Report of Operations - South West Alliance of Rural Health

Corporate Services Report37Document ControlThe Protocol Management andProduction Tool (PROMPT) iscontinually being updated withnew features. With over 30 otherhealth organisations using thissoftware it is a great tool tohelp with the implementationof new policies and procedures.Within the past year, we havecombined many similar policies &procedures to make them morestreamlined and easier for staffto comprehend and follow.Within our internal filing systemwe have made some minorchanges, with the folder viewsbeing minimised to make it easierfor staff to find what they arelooking for.In 2011-2012 we will be starting tomove our Central Records frompaper based files to electronicfiles with a central listing therebyworking towards achieving ourgoal of becoming a paper freeorganisation.Donations ListAlthough Otway Health receivesfunding from both state andfederal government, it is theincome received from donationsthat are especially appreciated.Not all of our donations are ofthe monetary kind either. InNovember last year, SecondSails Opportunity Shop made adonation of $170,000 to OHCS.Other donations have beenreceived from :Jack and Shirley CraneSally, Hayley, Blake and HaydenPattersonEstelle IrvingHelen IrvingJenny Mannion and ColinMcDonaldNeil MannionLucy Smailes and Shane ColliePaul and Judi RobsonCole FamilyDeb MuhovisStephen HartJo LeorkeBell Charitable FundApollo Bay Bowls Club LadiesMany thanks to all of OtwayHealth’s donors.OCCUPATIONAL HEALTH & SAFETYOccupational Health and Safetyof staff is a high priority at OtwayHealth.The OH&S Committee meetsregularly and is composedof Health and SafetyRepresentatives elected fromeach of designated work groupsacross the organisation asrequired by the OccupationalHealth and Safety (OH&S)Act 2004. The OH&S staffrepresentatives and managerswork together to maintain arigorous process that identifieshazards and is able to respondquickly to address these.Staff representatives are electedfor a maximum of three years andare consulted about any changesto the workplace that may affectemployees.The achievements of the OH&SCommittee this year haveincluded:• Expanding the membership toinclude staff representativesfrom three additionaldesignated work groups;Home and Community Care,Food Services and Child CareService.• Review and redesign of thequarterly HousekeepingInspections• Introduction of Annual SiteInspections using the QICSAAudit Tool• The use of RiskmanQ torecord quality improvementsthat arise from and addressfrom safety issues for staff.• OH&S policies and procedureshave been reviewed• A station wagon has beenpurchased to enable safetransport of staff and clientswith framesRiskman is an electronic databasethat allows staff to utilise acentral point to report incident,hazards, risks and communityfeedback. Inherent in thissystem is the need to investigateincidents and implement controlsdesigned to prevent similarincidents from recurring. Allincidents are reported to theBoard and monitored by theOH&S committee for staffincidents. These are followedup to ensure all are addressedpromptly.