Untitled - Philippines Bases Conversion and Development Authority

BCDA, as an engine for growth, is aware that it cannot cope with thechallenges of an ever-changing environment unless it reinvents itself. Thus,BCDA is always in a development mode, consistently taking steps towardsstrengthening its organizational capabilities.Development of PersonnelKnowledge, Skills andOrientationIn 2006, BCDA updated its analysis of theorganization’s capability requirements.Managers and executives were requestedto provide inputs to a training plan that willprovide an effective roadmap for elevatingthe knowledge and creativity level ofits people. This effort not only served tomotivate BCDA employees to further enrichtheir intellectual capabilities, but alsoredirected current systems and practicestowards an innovative and proactiveorganizational culture.To cite a few, an in-depth study of the newPhilippine Procurement Law enabled theorganization to fully adopt procurementplanning—it also occasioned the revisionof procurement signing authorities andthe full institutionalization of electronicposting as the signal for beginning theprocurement process. The seminaron the New Government AccountingSystem brought positive changes to somefinancial processes, as it also rationalizedthe reporting and recording of assets andinventories. The Balanced Scorecard forExecutives brought in a new perspective inevaluating institutional performance.There were other human resourcedevelopment efforts which furtherstrengthened internal capability:Orientation to Risk Management, Updateson Information Technology, Seminar onMarket Research, Real Estate InvestmentsPatterns, and a course on the Appraisal andDisposal of Government Properties, andother short programs.Compliance With theGovernment Energy ProgramThe year saw BCDA’s more activeresponse to President Arroyo’s call forenergy conservation. After coordinatingwith the Department of Energy (DOE) onother parameters of the program, BCDAdeveloped a set of policies geared at furtherreducing energy consumption. Among thenew measures adopted was a 10 percentreduction of airconditioning systems inthe corporate office. In August 2006, aftera thorough audit of BCDA records andpractices on energy use, the DOE gaveBCDA a rating of 97 percent for successfulcompliance with the program. BCDAcontinues to pursue with undiminishedenthusiasm the various strategies it adoptedfor conserving energy.Property ManagementTo effectively manage BCDA properties inSubic, Poro Point, Baguio and Clark, apartfrom those in the corporate headquartersand satellite offices in two areas within theBonifacio Global City, BCDA’s PropertyDivision embarked on innovative measuresto strengthen in-house capabilities of BCDAand its subsidiaries on aspects of propertymanagement. Successfully completed in2006 were the preparation and actualdisposal of properties at the former SacobiaDevelopment Authority which werepreviously transferred to BCDA; the transferof Geographic Information System hardwareand software to BCDA subsidiaries; thedocumentation for insurance coverage ofadditional properties in Subic, John Hayand Clark; the preparation and submissionof property delivery reports as prescribedby the Commission on Audit; and thedocumentation of property donations toother government offices in need of usedmoveable assets.Records ManagementThe year also saw the expansion of thecoverage of BCDA’s Records ManagementSystem. The additional work entailed areview of the nature and extent of recordson the SCTEx Project and necessitated thefrequent monitoring of records handlingand storage at the project site in Clark, aswell as the updating of the BCDA database.Among other activities were the protectionof vital records; replication of the electronicdocument-tracking system at the projectsite; and, hiring of additional manpower inthe Records Management Division (RMD).Overall, 1,500 additional documents wereturned-over to the RMD.By year-end, preparations for a fullyelectronic Integrated Records ManagementSystem have been finalized.B A S E S C O N V E R S I O N A N D D E V E L O P M E N T A U T H O R I T Y I A N N U A L R E P O R T 2 0 0 625