Bid Specifications – School Bread Products - City of Augusta, Maine ...

Bid #11-06 May 2011 Page 2 of 5City of AugustaDepartment of Public Schools1. CONTRACT The contract issued as a result of this bid request shall run from September 1,PERIOD: 2011 through August 31, 2012. The bread price submitted shall continue in forceduring the entire contract period.2. PRODUCT It is the responsibility of the successful bidder to assure product freshness at allFRESHNESS: times. Previously frozen items are not acceptable without prior consent of theKitchen Manager or Nutrition Program Director.3. PACKAGING: All baked products shall be encased in sanitary wrappers or containers, which shall besufficiently strong and tight to exclude dirt and moisture.4. DELIVERY: Deliveries shall be made to each school not less than twice a week, as ordered; unlessspecified otherwise, and at such hours as specified by and arranged with the receivingschool’s kitchen manager. It is the responsibility of the successful bidder to place alldeliveries in proper areas within each school. All sales slips must be reviewed andsigned by an authorized school employee.5. SANITATION: All bakery products shall be prepared from first quality materials and produced underabsolute sanitary conditions, both as to premises and employees.6. SUBSTITUTES: Bread shall be ordered by the WEEK (according to the school unit’s menu) by theschool’s kitchen manager or the Nutrition Program Director. Items not on thequotation listing shall not be delivered without prior approval from the NutritionProgram Director. If a substitute is necessary, delivery of an equal or superiorproduct at an equal or lower price is permitted.7. SAMPLES: It will be the responsibility of the successful bidder to supply samples of all itemsupon request.8. PAYMENTS/ Payment of account will be made within 30 days of receipt of weekly statements.CREDITS: All bills are to be sent to the Superintendent’s Office, School Nutrition Program, 12Gedney St., Augusta, ME 04330. Credits will be given by the supplier for any productshortage, defective packages or unsatisfactory products as deemed by the SchoolDepartment.Statements are to clearly identify each school site activity by invoice # and show atotal amount due for that week’s activity for each school. Any errors or past duebalances must be submitted for review and payment requested within 30 days ofreceipt of payment.\\sneezy\Supts\chenderson\My Documents\Nutrition\Bids\BREAD BID\Bread Bid 11-06.doc