HDFC Fixed Maturity Plans - Series XVIII - HDFC Mutual Fund

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CHECKLIST Please ensure that your ASBA Application Form is complete in all respect and signed by all applicants : Name, Address and Contact Details are mentioned in full. SCSB / ASBA Account and Bank Account Details are entered completely and correctly. Permanent Account Number (PAN) of all Applicants is mentioned irrespective of the amount of purchase and proof attached (if not already validated) Appropriate Plan / Option is selected. Demat account details are entered completely and correctly.Ensure that you receive an acknowledgement from the DB of the concerned SCSB for the submission of your Form.INSTRUCTIONS1. GENERAL INSTRUCTIONSPlease read the terms of the Key InformationMemorandum, the Scheme Information Document (SID)and Statement of Additional Information (SAI) carefullybefore filling the Application Form.Investors are deemed to have accepted the terms subjectto which this offer is being made and bind themselvesto the terms upon signing the Application Form andtendering payment.The Application Form should be completed in ENGLISHand in BLOCK LETTERS only. Please tick in theappropriate box for relevant options wherever applicable.Please do not overwrite. For any correction / changes(if any) made on the application form, applicants arerequested to authenticate the same by canceling andre-writing the correct details and counter-signed by thesole / all applicants.HDFC Mutual Fund extends ASBA facility tothe Investors subscribing for the Units underthis New Fund Offer (“NFO”) in addition to itsexisting mode of subscriptions, subject to thesame being extended by all the concernedintermediaries involved in the ASBA process. Foravailing this facility, Investors are requested tocheck with the Designated Branches (“DBs”) ofthe Self Certified Syndicate Banks (“SCSBs”). Thelist of SCSBs is available at the back cover page ofthe KIM and on the websites of SEBI(www.sebi.gov.in), HDFC Mutual Fund(www.hdfcfund.com), NSE (www.nseindia.com)and BSE (www.bseindia.com).Investors shall use the ASBA Application Form bearingthe stamp of the Syndicate Members and/or the DBs ofSCSB, as the case may be, for the purpose of makingan application for Subscription of Units of HDFC FMP92D May 2011 (2) and HDFC FMP 370D May 2011 (2)– HDFC Fixed Maturity Plans - Series XVIII. Investors arerequired to submit their applications, either in physicalor electronic mode. In case of application in physicalmode, the Investor shall submit the application at theDBs of the SCSB. In case of application in electronicform, the Investor shall submit the application eitherthrough the internet banking facility available with theSCSB, or such other electronically enabled mechanismfor blocking funds in the ASBA account held with SCSB,and accordingly registering such Applications. Onsubmission of the application, the Investors are deemedto have authorised (i) the SCSB to do all acts as arenecessary to make the application including, blockingor unblocking of funds in the bank account maintainedwith the SCSB specified in the application, transfer offunds to the Bank Account of the Scheme/HDFC MutualFund on receipt of instructions from the Registrar andTransfer Agent after the allotment is made; and (ii) theRegistrar and Transfer Agent to issue instructions to theSCSB to remove the block on the funds in the bankaccount specified in the application (“ASBA Account”),upon rejection of the application / winding up of theScheme, as the case may be.Applications completed in all respects, must besubmitted at the SCSBs with whom the bank accountis maintained.Applications incomplete in any respect are liable to berejected.The AMC / Trustee retains the sole and absolute discretionto reject any application.It may be noted that the Securities and Exchange Boardof India (SEBI) vide its Notification dated May 31, 2010read with Circular dated June 24, 2010 states that witheffect from June 01, 2010, the distributors, agents orany persons employed or engaged or to be employedor engaged in the sale and/or distribution of mutualfund products shall be required to have a validcertification from the National Institute of SecuritiesMarkets (NISM) by passing the certification examination.Further, no agents / distributors would be entitled to sellunits of mutual funds unless the intermediary is registeredwith AMFI.2. UNIT HOLDER INFORMATIONName and address must be written in full. In case theInvestor is an NRI/FII, an overseas address must beprovided. A local address if available may also bementioned in the ASBA Application Form.Name of the Parent or Guardian must be mentioned ifthe investments are being made on behalf of a minorand the same should be as provided in your demataccount.The applicant(s) details mentioned in Section 1a,should be the same as appearing in demat accountheld with a Depository Participant.Applications under a Power of Attorney must beaccompanied by the original Power of Attorney (or acertified true copy of the same duly notarised).Authorised officials should sign the Application Formunder their official designation.Applications not complying with the above areliable to be rejected.All communication and payments shall be made in thename of and favouring the first / sole applicant.In case the application is submitted in joint names, itshould be ensured that the demat account is also heldin the same joint names and are in the same sequencein which they appear in the application form.3. INVESTMENT DETAILSIInvestors should indicate the Plan / Option for whichthe subscription is made by indicating the choice in theappropriate box provided for this purpose in theapplication form. In case of valid applications receivedwithout indicating any choice of Option, it will beconsidered as option for Growth and processedaccordingly. In case of valid application received withoutindicating any choice of Quarterly Dividend Option orNormal Dividend Option, it will be considered as optionfor Normal Dividend Option and processed accordingly.Investors must use separate Application Forms forinvesting simultaneously in both the Options under thePlan.4. ASBA PROCESSThe SCSB shall block amount equivalent to theapplication amount mentioned in the Form, afterverifying that sufficient funds are available in the bankaccount (“ASBA Account”) till the date of allotment ofUnits or upon rejection of the application / winding upof the Scheme, as the case may be.A system generated Transaction Registration Slip (TRS)will be given to the Investor only upon request as proofof the registration of the application of Units. It is theInvestor’s responsibility to obtain the TRS from the DBsof the SCSBs. The registration of the application by theDBs of the SCSB does not guarantee that the Unitsapplied for shall be allotted to the Investor. Such TRSwill be non-negotiable and by itself will not create anyobligation of any kind. It is to be distinctly understoodthat the permission given by the Stock Exchange(s) touse their network and software of the online systemshould not in any way be deemed or construed to meanthat the compliance with various statutory and otherrequirements by HDFC Mutual Fund / HDFC AMC or theDBs of the SCSBs are cleared or approved by the StockExchange(s) ; nor does it in any manner warrant, certifyor endorse the correctness or completeness ofcompliance with the statutory and other requirements;nor does it take any responsibility for the financial orother soundness of HDFC Mutual Fund / HDFC AMC,our management or any scheme of HDFC Mutual Fund.It is also to be distinctly understood that the approvalgiven by the Stock Exchange(s) should not in any waybe deemed or construed that the application has beencleared or approved by the Stock Exchange(s); nor doesit in any manner warrant, certify or endorse thecorrectness or completeness of any of the contents nordoes it warrant that our Units will be listed or willcontinue to be listed on the Stock Exchange(s). OnlyASBA applications that are uploaded on the system ofthe Stock Exchange(s) shall be considered for allocation/allotment. In case of discrepancy of data between theStock Exchange(s) and the DBs of the SCSBs, the decisionof the Registrar and Transfer Agent, in consultationwith HDFC Mutual Fund / HDFC AMC and theDesignated Stock Exchange, based on the physicalrecords of the ASBA Application Forms shall be finaland binding on all concerned.On the designated date, the SCSBs shall transfer theamounts from the ASBA Account, in terms of the SEBI(Issue of Capital and Disclosure Requirements)Regulations, 2009, into the Bank Account of the Scheme/ HDFC Mutual Fund.Upon Allotment of Units by the Designated StockExchange, the Registrar and Transfer Agent shall senda list of successful ASBA investors to the ControllingBranches of the SCSBs alongwith the appropriate requestfor unblocking the relevant bank accounts.In case of winding up of the Scheme, the Registrar andTransfer Agent shall notify the SCSBs to unblock theblocked amount of the Investors.No request for withdrawal of ASBA applicationform will be allowed after the closure of NewFund Offer Period.5. SCSB DETAILSInvestors shall correctly mention the bank accountnumber in the application and should ensure that fundsequal to the application amount towards theSubscription of Units are available in the ASBA Accountbefore submitting the application to the respective DBs.In case the amount available in the ASBA Accountspecified in the applications is insufficient, the SCSBshall reject the application. NRIs / FIIsRepatriation Basis In the case of NRIs, application towards Subscriptionof Units may be made out of funds held in his Non– Resident (External) Rupee Account (NRE) / ForeignCurrency (Non-Resident) Account (FCNR) maintainedwith the SCSB. FIIs shall pay their subscription out of funds held inForeign Currency Account or Non-Resident RupeeAccount maintained by the FII with a designatedbranch of an authorised SCSB.Non-repatriation Basis In the case of NRIs, payment may be made out offunds held in his NRE / FCNR / Non-Resident OrdinaryRupee Account (NRO) maintained with the SCSB.Not more than 5 applications from one single SCSBaccount can be made by the applicant.
INSTRUCTIONS (Contd.)6a. BANK DETAILSUnit holders holding units in demat mode will be requiredto follow the procedure for change in bank mandateas per the instructions given by their respectiveDepository Participant.In order to protect the interest of Unit holders fromfraudulent encashment of redemption / dividendcheques, SEBI has made it mandatory for investors toprovide their bank details viz. name of bank, branch,address, account type, number, etc. to the Mutual Fund.Applications without complete bank details shall berejected. The AMC will not be responsible for any lossarising out of fraudulent encashment of cheques /warrants and / or any delay / loss in transit.6b. INDIAN FINANCIAL SYSTEM CODE (IFSC)IFSC is a 11 digit number given by some of the bankson the cheques. IFSC will help to secure transfer ofredemption and dividend payouts, if any via the variouselectronic mode of transfers that are available with thebanks.7. MODE OF PAYMENT OF REDEMPTION /DIVIDEND PROCEEDS-VIA DIRECT CREDIT / NEFT/ ECSThe Units of the Plan cannot be redeemed bythe investors directly with the Fund until theMaturity / Final Redemption date. Units of thePlan will be automatically redeemed on theMaturity / Final Redemption date.Direct CreditThe AMC has entered into arrangements with elevenbanks to facilitate direct credit of redemption(maturity) and dividend proceeds (if any) into thebank account of the respective Unit holdersmaintained with any of these banks. These banksare: ABN AMRO Bank N.V., Axis Bank Ltd., CitibankN.A., Deutsche Bank AG, HDFC Bank Limited, TheHongkong and Shanghai Banking Corporation, ICICIBank Limited, IDBI Bank Limited, Kotak MahindraBank Ltd., Standard Chartered Bank and YES BankLimited. The list of banks is subject to change fromtime to time.National Electronic Funds Transfer (NEFT)The AMC provides the facility of 'National ElectronicFunds Transfer (NEFT)' offered by Reserve Bank ofIndia(RBI), which aims to provide credit ofredemption (maturity) and dividend payouts (if any)directly into the bank account of the Unit holdermaintained with the banks (participating in theNEFT System). Unit holders can check the list ofbanks participating in the NEFT System from the RBIwebsite i.e. www.rbi.org.in or contact any of ourInvestor Service Centres.However, in the event of the name of Unit holder'sbank not appearing in the 'List of Banks participatingin NEFT' updated on RBI website www.rbi.org.in,from time to time, the instructions of the Unitholder for remittance of redemption(maturity) /dividend (if any) proceeds via NEFT System will bediscontinued by HDFC Mutual Fund / HDFC AssetManagement Company Limited without prior noticeto the Unit holder and the payouts of redemption(maturity) / dividend (if any) proceeds shall beeffected by sending the Unit holder(s) a cheque /demand draft.For more details on NEFT or for frequently askedquestions (FAQs) on NEFT, Unit holders are advisedto visit the RBI website www.rbi.org.in / HDFCMutual Fund website www.hdfcfund.comElectronic Clearing Service (ECS)Investors who have opted for the ECS facility of RBIfor dividend payment will receive a direct credit ofthe amount due to them in their mandated accountwhenever the payment is made through ECS. Aseparate advice regarding credit of amount(s) viaECS will be sent to the unit holder. It should benoted that while the Mutual Fund will make allefforts, there is no commitment that this facility willbe made available to all desirous investors.Applicants in cities not covered under ECS facilitywill receive dividend payments , if any by chequesor demand drafts and the same will be mailed tothe Unit holders. Please note that the ECS Facilityis available only in respect of dividend paymentsand not in the case of Redemption (maturity) ofUnits.Therefore, the Investors will receive their redemption /dividend proceeds (if any) directly into their bankaccounts in the following order:(i) In case the bank account of an investor is coveredunder Direct Credit facility then the payment ofredemption / dividend proceeds (if any) will happenvia direct credit payout mode only. Investors havingthese bank accounts will not receive payouts viaNEFT/ECS*ii) In case the bank account of an investor is notcovered under Direct Credit facility but coveredunder NEFT system offered by the RBI then thepayment of redemption (maturity) / dividendproceeds (if any) shall be effected via NEFTmechanism only.(iii) The facility for payment of dividend proceeds, if anyvia ECS* shall be affected only in case the bankaccount of an investor is not covered under theDirect Credit facility or NEFT system.* available only in respect of dividend payments.Each of the above facilities aims to provide direct creditof the redemption (maturity) proceeds and dividendpayouts (if any) into the bank account (as furnished inSection 4 of the ASBA Application Form) of the Unitholder and eliminates the time lag between despatchof the cheque, its receipt by the Unit holders and theneed to personally bank the instrument and awaitsubsequent credit to the Unit holders account. Further,the potential risk of loss of instruments in transit throughcourier / post is also eliminated. Each of the said facilityas a mode of payment, is faster, safer and reliable.In case the bank account as communicated by the Unitholder is with any of the said banks with whom theAMC has entered into arrangements to facilitate suchdirect credits or with any of the banks participating inthe NEFT System offered by RBI, the AMC shallautomatically extend this facility to the Unit holders.HDFC Asset Management Company Limited / HDFCMutual Fund shall not be held liable for any losses /claims, etc. arising on account of processing the directcredit or credit via NEFT / ECS of redemption (maturity) /dividend proceeds on the basis of Bank Account detailsas provided by the unit holder in the Application Form.However, if the Unit holders are not keen on availingof any of the said facilities and prefer receiving cheques/ demand drafts, Unit holders may indicate their intentionin the Application Form in the space provided specifically.The AMC would then ensure that the payouts areeffected by sending the Unit holders a cheque / demanddraft. In case of unforeseen circumstances, the AMCreserves the right to issue a cheque / demand draft.Mode of Payment for Unit holders holdingUnits in Demat formInvestors will receive their maturity / dividendproceeds directly into their bank accounts linked tothe demat accounts. Please ensure to furnish theBank Account details under section 4.Payment of Maturity / Final Redemption ProceedsAs per SEBI (MF) Regulations, the Mutual Fund shalldispatch Redemption (Maturity) proceeds within10 Business Days of the Maturity / Final Redemptiondate. A penal interest of 15% or such other rate asmay be prescribed by SEBI from time to time, willbe paid in case the Redemption (Maturity) proceedsare not made within 10 Business Days of theMaturity / Final Redemption Date.However, under normal circumstances, the MutualFund would endeavor to despatch the Redemption(Maturity) cheque within 3-4 Business Days fromthe date of Maturity / Final Redemption.8. DEMATERIALIZATIONThe Applicant intending to invest in the Scheme throughASBA Process will be required to have a beneficiaryaccount with a Depository Participant (DP) of the NSDL/CDSL and will be required to mention in the applicationform DP ID No. and Beneficiary Account No. with theDP at the time of purchasing Units during the NFO.Applicants must ensure that the sequence of names asmentioned in the application form in section 1a matchesto that of the account held with the DepositoryParticipant. Names, Address, PAN details, etc. mentionedin the application form will be verified against theDepository data. Only those applications where thedetails are matched with the depository data, will betreated as valid applications. If the details mentioned inthe application are incomplete / incorrect, not matchingwith the depository data, the application shall be treatedas invalid and shall be liable to be rejected. The Unitsunder the Scheme will be compulsorily issued indematerialised form for application received throughASBA mode and therefore the Know Your Customer(KYC) performed by the Depository Participant of theapplicants will be considered as KYC verification doneby the Trustee / AMC.9. SIGNATURE(S)Signature(s) should be in English or in any IndianLanguage. Applications on behalf of minors should besigned by their Guardian.In case of a HUF, the Karta should sign the ApplicationForm on behalf of the HUF.If you are investing through your Constituted Attorney,please ensure that the Power of Attorney is signed byyou and your Constituted Attorney. The signature inthe Application Form, then, needs to clearly indicatethat the signature is on behalf of the applicant by theConstituted Attorney.10. NOMINATIONThe nomination details provided by the Unit holder tothe depository will be applicable to the Units of theScheme. Such nomination including any variation,cancellation or substitution of Nominee(s) shall begoverned by the rules and bye-laws of the Depository.Payment to the nominee of the sums shall discharge theMutual Fund of all liability towards the estate of thedeceased Unit holder and his/her legal successors/legalheirs.In case nomination has been made for DP account withjoint holders, in case of death of any of the joint holder(s),the securities will be transmitted to the survivingholder(s). Only in the event of death of all the jointholders, the securities will be transmitted to the nominee.In case nomination is not made by the sole holder ofDP account, the securities would be transmitted to theaccount of legal heir(s), as may be determined by anorder of the competent court.The provisions of ‘Nomination Facility’ as described inthe SAI will be applicable for Unit holders who haverematerialized the units.11. PERMANENT ACCOUNT NUMBERSEBI has made it mandatory for all applicants (in thecase of application in joint names, each of the applicants)to mention his/her permanent account number (PAN)irrespective of the amount [Except for SIP upto S 50,000/-per year per investor (Micro SIP)]. Where the applicantis a minor, and does not posses his / her own PAN, he /she shall quote the PAN of his/ her father or mother orthe guardian, as the case may be. However PAN is notmandatory in the case of Central Government, StateGovernment entities and the officials appointed by thecourts e.g. Official liquidator, Court receiver etc (underthe category of Government) for transacting in thesecurities market. HDFC Mutual Fund reserves the rightto ascertain the status of such entities with adequatesupporting documents. Applications not complying withthe above requirement may not be accepted/ processed.
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HDFC Fixed Maturity Plans - Series XVIII - HDFC Mutual Fund

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