board report - Windsor-Essex Catholic District School Board
board report - Windsor-Essex Catholic District School Board
board report - Windsor-Essex Catholic District School Board
Create successful ePaper yourself
Turn your PDF publications into a flip-book with our unique Google optimized e-Paper software.
REGULAR BOARD MEETING<br />
Tuesday, April 13, 2010 at 7:00 p.m.<br />
<strong>Windsor</strong> <strong>Essex</strong> <strong>Catholic</strong> Education Centre<br />
John Paul II <strong>Board</strong>room<br />
AGENDA<br />
I In-Camera Meeting – 6:00 p.m.<br />
II Regular Meeting of the <strong>Board</strong> - 7:00 p.m.<br />
1. Call To Order<br />
2. Opening Prayer<br />
3. Recording of Attendance<br />
4. Approval of Agenda<br />
5. Questions Pertaining to Agenda<br />
6. Disclosure of Interest - Pursuant to the Municipal Conflict of Interest Act.<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
7. Presentations:<br />
a. Principal’s Report on Student Achievement - St. Thomas of Villanova Secondary<br />
<strong>School</strong> (C. Geml/K. Furlong)<br />
b. Student Support Leadership Initiative (SSLI) (C. Geml) --<br />
c. Introduction of the 2010-11 Student Trustee Designates (L. Staudt) --<br />
8. Delegations:<br />
a. Delegation Regarding Items Not on the Agenda<br />
3:11.1 Any person(s) wishing to make a formal presentation to the <strong>Board</strong> shall make their intent<br />
known, in writing, to the Secretary at least one week prior to the regular meeting. They shall briefly<br />
explain in their petition the nature of their business. Discussion shall be limited to the petition and<br />
shall be not longer than ten (10) minutes. The time limit can be waived by the consent of the majority<br />
of the <strong>Board</strong>.<br />
b. Delegations Regarding Items On the Agenda<br />
3:11.2 Any person(s) wishing to appear before the <strong>Board</strong> and speak on an item appearing on the<br />
agenda of the <strong>Board</strong> Meeting has until NOON of the day of the <strong>Board</strong> meeting to make a request to the<br />
Secretary. They shall explain briefly the nature of their business. The discussion shall be limited to the<br />
item on the agenda and shall be no longer than ten (10) minutes.<br />
Page #<br />
AGENDA – Regular <strong>Board</strong> Meeting Page 1<br />
Tuesday, April 13, 2010<br />
--
9. Action Items:<br />
a. Approval of Minutes<br />
i) Minutes of In-Camera Meeting, March 30, 2010<br />
ii) Minutes of Regular <strong>Board</strong> Meeting, March 30, 2010<br />
b. Items from the In-Camera Meeting of April 13, 2010 - -<br />
10. Communications:<br />
a. External (Associations, OCSTA, Ministry): None<br />
b. Internal (Reports from Administration):<br />
i) Report: Administrative Staff Report (P. Picard) 8-9<br />
11. Unfinished Business: None.<br />
12. New Business:<br />
a. Field Trips:<br />
i) Report: St. William <strong>Catholic</strong> Elementary <strong>School</strong> - Canada’s Wonderland<br />
10-12<br />
June 25, 2010 (C. Geml)<br />
ii) Report: St. Anne <strong>Catholic</strong> Secondary <strong>School</strong> - Tennessee April 15 - 18, 2010 13-21<br />
(C. Geml)<br />
b. Report: <strong>Board</strong> Policy Review (final approval) Draft Amended Policy A:01 Policy 22-27<br />
Development, Approval and Review Process (P. Picard)<br />
c. Report: Kelcom Absence Placement System for Teachers and Educational Assistants - 28<br />
July 1, 2010 to June 30, 2012 (P. Picard)<br />
d. Report: <strong>School</strong> Year Calendar 2010-11 (L. Staudt) 29-33<br />
13. Committee Reports: None<br />
14. Notice of Motion<br />
15. Remarks and Announcements:<br />
a. Chairperson<br />
b. Director of Education<br />
c. <strong>Board</strong> Chaplain<br />
16. Remarks/Questions by Trustees<br />
17. Pending Items<br />
a. Draft <strong>Board</strong> Policy H:07 Selection Process - Principals and Vice Principals (deferred - -<br />
March 10, 2009)<br />
b. Deferred Report: Play Surface Material Standard – Rubber (deferred from April 28, 2009) - -<br />
18. Continuation of In-Camera, if required.<br />
AGENDA – Regular <strong>Board</strong> Meeting Page 2<br />
Tuesday, April 13, 2010<br />
- -<br />
1-7
19. Future <strong>Board</strong> Meetings: Unless stated otherwise, all meetings will be held at the <strong>Windsor</strong><br />
<strong>Essex</strong> <strong>Catholic</strong> Education Centre - 1325 California Avenue, <strong>Windsor</strong> with the In-Camera<br />
Session beginning at 6:00 p.m. and the Public Session beginning at 7:00 p.m.<br />
• Tuesday, April 27, 2010<br />
• Tuesday, May 11, 2010<br />
• Tuesday, May 25, 2010<br />
• Tuesday, June 8, 2010<br />
• Monday, June 21, 2010<br />
20. Closing Prayer<br />
21. Adjournment<br />
Fred Alexander<br />
<strong>Board</strong> Chairperson<br />
Joseph Berthiaume<br />
Director of Education & Secretary-Treasurer<br />
AGENDA – Regular <strong>Board</strong> Meeting Page 3<br />
Tuesday, April 13, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
REGULAR BOARD MEETING<br />
Tuesday, March 30, 2010 at 7:00 p.m.<br />
<strong>Windsor</strong> <strong>Essex</strong> <strong>Catholic</strong> Education Centre<br />
John Paul II <strong>Board</strong>room<br />
MINUTES<br />
PRESENT<br />
Trustees: F. Alexander, Chair<br />
J. Courtney<br />
M. DiMenna, Vice-Chair (participated<br />
electronically)<br />
C. Janisse<br />
N. Timperio, Student Trustee<br />
Rev. L. Brunet, <strong>Board</strong> Chaplain<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
P. Keane<br />
J. Macri<br />
L. Soulliere<br />
Regrets: Trustee Porcellini, Trustee Holland and Student Trustee Wolinski<br />
Administration: J. Berthiaume (Resource)<br />
C. Geml<br />
M. Iatonna<br />
P. Picard<br />
L. Staudt<br />
J. Braido<br />
Recorder: B. Marshall<br />
1. Call To Order - Chair Alexander called the meeting to order at 7:21 p.m.<br />
2. Opening Prayer - Fr. Brunet opened the meeting with a prayer.<br />
J. Bumbacco<br />
E. Byrne<br />
P. Murray<br />
S. O’Hagan-Wong<br />
J. Shea<br />
3. Recording of Attendance - Trustee DiMenna participated electronically. Trustee Porcellini sent<br />
regrets due to a scheduling conflict. Trustee Holland sent regrets due to a family member’s illness.<br />
Student Trustee Wolinski sent regrets due to academic commitments.<br />
4. Approval of Agenda<br />
Amendments: Chair Alexander noted the following:<br />
Amended pages replacing<br />
Pages 1 to 7<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 1<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
• Agenda item 10b (i) Administrative Staff Report, Employees <strong>report</strong>ed under Resignations<br />
should be <strong>report</strong>ed as Retirements.<br />
• Agenda item 10b (iv) 2009-2010 Budget Status has been deleted from the agenda and will be<br />
presented at a future meeting.<br />
• Agenda item 10b (vi) 2009 -2010 Capital Renewal Program Status has been deleted from the<br />
agenda and will be presented at a future meeting.<br />
• Handout for agenda item 10b (v) 2009-2010 <strong>School</strong> Budget Status is at trustee places.<br />
Moved by Trustee Keane and seconded by Trustee DiMenna that the March 30, 2010 Regular<br />
<strong>Board</strong> meeting agenda be approved as amended. Carried<br />
5. Questions Pertaining to Agenda: None<br />
6. Disclosure of Interest - Pursuant to the Municipal Conflict of Interest Act: None<br />
7. Presentations:<br />
a. Principal’s Report on Student Achievement - Principal Joe Bacchetti was present to provide an<br />
overview of the strategies and initiatives in place at St. Anthony <strong>Catholic</strong> Elementary <strong>School</strong> to<br />
support faith development and student achievement.<br />
b. Principals and Vice Principals Association (WEPVPA) members Karen Drago and John Ulicny<br />
presented to the <strong>board</strong> the itinerary of the <strong>Catholic</strong> Principals’ Council of Ontario (CPCO)<br />
Annual General Meeting/Conference being held April 22 -24, 2010 at Caesars <strong>Windsor</strong>.<br />
WEPVPA is hosting this event.<br />
c. Diane Tope-Ryan, Program Specialist updated trustees on the progress of the Peers Establishing<br />
Effective Relationships (PEER) Pals program and its effectiveness in the schools at both the<br />
elementary and secondary level.<br />
8. Delegations:<br />
a. Delegation Regarding Items Not on the Agenda: None.<br />
b. Delegations Regarding Items On the Agenda: None<br />
9. Action Items:<br />
a. Approval of Minutes<br />
i) Minutes of In-Camera Meeting, March 9, 2010<br />
Moved by Trustee Soulliere and seconded by Trustee Janisse that the minutes of the<br />
Committee of the Whole <strong>Board</strong> In-Camera meeting of March 9, 2010 be adopted as<br />
distributed. Carried<br />
ii) Minutes of Regular <strong>Board</strong> Meeting, March 9, 2010<br />
Amended pages replacing<br />
Pages 1 to 7<br />
Moved by Trustee Macri and seconded by Trustee Keane that the minutes of the<br />
Regular <strong>Board</strong> meeting of March 9, 2010 be adopted as distributed. Carried<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 2<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
b. Items from the In-Camera Meeting of March 30, 2010<br />
Due to Vice-Chair DiMenna participating electronically, Trustee Soulliere <strong>report</strong>ed that the<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong> convened a closed Committee of the Whole <strong>Board</strong><br />
meeting on March 30, 2010 pursuant to the Education Act - Section 207, to consider specific<br />
personnel, real property matters, and other matters permitted or required to be kept private and<br />
confidential under the Freedom of Information and Protection of Privacy Act. Trustee Macri and<br />
Trustee Porcellini declared a conflict of interest during the In-Camera Session and excused<br />
themselves from the relevant discussion item.<br />
Moved by Trustee Soulliere and seconded by Trustee Janisse that the recommendations and<br />
directions of the Committee of the Whole <strong>Board</strong> at its in-camera meeting of March 30, 2010<br />
be approved. Carried<br />
Trustee Soulliere made the following announcements:<br />
from the March 30, 2010 Committee of the Whole <strong>Board</strong> in-camera meeting<br />
• receipt of the Administrative Staff Report on hiring, leave of absence, return from leave of<br />
absence, retirement and resignation of staff, dated March 30, 2010<br />
• receipt of a <strong>report</strong> on the in-camera portion of the Audit Committee Meeting of<br />
March 4, 2010<br />
• appointment of Lena Brunone, Science Department Head at F. J. Brennan <strong>Catholic</strong> Secondary<br />
<strong>School</strong> effective September 1, 2010<br />
• the following Elementary and Secondary Vice Principal Appointments for September 2010<br />
were announced:<br />
Elementary:<br />
o Jeff Fairlie, Anna T. Mancini, Tania Sorge, Tina Tuer, Bob Flanagan, Mike Pio, Jackie<br />
O’Bright, Maggie Kobrosli, Kevin Roberts and David Bishop<br />
Secondary;<br />
o Genevieve Cano, Jim Kittl, Amy Facchineri, Cynthia Facchinato, Darlene Cossarini-<br />
Mascaro, Danielle Koloff, Doug Sadler, and Laura Beltran.<br />
10. Communications:<br />
a. External (Associations, OCSTA, Ministry): None<br />
b. Internal (Reports from Administration):<br />
i) Report: Administrative Staff Report<br />
Amended pages replacing<br />
Pages 1 to 7<br />
A correction to the <strong>report</strong> was noted as follows: Employees <strong>report</strong>ed under Resignations<br />
should be <strong>report</strong>ed as Retirements.<br />
Moved by Trustee Janisse and seconded by Trustee Macri that the <strong>Board</strong> receive the<br />
Administrative Staff Report on hiring, retirement and resignation of staff dated<br />
March 30, 2010 as information. Carried<br />
ii) Report: Amended Administrative Procedures H:01D Staff Performance Management Union<br />
Staff and Amended Administrative Procedures H:01E Staff Performance Management Non-<br />
Union Staff<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 3<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
Moved by Trustee Soulliere and seconded by Trustee Janisse that the <strong>Board</strong> receive<br />
amended administrative procedures H:01D Staff Performance Management Union<br />
Staff and H:01E Staff Performance Management Non-Union Staff as information.<br />
Carried<br />
iii) Report: Appointment of Student Trustees for the 2010-2011 <strong>School</strong> Year<br />
Moved by Trustee Courtney and seconded by Trustee Keane that the <strong>Board</strong> receive<br />
the appointment of Mackenzie Colman of F.J. Brennan <strong>Catholic</strong> High <strong>School</strong> and<br />
Laura Limarzi of Assumption College <strong>School</strong> as Student Trustees for the 2010 - 2011<br />
school year as information. Carried<br />
iv) Report: 2009-2010 Budget Status - Deleted and presented at a future meeting.<br />
v) Report: 2009-2010 <strong>School</strong> Budget Status (Handout at trustee places)<br />
Moved by Trustee Macri and seconded by Trustee Janisse that the <strong>Board</strong> receive the<br />
2009-2010 <strong>School</strong> Budget Status <strong>report</strong> as information. Carried<br />
vi) Report: 2009-2010 Capital Renewal Program Status - Deleted and presented at a future<br />
meeting.<br />
vii) Report: Long Term Debenture By-Law - Good Places to Learn Stage 3 and Capital<br />
Priorities Programs<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong><br />
BY-LAW NUMBER 2010-1<br />
A by-law to authorize a loan from the Ontario Financing Authority in the<br />
principal amount of $2,592,313 pursuant to a loan agreement under section<br />
7 of Ontario Regulation 41/10<br />
Amended pages replacing<br />
Pages 1 to 7<br />
WHEREAS subsection 247 (1) of the Education Act R.S.O. 1990, c. E.2, as amended<br />
(the “Education Act”) and the regulations made thereunder, provides that, subject to any other<br />
provision of the Education Act and, specifically, the regulations made under subsections 242 (1) and<br />
247 (3) of the Education Act, a district school <strong>board</strong> may by by-law borrow money or incur debt for<br />
permanent improvements and may issue or execute any instrument prescribed under clause 247 (3)<br />
(f) of the Education Act in respect of the money borrowed or the debt incurred;<br />
AND WHEREAS section 7 of Ontario Regulation 41/10 (the “Regulation”),<br />
provides that (1) a <strong>board</strong> may by by-law borrow money for permanent improvements by way of a<br />
loan from the Ontario Financing Authority with an initial maturity of more than one year and that (2)<br />
a <strong>board</strong> that obtains a loan mentioned in subsection 7 (1) shall ensure that the proceeds of it are used<br />
for permanent improvements;<br />
AND WHEREAS the <strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong>, which under<br />
the Education Act constitutes a district school <strong>board</strong> (the “<strong>Board</strong>”), has undertaken urgent and high<br />
priority renewal projects at schools of the <strong>Board</strong> listed in any one or more of: (i) Appendix B of the<br />
document entitled “Good Places to Learn: Stage 1 Funding Allocation”; (ii) Appendix C of the<br />
document entitled “Good Places to Learn: Stage 2 Funding Allocation”; (iii) Appendix B of the<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 4<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
Amended pages replacing<br />
Pages 1 to 7<br />
document entitled “Good Places to Learn: Stage 3 Funding Allocation”; and (iv) Appendix B of the<br />
document entitled “Good Places to Learn: Stage 4 Funding Allocation”, some of which projects are<br />
described in Schedule “A” attached to the Loan Agreement, as hereinafter defined (individually a<br />
“GPL Eligible Project”, collectively the “GPL Eligible Projects”) and pursuant to Ontario Regulation<br />
155/09, each GPL Eligible Project constitutes a “permanent improvement” as defined in subsection<br />
1(1) of the Education Act. In the event that the <strong>Board</strong> will borrow the principal amount specified in<br />
paragraph 2.1 under the said Loan Agreement in respect of a single GPL Eligible Project, the term<br />
“GPL Eligible Projects” means that GPL Eligible Project;<br />
AND WHEREAS the <strong>Board</strong>, has undertaken capital projects involving capital<br />
projects to provide for construction projects described in Column 3 of Table 22.1 of Ontario<br />
Regulation 155/09, in the municipalities set out in Column 2 of that Table opposite the name of the<br />
<strong>Board</strong>, and under the CP Program has undertaken projects, some of which projects are described in<br />
Schedule “A-5” attached to the Loan Agreement, as hereinafter defined (individually a “CP Eligible<br />
Project”, collectively the “CP Eligible Projects”) and each CP Eligible Project constitutes a<br />
“permanent improvement” as defined in subsection 1(1) of the Education Act. In the event that the<br />
<strong>Board</strong> will borrow the principal amount specified in paragraph 2.1 under the said Loan Agreement in<br />
respect of a single CP Eligible Project, the term “CP Eligible Projects” means that CP Eligible<br />
Project;<br />
AND WHEREAS the GPL Eligible Projects and the CP Eligible Projects are<br />
collectively referred to as the “Eligible Projects”. In the event that the <strong>Board</strong> will borrow the<br />
principal amount specified in paragraph 2.1 under the said Loan Agreement in respect of a single<br />
Eligible Project, the term “Eligible Projects” means that Eligible Project;<br />
AND WHEREAS the <strong>Board</strong> has in part financed the Eligible Projects by way of<br />
temporary borrowing from a financial institution or from a reserve account of the <strong>Board</strong> and the<br />
<strong>Board</strong> intends to borrow money from the Ontario Financing Authority for the purpose of financing<br />
the Eligible Projects on a long-term basis, and in this connection the <strong>Board</strong> intends to borrow by way<br />
of a loan with an initial maturity of more than one year from the Ontario Financing Authority the<br />
principal amount of $2,592,313 (the “Loan”) pursuant to a loan agreement in the form attached<br />
hereto as Schedule “A” (the “Loan Agreement”) which Loan constitutes an instrument prescribed<br />
under clause 247 (3) (f) of the Education Act and which sets out the terms and conditions on which<br />
the Ontario Financing Authority will make the Loan available to the <strong>Board</strong>;<br />
NOW THEREFORE THE WINDSOR-ESSEX CATHOLIC DISTRICT SCHOOL BOARD<br />
ENACTS AS FOLLOWS:<br />
1. The <strong>Board</strong> hereby authorizes the Loan on the basis that it constitutes a loan under section 7 of the<br />
Regulation and authorizes the entering into of the Loan Agreement that is prescribed for the purposes<br />
of clause 247(3)(f) of the Education Act.<br />
2. The <strong>Board</strong> is hereby authorized to enter into the Loan Agreement pursuant to which the Loan will<br />
be made available to the <strong>Board</strong> and the Chair of the <strong>Board</strong> and the Treasurer of the <strong>Board</strong> are hereby<br />
authorized to execute for and on behalf of the <strong>Board</strong> the Loan Agreement which provides for<br />
instalments of combined (blended) principal and interest as hereinafter set forth, substantially in the<br />
form of Schedule “A”, with such changes thereto as may be suggested by the Ontario Financing<br />
Authority and as such authorized officials of the <strong>Board</strong> shall approve.<br />
3. The Director of Education of the <strong>Board</strong>, the Treasurer of the <strong>Board</strong> and any other financial officer<br />
of the <strong>Board</strong> are hereby each individually authorized generally to do all things and execute all other<br />
documents, instruments and agreements in the name of the <strong>Board</strong> in order to give effect to the Loan<br />
Agreement.<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 5<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
4. The Loan shall be paid in instalments of combined (blended) principal and interest over a 25 year<br />
amortization period on the specified dates set out in Schedule “B” to the Loan Agreement with the<br />
first interest only payment on May 15, 2010 and thereafter instalments of combined (blended)<br />
principal and interest to November 15, 2034 in each of the years during the currency of the Loan as<br />
set forth in such schedule with the final payment on April 13, 2035. The Loan shall bear interest at<br />
the rate of 5.232 % on the outstanding principal amount owing thereunder from time to time from the<br />
date thereof, which interest shall be payable in arrears as part of the instalments of combined<br />
(blended) principal and interest payable on such days in each year of the currency of the Loan as are<br />
set out in Schedule “B” to the Loan Agreement.<br />
5. In accordance with the provisions of the Education Act and the regulations made thereunder,<br />
during the currency of the Loan, the <strong>Board</strong> shall provide in its estimates for each fiscal year for<br />
setting aside out of its general revenue in the fiscal year the amount necessary to pay the principal<br />
and interest coming due on the Loan in the fiscal year and, on or before each due date in each such<br />
year, the <strong>Board</strong> shall pay out of its general revenue the principal and interest coming due on the Loan<br />
in the year. Such sums of principal and interest payable on the Loan shall be provided for in<br />
accordance with subsection 247(5) of the Education Act. Subject to the foregoing, on or before each<br />
due date in each year during the currency of the Loan, the <strong>Board</strong> shall pay out of its general revenue<br />
the amount necessary to pay the specific sums of principal and interest payable on the Loan shown<br />
for the respective year as set forth in Schedule “B” to the Loan Agreement; but such amount shall be<br />
paid out of the <strong>Board</strong>’s general revenue only to the extent required after taking into account funds<br />
available from other sources.<br />
6. Any amounts payable by the <strong>Board</strong> in respect of the Loan including interest on overdue principal<br />
and interest in respect of the Loan together with fees and other amounts payable by the <strong>Board</strong> under<br />
the Loan Agreement, if applicable, shall be paid out of the <strong>Board</strong>’s general revenue or any other<br />
available funds.<br />
7. The proceeds of the Loan, shall be used to finance the Eligible Expenditures, as defined in the<br />
Loan Agreement, in respect of the Eligible Projects on a long-term basis and for no other purpose<br />
except as permitted by the Education Act and the regulations made thereunder.<br />
READ AND FINALLY PASSED this 30th day of March, 2010<br />
Moved by Trustee Macri and seconded by Trustee Janisse that the <strong>Board</strong> approve the<br />
execution of By-Law 2010-1 deemed to be read three times pertaining to the loan<br />
agreement between the Ontario Financing Authority and the <strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong><br />
<strong>District</strong> <strong>School</strong> <strong>Board</strong> in the amount of $2,592,313 for the long term financing of<br />
expenditures incurred up to August 31, 2009 related to the Good Places to Learn<br />
Stage 3 Program and to the Capital Priorities Program. Carried<br />
viii) Verbal Report: Transportation Consortium Update<br />
Superintendent Iatonna, informed trustees of the <strong>board</strong>’s moderate rating from the<br />
Transportation Effective and Efficiency review resulting in 1% decrease in the Grants for<br />
Student Needs. Administration intends to fulfill all the E & E requirements to receive a<br />
higher rating eliminating the reduction in 2010-11 year. Superintendent Iatonna also<br />
mentioned the parent information nights are being scheduled and will provide the trustees<br />
with the dates via email.<br />
11. Unfinished Business: None.<br />
Amended pages replacing<br />
Pages 1 to 7<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 6<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
12. New Business:<br />
a. Field Trips:<br />
i) Report: Assumption College Secondary <strong>School</strong> - Washington, DC, June 3-6, 2010<br />
Moved by Trustee Janisse and seconded by Trustee Macri that the <strong>Board</strong> approve the<br />
Assumption College Secondary <strong>School</strong>’s field trip to Washington, D.C. from June 2 to<br />
June 6, 2010. Carried<br />
ii) Report: St. Thomas of Villanova Secondary <strong>School</strong> - Louisville, Kentucky,<br />
April 22 - 29, 2010<br />
Moved by Trustee Janisse and seconded by Trustee Macri that the <strong>Board</strong> approve the<br />
St. Thomas of Villanova Secondary <strong>School</strong>’s field trip to Louisville, Kentucky from<br />
April 22, to 29, 2010. Carried<br />
iii) Report: Assumption College Secondary <strong>School</strong> - Cedar Point, Sandusky, OH,<br />
May 24, 2010<br />
Amended pages replacing<br />
Pages 1 to 7<br />
Moved by Trustee Janisse and seconded by Trustee Macri that the <strong>Board</strong> approve the<br />
Assumption College Secondary <strong>School</strong>’s field trip to Cedar Point in Sandusky, Ohio,<br />
May 24, 2010. Carried<br />
b. Report: <strong>Board</strong> Policy Review (approval in principal) Draft Amended Policy A:01 Policy<br />
Development, Approval and Review Process<br />
Moved by Trustee Macri and seconded by Trustee Soulliere that the <strong>Board</strong> approve, in<br />
principle, Draft Amended <strong>Board</strong> Policy A:01 Policy Development, Approval and Review<br />
Process. Carried<br />
c. Report: Appointment of Mary Ferguson, Community Living <strong>Essex</strong> County to Special Education<br />
Advisory Committee (SEAC)<br />
Moved by Trustee Courtney and seconded by Trustee Soulliere that the <strong>Board</strong> approve the<br />
appointment of Mary Ferguson, Community Living <strong>Essex</strong> County to the Special Education<br />
Advisory Committee (SEAC) for the balance of the four-year term, December 1, 2006 to<br />
November 30, 2010. Carried<br />
d. Report: Regular <strong>Board</strong> Meetings for the Months of July/August 2010 and for the 2010-2011<br />
<strong>School</strong> Year<br />
Moved by Trustee Janisse and seconded by Trustee Macri that any additional<br />
meetings of the <strong>Board</strong> of Trustees for the months of July and August be held at the<br />
call of the Chair;<br />
and, that the <strong>Board</strong> adopt the attached schedule of Regular <strong>Board</strong> meetings for the<br />
2010 – 2011 <strong>School</strong> Year as presented. Carried<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 7<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
13. Committee Reports:<br />
a. Report: Elementary <strong>School</strong> Council - Umbrella Group Meeting March 2, 2010<br />
Moved by Trustee Courtney and seconded by Trustee Soulliere that the <strong>Board</strong> receive the<br />
<strong>report</strong> of the March 2, 2010, Elementary <strong>School</strong> Council – Umbrella Group meeting as<br />
information. Carried<br />
b. Report: Audit Committee Report - Notes from the Meeting of March 4, 2010<br />
Moved by Trustee Janisse and seconded by Trustee Soulliere that the <strong>Board</strong> receive the<br />
Notes from the Audit Committee Meeting of March 4, 2010 as information. Carried<br />
14. Notice of Motion: None<br />
15. Remarks and Announcements:<br />
a. Chairperson Alexander extended from the <strong>board</strong> congratulations to WEPVPA on their<br />
conference and also sent his congratulations to the new student trustees.<br />
b. Director of Education Berthiaume provided comment on recent activities supporting the <strong>Board</strong>’s<br />
strategic priorities namely;<br />
Faith Development: Easter celebrations throughout the schools.<br />
Student Achievement and Employee Development: Learning for all K-12, Half day inservice<br />
for elementary and secondary teachers March 25th; Grade 9 Religion teachers and<br />
teachers of Essential classes, half day in-service in March; Family of schools meetings in<br />
April; Presented at the <strong>Windsor</strong>-Regional Science, Technology and Engineering Fair held<br />
March 27 & 28, 2010 at the University of <strong>Windsor</strong>, congratulated our school winners;<br />
<strong>School</strong> visits at Our Lady of Annunciation and Holy Cross<br />
Community Engagement and Partnerships: Teachers Have Heart Charity Gala is April 17 th in<br />
support of the Jumpstart Student Nutrition Program<br />
Celebrating Achievements: Congratulations of Anthony Dadamo from Holy Names <strong>Catholic</strong><br />
Secondary <strong>School</strong> who received a full ride Golf Scholarship of Alabama State University and<br />
will study at the Faculty of Education; Welcomed new student trustees.<br />
Director Berthiaume wished everyone a blessed and happy Easter.<br />
c. <strong>Board</strong> Chaplain - Fr. Paul Charbonneau’s funeral was very well represented.<br />
16. Remarks/Questions by Trustees<br />
Trustee Janisse commented on the presentations and wished everyone and their families a happy<br />
Easter.<br />
Trustee Keane wished all a holy Easter weekend.<br />
Trustee DiMenna also wished everyone a happy Easter.<br />
Trustee Macri wished staff and students a happy Easter.<br />
Student Trustee Timperio attended the student senate retreat elections of student trustees and<br />
mentioned the Co-terminous student senate meeting is being held March 31 st .<br />
17. Pending Items<br />
a. Draft <strong>Board</strong> Policy H:07 Selection Process - Principals and Vice Principals (deferred March 10,2009)<br />
b. Deferred Report: Play Surface Material Standard – Rubber (deferred from April 28, 2009)<br />
Amended pages replacing<br />
Pages 1 to 7<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 8<br />
Tuesday, March 30, 2010
REVISED ENCLOSURE for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
18. Continuation of In-Camera, if required. - Not required.<br />
19. Future <strong>Board</strong> Meetings: Unless stated otherwise, all meetings will be held at the <strong>Windsor</strong> <strong>Essex</strong><br />
<strong>Catholic</strong> Education Centre - 1325 California Avenue, <strong>Windsor</strong> with the In-Camera Session<br />
beginning at 6:00 p.m. and the Public Session beginning at 7:00 p.m.<br />
• Tuesday, April 13, 2010<br />
• Tuesday, April 27, 2010<br />
• Tuesday, May 11, 2010<br />
• Tuesday, May 25, 2010<br />
• Tuesday, June 8, 2010<br />
• Monday, June 21, 2010<br />
20. Closing Prayer – Fr. Brunet closed the meeting with a prayer.<br />
21. Adjournment - There being no further business, the Regular <strong>Board</strong> meeting of March 30, 2010<br />
adjourned at 8:48 p.m.<br />
Not Approved<br />
Fred Alexander<br />
<strong>Board</strong> Chairperson<br />
Amended pages replacing<br />
Pages 1 to 7<br />
Joseph Berthiaume<br />
Director of Education & Secretary-Treasurer<br />
Minutes of the Regular <strong>Board</strong> Meeting (Draft for Approval) Page 9<br />
Tuesday, March 30, 2010
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 8 of 33)<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
P. Picard, Superintendent of Human Resources<br />
J. Bumbacco, Assistant Superintendent, Human Resources<br />
C. Norris, Manager of Human Resources & Policy Development<br />
SUBJECT: ADMINISTRATIVE STAFF REPORT<br />
RECOMMENDATION:<br />
SYNOPSIS:<br />
That the <strong>Board</strong> receive the Administrative Staff Report on hiring,<br />
retirement and resignation of staff dated April 13, 2010 for information.<br />
BACKGROUND COMMENTS:<br />
FINANCIAL IMPACT:<br />
TIMELINES:<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
APPENDICES:<br />
• Administrative Staff Report dated April 13, 2010<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 6, 2010<br />
SUPERINTENDENT Approval Date: April 6, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 6, 2010<br />
“Learning together in faith and service” Page 1 of 1
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 9 of 33)<br />
April 13, 2010 <strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong><br />
Administrative Staff Report<br />
Employee Name Position Date<br />
HIRING: Naccarato, Jasna Occasional Teacher April 6, 2010<br />
RETIREMENT: McDougall, Rosemary Secondary Vice Principal June 30, 2010<br />
RESIGNATION:
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 10 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Cathy Geml, Superintendent of Education<br />
Sharon O’Hagan Wong, Assistant Superintendent of Education<br />
SUBJECT: ST. WILLIAM ELEMENTARY SCHOOL – FIELD TRIP TO<br />
CANADA’S WONDERLAND<br />
RECOMMENDATION:<br />
That the <strong>Board</strong> approve the St. William Elementary <strong>School</strong> field trip to<br />
Canada’s Wonderland on June 25, 2010<br />
SYNOPSIS: In accordance with <strong>board</strong> Policy SC:04 Field Trip, this <strong>report</strong> seeks <strong>board</strong><br />
approval for 68 grade 8 students to experience Canada’s Wonderland and exercise their<br />
strong peer relations.<br />
BACKGROUND COMMENTS: This field trip request is in compliance with the Field Trip<br />
policy.<br />
FINANCIAL IMPACT: Approximately $106.00 per student<br />
TIMELINES: Friday, June 25, 2010<br />
APPENDICES:<br />
• Request for Approval of Field Trip – Form A<br />
• Letter of proposal and itinerary<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: March 29, 2010<br />
SUPERINTENDENT Approval Date: March 29, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: March 29, 2010<br />
“Learning together in faith and service” Page 1 of 1
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 11 of 33)<br />
1 Item selecTerri Maitre Friday, March 12, 2010 8:14:02 AM<br />
Title: Field Trip/Excursion Approval Form : <strong>Windsor</strong>-<strong>Essex</strong> CDSB Page 1 of 1<br />
Subject:<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong> Field Trip Approval Form<br />
Thursday, March 11, 2010 3:34:07 PM<br />
Field Trip/Excursion Approval Form<br />
To: Terri Maitre<br />
Teacher: Ray Holland/Karen Fraser/Sabrina ...<br />
Destination Name: Canada's Wonderland<br />
Mode of Transportation:<br />
Bus<br />
From:<br />
<strong>School</strong>:<br />
Sharon O'Hagan-Wong<br />
Brian Rivait<br />
Ray Holland<br />
Travel Company Involved: Ellison Tours<br />
Time of Departure from <strong>School</strong>: 0600 hours Approximate Time of Return to <strong>School</strong>: 2200 hours<br />
Number of Male Students: 27 Number of Female Students: 41<br />
Total Cost Per Student: $106.00 Personal Cost Per Student: $106.00<br />
Grade of Students: 8 Number of Supervisors: Male: 2 Female: 3<br />
Purpose of Trip/Excursion: year end culminating activity to support leadership skills gained this year<br />
Relationship to Students' Program/Course:<br />
St. William<br />
Name of Carrier:<br />
Maximum 200 characters.<br />
SC:04 Form A 2008 v.1<br />
Departure Date: Fri, Jun 25, 2010 Return Date: Fri, Jun 25, 2010<br />
Students have participated in student lounge this year and have gained many lifeskills they will take with<br />
them. Relationship building has been an intrical part of this education.<br />
Pre-Trip/Excursion Preparation(s) by Students: Maximum 200 characters.<br />
Students have been leaders in the school throughout this year. They have been responsible and ran<br />
various school wide activities. Students have been deveolping strong peer relations.<br />
Follow-up Activities Planned:<br />
Maximum 200 characters.<br />
Students will share their experiences with the others when they return through journal writing.<br />
If activity is occuring over a weekend Indicate plans for students to attend a eucharistic celebration:<br />
Date Submitted: Thu, Mar 11, 2010 ..... Teacher: Ray Holland<br />
Approval Date: Thu, Mar 11, 2010<br />
..... Principal: Brian Rivait<br />
Approval Date:<br />
..... Superintendent:<br />
Approval Date:<br />
.....<br />
Trustee (per SO):<br />
For Same Day Local/Regional TripsExcursions, submit request to Principal 2 weeks prior to trip/excursion. For Multiple<br />
Days Local/Regional Trips/Excursions, submit request to Superintendent 4 weeks prior to trips/excursions. For Special<br />
Trips/Excurisions, submit request to Superintendent for <strong>Board</strong> approval 8 weeks prior to trip/excursion.<br />
Send signed form to <strong>School</strong> Superintendent, school should retain a copy, Superintendent will return copy upon approval of<br />
trip/excursion.In accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1989, information in forms and<br />
documents pertaining to a student registered/enrolled within the <strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong> is collected under the<br />
legal authority of the Education Act and its Regulations and the Ontario Student Record Guideline, 2000.<br />
Send
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 12 of 33)<br />
member of<br />
Carlson<br />
Wagonlit<br />
Traver<br />
""""""'<br />
311 Main Street, P.O. Box 199 0<br />
Exeter, Ontario, Canada N0M 1S7<br />
Tel: (519) 235-2000 Fax: (519) 235-2061<br />
TICO #2392471<br />
ELLlfoN<br />
TRAVEL & TOURS LTD.<br />
www.ettravel.com<br />
ST. WILLIAM SCHOOL<br />
GRADE 8 TRIP TO CANADA’S WONDERLAND<br />
FRIDAY JUNE 25, 2010<br />
Preliminary Itinerary – March 8, 2010<br />
255 West 1 st Street, Suite #116<br />
North Vancouver, BC, Canada V7M 3G8<br />
Tel: (604) 983-2470 Fax: (604) 983-2471<br />
BPCPA Registration #37951<br />
5:50am - 2 – 47 passenger coaches from Badder Bus Service to arrive at St. William<br />
<strong>School</strong> for <strong>board</strong>ing passengers<br />
6:00am - <strong>board</strong> the coach and depart Emeryville, ON for Canada’s Wonderland in<br />
Vaughan, ON (drive time approx 4 hours)<br />
- a stop will be made enroute for stretching and bathroom break at the<br />
discretion of the coach drivers and group leaders<br />
Please note: Once you arrive at Canada’s Wonderland your coach drivers will be “off duty” for<br />
a minimum of 8 hours to comply with strict MTO regulations. Please remove all of your<br />
belongings you will need for the day as the coaches will not return until 6:45pm.<br />
10:00am - arrival at Canada’s Wonderland (Park hours: 10:00am – 10:00pm)- home of<br />
Canada’s first suspended roller coaster – check out North America’s largest<br />
variety of roller coasters. Over 60 rides including Behemoth, Tomb Raider:<br />
The Ride and your favorites like Top Gun, The Fly, Cliffhanger, SkyRider<br />
and Drop Zone<br />
- purchase lunch & dinner on your own in the park<br />
6:45pm - meet as a group at the front gates and walk to your coaches<br />
7:00pm - <strong>board</strong> your coaches and depart for Emeryville, ON<br />
- a stop will be made enroute for stretching and bathroom break at the<br />
discretion of the coach drivers and group leaders<br />
11:00pm - arrival at St. William <strong>School</strong><br />
- WELCOME HOME!<br />
B - Breakfast / L - Lunch / D - Dinner - denote meals included in tour cost<br />
*Itinerary is tentative and subject to final confirmation*
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 13 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Cathy Geml, Superintendent of Education<br />
Sharon O’Hagan Wong, Assistant Superintendent of Education<br />
SUBJECT: ST. ANNE HIGH SCHOOL - FIELD TRIP TO KNOXVILLE,<br />
TENNESSEE<br />
RECOMMENDATION:<br />
That the following <strong>Board</strong> motion be entered into the Minutes, as a matter<br />
of record: “Moved by Trustee Alexander and seconded by Trustee<br />
DiMenna that the <strong>Board</strong> approve the St. Anne High <strong>School</strong> field trip to<br />
Knoxville, Tennessee, Thursday, April 15 to Sunday, April 18, 2010.<br />
Carried.”<br />
SYNOPSIS: In accordance with <strong>Board</strong> By-Law 3:04, a <strong>report</strong> concerning St. Anne High<br />
<strong>School</strong> field trip to Knoxville, Tennessee (see attachment) was provided to trustees on<br />
April 6, 2010 and an electronic vote was conducted. This <strong>report</strong> is being presented to<br />
formality to enter the approved motion into the official <strong>Board</strong> Minutes. A copy of the<br />
April 6, 2010 <strong>Board</strong> Report and the results of the trustee vote are attached.<br />
BACKGROUND COMMENTS: The attached <strong>report</strong> “St. Anne High <strong>School</strong> Field Trip to<br />
Knoxville, Tennessee” was brought forward for consideration by telephone survey prior to<br />
the April 13, 2010 <strong>Board</strong> meeting due to a miscommunication of deadlines. Of the nine<br />
trustees who voted, all nine voted in favour of the recommendation. A record of the<br />
telephone survey is attached to form part of the <strong>board</strong> record.<br />
FINANCIAL IMPACT: N/A<br />
TIMELINES: Thursday, April 15 – Sunday, April 18, 2010<br />
“Learning together in faith and service” Page 1 of 2
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 14 of 33)<br />
APPENDICES:<br />
• <strong>Board</strong> Adopted Motion & Record of Electronic Vote<br />
• <strong>Board</strong> Report “St. Anne High <strong>School</strong> Field Trip - Knoxville, Tennessee,” dated<br />
April 6, 2010.<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 6, 2010<br />
SUPERINTENDENT Approval Date: April 6, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 6, 2010<br />
Page 2 of 2
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 15 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
BOARD ADOPTED MOTION<br />
AND RECORD OF ELECTRONIC VOTE<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
Telephone Poll<br />
Deadline: 3:00 p.m.,<br />
April 7, 2010<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Cathy Geml, Superintendent of Education<br />
Sharon O’Hagan Wong, Assistant Superintendent of Education<br />
SUBJECT: ST. ANNE HIGH SCHOOL - FIELD TRIP TO KNOXVILLE,<br />
TENNESSEE<br />
RECOMMENDATION:<br />
Moved by Trustee Alexander and seconded by Trustee DiMenna that the<br />
<strong>Board</strong> approve the St. Anne High <strong>School</strong> field trip to Knoxville,<br />
Tennessee, Thursday, April 15 to Sunday, April 18, 2010. Carried.<br />
Trustees voting: Nine<br />
Fred Alexander Yea<br />
Joan Courtney Yea<br />
Mary DiMenna Yea<br />
Barbara Holland Yea<br />
Chris Janisse Yea<br />
Patrick Keane Yea<br />
John Macri Yea<br />
Shannon Porcellini Yea<br />
Lisa Soulliere Yea<br />
In-Favour: 9 Opposed: 0 Abstained: 0 Absent: 0<br />
“Learning together in faith and service” Page 1 of 1
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 16 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
COPY OF<br />
TELEPHONE SURVEY Report Date:<br />
BOARD REPORT<br />
April 6, 2010<br />
Public In-Camera Telephone Poll<br />
PRESENTED FOR: Information Approval<br />
Deadline: 3:00 p.m.,<br />
April 7, 2010<br />
PRESENTED BY: Senior Administration<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Cathy Geml, Superintendent of Education<br />
Sharon O’Hagan Wong, Assistant Superintendent of Education<br />
SUBJECT: ST. ANNE HIGH SCHOOL - FIELD TRIP TO TENNESSEE<br />
RECOMMENDATION:<br />
That the <strong>Board</strong> approve the St. Anne High <strong>School</strong> field trip to<br />
Tennessee, Thursday, April 15 – Sunday, April 18, 2010<br />
SYNOPSIS: In accordance with <strong>Board</strong> Policy SC:04 Field Trips, this <strong>report</strong> seeks <strong>Board</strong><br />
approval for (44) forty-four students ranging from grades 9-12 to participate in the<br />
Tennessee Volunteer Track Classic.<br />
BACKGROUND COMMENTS: This field trip is linked to the St. Anne track and field<br />
program.<br />
FINANCIAL IMPACT: N/A<br />
TIMELINES: Thursday, April 15 – Sunday, April 18, 2010<br />
APPENDICES:<br />
• Request for Approval of Field Trip – SC:04 form A<br />
• Itinerary<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 6, 2010<br />
SUPERINTENDENT Approval Date: April 6, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 6, 2010<br />
“Learning together in faith and service” Page 1 of 1
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 17 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Cathy Geml, Superintendent of Education<br />
Sharon O’Hagan Wong, Assistant Superintendent of Education<br />
SUBJECT: ST. ANNE HIGH SCHOOL - FIELD TRIP TO KNOXVILLE,<br />
TENNESSEE<br />
RECOMMENDATION:<br />
That the <strong>Board</strong> approve the St. Anne High <strong>School</strong> field trip to Knoxville,<br />
Tennessee, Thursday, April 15 – Sunday, April 18, 2010<br />
SYNOPSIS: In accordance with <strong>Board</strong> Policy SC:04 Field Trips, this <strong>report</strong> seeks <strong>Board</strong><br />
approval for (44) forty-four students ranging from grades 9-12 to participate in the<br />
Tennessee Volunteer Track Classic.<br />
BACKGROUND COMMENTS: This field trip is linked to the St. Anne track and field<br />
program.<br />
FINANCIAL IMPACT: N/A<br />
TIMELINES: Thursday, April 15 – Sunday, April 18, 2010<br />
APPENDICES:<br />
• Request for Approval of Field Trip – SC:04 form A<br />
• Itinerary<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 6, 2010<br />
SUPERINTENDENT Approval Date: April 6, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 6, 2010<br />
“Learning together in faith and service” Page 1 of 1
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 18 of 33)<br />
Sizeect 200 Terri Maitre Tuesday, April 06, 2010 10:22:26 AM<br />
Title: Field Trip/Excursion Approval Form : <strong>Windsor</strong>-<strong>Essex</strong> CDSB Page 1 of 1<br />
Subject:<br />
To:<br />
Teacher: Mr. Mark Garant<br />
Mode of Transportation:<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong> Field Trip Approval Form<br />
Field Trip/Excursion Approval Form<br />
Destination Name: Tennessee<br />
From:<br />
<strong>School</strong>:<br />
Travel Company Involved:<br />
Terri Maitre<br />
Anna Adisho<br />
Mark Garant<br />
Time of Departure from <strong>School</strong>: 8:30 am Approximate Time of Return to <strong>School</strong>: 2:30 am<br />
Number of Male Students: 22 Number of Female Students: 22<br />
Total Cost Per Student: Personal Cost Per Student:<br />
Grade of Students: All Number of Supervisors: Male: 2 Female: 2<br />
Purpose of Trip/Excursion: Track Meet (Tennessee Volunteer Track Classic)<br />
Relationship to Students' Program/Course:<br />
Warm Up Track Meet for Season<br />
Pre-Trip/Excursion Preparation(s) by Students:<br />
Students will sell bags of manure to raise funds for the trip and to qualify to go.<br />
Follow-up Activities Planned:<br />
If activity is occuring over a weekend Indicate plans for students to attend a eucharistic celebration:<br />
Students will return Sunday Morning in time for Church.<br />
Date Submitted: Tue, Mar 02, 2010 Teacher: Mark Garant<br />
Approval Date: Fri, Mar 12, 2010<br />
Approval Date: Tue, Apr 06, 2010<br />
Approval Date:<br />
Greyhound<br />
I<br />
Maximum 200 characters.<br />
Maximum 200 characters.<br />
Maximum 200 characters.<br />
Principal: Jim Minello<br />
Superintendent:<br />
Trustee (per SO):<br />
SC:04 Form A 2008 v.1<br />
St. Anne High <strong>School</strong><br />
Departure Date: Thu, Apr 15, 2010 Return Date: Sun, Apr 18, 2010<br />
For Same Day Local/Regional TripsExcursions, submit request to Principal 2 weeks prior to trip/excursion. For Multiple<br />
Days Local/Regional Trips/Excursions, submit request to Superintendent 4 weeks prior to trips/excursions. For Special<br />
Trips/Excurisions, submit request to Superintendent for <strong>Board</strong> approval 8 weeks prior to trip/excursion.<br />
Send signed form to <strong>School</strong> Superintendent, school should retain a copy, Superintendent will return copy upon approval of<br />
trip/excursion.In accordance with the Municipal Freedom of Information and Protection of Privacy Act, 1989, information in forms and<br />
documents pertaining to a student registered/enrolled within the <strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong> is collected under the<br />
legal authority of the Education Act and its Regulations and the Ontario Student Record Guideline, 2000.<br />
I<br />
I<br />
I<br />
Send<br />
Name of Carrier: St. Anne's Track Team<br />
I
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 19 of 33)<br />
Tennessee Track & Field Trip Rationale March 29, 2010<br />
The Tennessee Track & Field trip has been a tradition at St. Anne High <strong>School</strong> for close to twenty years<br />
now and has benefitted our Track Team greatly. Through fundraising, this trip has been made possible<br />
each and every year that we have applied to go.<br />
The purpose of the trip is to develop team spirit, teamwork and team cohesion. Since our move from<br />
Tecumseh, we had put the trips and fundraisers on hold so we as a school could settle in. The school<br />
location appears to have had a detrimental effect on the numbers that take part in track and thus has<br />
affected our overall performance at Track Meets.<br />
To counteract this effect we believe by reintroducing the fundraiser and trip, our numbers and thus our<br />
performances will improve, returning us to the forefront of performance where St. Anne H. S. had been<br />
for many years. The fundraiser motivates the students to raise funds initially for obvious benefits for a<br />
trip to Tennessee, but it leads to bonds developing during the delivery days that can last a lifetime. The<br />
Tennessee trip is in itself a method for the athletes that go to further develop these relationships which<br />
will aid in the spirit of the team later in the season. Also, it provides an excellent opportunity for our<br />
athletes to compete against some of the very best that the United States has to offer, allowing them the<br />
chance to see how they fair and teaches them where they will need to improve before our own season<br />
starts.<br />
The Tennessee Volunteer Outdoor Track Classic is and always has been an excellent preseason training<br />
event and team building pursuit. Please allow us the chance to continue this great tradition.<br />
Sincerely<br />
Mark Garant<br />
St. Anne High <strong>School</strong> Track Coach
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 20 of 33)<br />
TRAVELLER SAFETY<br />
1. Don’t answer the door in a hotel/<br />
motel room without verifying who it<br />
is. If a person claims to be an employee,<br />
call the front desk and ask if<br />
someone from their staff is supposed<br />
to have access to your room and for<br />
what purpose.<br />
2. When returning to your hotel/motel<br />
late in the evening, use the main entrance<br />
of the hotel. Be observant and<br />
look around before entering parking<br />
lots.<br />
3. Close the door securely whenever<br />
you are in your room and use all the<br />
locking devices provided.<br />
4. Don’t needlessly display guest room<br />
keys in public or carelessly leave<br />
them on restaurant tables, at the<br />
swimming pool, or other places<br />
where they can be easily stolen.<br />
5. Don’t draw attention to yourself by<br />
displaying large amounts of cash or<br />
expensive jewellery.<br />
6. Don’t invite strangers to your<br />
room.<br />
7. Check to see that any sliding glass<br />
doors or windows and any connecting<br />
room doors are locked.<br />
8. If you see any suspicious activity,<br />
please <strong>report</strong> your observations to<br />
the management/coaches.<br />
Knoxville, Tennessee<br />
-<br />
ST. ANNE’S SAINTS<br />
TRACK TRIP 2010<br />
KNOXVILLE, TENNESSEE<br />
THE 47th VOLUNTEER TRACK CLASSIC<br />
Friday / Saturday, April 16-17, 2010<br />
Tom Black Track, The University of Tennessee
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 21 of 33)<br />
Schedule of Events<br />
Thursday, April 15th 2010<br />
9:00 a.m. Departure from St. Anne<br />
1:00 p.m. 30 min. stop for lunch<br />
5:00 p.m. Rest Stop 15 min.<br />
7:30 p.m. Arrival Pigeon Forge<br />
8:30-11:00 Supper & Free Time (students<br />
may settle in to their rooms,<br />
explore the motel to use the<br />
swimming pool, weight room<br />
which are all within the view<br />
of the chaperones)<br />
11:00 in Rooms<br />
12:00 midnight Lights out/sleep tight<br />
Friday, April 16th 2010<br />
7:00 a.m. Rise and Shine /Breakfast<br />
9:00 a.m. <strong>Board</strong> Bus for Practice<br />
9:30—11:30 Practice<br />
11:30-1:00 Smokey Mountain Tour &<br />
Lunch in Gatlinburg<br />
1:00-3:30 Outlet Shopping ( Groups of<br />
11 plus one chaperone all<br />
within a single mini mall)<br />
4:30-6:30 Team Dinner and Activity<br />
10:30 p.m. Return to the Hotel<br />
11:00 p.m. Must be in rooms<br />
11:30 p.m. Lights Out !!!!!!<br />
Saturday, April 17th 2010<br />
6:00 a.m. Rise and Shine<br />
6:30 a.m. Depart for Knoxville<br />
7:45 a.m. Arrive at the University<br />
8:00 a.m. Track Meet Begins<br />
6:00 p.m. Depart Knoxville<br />
E.T.A. at St. Anne’s around 2:30 a.m.<br />
Transportation: Canada Coach<br />
Accomodations:<br />
Finances<br />
Chaperones:<br />
Motel 6<br />
336 Henderson Chapel Road<br />
Pigeon Forge, TN<br />
37863<br />
If you sold your quota of manure (40 bags)<br />
accommodations and transportation are cov<br />
ered. Money will be necessary for food and<br />
souvenirs and SHOPPING!!!<br />
Mr. M. Garant Mr. D. Fuerth<br />
Mrs. J. Senjanin Ms. T. Cassidy<br />
Track Meet Starts<br />
Sat., April 16th at 8:00 a. m.<br />
University of Tennessee<br />
Knoxville Track Club<br />
Things you might want to pack<br />
(Checklist)<br />
All Necessary Track Equipment<br />
Uniform Sweat suit Wind suit<br />
Spikes Socks Rain gear<br />
Hat Running Shoes<br />
Implement, if applicable<br />
Toiletries<br />
Deodorant Brush Perfume<br />
Toothpaste Comb Sanitary Supplies<br />
Band-Aids Q-Tips Toothbrush<br />
Body Lotion Make-up Bar of Soap<br />
Aftershave Ben Gay Book(s) to read<br />
Wash cloth Towel Shampoo<br />
Personals (Clothes for 30—75 degree weather)<br />
P.J.’s “Good” casual attire<br />
Socks jeans, shorts<br />
t-shirts jacket<br />
underwear sun block<br />
sweater bathing suit<br />
pillow<br />
MANDATORY<br />
PASSPORT<br />
OUT OF PROVINCE MEDICAL COVERAGE<br />
PARENTAL APPROVAL FOR CROSSING THE<br />
BOARDER.
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 22 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Colleen Norris, Manager of Human Resources & Policy Development<br />
SUBJECT: POLICY DEVELOPMENT AND REVIEW: AMENDED POLICY<br />
A:01 POLICY DEVELOPMENT, APPROVAL AND REVIEW<br />
PROCESS<br />
RECOMMENDATION:<br />
That the <strong>Board</strong> provide final approval to Draft Amended <strong>Board</strong> Policy<br />
A:01 Policy Development, Approval and Review Process;<br />
and, that the <strong>Board</strong> receive Administrative Procedure Pr A:01 Procedure<br />
for the Management and Coordination of the Policy Process.<br />
SYNOPSIS: Final approval is requested of Draft Policy A:01 Policy Development, Approval<br />
and Review Process, as previously approved in principle by the <strong>Board</strong> of Trustees on<br />
March 30, 2010.<br />
BACKGROUND COMMENTS: The draft policy represents a revision to existing <strong>Board</strong><br />
Policy A:01 Policy Development, Approval and Review Process and was reviewed as part<br />
of the <strong>Board</strong>’s policy review cycle. The draft policy was circulated and posted for public<br />
input on February 9, 2010 and remains posted to the <strong>Board</strong>’s public web site under “Current<br />
Draft Policies”. The full text of the draft policy was presented to the <strong>Board</strong> and approved in<br />
principle on March 30. There have been no proposed amendments to the draft policy as<br />
approved in principle, and the draft policy is recommended for final approval.<br />
The attached supporting administrative procedure is presented as information and will be<br />
implemented upon final approval of the amended policy. Amendments to the procedure<br />
provide clarification and reflect current practice.<br />
FINANCIAL IMPACT: N/A<br />
TIMELINES: Immediate implementation upon final <strong>Board</strong> approval.<br />
“Learning together in faith and service” Page 1 of 2
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 23 of 33)<br />
APPENDICES:<br />
• Administrative Procedure Pr A:01 Procedure for the Management and Coordination of<br />
the Policy Process<br />
• NOTE: Draft amended Policy A:01 Policy Development, Approval and Review Process,<br />
as previously presented and approved in principle, is currently posted to the <strong>Board</strong>’s<br />
public website at www.catholic<strong>board</strong>.ca under “<strong>Board</strong> Policies Drafts.”<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 6, 2010<br />
SUPERINTENDENT Approval Date: April 6, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 6, 2010<br />
Page 2 of 2
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 24 of 33)<br />
1.0 OBJECTIVE:<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong> NUMBER: PR A: 01<br />
Section: Administration<br />
ADMINISTRATIVE PROCEDURE:<br />
PR A: 01 Procedure for the<br />
Management and Coordination<br />
of the Policy Process<br />
EFFECTIVE: June 26, 2006<br />
AMENDED:<br />
RELATED POLICIES: See References<br />
REPEALS:<br />
REVIEW DATE: 2013 - 2014<br />
1.1 To provide a process for developing and reviewing policies being considered by the <strong>Board</strong>.<br />
2.0 DEFINITIONS:<br />
2.1 Policy means a statement of intent, governing principles or position adopted by the <strong>Board</strong><br />
of Trustees that provides a framework for a course of action to be taken in the achievement<br />
of the <strong>Board</strong>’s mission.<br />
2.2 Procedure means a course of action developed by the Director of Education or his/her<br />
delegate to implement and support the approved <strong>Board</strong> policy.<br />
2.3 Specific Directive means a specific condition or parameter on policy implementation set by<br />
the <strong>Board</strong> in its policy statement.<br />
2.4 Policy Working Subcommittee means a subcommittee of Executive Council established<br />
by the Director of Education to co-ordinate staff efforts in the policy development and<br />
review process. The Committee will be chaired by the Coordinator Manager of Human<br />
Resources and Policy Development.<br />
3.0 INITIATION OF THE POLICY PROCESS:<br />
DRAFT<br />
3.1 Suggestions for areas requiring a governing policy or a policy review may be initiated by<br />
students, parents, staff, trustees or the community.<br />
3.2 Policy proposals initiated by students, parents and staff will be received by the<br />
Coordinator Manager of Human Resources and Policy Development who shall bring<br />
the matter to the Policy Working Subcommittee for consideration.<br />
3.3 Where a policy proposal is initiated by a trustee of the <strong>Board</strong>, it shall be referred to the<br />
Director of Education for inclusion in the policy development process.<br />
3.4 The Policy Working Subcommittee will work with the appropriate departments to draft a<br />
scoping document for the proposed policy.<br />
Policy Manual DRAFT Page 1 of 4
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 25 of 33)<br />
ADMINISTRATIVE PROCEDURE PR A:O1 Procedure for the Management and Coordination<br />
of the Policy Process<br />
3.5 The scoping process will consider:<br />
a) whether a new policy is required or whether the objective could be met by revising<br />
existing policies or operational procedures;<br />
b) matters to be included in the scope of the policy;<br />
c) intended outcomes;<br />
d) the risks of the policy direction;<br />
e) the alignment to the <strong>Board</strong>’s mission, strategic directions and other <strong>Board</strong> policies;<br />
f) the consultation plan;<br />
g) measures for assessing policy effectiveness, and<br />
h) responsibility for carrying the matter forward.<br />
3.6 The Policy Working Subcommittee will present a <strong>report</strong> on its findings to the Executive<br />
Council for approval.<br />
3.7 Upon consideration by Executive Council, the Director will present the approved draft<br />
policy for consideration by the <strong>Board</strong> as detailed in Policy A.01.<br />
3.8 Where Executive Council does not approve proceeding with a draft policy, the <strong>Board</strong> will<br />
be so advised at its next meeting. The Director of Education shall detail in the annual<br />
plan for policy review all policy proposals from the previous school year that were<br />
considered and subsequently declined.<br />
4.0 FORMAT OF POLICIES:<br />
4.1 All draft and recommended policies shall be presented to Executive Council and the <strong>Board</strong><br />
in the approved format.<br />
4.2 All policies for consideration of Executive Council and the <strong>Board</strong> will be written in plain,<br />
easily understood language appropriate to the audience.<br />
4.3 All policies will be written in Canadian Standard English using the third person passive<br />
voice and all abbreviations and acronyms will be explained in the definitions section of the<br />
policy.<br />
4.4 All policies shall include the following components:<br />
a) policy objective;<br />
b) guiding principles;<br />
c) specific directives;<br />
d) measures of success ;<br />
e) responsibility for implementation;<br />
f) references to legal and relevant <strong>Board</strong> documents;<br />
g) review date;<br />
h) approval date, and<br />
i) appendices if required.<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong>DRAFT Page 2 of 4
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 26 of 33)<br />
ADMINISTRATIVE PROCEDURE PR A:O1 Procedure for the Management and Coordination<br />
of the Policy Process<br />
4.5 Staff will prepare a <strong>report</strong> to accompany the policy being recommended to <strong>Board</strong> for<br />
approval in principle that details:<br />
a) proposed policy or change to existing policy;<br />
b) source and rationale for the proposal;<br />
c) results of public consultation;<br />
d) impact on other policies and practices;<br />
e) timetable for implementing policy and procedural changes;<br />
f) benefits of the policy proposal;<br />
g) risks entailed in the policy direction;<br />
h) risk mitigation strategies;<br />
i) impact on stakeholder, and<br />
j) plan for communicating the policy.<br />
4.6 Upon final approval by the <strong>Board</strong> the policy will be formatted in accordance with the<br />
conventions to be issued from time to time by the Office of the Coordinator of Policy<br />
Manager of Human Resources and Policy Development. Where a change in convention<br />
is adopted, all previously approved policies will be reformatted to the new convention.<br />
5.0 CONSULTATION:<br />
5.1 All policies being considered for adoption and /or review will include a staff plan for<br />
consultation on the issue. The consultation plan will ensure public understanding of the<br />
issue being considered, the opportunity for feedback on the proposed direction and<br />
recommendations for alternatives to be considered.<br />
5.2 Staff may recommend a broad range of consultation strategies to support policy<br />
development including, but not limited to:<br />
a) public meetings;<br />
b) circulation to school communities;<br />
c) focus groups or workshops;<br />
d) advisory committees or expert panels;<br />
e) written submissions, and<br />
f) independent research or polling.<br />
5.3 Regardless of the specific consultation strategy adopted for the policy development or<br />
review:<br />
a) all draft policies shall be posted on <strong>Board</strong> website for comment by any interested<br />
parties; and<br />
b) all draft policies shall be forwarded to directly affected stakeholders for comment.<br />
5.4 Results of the consultation process will be <strong>report</strong>ed to the Policy Working Subcommittee<br />
by the Coordinator Manager of Human Resources and Policy Development.<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong>DRAFT Page 3 of 4
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 27 of 33)<br />
ADMINISTRATIVE PROCEDURE PR A:O1 Procedure for the Management and Coordination<br />
of the Policy Process<br />
6.0 POLICY WEBSITE:<br />
6.1 The <strong>Board</strong> shall maintain a Policies and Procedures section on its official website.<br />
6.2 The website shall contain sections that provide:<br />
a) an overview of the policy making process- including Creating Effective Policy:<br />
The Key Role of Trustees;<br />
b) draft policies for consultation.- all policies approved for consideration by<br />
Committee of the Whole;<br />
c) policies under review-. the timetable for policy reviews to be conducted during the<br />
school year in October September of each year;<br />
d) approved policies –current version of <strong>Board</strong> approved policies; and<br />
e) feedback forms-to solicit input on draft policies, and<br />
f) policy tools- resources to assist the public in the consultation process, including<br />
tracking template, key questions to ask about policy, elements in policy<br />
development and checklist for policy drafts.<br />
6.3 The policy website shall be maintained by the Coordinator Manager of Human<br />
Resources and Policy Development.<br />
7.0 MANAGEMENT OF THE POLICY WEBSITE:<br />
7.1 The day to day management of all staff aspects of the policy development process is<br />
delegated to the Coordinator Manager of Human Resources and Policy Development.<br />
8.0 REFERENCES:<br />
Policy A:01 Policy Development, Approval and Review Process<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong>DRAFT Page 4 of 4
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 28 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Paul Picard, Superintendent of Education<br />
Jamie Bumbacco, Assistant Superintendent of Education<br />
Meeting Date:<br />
April 13, 2010<br />
SUBJECT: KELCOM ABSENCE PLACEMENT SYSTEM FOR TEACHERS AND<br />
EDUCATIONAL ASSISTANTS<br />
RECOMMENDATION:<br />
That, the <strong>board</strong> renew its current agreement with Kelcom for the period<br />
July 1, 2010 to June 30, 2012.<br />
SYNOPSIS: This <strong>report</strong> is being presented to renew the present agreement with KelCom.<br />
BACKGROUND COMMENTS: The <strong>Board</strong> has been utilizing KelCom to replace Teachers and<br />
Educational Assistants since April 2000. The current three-year agreement expires at the end of<br />
June 2010. Administration believes at this time KelCom adequately meets our needs in addition<br />
to being cost-effective.<br />
FINANCIAL IMPACT: Our current contract with KelCom has the option to renew at the same price<br />
(with no percentage increase) for two years.<br />
TIMELINES: July 1, 2010 to June 30, 2012<br />
APPENDICES: N/A<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: March 29, 2010<br />
SUPERINTENDENT Approval Date: March 29, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: March 29, 2010<br />
“Learning together in faith and service” Page 1 of 1
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 29 of 33)<br />
WINDSOR-ESSEX CATHOLIC<br />
DISTRICT SCHOOL BOARD<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Linda Staudt, Superintendent of Education<br />
SUBJECT: SCHOOL YEAR CALENDAR – 2010-2011<br />
RECOMMENDATION:<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
That the <strong>Board</strong> approve the <strong>School</strong> Year Calendar – 2010-2011 for the<br />
<strong>Windsor</strong>-<strong>Essex</strong> <strong>Catholic</strong> <strong>District</strong> <strong>School</strong> <strong>Board</strong>.<br />
SYNOPSIS: As outlined in the Education Act, the school year shall include a minimum of<br />
194 school days. Under Ontario Regulation 304, school <strong>board</strong>s must dedicated two<br />
Professional Activity Days per school year to provincial education priorities. These priorities<br />
are reflected through the criteria and topics contained in the regulation. <strong>Board</strong>s may<br />
dedicate up to four more Professional Activity days per school year.<br />
BACKGROUND COMMENTS: For the 2010 – 2011 school year, there are 193 possible<br />
school days from Labour Day to the end of June. To meet the provincial regulation<br />
requirement of 194 days, one professional development day has been scheduled prior to<br />
Labour Day.<br />
The two professional development days dedicated to provincial education priorities and the<br />
remaining four professional development days are identified in the attached <strong>School</strong> Year<br />
Calendar Outline 2010-2011.<br />
FINANCIAL IMPACT: The professional development days were chosen in collaboration<br />
with our coterminous <strong>board</strong>s to avoid additional transportation costs.<br />
TIMELINES: September 2, 2010 to June 30, 2011<br />
“Learning together in faith and service” Page 1 of 2
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 30 of 33)<br />
APPENDICES:<br />
• Elementary <strong>School</strong> Year Calendar 2010-2011<br />
• Secondary <strong>School</strong> Year Calendar 2010-2011<br />
• <strong>School</strong> Year Calendar Outline 2010-2011<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 6, 2010<br />
SUPERINTENDENT Approval Date: April 6, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 6, 2010<br />
Page 2 of 2
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 32 of 33)<br />
l')h<br />
t?Ontario<br />
<strong>Board</strong> Name<br />
<strong>Windsor</strong>-<strong>Essex</strong> CDSB (B67024)<br />
Calendar Title Panel Calendar Type IDale Created<br />
[2010-67557] WECDSB Elementary Regular IMar 29, 2010<br />
Elementary <strong>School</strong> Year<br />
Calendar<br />
Start 01 <strong>School</strong> Year 'End of <strong>School</strong> Year Status<br />
Sep 02, 2010 Jun 30, 2011 Draft<br />
I<br />
Description<br />
Regular Elementary <strong>School</strong> Year Calendar<br />
Ministry ofEducation<br />
Ministere de J'Education<br />
Page 1 of 1<br />
PA Instr Exam<br />
Month 1st Week 2nd Week 3rd Week 4th Week 5th Week days days days<br />
M T W T F M T W T F M T W T F M T W T F M T W T F<br />
2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31<br />
August 0 0 0<br />
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30<br />
September 1 18 0<br />
P B H<br />
1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29<br />
October 0 20 0<br />
H<br />
1 2 3 4 5 8 9 10 11 12 15 16 17 18 19 22 23 24 25 26 29 30<br />
November 1 21 0<br />
P'<br />
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30 31<br />
December 0 13 0<br />
B B B B B B B B B B<br />
3 4 5 6 7 10 11 12 13 14 17 18 19 20 21 24 25 26 27 28 31<br />
January 1 20 0<br />
P<br />
1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28<br />
February 1 18 0<br />
P' H<br />
1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 31<br />
March 0 18 0<br />
B B B B B<br />
1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29<br />
April 0 19 0<br />
H H<br />
2 3 4 5 6 9 10 11 12 13 16 17 18 19 20 23 24 25 26 27 30 31<br />
May 0 21 0<br />
H<br />
1 2 3 6 7 8 9 10 13 14 15 16 17 20 21 22 23 24 27 28 29 30<br />
June 2 20 0<br />
P P<br />
1 4 5 6 7 8 11 12 13 14 15 18 19 20 21 22 25 26 27 28 29<br />
July 0 0 0<br />
Legend<br />
P ·Professional Activity Day; E -Scheduled Exam Day; B -<strong>Board</strong> Designated Day;<br />
P" ·Professional Activity Day Devoted 10 Provincial Education Priorities;<br />
H -Statutory Day; I-Half Day;<br />
Total 6 188 0<br />
https:/Iwww.osyc.edu.gov.on.ca/OSYClReserved.ReportViewerWebControl.axd?Mode=tr... 3/2912010
ENCLOSURES for the Regular <strong>Board</strong> Meeting of April 13, 2010 (Page 33 of 33)<br />
Holidays<br />
<strong>Board</strong> Designated Holiday Friday, September 3, 2010<br />
Labour Day Monday, September 6, 2010<br />
Thanksgiving Day Monday, October 11, 2010<br />
Christmas Break December 20 - December 31, 2010<br />
Family Day Monday, February 21, 2011<br />
March Break March 14 - March 18, 2011<br />
Easter Good Friday - April 22, 2011<br />
Easter Monday, April 25, 2011<br />
Victoria Day Monday, May 23, 2011<br />
Elementary <strong>School</strong>s<br />
P.A. Day Thursday, September 2, 2010 Together in Faith Day<br />
Classes commence Tuesday, September 7, 2010<br />
P.A. Day Friday, November 12, 2010 Ministry Designated P.A. Day<br />
P.A. Day Friday, January 14, 2011 <strong>Board</strong> Designated P.A. Day<br />
P.A. Day Friday, February 11, 2011 Ministry Designated P.A. Day<br />
EQAO Assessment: Primary and Junior Division<br />
May 30 - June 10, 2011<br />
P.A. Day Friday, June 10, 2011 <strong>Board</strong> Designated P.A. Day<br />
Last Day of Classes Wednesday, June 29, 2011<br />
P.A. Day Thursday, June 30, 2011 <strong>Board</strong> Designated P.A. Day<br />
Secondary <strong>School</strong>s<br />
P. A. Day Thursday, September 2, 2010 Together in Faith Day<br />
Classes commence Tuesday, September 7, 2010<br />
P.A. Day Friday, November 12, 2010 Ministry Designated P.A. Day<br />
EQAO Gr 9 Mathematics Assessment January 6 - January 21, 2011<br />
Semester One Examinations January 26, 27, 28, 31 and February 1, 2011<br />
Semester 2 begins Wednesday, February 2, 2011<br />
P.A. Day Friday, February 11, 2011 Ministry Designated P.A. Day<br />
Ontario Secondary <strong>School</strong> Literacy Test Thursday, March 31, 2011<br />
P.A. Day Friday, April 8, 2011 <strong>Board</strong> Designated P.A. Day<br />
EQAO Gr 9 Mathematics Assessment June 2 - June 17, 2011<br />
Last Day of Regular Classes Tuesday, June 21, 2011<br />
Semester Two Examinations June 22, 23, 24, 27 and 28, 2011<br />
P.A. Day Wednesday, June 29, 2011 <strong>Board</strong> Designated P.A. Day<br />
P.A. Day Thursday, June 30, 2011 <strong>Board</strong> Designated P.A. Day<br />
Revised 02/26/10/sl
HANDOUT for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
WALK-ON<br />
BOARD REPORT<br />
Public In-Camera<br />
PRESENTED FOR: Information Approval<br />
PRESENTED BY: Senior Administration<br />
SUBMITTED BY: Joseph Berthiaume, Director of Education<br />
Mario Iatonna, Superintendent of Business<br />
1325 California Avenue<br />
<strong>Windsor</strong>, ON N9B 3Y6<br />
CHAIRPERSON: Fred Alexander<br />
DIRECTOR OF EDUCATION: Joseph Berthiaume<br />
Meeting Date:<br />
April 13, 2010<br />
SUBJECT: CATHOLIC CENTRAL – REPLACEMENT OF BOILERS<br />
RECOMMENDATION:<br />
That the <strong>Board</strong> approve the replacement of the boiler system at <strong>Catholic</strong><br />
Central utilizing Energy Efficiency and Good Places to Learn Stage 3<br />
(GPL3) funding at a cost of approximately $2.5 million.<br />
(Page 1 of 2)<br />
WALK-ON Agenda Item 12e<br />
SYNOPSIS:<br />
The <strong>Board</strong> had previously approved (June 9, 2009) proceeding with the replacement of the<br />
boiler system and HVAC upgrades at <strong>Catholic</strong> Central as part of the Good Places to Learn<br />
Stages 3 & 4 programs at an approximate cost of $1.901M. An updated estimated<br />
projection for this project is $2.5M.<br />
BACKGROUND COMMENTS:<br />
The replacement of the boiler system for <strong>Catholic</strong> Central has been planned for two (2)<br />
years. Last year, the <strong>Board</strong> spent funds on re-tubing one of the boilers in an attempt to get<br />
through another year. Currently, there are ongoing leaks within the system. There will<br />
need to be considerable work done (approximately $75,000) should the project of replacing<br />
the boilers not proceed. However, in performing this work, there is no guarantee that this<br />
will prevent the failing of the system. Should the boilers fail, there will be no heat in the<br />
school and there will be a need to re-locate students for at least three months while they are<br />
replaced.<br />
Given the current state of the system, Administration is recommending that this project<br />
proceed. This is time sensitive in that the work must be tendered and equipment ordered to<br />
complete most of the project over the summer. It is imperative that much of the work take<br />
place in the summer due to the need for extensive asbestos removal throughout the<br />
building.<br />
“Learning together in faith and service” Page 1 of 2
HANDOUT for the Regular <strong>Board</strong> Meeting of April 13, 2010<br />
FINANCIAL IMPACT:<br />
On June 9, 2009, the <strong>Board</strong> approved a budget of $801,000 for phase one of the <strong>Catholic</strong><br />
Central boiler replacement/HVAC upgrade project to be funded from the GPL Stage 3<br />
(GPL3) allocation of $5,249,917. At this same meeting, the <strong>Board</strong> further approved a<br />
budget of $1,100,000 for phase two this project to be funded from the GPL Stage 4 (GPL4)<br />
allocation of $2,140,427. The total approved project budget was $1,901,000.<br />
The cost projection for the boiler system replacement at <strong>Catholic</strong> Central is now estimated<br />
at $2.5M, an increase of $599,000 from the original $1.901M <strong>board</strong> approved budget. The<br />
cost estimate has increased due to a change in assumptions inherent in the original project<br />
budget. The $1.901M original budget assumed current steam radiators could be used,<br />
however an engineering <strong>report</strong> has subsequently determined that they cannot be used, and<br />
as a result new radiators will need to be installed.<br />
In addition to the GPL3 and GPL4 allocations, the Ministry of Education announced in April<br />
2009 a two year funding program for Energy Efficiency projects. WECDSB has been<br />
allocated $1,728,789 in 2009-10 and $2,330,455 in 2010-11 under this program, for a total<br />
of $4,059,244 over two years. These Energy Efficiency funds are divided into the following<br />
three categories:<br />
2009-10 2010-11 Total<br />
Operating Efficiency $ 258,056 $ 0 $ 258,056<br />
Small Equipment 360,323 412,474 772,797<br />
Renewal of Building Components 1,110,410 1,917,981 3,028,391<br />
TOTAL $1,728,789 $2,330,455 $4,059,244<br />
As charges to the <strong>Catholic</strong> Central boiler project are consistent with the mandate of the<br />
Renewal of Building Components Energy Efficiency program, Administration recommends<br />
that the $2.5M project be funded, in part, from this source leaving available room in the GPL<br />
program to address other, less specific, urgent and high renewal needs and improvements<br />
to school facilities.<br />
A <strong>report</strong> to the <strong>Board</strong> detailing the recommended list of projects to fully expend the Energy<br />
Efficiency allocations listed above is forthcoming. To date, $1,222,881 of the total<br />
$3,028,391 of Renewal of Building Components allocation has been committed, leaving<br />
$1,805,510 available for the <strong>Catholic</strong> Central boiler project. Administration therefore<br />
recommends the project be funded as follows:<br />
Funded from 2010-11 Renewal of Building Component Allocation $1,805,510<br />
Funded from 2009-10 GPL3 Allocation 694,490<br />
Total project budget $2,500,000<br />
TIMELINES:<br />
The majority of the project is to be done in the summer with completion in October, 2010<br />
APPENDICES:<br />
None<br />
REPORT REVIEWED BY:<br />
EXECUTIVE COUNCIL Review Date: April 12, 2010<br />
SUPERINTEDENT Approval Date: April 10, 2010<br />
DIRECTOR OF EDUCATION: Approval Date: April 13, 2010<br />
(Page 2 of 2)<br />
WALK-ON Agenda Item 12e<br />
Page 2 of 2