Family Planning Logistics Manageent - part - usaid

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I. Summary . . . . ... 1 II. Background . . . . . . . . . . . . . . . . . . . . 6 III. Trip Objectives ........ .................. 6 IV. Activities .......... .................... 7 V. Findings and Recommendations ....... .............. 9 A. World Bank Consultants' Report on the Contraceptive Logistics System for the Public Sector in Nigeria B. FHS Contraceptive Lo 9 ............ . . . .9 . gistics Management Unit. ... 1. Unit Development Workshop... .. . . . . . 9 2. FPIA/Pathfinder Logistic Systems Functions 10 3. Proposed FHS Contraceptive Logistics Management Unit Functions ... .......... 12 4. FHS Contraceptive Logistics Management Unit Staff Requirements ...... . .......... 16 5. Transition Plan - Priorities .. ......... ... 16 C. Status of Public Sector Contraceptive Supplies . . 18 1. Adequacy of Current Supplies .. ......... ... 19 2. Projected Status of Contraceptive Supplies on December 1, 1992 ..... ............... . 20 D. Training ............. ............... 22 1. FHS Project Training Accomplishments and VT. Appendices Resources ....... 2. FMOH Public Sector Contraceptive Logistic" * , System Training Needs ....... ...... . 23 3. FHS Contraceptive Logistics Management Unit Training Needs ...... ................ . 30 1. Persons and Organizations Contacted 2. Report - Contraceptive Logistics System for the Public Sector in Nigeria, Dharam R. Gupta and Fred B. Adenika, Lagos, June 22, 1992 3. FHS Project Position Statement 4. Johns Hopkins PCS Project - Example Preliminary Reports, Family Planning Distribution Survey 5. Training Network Descriptions 6. List of the 30 States and Federal Capital Territory by Federal Ministry of Health Zone
Logistics Management Assistance Family Health Services Project July 22 - August 14, 1992 I. Summary Federal Ministry of Health Plan to Operate Public Sector Contraceptive Logistics System The World Bank report on the design and implementation of a Federally operated public sector logistics system appears comprehensive and practical. While differences of opinion exist on details of the plan, there is overall agreement on the basic elements of the system's design and implementation schedule (Appendix 2 is a copy of the report in its entirety, and Appendix 3 reflects the FHS project's support of the plan). Areas which require further discussion include mechanisms for FHS/FMOH collaboration on forecasting, monitoring of commodity distribution, levels of maximum reserve stocks to be maintained, and the pace of training of staff at various levels of the system. Reorganization of FHS Project and Reorganization Transition Plan The operation of the public sector logistics system by the FMOH, and changes in the context in which the system and the FHS project operate, including the departure of FPIA in February, 1993, the end of Pathfinder's current contract in April, 1993, the termination of free Sterling storage and distribution in October, 1992, and the beginning of the FHS II project in January, 1994 require adjustment of the project structure, and a transition plan to effect this adjustment without interrupting the project's effective support of the logistics system. This report proposes the creation of a Contraceptive Logistics Management Unit within the FHS project and suggests a process through which the functions now performed by FPIA and Pathfinder may be gradually transferred to the new unit. A complete transition timetable was not developed during this consultancy although the range of logistics systems management functions carried out by FPIA and Pathfinder were identified, and procedures outlined for the continuation of transition planning, and the growth of the proposed unit. 1
Page 1: NIGERIA July 22 - August 14, 1992 C
Page 5 and 6: Logistics Management Assistance Fam
Page 25 and 26: Logistics Management As; stance Fam
Page 33 and 34: APPENDIX 1
Page 35 and 36: APPENDIX 2
Page 37 and 38: ACRONYMS ................... TABLE
Page 39 and 40: ACRONYMS AIDS - Acquired Immune Def
Page 41 and 42: ACKNOWLEDGEMENT The consultants gra
Page 43 and 44: 1. EXECUTIVE SUMMIlARY Introduction
Page 45 and 46: made at Central and Zonal levels wh
Page 47 and 48: 2. RECOMMENDATIONS Forecasting and
Page 49 and 50: should be carried out with continue
Page 51 and 52: i. Collection and review of all ava
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Literacy Rate Male Female Main Ethn
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Percent of Current Users of Modern
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esult is errors and distortions in
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6. PROPOSED PUBLIC SECTOR CONTRACEI
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Proposed Cycle of Contraceptive For
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Note: Costs calculated on basis of
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ii. Zonal Warehouses None of the Zo
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equirements of contraceptives direc
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6.6 Management Information System (
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anaiysis and quick transmission of
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LEVELS NATIONAL INTERNATIONAL NATIO
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6.7.3 Present Staffing and Proposed
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to % W - %_p Inventory Management P
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iv. OVERSEAS TRAINING AND OBSERVATI
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4. Shipment and Quality Control tes
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twice the rate: 1X 50 Xt42000 + 2 X
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7. ROLES AND RESPONSIBILITIES OF TH
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- Collate and forward to Zonal Coor
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marketing of oral pills, foam table
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In 1989/90 the LGA-based radial out
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under joint storage arrangements. T
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6. Order printing of required quant
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APPENDIX 3 FEDERAL MINISTRY OF HEAL
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8. Contraceptive Stock i. ii. iii.
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JOB DESCRIPTION APPENDIX 4 TITLE: A
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TITLE: ASSITANT LOGISTICS MANAGEMEN
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TITLE: ASSISTANT LOGISTICS MANAGEME
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PERSONS CONTACTED APPENDIX 5 A. Fed
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Dr. Young-Amey, Medical Officer/PHC
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CONSULTANTS' TERMS OF REFERENCE APP
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APPENDIX 3
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FHS agrees that mobility of monitor
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IMO STATE FAMILY PLANNING DISTRIBUT
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Loqo Materials Distributed Accordin
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Family Planning Services/Products P
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APPENDIX 5
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Phase 4: Independent work __ Nigeri
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INSTITUTIONALIZATION OF FAMILY PLAN
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INSTITUTIONALIZATION/Page Three A s
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INSTITUTIONALIZATION/Page Five For
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Appendix 6 List of the 30 States an
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