees on the progress of the Peers Establishing 

Effective Relationships (PEER) Pals program and its effectiveness in the schools at both the 

elementary and secondary level. 

8. Delegations: 

a. Delegation Regarding Items Not on the Agenda: None. 

b. Delegations Regarding Items On the Agenda: None 

9. Action Items: 

a. Approval of Minutes 

i) Minutes of In-Camera Meeting, March 9, 2010 

Moved by Trustee Soulliere and seconded by Trustee Janisse that the minutes of the 

Committee of the Whole Board In-Camera meeting of March 9, 2010 be adopted as 

distributed. Carried 

ii) Minutes of Regular Board Meeting, March 9, 2010 


Pages 1 to 7 

Moved by Trustee Macri and seconded by Trustee Keane that the minutes of the 

Regular Board meeting of March 9, 2010 be adopted as distributed. Carried 




b. Items from the In-Camera Meeting of March 30, 2010 

Due to Vice-Chair DiMenna participating electronically, Trustee Soulliere reported that the 

Windsor-Essex Catholic District School Board convened a closed Committee of the Whole Board 

meeting on March 30, 2010 pursuant to the Education Act - Section 207, to consider specific 

personnel, real property matters, and other matters permitted or required to be kept private and 

confidential under the Freedom of Information and Protection of Privacy Act. Trustee Macri and 

Trustee Porcellini declared a conflict of interest during the In-Camera Session and excused 

themselves from the relevant discussion item. 

Moved by Trustee Soulliere and seconded by Trustee Janisse that the recommendations and 

directions of the Committee of the Whole Board at its in-camera meeting of March 30, 2010 

be approved. Carried 

Trustee Soulliere made the following announcements: 

from the March 30, 2010 Committee of the Whole Board in-camera meeting 

• receipt of the Administrative Staff Report on hiring, leave of absence, return from leave of 

absence, retirement and resignation of staff, dated March 30, 2010 

• receipt of a report on the in-camera portion of the Audit Committee Meeting of 

March 4, 2010 

• appointment of Lena Brunone, Science Department Head at F. J. Brennan Catholic Secondary 

School effective September 1, 2010 

• the following Elementary and Secondary Vice Principal Appointments for September 2010 

were announced: 

Elementary: 

o Jeff Fairlie, Anna T. Mancini, Tania Sorge, Tina Tuer, Bob Flanagan, Mike Pio, Jackie 

O’Bright, Maggie Kobrosli, Kevin Roberts and David Bishop 

Secondary; 

o Genevieve Cano, Jim Kittl, Amy Facchineri, Cynthia Facchinato, Darlene Cossarini- 

Mascaro, Danielle Koloff, Doug Sadler, and Laura Beltran. 

10. Communications: 

a. External (Associations, OCSTA, Ministry): None 

b. Internal (Reports from Administration): 

i) Report: Administrative Staff Report 


Pages 1 to 7 

A correction to the report was noted as follows: Employees reported under Resignations 

should be reported as Retirements. 

Moved by Trustee Janisse and seconded by Trustee Macri that the Board receive the 

Administrative Staff Report on hiring, retirement and resignation of staff dated 

March 30, 2010 as information. Carried 

ii) Report: Amended Administrative Procedures H:01D Staff Performance Management Union 

Staff and Amended Administrative Procedures H:01E Staff Performance Management Non- 

Union Staff 




Moved by Trustee Soulliere and seconded by Trustee Janisse that the Board receive 

amended administrative procedures H:01D Staff Performance Management Union 

Staff and H:01E Staff Performance Management Non-Union Staff as information. 

Carried 

iii) Report: Appointment of Student Trustees for the 2010-2011 School Year 

Moved by Trustee Courtney and seconded by Trustee Keane that the Board receive 

the appointment of Mackenzie Colman of F.J. Brennan Catholic High School and 

Laura Limarzi of Assumption College School as Student Trustees for the 2010 - 2011 

school year as information. Carried 

iv) Report: 2009-2010 Budget Status - Deleted and presented at a future meeting. 

v) Report: 2009-2010 School Budget Status (Handout at trustee places) 

Moved by Trustee Macri and seconded by Trustee Janisse that the Board receive the 

2009-2010 School Budget Status report as information. Carried 

vi) Report: 2009-2010 Capital Renewal Program Status - Deleted and presented at a future 

meeting. 

vii) Report: Long Term Debenture By-Law - Good Places to Learn Stage 3 and Capital 

Priorities Programs 

Windsor-Essex Catholic District School Board 

BY-LAW NUMBER 2010-1 

A by-law to authorize a loan from the Ontario Financing Authority in the 

principal amount of $2,592,313 pursuant to a loan agreement under section 

7 of Ontario Regulation 41/10 


Pages 1 to 7 

WHEREAS subsection 247 (1) of the Education Act R.S.O. 1990, c. E.2, as amended 

(the “Education Act”) and the regulations made thereunder, provides that, subject to any other 

provision of the Education Act and, specifically, the regulations made under subsections 242 (1) and 

247 (3) of the Education Act, a district school board may by by-law borrow money or incur debt for 

permanent improvements and may issue or execute any instrument prescribed under clause 247 (3) 

(f) of the Education Act in respect of the money borrowed or the debt incurred; 

AND WHEREAS section 7 of Ontario Regulation 41/10 (the “Regulation”), 

provides that (1) a board may by by-law borrow money for permanent improvements by way of a 

loan from the Ontario Financing Authority with an initial maturity of more than one year and that (2) 

a board that obtains a loan mentioned in subsection 7 (1) shall ensure that the proceeds of it are used 

for permanent improvements; 

AND WHEREAS the Windsor-Essex Catholic District School Board, which under 

the Education Act constitutes a district school board (the “Board”), has undertaken urgent and high 

priority renewal projects at schools of the Board listed in any one or more of: (i) Appendix B of the 

document entitled “Good Places to Learn: Stage 1 Funding Allocation”; (ii) Appendix C of the 

document entitled “Good Places to Learn: Stage 2 Funding Allocation”; (iii) Appendix B of the 





Pages 1 to 7 

document entitled “Good Places to Learn: Stage 3 Funding Allocation”; and (iv) Appendix B of the 

document entitled “Good Places to Learn: Stage 4 Funding Allocation”, some of which projects are 

described in Schedule “A” attached to the Loan Agreement, as hereinafter defined (individually a 

“GPL Eligible Project”, collectively the “GPL Eligible Projects”) and pursuant to Ontario Regulation 

155/09, each GPL Eligible Project constitutes a “permanent improvement” as defined in subsection 

1(1) of the Education Act. In the event that the Board will borrow the principal amount specified in 

paragraph 2.1 under the said Loan Agreement in respect of a single GPL Eligible Project, the term 

“GPL Eligible Projects” means that GPL Eligible Project; 

AND WHEREAS the Board, has undertaken capital projects involving capital 

projects to provide for construction projects described in Column 3 of Table 22.1 of Ontario 

Regulation 155/09, in the municipalities set out in Column 2 of that Table opposite the name of the 

Board, and under the CP Program has undertaken projects, some of which projects are described in 

Schedule “A-5” attached to the Loan Agreement, as hereinafter defined (individually a “CP Eligible 

Project”, collectively the “CP Eligible Projects”) and each CP Eligible Project constitutes a 

“permanent improvement” as defined in subsection 1(1) of the Education Act. In the event that the 

Board will borrow the principal amount specified in paragraph 2.1 under the said Loan Agreement in 

respect of a single CP Eligible Project, the term “CP Eligible Projects” means that CP Eligible 

Project; 

AND WHEREAS the GPL Eligible Projects and the CP Eligible Projects are 

collectively referred to as the “Eligible Projects”. In the event that the Board will borrow the 

principal amount specified in paragraph 2.1 under the said Loan Agreement in respect of a single 

Eligible Project, the term “Eligible Projects” means that Eligible Project; 

AND WHEREAS the Board has in part financed the Eligible Projects by way of 

temporary borrowing from a financial institution or from a reserve account of the Board and the 

Board intends to borrow money from the Ontario Financing Authority for the purpose of financing 

the Eligible Projects on a long-term basis, and in this connection the Board intends to borrow by way 

of a loan with an initial maturity of more than one year from the Ontario Financing Authority the 

principal amount of $2,592,313 (the “Loan”) pursuant to a loan agreement in the form attached 

hereto as Schedule “A” (the “Loan Agreement”) which Loan constitutes an instrument prescribed 

under clause 247 (3) (f) of the Education Act and which sets out the terms and conditions on which 

the Ontario Financing Authority will make the Loan available to the Board; 

NOW THEREFORE THE WINDSOR-ESSEX CATHOLIC DISTRICT SCHOOL BOARD 

ENACTS AS FOLLOWS: 

1. The Board hereby authorizes the Loan on the basis that it constitutes a loan under section 7 of the 

Regulation and authorizes the entering into of the Loan Agreement that is prescribed for the purposes 

of clause 247(3)(f) of the Education Act. 

2. The Board is hereby authorized to enter into the Loan Agreement pursuant to which the Loan will 

be made available to the Board and the Chair of the Board and the Treasurer of the Board are hereby 

authorized to execute for and on behalf of the Board the Loan Agreement which provides for 

instalments of combined (blended) principal and interest as hereinafter set forth, substantially in the 

form of Schedule “A”, with such changes thereto as may be suggested by the Ontario Financing 

Authority and as such authorized officials of the Board shall approve. 

3. The Director of Education of the Board, the Treasurer of the Board and any other financial officer 

of the Board are hereby each individually authorized generally to do all things and execute all other 

documents, instruments and agreements in the name of the Board in order to give effect to the Loan 

Agreement. 




4. The Loan shall be paid in instalments of combined (blended) principal and interest over a 25 year 

amortization period on the specified dates set out in Schedule “B” to the Loan Agreement with the 

first interest only payment on May 15, 2010 and thereafter instalments of combined (blended) 

principal and interest to November 15, 2034 in each of the years during the currency of the Loan as 

set forth in such schedule with the final payment on April 13, 2035. The Loan shall bear interest at 

the rate of 5.232 % on the outstanding principal amount owing thereunder from time to time from the 

date thereof, which interest shall be payable in arrears as part of the instalments of combined 

(blended) principal and interest payable on such days in each year of the currency of the Loan as are 

set out in Schedule “B” to the Loan Agreement. 

5. In accordance with the provisions of the Education Act and the regulations made thereunder, 

during the currency of the Loan, the Board shall provide in its estimates for each fiscal year for 

setting aside out of its general revenue in the fiscal year the amount necessary to pay the principal 

and interest coming due on the Loan in the fiscal year and, on or before each due date in each such 

year, the Board shall pay out of its general revenue the principal and interest coming due on the Loan 

in the year. Such sums of principal and interest payable on the Loan shall be provided for in 

accordance with subsection 247(5) of the Education Act. Subject to the foregoing, on or before each 

due date in each year during the currency of the Loan, the Board shall pay out of its general revenue 

the amount necessary to pay the specific sums of principal and interest payable on the Loan shown 

for the respective year as set forth in Schedule “B” to the Loan Agreement; but such amount shall be 

paid out of the Board’s general revenue only to the extent required after taking into account funds 

available from other sources. 

6. Any amounts payable by the Board in respect of the Loan including interest on overdue principal 

and interest in respect of the Loan together with fees and other amounts payable by the Board under 

the Loan Agreement, if applicable, shall be paid out of the Board’s general revenue or any other 

available funds. 

7. The proceeds of the Loan, shall be used to finance the Eligible Expenditures, as defined in the 

Loan Agreement, in respect of the Eligible Projects on a long-term basis and for no other purpose 

except as permitted by the Education Act and the regulations made thereunder. 

READ AND FINALLY PASSED this 30th day of March, 2010 

Moved by Trustee Macri and seconded by Trustee Janisse that the Board approve the 

execution of By-Law 2010-1 deemed to be read three times pertaining to the loan 

agreement between the Ontario Financing Authority and the Windsor-Essex Catholic 

District School Board in the amount of $2,592,313 for the long term financing of 

expenditures incurred up to August 31, 2009 related to the Good Places to Learn 

Stage 3 Program and to the Capital Priorities Program. Carried 

viii) Verbal Report: Transportation Consortium Update 

Superintendent Iatonna, informed trustees of the board’s moderate rating from the 

Transportation Effective and Efficiency review resulting in 1% decrease in the Grants for 

Student Needs. Administration intends to fulfill all the E & E requirements to receive a 

higher rating eliminating the reduction in 2010-11 year. Superintendent Iatonna also 

mentioned the parent information nights are being scheduled and will provide the trustees 

with the dates via email. 

11. Unfinished Business: None. 


Pages 1 to 7 




12. New Business: 

a. Field Trips: 

i) Report: Assumption College Secondary School - Washington, DC, June 3-6, 2010 

Moved by Trustee Janisse and seconded by Trustee Macri that the Board approve the 

Assumption College Secondary School’s field trip to Washington, D.C. from June 2 to 

June 6, 2010. Carried 

ii) Report: St. Thomas of Villanova Secondary School - Louisville, Kentucky, 

April 22 - 29, 2010 


St. Thomas of Villanova Secondary School’s field trip to Louisville, Kentucky from 

April 22, to 29, 2010. Carried 

iii) Report: Assumption College Secondary School - Cedar Point, Sandusky, OH, 

May 24, 2010 


Pages 1 to 7 


Assumption College Secondary School’s field trip to Cedar Point in Sandusky, Ohio, 

May 24, 2010. Carried 

b. Report: Board Policy Review (approval in principal) Draft Amended Policy A:01 Policy 

Development, Approval and Review Process 

Moved by Trustee Macri and seconded by Trustee Soulliere that the Board approve, in 

principle, Draft Amended Board Policy A:01 Policy Development, Approval and Review 

Process. Carried 

c. Report: Appointment of Mary Ferguson, Community Living Essex County to Special Education 

Advisory Committee (SEAC) 

Moved by Trustee Courtney and seconded by Trustee Soulliere that the Board approve the 

appointment of Mary Ferguson, Community Living Essex County to the Special Education 

Advisory Committee (SEAC) for the balance of the four-year term, December 1, 2006 to 

November 30, 2010. Carried 

d. Report: Regular Board Meetings for the Months of July/August 2010 and for the 2010-2011 

School Year 

Moved by Trustee Janisse and seconded by Trustee Macri that any additional 

meetings of the Board of Trustees for the months of July and August be held at the 

call of the Chair; 

and, that the Board adopt the attached schedule of Regular Board meetings for the 

2010 – 2011 School Year as presented. Carried 




13. Committee Reports: 

a. Report: Elementary School Council - Umbrella Group Meeting March 2, 2010 

Moved by Trustee Courtney and seconded by Trustee Soulliere that the Board receive the 

report of the March 2, 2010, Elementary School Council – Umbrella Group meeting as 

information. Carried 

b. Report: Audit Committee Report - Notes from the Meeting of March 4, 2010 

Moved by Trustee Janisse and seconded by Trustee Soulliere that the Board receive the 

Notes from the Audit Committee Meeting of March 4, 2010 as information. Carried 

14. Notice of Motion: None 

15. Remarks and Announcements: 

a. Chairperson Alexander extended from the board congratulations to WEPVPA on their 

conference and also sent his congratulations to the new student trustees. 

b. Director of Education Berthiaume provided comment on recent activities supporting the Board’s 

strategic priorities namely; 

Faith Development: Easter celebrations throughout the schools. 

Student Achievement and Employee Development: Learning for all K-12, Half day inservice 

for elementary and secondary teachers March 25th; Grade 9 Religion teachers and 

teachers of Essential classes, half day in-service in March; Family of schools meetings in 

April; Presented at the Windsor-Regional Science, Technology and Engineering Fair held 

March 27 & 28, 2010 at the University of Windsor, congratulated our school winners; 

School visits at Our Lady of Annunciation and Holy Cross 

Community Engagement and Partnerships: Teachers Have Heart Charity Gala is April 17 th in 

support of the Jumpstart Student Nutrition Program 

Celebrating Achievements: Congratulations of Anthony Dadamo from Holy Names Catholic 

Secondary School who received a full ride Golf Scholarship of Alabama State University and 

will study at the Faculty of Education; Welcomed new student trustees. 

Director Berthiaume wished everyone a blessed and happy Easter. 

c. Board Chaplain - Fr. Paul Charbonneau’s funeral was very well represented. 

16. Remarks/Questions by Trustees 

Trustee Janisse commented on the presentations and wished everyone and their families a happy 

Easter. 

Trustee Keane wished all a holy Easter weekend. 

Trustee DiMenna also wished everyone a happy Easter. 

Trustee Macri wished staff and students a happy Easter. 

Student Trustee Timperio attended the student senate retreat elections of student trustees and 

mentioned the Co-terminous student senate meeting is being held March 31 st . 

17. Pending Items 

a. Draft Board Policy H:07 Selection Process - Principals and Vice Principals (deferred March 10,2009) 

b. Deferred Report: Play Surface Material Standard – Rubber (deferred from April 28, 2009) 


Pages 1 to 7 




18. Continuation of In-Camera, if required. - Not required. 

19. Future Board Meetings: Unless stated otherwise, all meetings will be held at the Windsor Essex 

Catholic Education Centre - 1325 California Avenue, Windsor with the In-Camera Session 

beginning at 6:00 p.m. and the Public Session beginning at 7:00 p.m. 





• Tuesday, June 8, 2010 

• Monday, June 21, 2010 

20. Closing Prayer – Fr. Brunet closed the meeting with a prayer. 

21. Adjournment - There being no further business, the Regular Board meeting of March 30, 2010 

adjourned at 8:48 p.m. 

Not Approved 

Fred Alexander 

Board Chairperson 


Pages 1 to 7 

Joseph Berthiaume 

Director of Education & Secretary-Treasurer 



ENCLOSURES for the Regular Board Meeting of April 13, 2010 (Page 8 of 33) 

BOARD REPORT 

Public In-Camera 

PRESENTED FOR: Information Approval 

PRESENTED BY: Senior Administration 





Meeting Date: 

April 13, 2010 

SUBMITTED BY: Joseph Berthiaume, Director of Education 

P. Picard, Superintendent of Human Resources 

J. Bumbacco, Assistant Superintendent, Human Resources 

C. Norris, Manager of Human Resources & Policy Development 

SUBJECT: ADMINISTRATIVE STAFF REPORT 

RECOMMENDATION: 

SYNOPSIS: 

That the Board receive the Administrative Staff Report on hiring, 

retirement and resignation of staff dated April 13, 2010 for information. 

BACKGROUND COMMENTS: 

FINANCIAL IMPACT: 

TIMELINES: 

WINDSOR-ESSEX CATHOLIC 

DISTRICT SCHOOL BOARD 

APPENDICES: 

• Administrative Staff Report dated April 13, 2010 

REPORT REVIEWED BY: 

EXECUTIVE COUNCIL Review Date: April 6, 2010 

SUPERINTENDENT Approval Date: April 6, 2010 

DIRECTOR OF EDUCATION: Approval Date: April 6, 2010 

“Learning together in faith and service” Page 1 of 1


April 13, 2010 Windsor-Essex Catholic District School Board 

Administrative Staff Report 

Employee Name Position Date 

HIRING: Naccarato, Jasna Occasional Teacher April 6, 2010 

RETIREMENT: McDougall, Rosemary Secondary Vice Principal June 30, 2010 

RESIGNATION:




BOARD REPORT 








Meeting Date: 

April 13, 2010 


Cathy Geml, Superintendent of Education 

Sharon O’Hagan Wong, Assistant Superintendent of Education 

SUBJECT: ST. WILLIAM ELEMENTARY SCHOOL – FIELD TRIP TO 

CANADA’S WONDERLAND 


That the Board approve the St. William Elementary School field trip to 

Canada’s Wonderland on June 25, 2010 

SYNOPSIS: In accordance with board Policy SC:04 Field Trip, this report seeks board 

approval for 68 grade 8 students to experience Canada’s Wonderland and exercise their 

strong peer relations. 

BACKGROUND COMMENTS: This field trip request is in compliance with the Field Trip 

policy. 

FINANCIAL IMPACT: Approximately $106.00 per student 

TIMELINES: Friday, June 25, 2010 

APPENDICES: 

• Request for Approval of Field Trip – Form A 

• Letter of proposal and itinerary 


EXECUTIVE COUNCIL Review Date: March 29, 2010 

SUPERINTENDENT Approval Date: March 29, 2010 

DIRECTOR OF EDUCATION: Approval Date: March 29, 2010 



1 Item selecTerri Maitre Friday, March 12, 2010 8:14:02 AM 

Title: Field Trip/Excursion Approval Form : Windsor-Essex CDSB Page 1 of 1 

Subject: 

Windsor-Essex Catholic District School Board Field Trip Approval Form 

Thursday, March 11, 2010 3:34:07 PM 

Field Trip/Excursion Approval Form 

To: Terri Maitre 

Teacher: Ray Holland/Karen Fraser/Sabrina ... 

Destination Name: Canada's Wonderland 

Mode of Transportation: 

Bus 

From: 

School: 

Sharon O'Hagan-Wong 

Brian Rivait 

Ray Holland 

Travel Company Involved: Ellison Tours 

Time of Departure from School: 0600 hours Approximate Time of Return to School: 2200 hours 

Number of Male Students: 27 Number of Female Students: 41 

Total Cost Per Student: $106.00 Personal Cost Per Student: $106.00 

Grade of Students: 8 Number of Supervisors: Male: 2 Female: 3 

Purpose of Trip/Excursion: year end culminating activity to support leadership skills gained this year 

Relationship to Students' Program/Course: 

St. William 

Name of Carrier: 

Maximum 200 characters. 

SC:04 Form A 2008 v.1 

Departure Date: Fri, Jun 25, 2010 Return Date: Fri, Jun 25, 2010 

Students have participated in student lounge this year and have gained many lifeskills they will take with 

them. Relationship building has been an intrical part of this education. 

Pre-Trip/Excursion Preparation(s) by Students: Maximum 200 characters. 

Students have been leaders in the school throughout this year. They have been responsible and ran 

various school wide activities. Students have been deveolping strong peer relations. 

Follow-up Activities Planned: 


Students will share their experiences with the others when they return through journal writing. 

If activity is occuring over a weekend Indicate plans for students to attend a eucharistic celebration: 

Date Submitted: Thu, Mar 11, 2010 ..... Teacher: Ray Holland 

Approval Date: Thu, Mar 11, 2010 

..... Principal: Brian Rivait 

Approval Date: 

..... Superintendent: 


..... 

Trustee (per SO): 

For Same Day Local/Regional TripsExcursions, submit request to Principal 2 weeks prior to trip/excursion. For Multiple 

Days Local/Regional Trips/Excursions, submit request to Superintendent 4 weeks prior to trips/excursions. For Special 

Trips/Excurisions, submit request to Superintendent for Board approval 8 weeks prior to trip/excursion. 

Send signed form to School Superintendent, school should retain a copy, Superintendent will return copy upon approval of 

trip/excursion.In accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1989, information in forms and 

documents pertaining to a student registered/enrolled within the Windsor-Essex Catholic District School Board is collected under the 

legal authority of the Education Act and its Regulations and the Ontario Student Record Guideline, 2000. 

Send


member of 

Carlson 

Wagonlit 

Traver 

""""""' 

311 Main Street, P.O. Box 199 0 

Exeter, Ontario, Canada N0M 1S7 

Tel: (519) 235-2000 Fax: (519) 235-2061 

TICO #2392471 

ELLlfoN 

TRAVEL & TOURS LTD. 

www.ettravel.com 

ST. WILLIAM SCHOOL 

GRADE 8 TRIP TO CANADA’S WONDERLAND 

FRIDAY JUNE 25, 2010 

Preliminary Itinerary – March 8, 2010 

255 West 1 st Street, Suite #116 

North Vancouver, BC, Canada V7M 3G8 

Tel: (604) 983-2470 Fax: (604) 983-2471 

BPCPA Registration #37951 

5:50am - 2 – 47 passenger coaches from Badder Bus Service to arrive at St. William 

School for boarding passengers 

6:00am - board the coach and depart Emeryville, ON for Canada’s Wonderland in 

Vaughan, ON (drive time approx 4 hours) 

- a stop will be made enroute for stretching and bathroom break at the 

discretion of the coach drivers and group leaders 

Please note: Once you arrive at Canada’s Wonderland your coach drivers will be “off duty” for 

a minimum of 8 hours to comply with strict MTO regulations. Please remove all of your 

belongings you will need for the day as the coaches will not return until 6:45pm. 

10:00am - arrival at Canada’s Wonderland (Park hours: 10:00am – 10:00pm)- home of 

Canada’s first suspended roller coaster – check out North America’s largest 

variety of roller coasters. Over 60 rides including Behemoth, Tomb Raider: 

The Ride and your favorites like Top Gun, The Fly, Cliffhanger, SkyRider 

and Drop Zone 

- purchase lunch & dinner on your own in the park 

6:45pm - meet as a group at the front gates and walk to your coaches 

7:00pm - board your coaches and depart for Emeryville, ON 

- a stop will be made enroute for stretching and bathroom break at the 

discretion of the coach drivers and group leaders 

11:00pm - arrival at St. William School 

- WELCOME HOME! 

B - Breakfast / L - Lunch / D - Dinner - denote meals included in tour cost 

*Itinerary is tentative and subject to final confirmation*




BOARD REPORT 








Meeting Date: 

April 13, 2010 




SUBJECT: ST. ANNE HIGH SCHOOL - FIELD TRIP TO KNOXVILLE, 

TENNESSEE 


That the following Board motion be entered into the Minutes, as a matter 

of record: “Moved by Trustee Alexander and seconded by Trustee 

DiMenna that the Board approve the St. Anne High School field trip to 

Knoxville, Tennessee, Thursday, April 15 to Sunday, April 18, 2010. 

Carried.” 

SYNOPSIS: In accordance with Board By-Law 3:04, a report concerning St. Anne High 

School field trip to Knoxville, Tennessee (see attachment) was provided to trustees on 

April 6, 2010 and an electronic vote was conducted. This report is being presented to 

formality to enter the approved motion into the official Board Minutes. A copy of the 

April 6, 2010 Board Report and the results of the trustee vote are attached. 

BACKGROUND COMMENTS: The attached report “St. Anne High School Field Trip to 

Knoxville, Tennessee” was brought forward for consideration by telephone survey prior to 

the April 13, 2010 Board meeting due to a miscommunication of deadlines. Of the nine 

trustees who voted, all nine voted in favour of the recommendation. A record of the 

telephone survey is attached to form part of the board record. 

FINANCIAL IMPACT: N/A 

TIMELINES: Thursday, April 15 – Sunday, April 18, 2010 



APPENDICES: 

• Board Adopted Motion & Record of Electronic Vote 

• Board Report “St. Anne High School Field Trip - Knoxville, Tennessee,” dated 

April 6, 2010. 





Page 2 of 2








BOARD ADOPTED MOTION 

AND RECORD OF ELECTRONIC VOTE 




Telephone Poll 

Deadline: 3:00 p.m., 

April 7, 2010 





TENNESSEE 


Moved by Trustee Alexander and seconded by Trustee DiMenna that the 

Board approve the St. Anne High School field trip to Knoxville, 

Tennessee, Thursday, April 15 to Sunday, April 18, 2010. Carried. 

Trustees voting: Nine 

Fred Alexander Yea 

Joan Courtney Yea 

Mary DiMenna Yea 

Barbara Holland Yea 

Chris Janisse Yea 

Patrick Keane Yea 

John Macri Yea 

Shannon Porcellini Yea 

Lisa Soulliere Yea 

In-Favour: 9 Opposed: 0 Abstained: 0 Absent: 0 









COPY OF 

TELEPHONE SURVEY Report Date: 

BOARD REPORT 

April 6, 2010 

Public In-Camera Telephone Poll 


Deadline: 3:00 p.m., 

April 7, 2010 





SUBJECT: ST. ANNE HIGH SCHOOL - FIELD TRIP TO TENNESSEE 


That the Board approve the St. Anne High School field trip to 

Tennessee, Thursday, April 15 – Sunday, April 18, 2010 

SYNOPSIS: In accordance with Board Policy SC:04 Field Trips, this report seeks Board 

approval for (44) forty-four students ranging from grades 9-12 to participate in the 

Tennessee Volunteer Track Classic. 

BACKGROUND COMMENTS: This field trip is linked to the St. Anne track and field 

program. 



APPENDICES: 

• Request for Approval of Field Trip – SC:04 form A 

• Itinerary 









BOARD REPORT 








Meeting Date: 

April 13, 2010 





TENNESSEE 


That the Board approve the St. Anne High School field trip to Knoxville, 

Tennessee, Thursday, April 15 – Sunday, April 18, 2010 

SYNOPSIS: In accordance with Board Policy SC:04 Field Trips, this report seeks Board 

approval for (44) forty-four students ranging from grades 9-12 to participate in the 

Tennessee Volunteer Track Classic. 

BACKGROUND COMMENTS: This field trip is linked to the St. Anne track and field 

program. 



APPENDICES: 

• Request for Approval of Field Trip – SC:04 form A 

• Itinerary 







Sizeect 200 Terri Maitre Tuesday, April 06, 2010 10:22:26 AM 

Title: Field Trip/Excursion Approval Form : Windsor-Essex CDSB Page 1 of 1 

Subject: 

To: 

Teacher: Mr. Mark Garant 

Mode of Transportation: 

Windsor-Essex Catholic District School Board Field Trip Approval Form 

Field Trip/Excursion Approval Form 

Destination Name: Tennessee 

From: 

School: 

Travel Company Involved: 

Terri Maitre 

Anna Adisho 

Mark Garant 

Time of Departure from School: 8:30 am Approximate Time of Return to School: 2:30 am 

Number of Male Students: 22 Number of Female Students: 22 

Total Cost Per Student: Personal Cost Per Student: 

Grade of Students: All Number of Supervisors: Male: 2 Female: 2 

Purpose of Trip/Excursion: Track Meet (Tennessee Volunteer Track Classic) 

Relationship to Students' Program/Course: 

Warm Up Track Meet for Season 

Pre-Trip/Excursion Preparation(s) by Students: 

Students will sell bags of manure to raise funds for the trip and to qualify to go. 

Follow-up Activities Planned: 

If activity is occuring over a weekend Indicate plans for students to attend a eucharistic celebration: 

Students will return Sunday Morning in time for Church. 

Date Submitted: Tue, Mar 02, 2010 Teacher: Mark Garant 

Approval Date: Fri, Mar 12, 2010 

Approval Date: Tue, Apr 06, 2010 


Greyhound 

I 




Principal: Jim Minello 

Superintendent: 

Trustee (per SO): 

SC:04 Form A 2008 v.1 

St. Anne High School 

Departure Date: Thu, Apr 15, 2010 Return Date: Sun, Apr 18, 2010 

For Same Day Local/Regional TripsExcursions, submit request to Principal 2 weeks prior to trip/excursion. For Multiple 

Days Local/Regional Trips/Excursions, submit request to Superintendent 4 weeks prior to trips/excursions. For Special 

Trips/Excurisions, submit request to Superintendent for Board approval 8 weeks prior to trip/excursion. 

Send signed form to School Superintendent, school should retain a copy, Superintendent will return copy upon approval of 

trip/excursion.In accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1989, information in forms and 

documents pertaining to a student registered/enrolled within the Windsor-Essex Catholic District School Board is collected under the 

legal authority of the Education Act and its Regulations and the Ontario Student Record Guideline, 2000. 

I 

I 

I 

Send 

Name of Carrier: St. Anne's Track Team 

I


Tennessee Track & Field Trip Rationale March 29, 2010 

The Tennessee Track & Field trip has been a tradition at St. Anne High School for close to twenty years 

now and has benefitted our Track Team greatly. Through fundraising, this trip has been made possible 

each and every year that we have applied to go. 

The purpose of the trip is to develop team spirit, teamwork and team cohesion. Since our move from 

Tecumseh, we had put the trips and fundraisers on hold so we as a school could settle in. The school 

location appears to have had a detrimental effect on the numbers that take part in track and thus has 

affected our overall performance at Track Meets. 

To counteract this effect we believe by reintroducing the fundraiser and trip, our numbers and thus our 

performances will improve, returning us to the forefront of performance where St. Anne H. S. had been 

for many years. The fundraiser motivates the students to raise funds initially for obvious benefits for a 

trip to Tennessee, but it leads to bonds developing during the delivery days that can last a lifetime. The 

Tennessee trip is in itself a method for the athletes that go to further develop these relationships which 

will aid in the spirit of the team later in the season. Also, it provides an excellent opportunity for our 

athletes to compete against some of the very best that the United States has to offer, allowing them the 

chance to see how they fair and teaches them where they will need to improve before our own season 

starts. 

The Tennessee Volunteer Outdoor Track Classic is and always has been an excellent preseason training 

event and team building pursuit. Please allow us the chance to continue this great tradition. 

Sincerely 

Mark Garant 

St. Anne High School Track Coach


TRAVELLER SAFETY 

1. Don’t answer the door in a hotel/ 

motel room without verifying who it 

is. If a person claims to be an employee, 

call the front desk and ask if 

someone from their staff is supposed 

to have access to your room and for 

what purpose. 

2. When returning to your hotel/motel 

late in the evening, use the main entrance 

of the hotel. Be observant and 

look around before entering parking 

lots. 

3. Close the door securely whenever 

you are in your room and use all the 

locking devices provided. 

4. Don’t needlessly display guest room 

keys in public or carelessly leave 

them on restaurant tables, at the 

swimming pool, or other places 

where they can be easily stolen. 

5. Don’t draw attention to yourself by 

displaying large amounts of cash or 

expensive jewellery. 

6. Don’t invite strangers to your 

room. 

7. Check to see that any sliding glass 

doors or windows and any connecting 

room doors are locked. 

8. If you see any suspicious activity, 

please report your observations to 

the management/coaches. 

Knoxville, Tennessee 

- 

ST. ANNE’S SAINTS 

TRACK TRIP 2010 

KNOXVILLE, TENNESSEE 

THE 47th VOLUNTEER TRACK CLASSIC 

Friday / Saturday, April 16-17, 2010 

Tom Black Track, The University of Tennessee


Schedule of Events 

Thursday, April 15th 2010 

9:00 a.m. Departure from St. Anne 

1:00 p.m. 30 min. stop for lunch 

5:00 p.m. Rest Stop 15 min. 

7:30 p.m. Arrival Pigeon Forge 

8:30-11:00 Supper & Free Time (students 

may settle in to their rooms, 

explore the motel to use the 

swimming pool, weight room 

which are all within the view 

of the chaperones) 

11:00 in Rooms 

12:00 midnight Lights out/sleep tight 

Friday, April 16th 2010 

7:00 a.m. Rise and Shine /Breakfast 

9:00 a.m. Board Bus for Practice 

9:30—11:30 Practice 

11:30-1:00 Smokey Mountain Tour & 

Lunch in Gatlinburg 

1:00-3:30 Outlet Shopping ( Groups of 

11 plus one chaperone all 

within a single mini mall) 

4:30-6:30 Team Dinner and Activity 

10:30 p.m. Return to the Hotel 

11:00 p.m. Must be in rooms 

11:30 p.m. Lights Out !!!!!! 

Saturday, April 17th 2010 

6:00 a.m. Rise and Shine 

6:30 a.m. Depart for Knoxville 

7:45 a.m. Arrive at the University 

8:00 a.m. Track Meet Begins 

6:00 p.m. Depart Knoxville 

E.T.A. at St. Anne’s around 2:30 a.m. 

Transportation: Canada Coach 

Accomodations: 

Finances 

Chaperones: 

Motel 6 

336 Henderson Chapel Road 

Pigeon Forge, TN 

37863 

If you sold your quota of manure (40 bags) 

accommodations and transportation are cov 

ered. Money will be necessary for food and 

souvenirs and SHOPPING!!! 

Mr. M. Garant Mr. D. Fuerth 

Mrs. J. Senjanin Ms. T. Cassidy 

Track Meet Starts 

Sat., April 16th at 8:00 a. m. 

University of Tennessee 

Knoxville Track Club 

Things you might want to pack 

(Checklist) 

All Necessary Track Equipment 

Uniform Sweat suit Wind suit 

Spikes Socks Rain gear 

Hat Running Shoes 

Implement, if applicable 

Toiletries 

Deodorant Brush Perfume 

Toothpaste Comb Sanitary Supplies 

Band-Aids Q-Tips Toothbrush 

Body Lotion Make-up Bar of Soap 

Aftershave Ben Gay Book(s) to read 

Wash cloth Towel Shampoo 

Personals (Clothes for 30—75 degree weather) 

P.J.’s “Good” casual attire 

Socks jeans, shorts 

t-shirts jacket 

underwear sun block 

sweater bathing suit 

pillow 

MANDATORY 

PASSPORT 

OUT OF PROVINCE MEDICAL COVERAGE 

PARENTAL APPROVAL FOR CROSSING THE 

BOARDER.




BOARD REPORT 








Meeting Date: 

April 13, 2010 


Colleen Norris, Manager of Human Resources & Policy Development 

SUBJECT: POLICY DEVELOPMENT AND REVIEW: AMENDED POLICY 

A:01 POLICY DEVELOPMENT, APPROVAL AND REVIEW 

PROCESS 


That the Board provide final approval to Draft Amended Board Policy 

A:01 Policy Development, Approval and Review Process; 

and, that the Board receive Administrative Procedure Pr A:01 Procedure 

for the Management and Coordination of the Policy Process. 

SYNOPSIS: Final approval is requested of Draft Policy A:01 Policy Development, Approval 

and Review Process, as previously approved in principle by the Board of Trustees on 

March 30, 2010. 

BACKGROUND COMMENTS: The draft policy represents a revision to existing Board 

Policy A:01 Policy Development, Approval and Review Process and was reviewed as part 

of the Board’s policy review cycle. The draft policy was circulated and posted for public 

input on February 9, 2010 and remains posted to the Board’s public web site under “Current 

Draft Policies”. The full text of the draft policy was presented to the Board and approved in 

principle on March 30. There have been no proposed amendments to the draft policy as 

approved in principle, and the draft policy is recommended for final approval. 

The attached supporting administrative procedure is presented as information and will be 

implemented upon final approval of the amended policy. Amendments to the procedure 

provide clarification and reflect current practice. 


TIMELINES: Immediate implementation upon final Board approval. 



APPENDICES: 

• Administrative Procedure Pr A:01 Procedure for the Management and Coordination of 

the Policy Process 

• NOTE: Draft amended Policy A:01 Policy Development, Approval and Review Process, 

as previously presented and approved in principle, is currently posted to the Board’s 

public website at www.catholicboard.ca under “Board Policies Drafts.” 





Page 2 of 2


1.0 OBJECTIVE: 

Windsor-Essex Catholic District School Board NUMBER: PR A: 01 

Section: Administration 

ADMINISTRATIVE PROCEDURE: 

PR A: 01 Procedure for the 

Management and Coordination 

of the Policy Process 

EFFECTIVE: June 26, 2006 

AMENDED: 

RELATED POLICIES: See References 

REPEALS: 

REVIEW DATE: 2013 - 2014 

1.1 To provide a process for developing and reviewing policies being considered by the Board. 

2.0 DEFINITIONS: 

2.1 Policy means a statement of intent, governing principles or position adopted by the Board 

of Trustees that provides a framework for a course of action to be taken in the achievement 

of the Board’s mission. 

2.2 Procedure means a course of action developed by the Director of Education or his/her 

delegate to implement and support the approved Board policy. 

2.3 Specific Directive means a specific condition or parameter on policy implementation set by 

the Board in its policy statement. 

2.4 Policy Working Subcommittee means a subcommittee of Executive Council established 

by the Director of Education to co-ordinate staff efforts in the policy development and 

review process. The Committee will be chaired by the Coordinator Manager of Human 

Resources and Policy Development. 

3.0 INITIATION OF THE POLICY PROCESS: 

DRAFT 

3.1 Suggestions for areas requiring a governing policy or a policy review may be initiated by 

students, parents, staff, trustees or the community. 

3.2 Policy proposals initiated by students, parents and staff will be received by the 

Coordinator Manager of Human Resources and Policy Development who shall bring 

the matter to the Policy Working Subcommittee for consideration. 

3.3 Where a policy proposal is initiated by a trustee of the Board, it shall be referred to the 

Director of Education for inclusion in the policy development process. 

3.4 The Policy Working Subcommittee will work with the appropriate departments to draft a 

scoping document for the proposed policy. 

Policy Manual DRAFT Page 1 of 4


ADMINISTRATIVE PROCEDURE PR A:O1 Procedure for the Management and Coordination 


3.5 The scoping process will consider: 

a) whether a new policy is required or whether the objective could be met by revising 

existing policies or operational procedures; 

b) matters to be included in the scope of the policy; 

c) intended outcomes; 

d) the risks of the policy direction; 

e) the alignment to the Board’s mission, strategic directions and other Board policies; 

f) the consultation plan; 

g) measures for assessing policy effectiveness, and 

h) responsibility for carrying the matter forward. 

3.6 The Policy Working Subcommittee will present a report on its findings to the Executive 

Council for approval. 

3.7 Upon consideration by Executive Council, the Director will present the approved draft 

policy for consideration by the Board as detailed in Policy A.01. 

3.8 Where Executive Council does not approve proceeding with a draft policy, the Board will 

be so advised at its next meeting. The Director of Education shall detail in the annual 

plan for policy review all policy proposals from the previous school year that were 

considered and subsequently declined. 

4.0 FORMAT OF POLICIES: 

4.1 All draft and recommended policies shall be presented to Executive Council and the Board 

in the approved format. 

4.2 All policies for consideration of Executive Council and the Board will be written in plain, 

easily understood language appropriate to the audience. 

4.3 All policies will be written in Canadian Standard English using the third person passive 

voice and all abbreviations and acronyms will be explained in the definitions section of the 

policy. 

4.4 All policies shall include the following components: 

a) policy objective; 

b) guiding principles; 

c) specific directives; 

d) measures of success ; 

e) responsibility for implementation; 

f) references to legal and relevant Board documents; 

g) review date; 

h) approval date, and 

i) appendices if required. 

Windsor-Essex Catholic District School BoardDRAFT Page 2 of 4




4.5 Staff will prepare a report to accompany the policy being recommended to Board for 

approval in principle that details: 

a) proposed policy or change to existing policy; 

b) source and rationale for the proposal; 

c) results of public consultation; 

d) impact on other policies and practices; 

e) timetable for implementing policy and procedural changes; 

f) benefits of the policy proposal; 

g) risks entailed in the policy direction; 

h) risk mitigation strategies; 

i) impact on stakeholder, and 

j) plan for communicating the policy. 

4.6 Upon final approval by the Board the policy will be formatted in accordance with the 

conventions to be issued from time to time by the Office of the Coordinator of Policy 

Manager of Human Resources and Policy Development. Where a change in convention 

is adopted, all previously approved policies will be reformatted to the new convention. 

5.0 CONSULTATION: 

5.1 All policies being considered for adoption and /or review will include a staff plan for 

consultation on the issue. The consultation plan will ensure public understanding of the 

issue being considered, the opportunity for feedback on the proposed direction and 

recommendations for alternatives to be considered. 

5.2 Staff may recommend a broad range of consultation strategies to support policy 

development including, but not limited to: 

a) public meetings; 

b) circulation to school communities; 

c) focus groups or workshops; 

d) advisory committees or expert panels; 

e) written submissions, and 

f) independent research or polling. 

5.3 Regardless of the specific consultation strategy adopted for the policy development or 

review: 

a) all draft policies shall be posted on Board website for comment by any interested 

parties; and 

b) all draft policies shall be forwarded to directly affected stakeholders for comment. 

5.4 Results of the consultation process will be reported to the Policy Working Subcommittee 

by the Coordinator Manager of Human Resources and Policy Development. 





6.0 POLICY WEBSITE: 

6.1 The Board shall maintain a Policies and Procedures section on its official website. 

6.2 The website shall contain sections that provide: 

a) an overview of the policy making process- including Creating Effective Policy: 

The Key Role of Trustees; 

b) draft policies for consultation.- all policies approved for consideration by 

Committee of the Whole; 

c) policies under review-. the timetable for policy reviews to be conducted during the 

school year in October September of each year; 

d) approved policies –current version of Board approved policies; and 

e) feedback forms-to solicit input on draft policies, and 

f) policy tools- resources to assist the public in the consultation process, including 

tracking template, key questions to ask about policy, elements in policy 

development and checklist for policy drafts. 

6.3 The policy website shall be maintained by the Coordinator Manager of Human 

Resources and Policy Development. 

7.0 MANAGEMENT OF THE POLICY WEBSITE: 

7.1 The day to day management of all staff aspects of the policy development process is 

delegated to the Coordinator Manager of Human Resources and Policy Development. 

8.0 REFERENCES: 

Policy A:01 Policy Development, Approval and Review Process 





BOARD REPORT 









Paul Picard, Superintendent of Education 

Jamie Bumbacco, Assistant Superintendent of Education 

Meeting Date: 

April 13, 2010 

SUBJECT: KELCOM ABSENCE PLACEMENT SYSTEM FOR TEACHERS AND 

EDUCATIONAL ASSISTANTS 


That, the board renew its current agreement with Kelcom for the period 

July 1, 2010 to June 30, 2012. 

SYNOPSIS: This report is being presented to renew the present agreement with KelCom. 

BACKGROUND COMMENTS: The Board has been utilizing KelCom to replace Teachers and 

Educational Assistants since April 2000. The current three-year agreement expires at the end of 

June 2010. Administration believes at this time KelCom adequately meets our needs in addition 

to being cost-effective. 

FINANCIAL IMPACT: Our current contract with KelCom has the option to renew at the same price 

(with no percentage increase) for two years. 

TIMELINES: July 1, 2010 to June 30, 2012 

APPENDICES: N/A 


EXECUTIVE COUNCIL Review Date: March 29, 2010 

SUPERINTENDENT Approval Date: March 29, 2010 

DIRECTOR OF EDUCATION: Approval Date: March 29, 2010 





BOARD REPORT 





Linda Staudt, Superintendent of Education 

SUBJECT: SCHOOL YEAR CALENDAR – 2010-2011 






Meeting Date: 

April 13, 2010 

That the Board approve the School Year Calendar – 2010-2011 for the 

Windsor-Essex Catholic District School Board. 

SYNOPSIS: As outlined in the Education Act, the school year shall include a minimum of 

194 school days. Under Ontario Regulation 304, school boards must dedicated two 

Professional Activity Days per school year to provincial education priorities. These priorities 

are reflected through the criteria and topics contained in the regulation. Boards may 

dedicate up to four more Professional Activity days per school year. 

BACKGROUND COMMENTS: For the 2010 – 2011 school year, there are 193 possible 

school days from Labour Day to the end of June. To meet the provincial regulation 

requirement of 194 days, one professional development day has been scheduled prior to 

Labour Day. 

The two professional development days dedicated to provincial education priorities and the 

remaining four professional development days are identified in the attached School Year 

Calendar Outline 2010-2011. 

FINANCIAL IMPACT: The professional development days were chosen in collaboration 

with our coterminous boards to avoid additional transportation costs. 

TIMELINES: September 2, 2010 to June 30, 2011 



APPENDICES: 

• Elementary School Year Calendar 2010-2011 

• Secondary School Year Calendar 2010-2011 

• School Year Calendar Outline 2010-2011 





Page 2 of 2


l')h 

t?Ontario 

Board Name 

Windsor-Essex CDSB (B67024) 

Calendar Title Panel Calendar Type IDale Created 

[2010-67557] WECDSB Elementary Regular IMar 29, 2010 

Elementary School Year 

Calendar 

Start 01 School Year 'End of School Year Status 

Sep 02, 2010 Jun 30, 2011 Draft 

I 

Description 

Regular Elementary School Year Calendar 

Ministry ofEducation 

Ministere de J'Education 

Page 1 of 1 

PA Instr Exam 

Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days 

M T W T F M T W T F M T W T F M T W T F M T W T F 

2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 

August 0 0 0 

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 

September 1 18 0 

P B H 

1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 

October 0 20 0 

H 

1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30 

November 1 21 0 

P' 

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31 

December 0 13 0 

B B B B B B B B B B 

3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31 

January 1 20 0 

P 

1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 

February 1 18 0 

P' H 

1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31 

March 0 18 0 

B B B B B 

1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 

April 0 19 0 

H H 

2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31 

May 0 21 0 

H 

1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 

June 2 20 0 

P P 

1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29 

July 0 0 0 

Legend 

P ·Professional Activity Day; E -Scheduled Exam Day; B -Board Designated Day; 

P" ·Professional Activity Day Devoted 10 Provincial Education Priorities; 

H -Statutory Day; I-Half Day; 

Total 6 188 0 

https:/Iwww.osyc.edu.gov.on.ca/OSYClReserved.ReportViewerWebControl.axd?Mode=tr... 3/2912010


Holidays 

Board Designated Holiday Friday, September 3, 2010 

Labour Day Monday, September 6, 2010 

Thanksgiving Day Monday, October 11, 2010 

Christmas Break December 20 - December 31, 2010 

Family Day Monday, February 21, 2011 

March Break March 14 - March 18, 2011 

Easter Good Friday - April 22, 2011 

Easter Monday, April 25, 2011 

Victoria Day Monday, May 23, 2011 

Elementary Schools 

P.A. Day Thursday, September 2, 2010 Together in Faith Day 

Classes commence Tuesday, September 7, 2010 

P.A. Day Friday, November 12, 2010 Ministry Designated P.A. Day 

P.A. Day Friday, January 14, 2011 Board Designated P.A. Day 

P.A. Day Friday, February 11, 2011 Ministry Designated P.A. Day 

EQAO Assessment: Primary and Junior Division 

May 30 - June 10, 2011 

P.A. Day Friday, June 10, 2011 Board Designated P.A. Day 

Last Day of Classes Wednesday, June 29, 2011 

P.A. Day Thursday, June 30, 2011 Board Designated P.A. Day 

Secondary Schools 

P. A. Day Thursday, September 2, 2010 Together in Faith Day 

Classes commence Tuesday, September 7, 2010 

P.A. Day Friday, November 12, 2010 Ministry Designated P.A. Day 

EQAO Gr 9 Mathematics Assessment January 6 - January 21, 2011 

Semester One Examinations January 26, 27, 28, 31 and February 1, 2011 

Semester 2 begins Wednesday, February 2, 2011 

P.A. Day Friday, February 11, 2011 Ministry Designated P.A. Day 

Ontario Secondary School Literacy Test Thursday, March 31, 2011 

P.A. Day Friday, April 8, 2011 Board Designated P.A. Day 

EQAO Gr 9 Mathematics Assessment June 2 - June 17, 2011 

Last Day of Regular Classes Tuesday, June 21, 2011 

Semester Two Examinations June 22, 23, 24, 27 and 28, 2011 

P.A. Day Wednesday, June 29, 2011 Board Designated P.A. Day 

P.A. Day Thursday, June 30, 2011 Board Designated P.A. Day 

Revised 02/26/10/sl

HANDOUT for the Regular Board Meeting of April 13, 2010 

WALK-ON 

BOARD REPORT 





Mario Iatonna, Superintendent of Business 





Meeting Date: 

April 13, 2010 

SUBJECT: CATHOLIC CENTRAL – REPLACEMENT OF BOILERS 


That the Board approve the replacement of the boiler system at Catholic 

Central utilizing Energy Efficiency and Good Places to Learn Stage 3 

(GPL3) funding at a cost of approximately $2.5 million. 

(Page 1 of 2) 

WALK-ON Agenda Item 12e 

SYNOPSIS: 

The Board had previously approved (June 9, 2009) proceeding with the replacement of the 

boiler system and HVAC upgrades at Catholic Central as part of the Good Places to Learn 

Stages 3 & 4 programs at an approximate cost of $1.901M. An updated estimated 

projection for this project is $2.5M. 

BACKGROUND COMMENTS: 

The replacement of the boiler system for Catholic Central has been planned for two (2) 

years. Last year, the Board spent funds on re-tubing one of the boilers in an attempt to get 

through another year. Currently, there are ongoing leaks within the system. There will 

need to be considerable work done (approximately $75,000) should the project of replacing 

the boilers not proceed. However, in performing this work, there is no guarantee that this 

will prevent the failing of the system. Should the boilers fail, there will be no heat in the 

school and there will be a need to re-locate students for at least three months while they are 

replaced. 

Given the current state of the system, Administration is recommending that this project 

proceed. This is time sensitive in that the work must be tendered and equipment ordered to 

complete most of the project over the summer. It is imperative that much of the work take 

place in the summer due to the need for extensive asbestos removal throughout the 

building. 


HANDOUT for the Regular Board Meeting of April 13, 2010 

FINANCIAL IMPACT: 

On June 9, 2009, the Board approved a budget of $801,000 for phase one of the Catholic 

Central boiler replacement/HVAC upgrade project to be funded from the GPL Stage 3 

(GPL3) allocation of $5,249,917. At this same meeting, the Board further approved a 

budget of $1,100,000 for phase two this project to be funded from the GPL Stage 4 (GPL4) 

allocation of $2,140,427. The total approved project budget was $1,901,000. 

The cost projection for the boiler system replacement at Catholic Central is now estimated 

at $2.5M, an increase of $599,000 from the original $1.901M board approved budget. The 

cost estimate has increased due to a change in assumptions inherent in the original project 

budget. The $1.901M original budget assumed current steam radiators could be used, 

however an engineering report has subsequently determined that they cannot be used, and 

as a result new radiators will need to be installed. 

In addition to the GPL3 and GPL4 allocations, the Ministry of Education announced in April 

2009 a two year funding program for Energy Efficiency projects. WECDSB has been 

allocated $1,728,789 in 2009-10 and $2,330,455 in 2010-11 under this program, for a total 

of $4,059,244 over two years. These Energy Efficiency funds are divided into the following 

three categories: 

2009-10 2010-11 Total 

Operating Efficiency $ 258,056 $ 0 $ 258,056 

Small Equipment 360,323 412,474 772,797 

Renewal of Building Components 1,110,410 1,917,981 3,028,391 

TOTAL $1,728,789 $2,330,455 $4,059,244 

As charges to the Catholic Central boiler project are consistent with the mandate of the 

Renewal of Building Components Energy Efficiency program, Administration recommends 

that the $2.5M project be funded, in part, from this source leaving available room in the GPL 

program to address other, less specific, urgent and high renewal needs and improvements 

to school facilities. 

A report to the Board detailing the recommended list of projects to fully expend the Energy 

Efficiency allocations listed above is forthcoming. To date, $1,222,881 of the total 

$3,028,391 of Renewal of Building Components allocation has been committed, leaving 

$1,805,510 available for the Catholic Central boiler project. Administration therefore 

recommends the project be funded as follows: 

Funded from 2010-11 Renewal of Building Component Allocation $1,805,510 

Funded from 2009-10 GPL3 Allocation 694,490 

Total project budget $2,500,000 

TIMELINES: 

The majority of the project is to be done in the summer with completion in October, 2010 

APPENDICES: 

None 



SUPERINTEDENT Approval Date: April 10, 2010 


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WALK-ON Agenda Item 12e 

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board report - Windsor-Essex Catholic District School Board

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