FHS ADMINISTRATOR'S GUIDE TO HR SYSTEMS FREQUENTLY ...

HOW DO I…
Complete the vacation sections of the Assignment Change/Termination Form?
The following table has been created to clarify what information is required in the vacation sections of the
Assignment Change/Termination Form when submitting requests to terminate, transfer, etc.:
Example 1 Calculations Assignment Change/Termination Form
Fields
(Section C/D)
- Terminating on April 30, 2012
- Earning 1.25 vacation
days/month
Days Earned from July 1, 2011 to April 30,
2012 = 12.5
(1.25 x 10 months)
Remaining Vacation Days for Calendar Year
= 9.5
(Days Earned – Days Taken = 12.5 – 3)
Days taken to date = 3 Earned Vacation Days for Current Benefit
Year = 12.5
Example 2 Calculations Assignment Change/Termination Form
Fields
(Section C/D)
- Terminating on September 30,
2012
- Earning 1.25 vacation
days/month
Payroll Cut-offs
HRIS
Days earned from July 1, 2011 to September
30, 2012 = 15
(1.25 x 12 months)
Remaining Vacation Days for Calendar Year
= 12
(Days Earned – Days Taken = 15 – 3)
Days taken to date = 3 Earned Vacation Days for Current Benefit
Days Earned from July 1, 2012 to September
30, 2012 = 3.75
Year = 3.75
(1.25 3 months)
Find information on the payroll deadlines?
The McMaster University Payroll cut-off schedules are accessible at the following link:
http://www.workingatmcmaster.ca/hris/cutoffs/ .
HRIS Reports
Run reports in the HRIS?
The FHS Administrator’s Guide to Reports for Your Employees document provides step by step instructions on
running reports for such purposes as preparing an employee roster, tracking contract end dates and work
authorization (i.e. work permit, permanent resident card, etc.) expiry dates.
As well, the MacVIP Custom Reports document provides instructions for running a variety of payroll reports.
FHS Human Resources (August ’12) FAQ, An Admin Guide to HR Systems
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