wej craig travelling scholarship - Services for Students - University of ...

WEJ CRAIG TRAVELLING SCHOLARSHIPMelbourne Scholarships Office (MSO)The University of Melbourne (UoM)- DETAILS OF THE AWARD – 2010/11 -1. PurposeThe scholarship has been awarded for graduate study/research undertaken at the institution specified in the WEJ Craig TravellingScholarship offer letter.2. Receipt of other scholarships whilst holding the WEJ Craig Travelling ScholarshipNo other scholarship (which includes any grant, award, bursary or prize) can be held with the WEJ Craig Travelling Scholarshipwithout the approval of the University of Melbourne’s Graduate Research Scholarships Committee (GRSC). If you are awardedanother scholarship please forward the details of the scholarship/s to the MSO immediately.Depending on the benefits provided by the other scholarship/s you are awarded, the GRSC may adjust the value of the WEJ CraigTravelling Scholarship.Scholarship recipients who do not promptly notify the MSO of any other scholarship/s they have been awarded for their graduatestudies/research overseas, may be asked to reimburse the University of Melbourne all or part of the payments provided by the WEJCraig Travelling Scholarship.Please see section 8 for further conditions relating to the receipt of a concurrent scholarship while holding the WEJ CraigTravelling Scholarship.3. ValueThe scholarship provides a living allowance component and also covers compulsory tuition fees, less A$4,000, for the coursespecified in the scholarship offer letter. The value may be adjusted subject to any additional scholarship/s the recipient may hold.The exact amount awarded is calculated by considering:i. The cost of living at the location where the study/research will be undertaken. The amount awarded is based onrecommendations provided by the British Council Australia for 2010/2011, as summarised in the table below (this tabledoes not take into account any adjustments that may be made to the stipend if a recipient is awarded a concurrentscholarship). The stipend rate will be reviewed each year in line with the British Council’s recommendations.ii. The compulsory tuition fee, less AU$4,000 (in the first year of the award).- If the recipient is also awarded an Overseas Research Students Awards Scheme (ORSAS) 1 , the WEJ Craig TravellingScholarship will cover the local fees in full (ie. the deduction of A$4000 will not be made);- If the recipient is not awarded an ORSAS or another scholarship that provides a contribution toward the course fees, theWEJ Craig Travelling Scholarship will cover the compulsory tuition fees, less A$4000 (in the first year).iii. Any other advice relating to the value of the scholarship that is specified in the scholarship offer letter.1An ORSAS covers the difference between the tuition fees for a local student (UK citizen) and the tuition fees for an internationalstudent. The ORSAS is initially made for one year but may be extended to 3 years.Table: Living allowance PLEASE NOTE: THESE AMOUNTS WILL BE UPDATED ONCE FURTHER ADVICE IS RECEIVEDFROM THE BRITISH COUNCIL AUSTRALIAItemValueStipend (to cover accommodation, food, etc) as£9,204 per annumrecommended by the British Council.Book allowance £500Fieldwork, research materials, music accompanist fees etc £1000Total Living Allowance£10,704 per annumEstablishment Allowance (paid in 1 st year only) £2000WEJ Craig Travelling ScholarshipPage 1 of 4

Please note the following:i. The living allowance rate includes a book allowance (A$1,000 converted to British pounds) and a fieldwork andresearch materials allowance (A$2,000 converted to British pounds). No separate application should be made forthese allowances, which are part of the per annum rate.ii. The Establishment Allowance (A$4,000 converted to British pounds) is a once-only payment made at the beginningof your course, for expenses associated with arrival and departure in the United Kingdom and thesis production costs.iii. Money will not be awarded for the purchase of computers or other equipment or insurance (see item 10 “Insurance”).You are strongly encouraged to apply for other scholarships for your study overseas. Scholarship information can be obtainedfrom:• JASON, an on-line database for scholarships, at www.jason.edu.au• The institution at which you will be undertaking your studies.• The British Council website at www.britishcouncil.org.au/educationuk/4. PaymentsLiving allowanceThe MSO will organise payment of the living allowance into a UK bank account once every 3 months.To initiate the first payment of the living allowance you must submit to the MSO:i. Full details of the bank account into which payments will be made. Please include the bank name, branch, fullaccount number, sort code, swift code, IBAN (if applicable), and the account name.ii. An enrolment record or official letter from your institution, which provides your enrolment details (eg. course, load,length, completion date) and evidence that you have enrolled in the course for which you have been awarded thescholarship.To initiate subsequent 3 monthly payments of the living allowance you must submit to the MSO:i. An enrolment record or official letter from the institution overseas, which states that you are still enrolled in thecourse for which you have been awarded the scholarship. It must provide information about your enrolment eg.course, load, length and completion date.ii. A statement written by you (of at least a paragraph), which describes how academic progress is being made. Thismust be submitted once every 3 months. The statement must include a signed statement by your Head of Departmentor supervisor which endorses your progress;iii. A biannual report (of at least a page), which provides more detail about your progress. The report must include asigned statement by your Head of Department or supervisor, which is at least a paragraph and which substantiatesthat satisfactory academic progress is being made.Please note: continued payment of the scholarship is dependent on satisfactory progress in your studies. The scholarship will becancelled immediately if the required documents are not provided or if satisfactory academic progress has not been made. TheMSO will advise you of the dates that the 3 monthly progress reports are due.Tuition feesThe WEJ Craig Travelling Scholarship covers compulsory tuition fees. The MSO will pay your tuition fees directly to theinstitution overseas.To initiate tuition fee payment by the MSO, forward a copy of the institution’s invoice to the MSO. Information about the feepayment system (such as whether part or full payments are required), the amount owed, the due date of payments and theinstitution’s bank account details must be provided by the institution in order for the MSO to organise the payment of fees.5. TenureThe duration of the scholarship is specified in your scholarship offer letter, and is determined on a pro-rata basis. The tenure takesinto account the graduate study/research for which the scholarship was awarded. For example, if you are to be enrolled in a coursefor 1 year and 10 months, then you will be paid for that length of time.WEJ Craig Travelling ScholarshipPage 2 of 4

If you are undertaking a PhD please note that the scholarship cannot be extended beyond 3 years (full-time or equivalent study).6. Required commencement dateAs stated in the WEJ Craig Travelling Scholarship Guidelines, the graduate study/research for which the scholarship has beenawarded must be commenced by 31 October 2011. Please contact the MSO if it is not possible to commence your studies by thisdate.7. Presentation/report on return from your graduate studies/research overseasYou are required to submit a written report to the MSO within 2 weeks of the end of the scholarship. The report, which should beabout two pages in length, should include your comments on:i. Graduate study/research undertaken while holding the scholarship;ii. Personal benefits of the study overseas and the impact of the experience on your career;iii. Operation of the scholarship scheme, including any suggestions for improvement;Your report will be forwarded to the University of Melbourne’s Graduate Research Scholarships Committee.Recipients of the WEJ Craig Travelling Scholarship may also be asked to do a presentation about their graduate studies/researchoverseas if they return to Melbourne. Possible forums include presenting to fellow students (eg. as part of a School of GraduateResearch orientation program for students) and the Graduate Research Scholarships Committee.8. Your enrolment at the University of MelbourneIt is expected that applicants for this scholarship will complete their University of Melbourne qualification/s before commencingtheir studies overseas. The only exception applies to those applicants for whom their overseas studies/research will form part oftheir University of Melbourne qualification (e.g. undertaking a year of research overseas towards a University of Melbourne PhD).If the graduate study/research you are undertaking overseas forms part of a University of Melbourne qualification, you must ensurethat you take study leave from your course at the University of Melbourne. Leave can be sought through the Melbourne School ofGraduate Research (PhD, MSc, MPhil, MIS & MOptom students) or your faculty office. Please check with your faculty office thatthe graduate study/research you plan to undertake will be credited towards your University of Melbourne degree.If you also receive a scholarship which provides a stipend (e.g. APA, MRS, SFS, prestigious scholarship, etc) for your Universityof Melbourne studies, the time spent undertaking studies/research overseas will be deducted from your University of Melbournescholarship tenure. The WEJ Craig Travelling Scholarship cannot be received concurrently with any scholarship which provides acomparable stipend. In these cases, you will need to take leave of absence from your University of Melbourne scholarship (APA,MRS, etc) while you receive payments of the WEJ Craig Travelling Scholarship.9. Alerting the MSO of changes in your circumstancesYou must notify the MSO immediately of any change to your circumstances that may affect your eligibility to continue receivingthe WEJ Craig Travelling Scholarship. These changes include:i. Withdrawing/discontinuing from your graduate course/research overseas;ii. Changing your enrolment status from full-time to part-time or vice versa;iii. Taking Leave of Absence from your graduate course/research overseas;iv. Being awarded another scholarship for your studies/research overseas.v. Completing the course for which the scholarship has been awarded.If you have been overpaid as a result of the changes in your circumstances, you will be required to reimburse the University ofMelbourne for the overpayment.You are also expected to notify the institution overseas immediately of any changes to your enrolment eg. change of subjects,enrolment status, leave etc. The prompt notification of these changes may reduce your tuition fees.10. InsuranceIt is the responsibility of the scholarship recipient to organise appropriate health and travel insurance for their postgraduatestudy/research overseas. For information on the National Health Service please consult http://www.nhsdirect.nhs.uk/WEJ Craig Travelling ScholarshipPage 3 of 4

British Council Australia has provided the following information about insurance:‘Any full-time international student in the UK for more than 6 months is covered under the NHS (National HealthService). Additionally, Medicare has a reciprocal agreement with the NHS for coverage. The student should register witha Doctors Surgery once they arrive. The international office or hall of residence will direct them to the appropriatesurgery.If they are travelling around the UK they should carry their NHS card with them and visit an emergency room at ahospital if they need medical assistance. If they travel outside the UK they should consider travel insurance. Allinsurance is deemed a personal choice by the British Council as there is no allowance given for covering insurance costs.However, it is suggested that scholars obtain travel insurance for the period of travelling from Australia to the UK and thefirst week and then whenever they leave the UK and their return to Australia. This makes insurance much moreaffordable.’11. Your commentsThe MSO would welcome any comments and suggestions you have about the selection process or management of the WEJ CraigTravelling Scholarship.12. Pastoral careIn the unlikely event that an extraordinary difficulty arises in relation to your academic studies overseas, please do not hesitate tocontact the Dean of the Melbourne School of Graduate Research (MSGR) at the University of Melbourne to discuss possiblestrategies.The Dean of the Melbourne School of Graduate Research can be contacted through:Sharon RenautPersonal Assistant to the DeanPhone: + 61 3 8344 8479Fax: + 61 3 8344 9889E-mail s.renaut@unimelb.edu.auIt is highly likely that there will be graduate associations, graduate co-ordinators or student services that will be able to assist you atthe institution where you will be undertaking your studies.13. Your contact at the MSOPlease contact the Prestigious Travelling Scholarships Officer (Edwina Buckley) if you have any questions about the scholarship.Her contact details are:Phone: + 61 3 8344 9562Fax: + 61 3 9349 1740E-mail: edwina@unimelb.edu.auWEJ Craig Travelling ScholarshipPage 4 of 4