Meeting Agenda (PDF)

NSF EPSCoR Project Administrators& Education/Outreach/Diversity Coordinators MeetingOctober 18-19, 2010 ~ Missoula, MontanaAGENDASunday, October 17, 2010Arrive Missoula, MTHoliday Inn Downtown at the Park, 200 South Pattee Street, Missoula (406) 721-85505:00 – 6:00 EPSCoR Registration Table Open (Parlor C)Monday, October 18, 20107:30 Breakfast (Parlor C)7:45 EPSCoR Registration Table Open8:30 Welcome (Dr. Richard Hauer, MT NSF EPSCoR Co-Director)8:40 Introductions and Overview of Day 1 (Gay Allison)9:00 Tele-Conference with NSF Guest Speaker-Dr. Caesar Jackson (Education & Human Resources) discusses funding opportunitiesfor science outreach inspiring inter-jurisdictional collaboration to develop proposals for EHR10:45 Break11:00 Follow-up and discussion of funding opportunitiesNoon Lunch1:15 EOD Charter formalized (Pips Veazey)-Procedures to establish rules-Plan for succession2:15 Break2:30 Updates on EOD website (Karen Boykin, Gail McClure)-Must be password protected-Obtain all jurisdictions’ missing summary entries-Who will host and maintain website, resources, linking, evaluation tools, workshops-How to link the Engaging America's Talent conference website materials (videos)-Wiki seamlessly3:45 Wrap up (Gay Allison)4:00 Group photos5:00 Shuttle to spectrUM Discovery Area for Outreach Presentationwith Chips & Salsa – Hosted Bar – Good Conversation6:30 Shuttle return to Holiday InnDinner on your own11

Tuesday, October 19, 20107:30 Breakfast (Parlor C)8:30 Review of Day 1 and Overview of Day 2 (Gay Allison)8:45 PA Best Practices Meeting follow-up-PA Leadership Committee Updates (Amy Broadhurst)-Website/Communication Sub-committee Updates (Doug Byers)-Triage Help Line Sub-committee Updates; Process formalized (Gay Allison)-Update on PA/EOD additional day (Jan ’11) in Louisiana (Jim Gershey)-National Conference Agenda Sub-committee Updates (Cathy Ma)-Template Sub-committee Updates (Valerie Pogue)10:45 Break11:00 PA/EOD collaborative information sharing/discussions (Gay Allison)-Set agenda for PA/EOD meeting in Louisiana-Writing the best highlights (how to pick topics and what they should include)-Cross-jurisdictional Track-2 opportunities (education, research, communication, etc.)-Strategic plans for outreach proposal development and feedback-Evaluating programsNoon Lunch1:15 Continued discussion, if necessary, of above agenda items (Gay Allison)2:00 Outcomes discussion and meeting minutes developed3:30 Wrap-up and Close (Gay Allison)Dinner on your ownWednesday, October 20, 2010Depart22

PA Outcomes:*- Provide PDs/PAs/EODs (Jurisdictions) with a strong working knowledge of who tocontact within the EPSCoR Community on EPSCoR related issues and concerns- Policies and procedures for PA Leadership Committee are clearly understood and agreedupon- Policies and procedures for the triage helpline, templates, and community websitecommittees are clearly understood and agreed upon- PDs/PAs/EODs and NSF EPSCoR have a clear understanding of the PA and EOD roles andthe work they are doing in support of the PDs and jurisdictions on all EPSCoR projectsEOD Outcomes:*- EOD Charter written and agreed upon- Connections forged and nurtured among EPSCoR EOD constituents so that they may havethe ability to assist all EPSCoR jurisdictions leverage ideas and programs- Website survey with an agreed upon plan for further development and operation- Incorporation of the follow-up information of the Arkansas Education Outreach conferenceand key themes identified from the Engaging America's Talent – Videos[http://www.arkepscor.org/EAT_Web/html/conference_video.html] in a broaderdiscussion to further website developmentPA/EOD Outcomes:*-Provide for approval a fully developed agenda to the PD Executive Committee and NSFEPSCoR for the additional PA/EOD meeting day in Louisiana, January 2011.*All PA and EOD Outcomes will be presented to the PD Executive Committee for approval,which, if approved, will then be formally submitted by the Chair, PD Executive Committee tothe NSF EPSCoR Office for approval.33