Title I Forms - North Dakota Department of Public Instruction

North Dakota Department of Public Instruction 

Dr. Wayne G. Sanstead, State Superintendent 

600 East Boulevard Avenue, Dept. 201, Bismarck, ND 58505-0440 

New Administrators’ Workshop 

August 3, 2012 

Title I Update 

Agenda 

� Consolidated Application for Federal Title Funding 

� Title I Website Resources Available 

� Title I Fiscal Guidance Documents 

� Adequate Yearly Progress (AYP) Status 

� Title I Monitoring Summary from the 2011-2012 School Year 

� 2012 Title I, Special Education, and 21 st CCLC Fall Conference 

� Title I August Mailing (Will be emailed out at the end of August) 

� Key Future Issues 

� Federal Funding 

� ESEA Flexibility Waiver 

� Reauthorization 

� School Administrator Title I Responsibilities 

If you have any questions concerning any of the issues addressed, please contact: 

Laurie Matzke, Title I Director 

Department of Public Instruction 

600 E. Boulevard Ave., Dept. 201 

Bismarck, ND 58505-0440 

Phone – 701-328-2284 

Fax – 701-328-0203 

Email – lmatzke@nd.gov




Consolidated Application for Federal Title Funding 

� All districts need to complete the Federal Title Programs Consolidated Application to access 

their funding for Title I and Title II Part A on a yearly basis. 

� Due Date – August 31, 2012 

� Grant Period – The grant period for spending Title I funds through this consolidated application 

is July 1, 2012 through June 30, 2013. 

� Electronic Application URL – The Consolidated Application for Federal Title Funding can be 

accessed at https://secure.apps.state.nd.us/dpi/stars/Login.aspx. 

� Board Approval – The Consolidated Application for Federal Title Funding must be printed out 

and approved at a school board meeting. The application cannot be submitted without a date 

indicating when it was approved by the school board. 

� Contact Person – Each district has been assigned a Title I program staff member to answer 

Title I questions on the consolidated application. This list is available at 

www.dpi.state.nd.us/title1/conapp.shtm on the Title I website. The Title I staff can only 

address Title I questions. Issues pertaining Title II Part A should be directed to Stephanie 

Gullickson at (701) 328-2176. 

� Consolidated Application Guidance/ Help Screens 

� www.dpi.state.nd.us/grants/NCLB.shtm 

� Title I Specific Consolidated Application Guidance 

� www.dpi.state.nd.us/title1/conapp.pdf 

� Targeted Assistance Guidance 

� www.dpi.state.nd.us/title1/targeted/index.shtm 

� www.dpi.state.nd.us/title1/guidance.shtm 

� Schoolwide Guidance 

� www.dpi.state.nd.us/title1/schwide/index.shtm 

� www.dpi.state.nd.us/title1/guidance.shtm

.North Dakota Department of Public Instruction 

Title I Website Resources Available 

� Title I Publications 

www.dpi.state.nd.us/title1/index.shtm 

� Title I/Special Education TEAM News 

� RRR 

� Title I Correspondence 

� No Child Left Behind Information 

www.dpi.state.nd.us/title1/targeted/general/reauthoriz/index.shtm 

� Aides/Paraprofessionals 

� Teacher Quality 

� Testing and Adequate Yearly Progress (AYP) 

� Scientifically Based Research 

� Supplemental Services 

� Research 

www.dpi.state.nd.us/title1/research.shtm 

� What Works 

� Scientifically Based Research (SBR) 

� RRR 

� Parent Notification Requirements 

www.dpi.state.nd.us/title1/targeted/general/reauthoriz/notification.shtm 

� School District Profiles/Report Cards 

� School & District AYP Reports 

� Parents’ Right to Know Clause 

� Consolidated Application 

Information 

www.dpi.state.nd.us/title1/conapp.shtm 

� Specific Title I Guidance on the Consolidated 

Application 

� Title I Contact List 

� Allowable Title I Expenditures 

� Additional Consolidated Application Worksheets for 

Title I 

� Upcoming Events 

http://www.dpi.state.nd.us/title1/events.shtm 

� New Teacher Training – August 24, 2012 

� Schoolwide Planning Meetings 

� NDMILE Trainings 

� Title I, Special Education, and 21st CCLC Fall 

Conference 

� National Title I Convention 

� Title I Presentations 

www.dpi.state.nd.us/title1/present.shtm 

� Early Childhood Education 

www.dpi.state.nd.us/title1/earlychild/index.shtm 

� Preschool Guidance 

� Gear Up for Kindergarten 

� Title I Fiscal Resources 

www.dpi.state.nd.us/title1/resource/fiscal.shtm 

� Addendums 

� Guidance 

� Contracts 

� Fiscal Toolkit 

� Title I Fast Fact Series 

� Targeted Assistance 

www.dpi.state.nd.us/title1/targeted/general/facts/index.shtm 

� Schoolwide 

www.dpi.state.nd.us/title1/schlwide/fastfacts.shtm 

� Fiscal 

www.dpi.state.nd.us/title1/resource/facts.shtm 

� Title I Forms 

� Budget Revisions 

� Mid year and Final Financial Report 

� Request for Funds 

� Title I Personnel Report 

� Credentials 

www.dpi.state.nd.us/title1/credentials.shtm 

� Reading Credentials 

� Math Credentials 

� Secondary Generalist Credential 

� Coordinator Credential 

Administrative Rules 

� Title I A-Z Index 

www.dpi.state.nd.us/title1/a-z.shtm 

� Program Improvement 

www.dpi.state.nd.us/title1/progress/index.shtm 

� Schools and Districts Identified for improvement 

� WebEx Training Series 

� Title I School Improvement 

Project 

www.dpi.state.nd.us/title1/project.shtm

North Dakota Department of Public Instruction 



Title I Fiscal Guidance Documents 

A variety of guidance documents are available regarding the use of Title I funds. Listed below are the 

most current list of the Title I fiscal guidance documents. 

• Allowable Uses of Funds During the Title I Schoolwide Planning Year 

.dpi.state.nd.us/title1/schlwide/allowable. 

When schools participate in the Title I schoolwide planning year, there is potential for some flexibility in ways to use 

their Title I funds. This fast fact addresses this issue. 

• Before School/After School Guidance (Targeted Assistance Setting) 

.dpi.state.nd.us/title1/targeted/guideaftrsch. 

This guidance is specific to Title I targeted assistance programs preparing to have before/afterschool programs 

supported with Title I funds. 

• Can Title I Funds be Used to Hire… 

.dpi.state.nd.us/title1/targeted/hire. 

This document summarizes the various types of Title I programs and identifies positions that are and are not 

allowable to fund with Title I funds. 

• Documenting Time if Paid with Title I Funds 

.dpi.state.nd.us/title1/targeted/general/facts/docutime. 

The federal law requires all employees, including teachers, paraprofessionals, and other staff, that are paid with 

federal funds to document the time and effort they spend within that program. This fast fact summarizes this 

provision in law. 

• Guidance on the 5% Set Aside of the Title I Funds to Meet the Teacher Quality Provision 

.dpi.state.nd.us/title1/resource/5Percent. 

This guidance overviews the flexibility to use Title I funds to assist core academic staff to become highly qualified as 

identified by NCLB. 

• Guidance on Title I and the Required Student Performance Strategist in Grades K-3 

.dpi.state.nd.us/title1/targeted/SPSguidance. 

Districts need to be aware of potential supplanting violations with regard to the student performance strategist 

position and using federally paid Title I personnel to fulfill this state requirement. This guidance has been developed 

to provide clarification regarding this issue. 

• Guidance to Clarify the Difference Between Object Code 300, 600, and 800 

.dpi.state.nd.us/title1/resource/fiscal/ocode. 

This guidance document provides examples of when it is appropriate to use the 300, 600 and 800 object codes. 

• Indirect Costs 

.dpi.state.nd.us/title1/schlwide/indirect. 

Indirect costs include costs that cannot be directly attributed to a program, but are essential in operating the school. 

Indirect costs are to be used to cover district-wide, shared general management expenses. This fast fact outlines 

examples of indirect costs and provides the method of calculation. 

• Inventory Requirements 

.dpi.state.nd.us/title1/targeted/general/facts/inventory. 

Materials purchased with federal funds must be documented as such and recorded on an inventory. This fast fact 

addresses this issue.

• Providing Signing Bonuses 

.dpi.state.nd.us/title1/targeted/general/facts/bonus. 

Under certain circumstances, providing signing bonuses may be an allowable use of Title I funds. This fast fact helps 

provide clarification to this issue. 

• Purchasing Software for iPads 

.dpi.state.nd.us/title1/resource/ipad. 

This document outlines the way districts are to create accounts to acquire software online as purchasing gift cards is 

not allowable. 

• Purchasing Supplies, Materials, and Equipment with Title I Funds in a Targeted Assistance Program 

.dpi.state.nd.us/title1/targeted/general/facts/purchases. 

Title I targeted assistance programs operate under a unique set of provisions. This fast fact provides guidance on 

how supplies, materials and equipment purchased with Title I funds in a targeted assistance setting may be utilized. 

• Summer School Guidance (Targeted Assistance Setting) 

.dpi.state.nd.us/title1/springwkshp/summerschool. 

This guidance is specific to Title I targeted assistance programs preparing to have summer school programs and pay 

for those courses with Title I funds. 

• Supplement, Not Supplant – A Fiscal Analysis 

.dpi.state.nd.us/title1/targeted/general/facts/fiscal. 

The supplement, not supplant requirement is a key regulation in the No Child Left Behind (NCLB) Act. This fast fact 

outlines how this fiscal regulation applies to Title I funding. 

• Title I Preschool Programs 

.dpi.state.nd.us/title1/earlychild/opguide. 

This guidance is for Title I targeted assistance and schoolwide programs preparing to implement preschool programs 

using Title I funds. 

• Using Title I Funds for Data Management, Assessments, and Learning Plans 

.dpi.state.nd.us/title1/targeted/general/facts/data. 

Any time state law requires school districts to implement a certain initiative, it becomes a potential supplanting 

violation to use federal funds, such as Title I, to fund the initiative. This fast fact addresses a few areas where these 

supplanting violations are present. 

• Using Title I Funds for Furniture 

.dpi.state.nd.us/title1/targeted/general/facts/furniture. 

This fast fact outlines the federal perspective of purchasing classroom furnishings using Title I funds. 

• Using Title I Funds for Incentives 

.dpi.state.nd.us/title1/targeted/general/facts/incentives. 

In unique circumstances, Title I funds can be used for purchasing items to use as incentives with students. This fast 

fact addresses this issue. 

• Using Title I Funds for Professional Development 

.dpi.state.nd.us/title1/targeted/general/facts/profdev. 

Schools are able to use Title I funds for professional development. This fast fact outlines how it can be done within 

Title I targeted assistance and schoolwide regulations. 

• Using Your Title I Homeless Set-aside Funds 

.dpi.state.nd.us/title1/targeted/general/facts/setaside. 

All public schools and districts receiving federal funds must ensure that services are provided to children and youth 

who are experiencing homelessness. This fast fact helps to provide clarification on how districts can serve homeless 

students.




AYP Status 

Final AYP Reports 

The North Dakota Department of Public Instruction released the official statewide Adequate 

Yearly Progress (AYP) results for all public schools and districts in North Dakota based on the 

2011-2012 State Assessment data on May 30, 2012. The department released the list of the 

Title I schools and districts that have been identified for program improvement for the 2012- 

2013 school year on May 31, 2012. 

The statewide press release and the list of the Title I schools and districts that have been 

identified for program improvement for the 2012-2013 school year is available at 

www.dpi.state.nd.us/title1/progress/current.shtm on the department’s website. 

Interpreting AYP Reports 

The NDDPI has prepared the 2011-2012 AYP guidance, which presents an overview of the 

AYP determination process. You can access this guidance at the following website: 

www.dpi.state.nd.us/testing/account/AYP1112.pdf. This guidance also specifies any changes 

that have occurred in this year’s AYP reports, including a change in this year’s graduation rate 

goal that was required by federal regulation. 

Program Improvement Designation 

Schools and districts that do not make AYP for two consecutive years are identified for Title I 

program improvement.

Dissemination Requirements 

Under the Title I regulations, districts and schools are required to provide timely notification 

regarding AYP results. This notification falls into one of three categories: 

• Timely notification is defined as no later than 14 days prior to the first day of school for 

schools identified for program improvement that need to offer school choice. 

• Schools and districts identified for improvement, but not offering school choice, need to 

disseminate the AYP information before the first day of school. 

• Schools and districts not identified for improvement are required to disseminate this 

information by the beginning of the school year. 

Information That Should be Included in the AYP Dissemination 

• It is imperative that correspondence be included with the AYP reports to explain them to 

parents. Your correspondence should: 

� Inform parents that the North Dakota State Assessment measures student 

performance in terms of the percentage of students who are at or above statedefined 

academic standards in reading and mathematics as measured by the 

North Dakota State Assessment and report the results on a school, district, and 

state level. 

� Highlight the various components of the report including the achievement 

results in reading and math, the participation rule, the subgroups, and the 

secondary indicator. 

� Inform parents of your school and district AYP status. 

� Share with parents what your school is doing to maintain AYP status. 

� Highlight what the AYP reports mean to parents, which includes reminding 

parents that they are an important influence in helping their children achieve to 

high academic standards, and how parents can be actively involved in their 

children’s education. 

� Address any unique issues on your AYP report such as an “(i)” because there 

was insufficient data to determine AYP due to a small number of students, or 

that the report was based on Title I students only and states at the top – “Title I 

targeted rule applied”. 

Questions 

If you have any questions on your AYP reports, please contact Heidi Bergland at 

(701) 328-2317 or hbergland@nd.gov. 

If you have any questions on program improvement or dissemination issues, communicate 

with your Title I program improvement contact person 

(www.dpi.state.nd.us/title1/progress/picontacts.pdf ) or contact Laurie Matzke at 

(701) 328-2284 or lmatzke@nd.gov.




Title I Monitoring Summary from the 2011-2012 School Year 

Based on the school districts that were monitored in the 2011-2012 school year for Title I purposes, the 

following four issues surfaced as common areas out of compliance: 

� Local Accounting Ledgers 

√ The Title I amounts on the local accounting ledger must match those on file as approved in the 

state Title I office. When you do an electronic budget revision on the STARS, you need to revise 

your local accounting ledger as well. 

In reviewing the business manager’s summary reports, quite often the amounts listed do not 

correspond with the amounts identified on the consolidated application or most recent budget 

revision. Additionally, districts did not track the various Title I funding streams separately (i.e., SIG, 

Title I regular, Title I ARRA, Title I reallocated, etc.). 

√ All Title I expenses must fall within the current Title I fiscal year. It is not allowable to order items in 

the spring, have them delivered after July 1, and pay for them in the new fiscal year. The district 

needs to establish a cutoff date (April 15 is recommended) for ordering Title I materials and then 

ensure all bills are paid prior to submitting the final financial report. Then after July 1, orders can be 

made for the new fiscal year. 

� Assurance/Periodic Certification 

Districts that have federally funded personnel must complete an assurance every six months (at a 

minimum), documenting the time that staff worked in one particular federal program. The individual and 

their supervisor must both sign the assurance. These assurances must be completed at least twice a year 

and cannot be dated before the time has occurred. Many of the assurances reviewed were done 

incorrectly. 

Information and sample documentation for this requirement can be found at 

www.dpi.state.nd.us/title1/time_effort.shtm on the Title I website. 

� Notification of School District Profile/Report Card 

Section 1111 of the No Child Left Behind Act requires school districts to disseminate the information 

regarding the School District Profile (also known as the School District Report Card). The School District 

Profiles are available at www.dpi.state.nd.us/dpi/reports/Profile/index.shtm on the department’s website. 

The School District Profiles are typically released each year in December. School districts need to make 

the School District Profile notice a January project to ensure parents are familiarizing themselves with the 

most recent information available regarding their child’s school. 

� Guidance on Title I and the Required Student Performance Strategist in Grades K-3 

Potential supplanting violations with regard to the student performance strategist position and using 

federally paid Title I personnel to fulfill the state requirement surfaced in several districts. 

The 2009 North Dakota legislative session incorporated funding for and mandated that each district have 

one (1) full FTE student performance strategist for every 400 K-3 students (NDCC 15.1-07-32). This 

requirement went into effect during the 2010-2011 school year. Funding for this position must be paid from 

local school district funds (e.g., state aid). 

The percentage of FTE determined by the formula in state law cannot be paid with Title I funds. Paying for 

this FTE percentage with Title I funds is a supplanting violation and will result in repayment of Title I funds.




Status of Federal Funding, ESEA Flexibility Waiver, and 

Reauthorization 

� Federal Funding 

� Funding for 2012-2013 

o Final district allocations are posted on the department’s website at 

www.dpi.state.nd.us/grants/2012-2013-EstAllocationsPS.pdf. 

o North Dakota received an increase of approximately $1.5 million from last year. 

� Funding for 2013-2014 

o Level funding being proposed 

(However, districts may receive double cuts for the 2013-2014 school year due 

to potential sequestration) 

� Sequestration 

o Automatic across-the-board cuts 

o All federal programs except PELL 

o Occur mid-year January 2013 due to the Budget Control Act 

o Funding for school year 2012-2013 will remain intact 

o The 2012-2013 cuts will be taken from the 2013-2014 allocations, in addition to 

the expected cuts to the 2013-2014 allocations. 

� ESEA Flexibility Waiver Status 

o North Dakota intends to apply for an ESEA waiver in the next round 

(September 2012) 

o North Dakota has established an ESEA Waiver committee to help DPI in an 

advisory role 

o A draft application is available at www.dpi.state.nd.us/ESEA /waivers.shtm 

o 11 states applied for waivers in the first round 

o 26 states applied for waiver in the second round

ESEA Flexibility Waiver Pros ESEA Flexibility Waiver Cons 

• No timeline sanctions 

• No set asides 

� SES 

� School Choice 

� Professional development 

• No district program improvement 

• Eliminates requirements for 100% 

proficiency 

• Still prescriptive requirements (trading one 

system for another) 

• 15% of Title I schools would still identified 

for improvement 

• New teacher and principal evaluation 

system 

• If reauthorization occurs, may be bound by 

two sets of regulations 

� ESEA Flexibility Waiver Timeline 

o Next round to submit a waiver application is September 6, 2012 

o Estimated approval time – December 2012 

o North Dakota must follow NCLB for the remainder of the 2012-2013 school year 

� Reauthorization Status 

o Reauthorization should occur every five to seven years 

o NCLB should have been reauthorized in 2008 

o Senate – has one big reauthorization bill 

o House – has broken their reauthorization bill into five smaller bills 

� Reauthorization – Senate versus House Similarities 

o Both eliminate AYP, AMO, 100% proficiency 

o Both maintain annual testing 

o Both require data disaggregation and reporting 

o Both shift control of accountability to the states 

o Both eliminate SES and School Choice 

� Reauthorization Timeline 

o Potentially fall 2013 / spring 2014

Summer 




School Administrator Title I Responsibilities 

“What Do I Need To Do”? 

� Submit the Consolidated Application for Federal Title programs – Due: August 31, 2012 

Make sure to get school board approval (documented in board minutes) before submitting it to the department. 

� Assure that all newly hired aides/paraprofessionals (working in a program supported with Title I funds) meet the 

Title I requirements for aides/paraprofessionals. 

� Assure that all newly hired Title I teachers and other personnel paid with Title I funds meet both the Title I 

credential requirements and the highly qualified provision, as applicable. 

� Disseminate the official 2011-2012 school and district adequate yearly progress reports and written 

correspondence to your parents and community. Sample letters are available on the DPI Title I website. 

• For schools required to offer school choice, this notice must take place 14 days prior to the first day of 

school. 

• For schools/districts identified for program improvement, this notice must take place prior to the first 

day of school. 

• For schools/districts NOT identified for program improvement, this notice must take place at the start of 

the school year (i.e., as part of welcome back letter or August newsletter). 

Fall 

Winter 

Spring 

� Disseminate Parents’ Right to Know and Dispute Resolution information to all parents. Have teacher 

qualification information compiled in preparation of parents requesting to see the evidence. – Due: 

August/September 2012 

� Disseminate information on the school and district report cards (profiles) to parent and community – Due: 

January 2013 

� Submit Mid Year Title I Financial Report (SFN 7822) documenting all expenditures through December 31 – Due: 

January 2013 

� Work with your Title I teacher(s) to ensure that the Title I Personnel Report (SFN 7357) is submitted to the state 

Title I office – Due: May/June 2013 

� Submit the Title I Final Financial Report (SFN 7822) to the state Title I office – Due: June/July 2013 

Ongoing 

� Submit Request for Funds form (SFN 14660) to the state Title I office on a monthly or quarterly basis to receive 

reimbursement for Title I expenditures. – Due: Monthly or Quarterly 

� Schools participating in the NDMILE must meet requirements outlined in the timeline during the 2012-2013 

school year. – Ongoing 

� Monitor expenditures and submit a budget revision to allow for changes that arise during the school year. – 

Ongoing

Title I Forms - North Dakota Department of Public Instruction

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