general records schedule gs2 law enforcement - Office of District ...

FLORIDA DEPARTMENT OF STATEGENERAL RECORDS SCHEDULE GS2 LAW ENFORCEMENT, CORRECTIONAL FACILITIES, AND DISTRICTMEDICAL EXAMINERSPOLYGRAPH RECORDS Item# 78This record series consists of original forms relating to polygraph tests given to prospective employees, suspects, etc. Therecord is maintained on all subjects given a polygraph test and contains pre-examination records, charts and examinationquestion records for persons interviewed and who have submitted to polygraph examinations, juvenile release form, lie detectorexamination statement of consent, polygraph analysis report, examiner's original test question list, examination chart tracingreport, the chart of polygraph results, conclusions, statement of interviewee and background information.RETENTION:a) Record copy. 2 years after submitted.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.PROPERTY RECORDS: CONFISCATED Item# 27This record series consists of itemized records of all property held by the sheriff's department pursuant to s. 705, 790 and 932F.S. This retention is set by s. 95.11, F.S. in regards to the statute of limitations for actions on taking, detaining, and injuringpersonal property. See also "EVIDENCE PROCESSING RECORDS," and/or "INMATE INCARCERATION RECORDS."RETENTION:a) Record copy. 4 years after disposition of property provided applicable audits have been released.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.RADAR CALIBRATION RECORDS Item# 83This record series consists of test certificates demonstrating the testing of speed detection equipment including Doppler radardevices, visual average speed computer devices, speedometer devices, laser speed devices, and stop watches. Also includedare the written logs used to record tests of each internal and external tuning fork or laser accuracy check. Speed devices mustbe rechecked every 6 months. Only the most recent sixth month certificate is necessary to establish accuracy of the device.This retention is set by rules 15B-2.009 through 15B-2.0102, F.A.C.RETENTION:a) Record copy. Retain for 6 months after test certificate issued.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.RADIO LOGS Item# 84This record series consists of listings of each radio call made from the dispatcher to any unit and from any unit to thedispatcher. The log includes the time and date of the call, who made the call, contents of the call, the dispatcher’s name,location of the call, which unit was sent to the scene, and other pertinent information.RETENTION:a) Record copy. 1 fiscal year.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.RAP SHEETS Item# 85This record series consists of criminal histories of arrested individuals or criminal suspects.RETENTION:a) Record copy. Retain until obsolete, superseded or administrative value is lost.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.RECORD OF PRE-NUMBERED FORMS Item# 86This record series consists of information which should be used by all police / sheriff departments having employees ordeputies/officers authorized to accept public money. The form contains the necessary information assigning the blanksto the employee and all pertinent information relating to the return of the forms. It also contains the signature of the individualwho receives the forms and the individual who checks in the returned forms. The records series is Auditor General's form 57-19 or its equivalent.RETENTION:a) Record copy. 3 fiscal years provided applicable audits have been released.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.REGISTER OF FELONS Item# 87This record series consists of a list of all felons who enter the country or reside in the county, as required by s. 775.13, F.S.The list contains the crime for which the individual was convicted, place of conviction, sentence imposed (if any), name, alias (ifany), address and occupation of the felon.RETENTION:a) Record copy. Retain until obsolete, superseded or administrative value is lost.b) Duplicates. Retain until obsolete, superseded or administrative value is lost.17 1/99