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Caterer<strong>the</strong> services <strong>of</strong> an approved, licensed caterer who carries at le<strong>as</strong>t $1,000,000 liability <strong>in</strong>surancecoverage may be used <strong>in</strong>stead <strong>of</strong> <strong>Cheekwood</strong> Cater<strong>in</strong>g; however, <strong>the</strong>re is a $10 per personsurcharge when outside caterers are used<strong>the</strong> bottom level <strong>of</strong> <strong>the</strong> build<strong>in</strong>g, <strong>as</strong> well <strong>as</strong> <strong>the</strong> kitchen on <strong>the</strong> second floor, may be used <strong>for</strong> foodexpedit<strong>in</strong>g purposescaterers must <strong>as</strong>sure that all items are removed at <strong>the</strong> conclusion <strong>of</strong> an eventall garbage must be bagged and placed <strong>in</strong> a dumpster (located beh<strong>in</strong>d Botanic Hall, beh<strong>in</strong>d <strong>the</strong>Museum, or near <strong>the</strong> ma<strong>in</strong>tenance facility)<strong>the</strong> caterer must return <strong>the</strong> site to its orig<strong>in</strong>al condition us<strong>in</strong>g <strong>the</strong>ir own supplies (<strong>in</strong>clud<strong>in</strong>g cleanfloor (sweep and mop), clean work surfaces, etc.)Musicbands are to be located <strong>in</strong> <strong>the</strong> nor<strong>the</strong><strong>as</strong>t corner <strong>of</strong> <strong>the</strong> courtyard fac<strong>in</strong>g west <strong>in</strong> order to providemaximum sound abatement; however, no equipment can be placed <strong>in</strong> front <strong>of</strong> fire escape doorsany risers or equipment <strong>for</strong> musicians may not be put <strong>in</strong> place until after 4:30 pm to <strong>as</strong>sure thataccess to galleries is not blockedGalleriesart galleries will be open at <strong>the</strong> client’s request<strong>the</strong> number <strong>of</strong> additional security guards required varies depend<strong>in</strong>g on <strong>the</strong> current exhibitcontracteach extra staff hour will be billed to <strong>the</strong> client at a rate <strong>of</strong> $25MUSEUM OF ARTEvent Coord<strong>in</strong>ationplann<strong>in</strong>g meet<strong>in</strong>gs held at <strong>the</strong> museum must be conducted by a <strong>Cheekwood</strong> event coord<strong>in</strong>atorSecurityall vendors must sign-<strong>in</strong> and out at <strong>the</strong> Security Desk just <strong>in</strong>side <strong>the</strong> load<strong>in</strong>g dock area <strong>of</strong> <strong>the</strong>museumsecurity guards will be stationed at <strong>the</strong> Security Desk, on Loggia Level (2 guards), and on <strong>the</strong>Gallery Level, <strong>as</strong> exhibit contracts requireSet-upexterior set-up may beg<strong>in</strong> at 3:00 pm, and <strong>in</strong>terior set-up may beg<strong>in</strong> at 4:30 pmall deliveries must be made to <strong>the</strong> load<strong>in</strong>g dock on <strong>the</strong> courtyard side <strong>of</strong> <strong>the</strong> build<strong>in</strong>g; however,ple<strong>as</strong>e note that <strong>the</strong> load<strong>in</strong>g dock door cannot be left open <strong>for</strong> long periods <strong>of</strong> timedecorative objects are not to be moveda three foot clearance around all museum object c<strong>as</strong>es, pa<strong>in</strong>t<strong>in</strong>gs, and exhibitions must beallowednoth<strong>in</strong>g may be placed on <strong>the</strong> demi-luns (side tables <strong>in</strong> <strong>the</strong> D<strong>in</strong><strong>in</strong>g Room)noth<strong>in</strong>g may be propped aga<strong>in</strong>st any object <strong>in</strong> <strong>the</strong> museumdriv<strong>in</strong>g on <strong>the</strong> Swan Lawn is prohibitedCaterer<strong>Cheekwood</strong> Cater<strong>in</strong>g is <strong>the</strong> required caterer <strong>for</strong> events tak<strong>in</strong>g place <strong>in</strong> <strong>the</strong> Museum <strong>of</strong> Artfood and beverages are not permitted on gallery levelsfood and beverage stations may not be set-up <strong>in</strong> <strong>the</strong> Transverse Hallway; limited set-up isavailable <strong>in</strong> <strong>the</strong> Rotunda area provided fire exit routes are not compromised and plans areapproved <strong>in</strong> advance<strong>the</strong> d<strong>in</strong><strong>in</strong>g room table may only be used with table pads

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