Annex C - Public Participation Documentation - ERM

Annex CPublic ParticipationDocumentationStakeholder DatabaseProof of Draft EIR Distribution:o Proof of adverto Proof of Email notificationo Proof of postageComments receivedPublic meeting presentationPublic meeting minutes

1 STAKEHOLDER DATABASEENVIRONMENTAL RESOURCES MANAGEMENTB1SUNRISE ENERGY

ENVIRONMENTAL RESOURCES MANAGEMENTB2SUNRISE ENERGY

ENVIRONMENTAL RESOURCES MANAGEMENTB4SUNRISE ENERGY

ENVIRONMENTAL RESOURCES MANAGEMENTB5SUNRISE ENERGY

EnvironmentalResourcesManagementContact Details:Contact person: Linda SlabberTel No: 021 702 9100Fax: (021) 701 7900Email: sunrise.saldanhaLPG@erm.comPostal Address:Postnet Suite 90, Private Bag X12Tokai, Cape Town,7966Yours sincerelyTania SwanepoelPrincipal Consultant

EnvironmentalResourcesManagement22 Oktober 2012DOS & OB verw: E12/2/4/2-F4/16-3023/11ERM verw.: 0110311Cape Town OfficeBlock A, SilverwoodSteenberg Office ParkSilverwood CloseSteenberg, 7945Cape TownSouth AfricaTel: +27 (0) 21 702 9100Fax:+27 (0) 21 701 7900www.erm.comGeagte BelanghebbendeKennis van die Omgewingsinvloed Bepaling Proses: VoorgesteldeSunrise Energy VPG fasiliteit in Saldanhabaai – LandelikeFasiliteite: kennisgewing van en 'n uitnodiging om kommentaar telewer op die Konsep Omgewingsimpak Verslag (OIV)Postal Address:Postnet Suite 90Private Bag X12Tokai, 7966Sunrise Energy (Edms.) Bpk. is van voorneme om 'n VloeibarePetroleumgas (VPG) stoorfasiliteit op te rig, langs die Saldanha-haweaan die Weskus, in die Wes-Kaap Provinsie.Die voorgestelde fasiliteit sluit in 'n mariene en 'n landelikekomponent vir die aflaai, stoor en verspreiding van VPG. Inooreenkoms met die Departement van Omgewingsake enOntwikkelingsbeplanning (DOS & OB), is daar egter besluit om diemariene en landelike komponente te verdeel in twee afsonderlikeOmgewingsinvloed Bepaling Prosesse (OIB), wat gelyktydigonderneem sal word. Dus het hierdie kennisgewing spesifiekbetrekking op die landelike komponente (d.w.s. VloeibarePetroleumgas (VPG) fasiliteit en gepaardgaande pypleiding).U word hiermee uitgenooi om kommentaar te lewer op die Konsep OIV,wat beskikbaar is by die volgende plekke:• Saldanha Openbare Biblioteek;• Vredenburg Openbare Biblioteek;• Langebaan Openbare Biblioteek; en• www.erm.com/EIA_sunrise_energy'n Openbare vergadering sal gehou word om die resultate van dieOIB-proses te bespreek:Datum: Wednesday 14 November 2012Tyd: 16:00 – 18:00Plek: Hoedjiesbaai Hotel, Hoofpad SaldanhaStuur asseblief alle kommentaar, wat betrekking het op die Kosep OIV,aan ERM teen, nie later nie as, 30 November 2012. Indien u enige verderenavrae het, moet asseblief nie huiwer om die ondergetekende te kontaknie. Dankie vir u deelname in hierdie proses.Registered Company address:Environmental ResourcesManagementSouthern Africa (Pty) LtdBuilding 23, 2 ND FloorThe Woodlands Office Park,Woodlands Drive, Woodmead, 2148Company registration number2003/001404/07DirectorsJeremy Soboil (Managing)Grant BassingthwaighteJohn Alexander (UK)John Simonson (UK)Offices worldwideA member of theEnvironmental ResourcesManagement Group

EnvironmentalResourcesManagementKontak Besonderhede:Kontak Persoon: Linda SlabberTel No: 021 702 9100Faks: (021) 701 7900E-pos: sunrise.saldanhaLPG@erm.comPosadres:Postnet Suite 90, Privaatsak X12Tokai, Kaapstad,7966Die UweTania Swanepoel(Prinsipaal Konsultant)

From:To:Bcc:Tougheeda AspelingTougheeda Aspeling"leonb@saportops.co.za"; "koosd@saportops.co.za"; "weeng@mweb.co.za";"weksteen@saharaonline.co.za"; "gerte@ob.co.za"; "aggabrie@pgwc.gov.za";"AHein@westcoastcollege.co.za"; "driekas@saldanha.co.za"; "andrewj@transnet.co.za";"andrew.julyan@transnet.net"; "zain.jumat@pgwc.gov.za"; "zkewana@deat.gov.za"; "Wilna@dwaf.gov.za";"kloppew@dwaf.gov.za"; "ldpwes@mweb.co.za"; "skolwer@weskusmedia.co.za"; "info@woh2o.com";"ivorlee@intekom.co.za"; "ivvorlee@intekom.co.za"; "klasie@intekom.co.za";"jacquesm@saldanhabay.co.za"; "pierrem@saldanhabay.co.za"; "driekas@saldanha.co.za";"westvolt@telkomsa.net"; "clement@voltex.co.za"; "smccomb@namakwa.co.za"; "huys1@media24.com";"helene.meissenheimer@media24.com"; "morgan.s@telkomsa.net"; "gerhard.naude@petrosa.co.za";"elsas@cefgroup.co.za"; "stephen.ross@petrosa.co.za"; "wva-wcfa@telkomsa.net";"ypeterson@environment.gov.za"; "stephenr@cefgroup.co.za"; "elsas@cefgroup.co.za";"stephen.ross@petrosa.co.za"; "mikean@imaginet.co.za"; "mikero@vodamail.co.za";"louis@saldanhabay.co.za"; "driekas@saldanha.co.za"; "HendrikS@SaldanhaBay.co.za";"driekas@saldanha.co.za"; "dwsnyders@yahoo.com"; "info@langebaanratepayers.co.za";"wtheron@deat.gov.za"; "michaelT@saldanhabay.co.za"; "daanv@saldanhabay.co.za";"driekas@saldanha.co.za"; "hilltopcottage@telkomsa.net"; "sbwqt@telkomsa.net";"andre@blouwaterbaai.com"; "rachmat.harris@uct.ac.za"; "b.adams@webmail.co.za";"badisaweskus@telkomsa.net"; "jillcarnegie@gmail.com"; "gclemitson@gmail.com";"xhabbo@balltron.co.za"; "graemeclemitson@yahoo.com"; "hansing@telkom.co.za";"cloetegerald@yahoo.com"; "reginaldcloete@yahoo.com"; "shanec@saldanhabay.co.za";"shanecordom@yahoo.com"; "vernon.delport@exxaro.com"; "hesterhuizen@samsa.org.za";"pietf@saldanhabay.co.za"; "pietfab@gmail.com"; "ttdo@telkomsa.net"; "ttdo@telkomsa.net";"vms.valves@telkomsa.net"; "keithhbharrison@lando.co.za"; "karlwim.heese@arcelormittal.com";"AHein@westcoastcollege.co.za"; "abicshop@gmail.com"; "vitals@webgateway.co.za";"david.c.joubert@gmail.com"; "davidc.joubert@gmail.com"; "bradford.keen@gmail.com";"info@langebaanratepayers.co.za"; "info@villaverano.co.za"; "andile.kushman@labour.gov.za";"willmanlucas@gmail.com"; "bmathibe4@gmail.com"; "ttdo@telkomsa.net"; "tabsom2202@yahoo.co.uk";"mmpaka@environment.gov.za"; "mmukota@environment.gov.za"; "angalo@safivegroup.co.za";"info@sdbs.co.za"; "dpetersen@samsa.org.za"; "siyabongacare@gmail.com";"siyabongacare@telkomsa.com"; "wct@mweb.co.za"; "frank.pronk@saldanhabay.co.za";"frankshardware@telkomsa.net"; "TheoR@saldanhabay.co.za"; "kevin@ruck.co.za";"fatimaS@daff.gov.za"; "pa.ddgfisheries@daff.gov.za"; "fsamodien@gmail.com";"mslabber@samsa.org.za"; "johns@saldanhabay.co.za"; "driekas@saldanha.co.za";"petroswartz@yahoo.com"; "mariculture@mweb.co.za"; "vms.valves@telkomsa.net";"nicov@seaharvest.co.za"; "carint@seaharvest.co.za"; "Reinet.VanZyl@arcelormittal.com";"franzvm@mweb.co.za"; "colinw@vodamail.co.za"; "27828388554@vodamail.co.za";"colinw@vodamail.co.za"; "fwood@grinaker-lta.co.za"; "paulc@seaharvest.co.za";"carint@seaharvest.co.za"; "frankh@seaharvest.co.za"; "carint@seaharvest.co.za";"swartlandmun@swartland.org.za"; "adele.debruin@saldanhabay.co.za"; "raphaell@telkomsa.net";"siyabongacare@gmail.com"; "siyabongacare@telkomsa.com"; "reddaisy@telkomsa.net";"lotza@badisawk.org.za"; "bernardsheldon@telkomsa.net"; "johanna.stoffels@saldanhabay.co.za";"sucilla.vantura@saldanhabay.co.za"; "randal.abdol@saldanhabay.co.za";"juliana.debeer@saldanhabay.co.za"; "frank.mbanze@saldanhabay.co.za";"vivid.mgoqi@saldanhabay.co.za"; "mun@saldanhabay.co.za"; "elzas@saldanha.co.za";"mun@saldanhabay.co.za"; "hannasteyn@telkomsa.net"; "stereosteyn@gmail.com";"Uysjan@mweb.co.za"; "langebaanweg@telkomsa.net"; "info@villaverano.co.za";"bbates@scottsteel.co.za"; "info@scottsteel.co.za."; "gasxpress@adept.co.za"; "sharon@wessa.co.za";"postmaster@wessa.wcape.school.za"; "marketing@wessa.co.za"; "fluidflow@telkomsa.net";"BarryB@cefgroup.co.za"; "ubersecurity@vodamail.co.za"; "leon.christians@afrox.linde.com";"kim.clayton@totalgaz.co.za"; "gclemitson@gmail.com"; "gclemitson@telkomsa.net";"graemeclemitson@yahoo.com"; "susandean@tiag.co.za"; "profile@netactive.co.za"; "aduffellcanham@capenature.co.za";"awolfaardt@kingsley.co.za"; "NevilleE@cefgroup.co.za";"alet.fabricius@bidports.co.za"; "dford@safivegroup.co.za"; "jobrien@safivegroup.co.za";"lynnfourie@telkomsa.net"; "yolanf@ewt.org.za"; "nellg@idc.co.za"; "andy@wessa.co.za";"postmaster@wessa.wcape.school.za"; "andy@wessa.wcape.school.za"; "wherbst@mussels.co.za";"hhickman@eceng.co.za"; "shrabar@grinaker-lta.co.za"; "darryl.hunt@dynamicenergy.co.za";"adventure@gravity.co.za"; "andrew@gravity.co.za"; "info@langebaaninfo.co.za";"octavius.kleinbooi@afrox.linde.com"; "lagunaprop@vodamail.co.za"; "info@capebiosphere.co.za";"jdutoit@capebiosphere.co.za"; "Lehloenya.Mahao@afrox.linde.com"; "hydrosan@iafrica.com";"julivier@telkomsa.net"; "frans.palm@mweb.co.za"; "jcpauw@mac.com"; "micki@dibanani.co.za";"bbmussel@mweb.co.za"; "saldanha.engineering@telkomsa.net"; "freyneke@harsco.com";"Otto.Scribante@arcelormittal.com"; "NeliswaS@sanparks.org"; "MSinclai@pgwc.gov.za";"k.sink@sanbi.org.za"; "rsmart@capebioshere.co.za"; "cc"; "bernard@intercoast.co.za";"antoinette@africansurveyors.com"; "info@africansurveyors.com"; "LSteyn@safivegroup.co.za";"peter.stowe@transnet.net"; "baronstrauss@yahoo.com"; "info@langebaanratepayers.co.za";"info@langebaanratepayers.co.za"; "proactiv@mweb.co.za"; "jacques.theron@afrox.linde.com";"lancetiedt@telkomsa.net"; "cvancoller@safivegroup.co.za"; "info@capebiosphere.co.za"; "cc";"christo@genwest.co.za"; "deon@vula.biz"; "gert.vanjaarsveld@afrox.linde.com";"mjsurvey@telkomsa.net"; "merlinvz@telkomsa.net"; "bureau@kingsley.co.za"; "mverster@hotmail.com";"amsterdam@new.co.za"; "jhwicht@coastnet.co.za"; "elvis.primafacie@consultant.com";"feroza@environment.gov.za"; "johannAU@daff.gov.za"; "njohnsto@pgwc.gov.za";"anbarnes@pgwc.gov.za"; "rbritten@pgwc.gov.za"; "dcolly@samsa.org.za"; "Dekockr@nra.co.za";"rellis@pawc.wcape.gov.za"; "njohnsto@pgwc.gov.za"; "rudi.ellis@pgwc.gov.za"; "paulh@elsenburg.com";"djames@samsa.org.za"; "khanr@dwaf.gov.za"; "brandonl@elsenburg.com"; "jleaner@pgwc.gov.za";"Hlinde@pgwc.gov.za"; "Tarryn.maart@pgwc.gov.za"; "dineo.moraile@energy.gov.za";"dmalan@environment.gov.za"; "cmangcu@deat.gov.za"; "cmangcu@environment.gov.za";"tmanyathi@pgwc.gov.za"; "swebb@pgwc.gov.za"; "ssmartin@pgwc.gov.za"; "mmayekiso@deat.gov.za";"mmayekiso@deat.gov.za"; "mmayekiso@environment.gov.za"; "amohamed@pgwc.gov.za";

Subject:Date:Attachments:"info@nersa.org.za"; "sweetness.malete@nersa.org.za"; "sivuyile.mpakane@dme.gov.za";"nngcaba@environment.gov.za"; "nngcaba@deat.gov.za"; "mabokoi@dwa.gov.za";"anjobeni@daff.gov.za"; "mwabisa.qwanyashe@dmr.gov.za"; "nwabisa.qwanyashe@dmr.gov.za";"mampuru.koma@dmr.gov.za"; "romar@deat.gov.za"; "romar@environment.gov.za";"jpeters@pgwc.gov.za"; "ecohead@pgwc.gov.za"; "ssauka@environment.gov.za";"ambrose.schoeman@pgwc.gov.za"; "amschoem@pgwc.gov.za"; "Corvdw@elsenburg.com";"Jenna.Lavin@pgwc.gov.za"; "dodg@daff.gov.za"; "pa.dg@daff.gov.za"; "inusbester@telkomsa.net";"elsupremo@mweb.co.za"; "i@telkomsa.net"; "dcornelius@wcdm.co.za"; "pietf@saldanhabay.co.za";"driekas@saldanha.co.za"; "pietfab@gmail.com"; "mun@saldanhabay.co.za"; "driekas@saldanha.co.za";"benicer@saldanhabay.co.za"; "lindseyg@saldanhabay.co.za"; "driekas@saldanha.co.za";"dkotze@wcdm.co.za"; "ppdleroux@wcdm.co.za"; "tourism@wcdm.co.za"; "mun@saldanhabay.co.za";"joan.maart@gmail.com"; "mun@saldanhabay.co.za"; "antjiev@gmail.com"; "cjmalherbe@wcdm.co.za";"mun@saldanhabay.co.za"; "driekas@saldanha.co.za"; "hfprins@wcdm.co.za"; "hhfbester@wcdm.co.za";"smitk@swartland.org.za"; "lbnlib@webmail.co.za"; "driekas@saldanha.co.za";"volwesthuizen@wcdm.co.za"; "martiensv@saldanhabay.co.za"; "driekas@saldanha.co.za"; "maryjean@capechamber.co.za";"mjjssj@gmail.com"; "mj@capechamber.co.za";"martiensv@saldanhabay.co.za"; "lochie@mweb.co.za"; "hvanrooyen@wcdm.co.za";"tourism@wcdm.co.za"; "mariculture@mweb.co.za"; "BarnarJM.BFN.FS_Bloemfontein@eskom.co.za";"elmie.botha@transnet.net"; "marius.butler@transnet.net"; "eugenek@npa.co.za";"eugene.kearns@transnet.net"; "deidre.marshall@transnet.net"; "apieters@cphmg.co.za";"andrepieters@mweb.co.za"; "adil.rodgers@transnet.net"; "segomoco.scheppers@eskom.co.za";"info@eyeon-newmedia.co.za"; "denovan.titus@transnet.net"; "rejean.viljoen@transnet.net";"marinus@capeglobal.co.za"; "hansingadmin@telkomsa.net"; "raphaell@telkomsa.net";"mandlaoj@telkomsa.net"; "swanepoel.e@ddpcivils.co.za"; "lvanderwalt@telkomsa.net";"rschoonwinkel@kv3.co.za"; "luna@capeglobal.co.za"; "mjjssj@gmail.com"; "kevin@lpgas.co.za";"Gert@wcbusinessdevelopment.org.za"; "maxwell.malan@exxaro.com"Proposed Sunrise Energy LPG facility in Saldanha Bay – Land-based Facilities: Notification and invitation tocomment on Draft Environmental Impact Assessment Report22 October 2012 01:39:00 PMNotification Ltr to IAPs re DEIR_Afr v1.pdfNotification Ltr to IAPs DEIR v1.pdfDEA&DP ref: E12/2/4/2-F4/16-3023/11 ERM ref: 0110311Dear StakeholderNotice of Environmental Impact Assessment Process: Proposed Sunrise Energy LPG facilityin Saldanha Bay – Land-based Facilities: Notification and invitation to comment on DraftEnvironmental Impact Assessment ReportSunrise Energy (Pty) Ltd proposes to construct a Liquid Petroleum Gas (LPG) storage facilityadjacent to the Port of Saldanha on the West Coast, Western Cape Province. You are herebyinvited to comment on the Draft Environmental Impact Assessment Report which is availableat the following places:Saldanha Public Library;Vredenburg Public Library;Langebaan Public Library; andwww.erm.com/EIA_sunrise_energyPlease see attached letters for more information and for details of the public meeting.Kind regardsTania SwanepoelGeagte Belanghebbende

Kennis van die Omgewingsinvloed Bepaling Proses: Voorgestelde Sunrise Energy VPGfasiliteit in Saldanhabaai – Landelike Fasiliteite: kennisgewing van en 'n uitnodiging omkommentaar te lewer op die Konsep Omgewingsimpak Verslag (OIV)Sunrise Energy (Edms.) Bpk. is van voorneme om 'n Vloeibare Petroleumgas (VPG) stoorfasiliteitop te rig, langs die Saldanha-hawe aan die Weskus, in die Wes-Kaap Provinsie. U word hiermeeuitgenooi om kommentaar te lewer op die Konsep OIV, wat beskikbaar is by die volgendeplekke:Saldanha Openbare Biblioteek;Vredenburg Openbare Biblioteek;Langebaan Openbare Biblioteek; enwww.erm.com/EIA_sunrise_energyVerwys na aangehegte briewe vir verdere inligting en besonderhede van die openbarevergadering.Die UweTania Swanepoel

SCIENTIFIC SERVICESpostal Private Bag X5014 Stellenbosch 7599physical Assegaaibosch Nature Reserve Jonkershoekwebsite www.capenature.co.zaenquiries Alana Duffell-Canhamtelephone +27 21 866 8000 fax +27 21 866 1523email aduffell-canham@capenature.co.zareference SSD14/2/6/1/8/4/127-13&129-2_LPGstoragedate 19 November 2012Ms. T. MaartDept. Environmental Affairs and Development PlanningBy email: taryn.maart@pgw.gov.zaTougheeda AspelingERMBy email: sunrise.saldanhaLPG@erm.comDear Ms. MaartRe: Proposed Sunrise Energy LPG storage facility in Saldanha (Land-basedcomponent) – Draft Environmental Impact Report.DEA&DP ref: E12/2/4/2-F4/16-3023/11CapeNature would like to thank you for the opportunity to comment on this proposed activityand wish to make the following comments:As mentioned previously, we support the findings of the botanical study and the exclusion ofareas of high and very high conservation importance (which include Critical Biodiversity Areas)from the proposed development. We note that it is the applicant’s intention to subdivide thehigh conservation portion of the property from the development area. This would only beacceptable if the subdivided portion that was not to be used for development were to be zonedas Open Space III to ensure that the land could not be used for another development.However, the area of high conservation value is relatively small and currently not connected toany formally protected area. Therefore, we suggest that at this stage the property is notsubdivided but rather that the applicant enters into a biodiversity agreement with CapeNature’sstewardship programme. The area of high conservation value should be fenced off andmanaged as a conservation area. In the longer term, the site could become part of a contractnature reserve (and be rezoned as Open Space III) if connectivity with the Critical BiodiversityArea to the East can be guaranteed through stewardship agreements with other landowners.CapeNature reserves the right to revise initial comments and request further informationbased on any additional information that may be received.The Western Cape Nature Conservation Board trades as CapeNatureBoard Members: Dr Colin Johnson (Chairperson), Ms Francina du Bruyn (Vice Chairperson), Mr Mico Eaton, Dr Edmund February, ProfFrancois Hanekom, Mr Eduard Kok, Mr Carl Lotter, Prof Gavin Maneveldt, Mr Johan van der Merwe

Yours sincerelyAlana Duffell-CanhamFor: Manager (Scientific Services)The Western Cape Nature Conservation Board trades as CapeNatureBoard Members: Dr Colin Johnson (Chairperson), Ms Francina du Bruyn (Vice Chairperson), Mr Mico Eaton, Dr Edmund February, ProfFrancois Hanekom, Mr Eduard Kok, Mr Carl Lotter, Prof Gavin Maneveldt, Mr Johan van der Merwe

Claire AlboroughFrom:Sent:To:Subject:Tougheeda Aspeling24 October 2012 08:41 AMClaire AlboroughFW: Proposed Sunrise Energy LPG facility in Saldanha Bay – Land-based Facilities:Notification and invitation to comment on Draft Environmental Impact Assessment ReportTougheeda AspelingERM Southern AfricaSilverwood House,Block ASilverwood Close,Steenberg Office ParkSteenberg, 7945Cape Town, South AfricaTel: +27 21 702 9100Fax: 086 662 2228Tougheeda.Aspeling@erm.comwww.erm.comGood morning Mr/Ms AspelingThe correspondence sent from the Coastal Management unit dated 26/10/2011 refers.Please submit a hard copy/CD of the document to the Coastal Management Unit for comment.Your correspondence can be addressed to Mr Zain Jumat, 2 nd Floor, Leeusig Building, 1 DorpStreet, Cape Town, 8001 or Private Bag X9086, Cape Town, 8000.Kind regardsClement Arendse Cand. Sci. Nat.Directorate: Environmental and Spatial PlanningCoastal Management UnitDepartment: Environmental Affairs and Development PlanningWestern Cape GovernmentLeeusig Building, 1 Dorp Street, Cape TownTel: 021 483 3196Fax: 021 483 8326E-mail: Clement.Arendse@westerncape.gov.zaWebsite: www.westerncape.gov.za/eadp

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• • • • This electronic mail message may contain information which is (a) LEGALLY PRIVILEGED, PROPRIETARY IN NATURE, OR OTHERWISE PROTECTEDBY LAW FROM DISCLOSURE, and (b) intended only for the use of the Addressee (s) names herein. If you are not the Addressee (s), or the personresponsible for delivering this to the Addressee (s), you are hereby notified that reading, copying, or distributing this message is prohibited. If you havereceived this electronic mail message in error, please contact us immediately and take the steps necessary to delete the message completely from yourcomputer system. Thank you.Please visit ERM's web site: http://www.erm.com"All views or opinions expressed in this electronic message and its attachments are the view of the sender and do not necessarilyreflect the views and opinions of the Western Cape Government (the WCG). No employee of the WCG is entitled to conclude abinding contract on behalf of the WCG unless he/she is an accounting officer of the WCG, or his or her authorised representative. Theinformation contained in this message and its attachments may be confidential or privileged and is for the use of the named recipientonly, except where the sender specifically states otherwise. If you are not the intended recipient you may not copy or deliver thismessage to anyone."

Saldanha LPG Facility:Terrestrial ComponentEnvironmental Impact Assessment (EIA)November 2012EIA IntroductionERM appointed by SunriseEnergy as independentenvironmental practitionersERM is undertaking an EIAfor the project• Listed Activities in terms of EIA RegulationsListing Notice 1 (R544), 2 (R545) and 3 (R546)• EIA Required under National EnvironmentalManagement Act (NEMA) (Act No. 107 of 1998)EIA Process Flow DiagramApplication HistoryCombined Process• Submission of Original EIA Applicationto the DEA&DP• Initial stakeholder notification(including BID and public meeting)• Release of Scoping Report (includingcomment period and public meeting)Split Process• Submission of Final Scoping Report toDEA&DP (marine removed)• Acceptance of Terrestrial Scoping(March 2012)• Separate Marine Process underway(DEA&DP Ref: 16/3/1/2/F4/17/3044/12)Project Rationale• LPG supply security concerns regarding future of LPGsupply in Western Cape due to anticipated shortfallsfrom declining output from major Western Capeproducers and substantial predicted domestic growth inLPG demand• Major industries depend on secure reliable supply ofLPG• These industries employ in excess of 3500 people• Significant domestic growth predicted• Forecasted shortfall in excess of 6000 tons/month by2013Project DescriptionProject Components:• LPG pipeline from the shoreline/jetty tothe on-shore storage facility.• Land based storage facility consistingof horizontally mounded LPG storagevessels or bullets with a maximum totalstorage capacity of approximately15 000 tons.• LPG load-out facilities to the off-takersvia• Three road gantries initially, expandable to sixgantries;• Two rail loading gantries initially, expandable tothree gantries; and• A LPG bottling or cylinder filling facility.Page 11

Site Layout –Ecological SensitivityPipeline Route AlternativesLPG Bulk Storage Facility• Bulk LPG storage is based on a modular moundedstorage concept:• Safety feature - bullets covered with suitable backfill eliminating risks of explosions –BLEVE• Vessels protected against radiation heat from nearby fires• Vessels protected from impact from flying objects• Risk of sabotage reduced• Reduction in potential safety distances to adjacent equipment (due to use of thistechnology over other alternatives)Impacts IdentifiedEIR – Specialist Studies• Vegetation• Archaeology/palaeontology• Safety Risk• Visual and landscape impacts• Noise• Traffic• Socio/economic impacts• Cumulative impacts• Terrestrial flora• Archaeology and Palaeontology• Dune Stability• Traffic• MHI Risk AssessmentPage 22

EIR – Impact Assessment (Construction)ImpactSignificancePre-mitigation Post-mitigationPalaeontological Heritage Resources Negligible NegligibleFauna and Flora Minor (-ve) Minor (-ve)Dune Stability Minor (-ve) NegligibleLandscape and Aesthetics Minor (-ve) NegligibleHealth and Safety Risks Minor (-ve) NegligibleQRA: Storage Facility N/A N/AQRA: LPG pipeline N/A N/ATraffic Minor (-ve) Minor (-ve)Benefits for the Local Economy Moderate (+ve) Moderate (+ve)Construction Impacts – MitigationMeasures• Fuel, oil and used oil storage areas – contained (110 percent capacity).• Sensitive areas as demarcated on the ecological sensitivity map - avoided as far aspossible (if traversed by roads/infrastructure – precautions to ensure impacts minimised.• Ecologically sensitive areas near the construction areas will be clearly demarcated as nogoareas.• Any fauna directly threatened by the construction activities will be removed to a safelocation by the Environmental Control Officer (ECO) or suitably qualified ecologist.• If any human remains are uncovered during the construction of the site, developmentshould cease and SAHRA and HWC should be notified. SAHRA or HWC will investigateand propose a way forward.• Capacity building of employees through development plans, technical, health and safetytraining and provide them with relevant training certificates.• Grievance procedure - easily accessible to local communities, through which complaintsrelated to contractor or employee behaviour can be lodged and responded to.• An induction programme, including a Code of Conduct, for all workers (includingcontractors and their workers) will be developed. A copy of the Code of Conduct will bepresented to all workers and signed by each person.• A Waste Management Plan will be developed. This will follow the principles of wasteminimisation at source, segregation for reuse, recycling, treatment or disposal.EIR – Impact Assessment (Operation)ImpactSignificancePre-mitigation Post-mitigationPalaeontological Heritage Resources Negligible NegligibleFauna and Flora Minor (-ve) NegligibleDune Stability Negligible NegligibleLandscape and Aesthetics Minor (-ve) NegligibleHealth and Safety Risks Minor (-ve) NegligibleQRA: Storage Facility Moderate (-ve) Moderate (-ve)QRA: LPG pipeline Moderate (-ve) Moderate (-ve)Traffic Minor (-ve) Minor (-ve)Benefits for the Local Economy Minor (+ve) Minor (+ve)Operational Impacts – MitigationMeasures• Moderate post-mitigation significance ratings - unplanned events (storagefacility and pipeline QRA’s). Specialists determined that risks associatednot a fatal flaw to the project - detailed mitigation measures to beincorporated into the final engineering design of the facility and associatedinfrastructure.• The major mitigation/enhancement measures to address the othersignificant impacts for the operational phase include the following (for acomprehensive list of mitigation measures please refer to the EIR report andEMP):• The footprint of the operations and maintenance facilities, as well as parkingand vehicular circulation, should be clearly defined, and not be allowed to spillover into other areas of the site.• Sunrise Energy will contribute up to one percent of after tax profit to facilitatethe advancement of local development needs.• Social responsibility projects will be in line with Sunrise Energy’s corebusiness as these are the areas in which Sunrise can add the most value.Conclusion and RecommendationsWay Forward• Sunrise has made every effort to incorporatemitigation measures into design and hascommitted to all construction and operationmeasures• Implementation of mitigation measures – basis forensuring enhancement of positive and mitigationof negative impacts to a level acceptable fordevelopment to proceed.• ERM does not find any reason this project shouldnot go ahead.• Public comment on Draft EIR (22 October – 30 November 2012)• Compilation of Comments on EIR• Final EIR Submitted and Distributed for Public Comment (endNovember/early December)• DEA&DP Decision• Appeals period• Marine EIR focus group meeting (14 November 2012)• Marine EIR release (end November) and public meeting(January)• Marine EIR comment periodPage 33

How Can You Be Involved?• Register as I&AP• Provide comments• Comment on EIR• Notification of authority decisionand opportunity to appealComments To: Linda SlabberERM Southern Africa (Pty) Ltd, Postnet Suite 90, Private Bag X12,Tokai, Cape Town, 7966Tel: (021) 702 9100; Fax: (021) 701 7900E-mail: linda.slabber@erm.comPage 44

MeetingminutesSubject/RefVenueMeeting Record for Sunrise EnergyTerrestrial EIR Public MeetingHoedjiesbaai Hotel, SaldanhaDate of Meeting 14 November 2012EnvironmentalResourcesManagementBlock A, Silverwood HouseSilverwood CloseSteenberg Office ParkSteenberg, 7945T: +27 21 701 8687F: +27 21 701 7900http://www.erm.comPresentDistributionERM representatives, Sunrise Energy representatives,and Interested and Affected Parties(See attendance register attached)Inclusion in EIADate 22 November 2012INTRODUCTIONEnvironmental Resource Management (ERM) in their role as the independentenvironmental assessment practitioner (EAP) arranged a public meeting forthe proposed Sunrise Energy LPG Facility, Saldanha. The proposed facilitywill comprise an off-shore marine offloading facility and an onshore LPGstorage and distribution facility. This meeting was specifically held to discussthe Terrestrial EIR which was released for public comment on the 22 nd October2012.Muller Coetzee (MC) from ERM facilitated the meeting and introduced therest of the project team which included the following:• Dave Welbourne (DW) – Sunrise Energy;• Barthlo Harmse (BH) – Sunrise Energy;• Janet Barker (JB) – Sunrise Energy;• Tania Swanepoel (TS) – ERM; and• Claire Alborough (CA) – ERM.MC confirmed the language preference of the meeting and by way ofintroduction went through the draft agenda.This document serves as the meeting record and only serves to provide asummary of the issues raised and not as detailed minutes of the meeting. Alist of the participants that attended meeting is attached as Appendix 1.PRESENTATIONSCA of ERM outlined the project description (with input from BH and JB); theEIA process (including the splitting of the Marine and Terrestrial componentEIR’s); activities undertaken to date; specialist studies undertaken; impactsassessed; conclusion of the study and the way forward. The presentations areincluded in Appendix 2.

MeetingminutesKEY CONCERNS RAISEDThe stakeholders were given an opportunity to reflect on the presentationsand ask further questions or raise concerns. The questions raised andresponses to them are captured in Table 1 below.Table 1CommentStakeholder commented on thelack of Transnet presence atthe meeting. This isproblematic as they are crucialrole players in this project.ResponseIt was confirmed that Transnet (TNPA) were invited toattend the meeting and had confirmed. JB from Sunrisethen called to ensure that someone from Transnet wouldbe coming. Quentin Kordom from TNPA arrivedsubsequently and was present for the remainder of themeeting.Why has the process been splitin two? Doesn’t this create arisk of piecemeal development,which is a big concern inSaldanha Bay.As indicated in the documents and communications tostakeholders, when the two processes were split, therehad been a six month delay and no conclusion had beenreached around the long term marine option whichwould best fit with Port activities both from anoperational and risk perspective. Continued delays wereconcerning to Sunrise as the terrestrial storage facilityrequires land rezoning and subdivision (which are longprocesses) and the EIA approval is required prior toembarking on these permitting processes. At the time itwas Sunrise’s understanding that the possibility existedto temporarily import fuel via existing infrastructure atthe port (MPT) and therefore the split of the project wasfeasible. The processes are still being run concurrently asfar as possible, with the terrestrial process slightly aheadof the marine component.SEA for entire bay should beundertaken. It should indicatewhat type of development iswelcome and should come toSaldanha like this projectrather than what could.TNPA indicated that a SEA for all the SA Ports isunderway, however this would only really consider Portactivities and Port planning not the entire Saldanha Bayarea. Sunrise and ERM acknowledged that a SEA of theBay would be ideal, however it is not in the scope of anEIA to undertake such a study.Query regarding the method ofundertaking tank inspections.Sunrise responded that the tanks were designed to beinternally inspected as they will be mounded andtherefore not accessible externally. More technical detailon the method used was provided to those interested,after the meeting.A stakeholder queried pipelinesafety given the proximity tothe crude pipeline and thepossibility of damage eitherduring construction oroperation.The preferred route was chosen to follow the crude oilline so that all gas and oil pipelines are away from peopleand port operations. The distance between the crude oiland the proposed LPG pipeline has accommodated safetyconsiderations both during construction and operationand Sunrise Energy has allowed for a greater distancethan what is recommended by international standards.This extended safety distance has specifically beenallowed to avoid disturbance to the crude oil line duringinstallation of the LPG pipeline.

MeetingminutesCommentQuestion regarding trafficaccess to the site.How often would the ECO beonsite to ensure control?Is there any clash with thecurrent proposed roadexpansion project?Stakeholder complimentedSunrise and ERM on theprofessional way the processhas progressed and been runup to now and indicated thatissues have been dealt withwell.ResponseThe existing entrance to the site (which Sunrise originallyproposed to use) has been moved 300m east (ie awayfrom the bridge crossing the railway line along the R559)to allow for a longer line of site as traffic approaches theentrance to the site from the bridge. General public willnot be entering and exiting the site. It should also benoted that there is a legal requirement that there be twoentrances to the site for safety reasons. There will be asecond entrance to the south of the site, but this will notbe used as a day-to-day access point.Sunrise responded that there would be permanentmanagement on site and regular inspections (governedby the Environmental Management Plan and the decisionby the authorities).The provincial roads department is aware of and hasapproved the proposed access point. The municipalitywill be engaged and are part of the rezoning process tooand therefore, it is assumed that the proposed project andthe entrance etc would be included in the road expansionplanning project currently underway.Sunrise and ERM appreciate the compliment and haveappreciated the level of stakeholder involvement andcommitment to the process.Concerns regarding the Avediadevelopment in such closeproximity to the Sunrise site:• Safety• Cumulative• SustainabilityAvedia indicate that they havepermission to use the MPT,why can’t Sunrise also use theMPT?BH of Sunrise responded that he had attended a meetingwith Transnet who have indicated that the MPT will not,under any circumstances, be used for the long termimport of LPG and that Avedia, as with any othercustomer, will have to utilise the Sunrise Facilities in finorder to bring LPG into their storage facilities.A quantitative risk assessment has been undertaken aspart of the EIA however this would form the basis for anMHI, when final facility design has been completed. TheMHI will be undertaken for the Sunrise Facility and thiswill have to incorporate potential cumulative safety risksposed by the proximity of the two facilities, should bothfacilities proceed.NEXT STEP AND CLOSURECA indicated that the comment period on the Draft Terrestrial EIR will closeon the 30 November 2012, after which the report would be finalised andsubmitted to the DEA&DP. Stakeholders would have an additional timeperiod to comment on the Final EIR.

MeetingminutesMC indicated that the Marine Focus Group would be having a meetingdirectly after the Public Meeting and that should anyone be interested instaying they would be welcome to do so.The meeting was then closed and MC thanked all for their active participation.