ASF Newsletter - December 2002 - Australian Sports Foundation

Join the SMART listThis is a list of SMART organisations andcommunities who shared in the $7.1 millionthe Australian Sports Foundation issued ingrants over the last financial year. Join theSMART list and register your project and we’llthrow in some excellent ideas to kick startyour fund-raising for those vital sports projects.ACT Basketball Inc.Advance Camperdown Inc.AIS Gymnastics ProgramAlbert Bell Club Inc.ASC Indigenous SportAthletics AustraliaAustralian Commonwealth Games AssociationAustralian Canoeing Inc.Australian Cycling FederationAustralian Olympic CommitteeAustralian Parachute FederationAustralian Royal Tennis AssociationAustralian Underwater FederationBemm River Progress and ImprovementBlack Rock Yacht Club Inc.Blairgowrie Yacht SquadronBoolarra Football and Netball Club Inc.Box Hill Athletics Club Inc.Brisbane Lions Football ClubBunbury Rowing ClubCanberra Grammar School RowingCapital Lakes Rowing Club Inc.City of BunburyConfederation of Australian Motor SportCruising Yacht Club of AustraliaDavey’s Bay Yacht Club Inc.De La Salle Old Collegians Football ClubDeaf Sports AustraliaDrummoyne Water PoloEast Gippsland Regional SportsFremantle Football Club LtdGlenelg Football ClubGlenelg Golf ClubGlenhuntly Athletic Club Inc.Goodlife Community Baptist ChurchGordon District Cricket Club Inc.Grace Park Lawn Tennis Club Inc.Grammarians Rowing ClubGuildford Grammar SchoolHampton Rovers Amateur Football ClubHarrow and District Recreation ReserveHawthorn Football Club LtdHeidelberg United Soccer ClubHockey Tasmania Inc.Huntingdale Golf ClubIllawarra District Table TennisIllawarra Rowing Inc.Knoxbrooke Inc.Kooyonga Golf Club Inc.Lane Cove Valley Canoe Club Inc.Leeuwin Ocean Adventure FoundationLesmurdie Baptist ChurchLittle Athletics Centre (Redlands)Lloyd McDermott Rugby UnionLoreto Kirribilli Rowing ClubLoreto Mandeville HallLoreto Normanhurst AssociationMaccabi AustraliaMelville Water Polo ClubMercantile Rowing ClubMethodist Ladies’ CollegeMosman Rowing ClubNorth Shore Rowing ClubNorthern District Hockey AssociationNSW Ski AssociationOcean Adventure FoundOrienteering Federation of AustraliaPAFC Foundation LtdParramatta District Rugby Union ClubPembroke School Inc.Perth Torpedoes Inc.Port Adelaide District HockeyPort Adelaide Rowing ClubPort Melbourne Yacht ClubPower House Football ClubPulteney Grammar SchoolRavensthorpe Shire CouncilRedlands United SoccerRichmond Football ClubRichmond Rowing Club Inc.Royal Brighton Yacht Club Inc.Royal Freshwater Bay Yacht ClubRoyal Yacht Club of VictoriaRural City of WangarattaSail Training Association Inc.Sandringham Yacht ClubSCECGS Redlands LtdSCEGGS Rowing AssociationScotch College Foundation Inc.Seymour CollegeSHARC Inc.Shentons Club Pty LtdShire of YorkSouth Gippsland Shire CouncilSports Foundation Geelong LtdSquadron Yacht Racing FoundationSt Josephs CollegeSt Kilda Saints LtdSt Margaret’s Anglican Girls’ SchoolSwan River Rowing ClubSydney 2002 Gay Games LtdSydney Australian Football ClubSydney Boys’ High SchoolThe Friends School Inc.The Goland Club — Scotch CollegeThe Hockey Centre Inc.The Korowa Foundation LtdThe Melbourne Amateur RegattaThe Royal Melbourne Tennis ClubThe Sport Australia Hall of FameTorrens Rowing ClubTown of NarroginTrentham Community Group Inc.Universities Rugby ClubUnley High SchoolVictorian Golf FoundationVictorian Lacrosse AssociationVictorian Maccabi Inc.Victorian Motorless Flight GroupWarringah Bowls Foundation Inc.Warrnambool CouncilWaverley Hockey Club Inc.West Pymble Bowling Club LtdWestfields Sports High SchoolWhite Hills Recreation ComplexWoollahra Colleagues Rugby Union ClubYachting Association of NSW4

Sport Performanceand DevelopmentThe Australian Sports Commission’s (ASC’s)Sport Performance and Development groupsupports the ASC’s dual objective of buildingan effective national sports system andachieving excellence in sports performanceat the grass-roots and elite level.The Australian Sports Foundation is part of theSport Performance and Development group.By working towards the Federal Government’svision of a robust, self-sustaining sportssystem, Sport Performance and Developmentprograms and initiatives offer improvedparticipation in quality sport for allAustralians, while also ensuring that our eliteteams are resourced to excel in competitionon the world stage.The group produces national programs toredress inequities and create opportunities forpopulation groups that have becomemarginalised from mainstream sport. Programsdelivered by the group address issues affectingparticipation in junior sport, Indigenous sport,disability sport and women’s sport.Developing the key competencies of sportcoaches, officials and administrators is alsocritical in the development of the Australiansports system. Sport Performance andDevelopment helps maintain national coachand official accreditation standards and ensureits development programs, courses andresources are available throughout Australia toassist those participating in grass-roots andcommunity sport as well as elite sport.The delivery of funding support to sports ismonitored by Sport Performance andDevelopment. Tailored services encouragesports to broaden their membership horizons,establish sound governance structures andprocesses, manage financial matters effectivelyand other critical management functions.Sport Performance and Development alsoassists sports to keep their high-performanceprograms at the cutting edge of world sportand to ensure the long-term success ofAustralia’s national sporting teams.Sport Performance and Development drivesa national approach to community sportingactivity under the Ausport banner. Ausportinitiatives have been aligned closely with thechallenges and needs of national sportingorganisations, their affiliated organisationsand clubs as they expand membership andgrass-roots sport participation.For more information on Sport Performanceand Development programs, please contactthe Australian Sports Commission,Tel: (02) 6214 1111, Fax: (02) 6215 2680,or Email: asc@ausport.gov.au.Tips to assistfund-raising forsports developmentThe initial energy needs to be spent onclarifying the task:• Define the need — why does it exist?• Establish the objective and budgets• What are the strategies to be used?• Develop the action plan, includingaccountabilities• Monitor and evaluateIf fund-raising is to be one of the strategiesto be used, then the following tips may helpyou along the way:• Build a vision statement — clarify whatis to be done• Test the water — establish thecommunity attitude• Plan the campaign• Recruit team leaders and team members• Develop plans for publicity• Ensure consistency across the campaignand your team• Understand the process particularlyif registered with the AustralianSports Foundation• Find your donors — remember mostdonations are cause related• Develop confidence to ask for donations• Plan to say thank youThese processes and ideas are expanded onin the ASF booklet, Community Sport —Building a Foundation for Life. If furtherassistance is needed, please contact theASF on (02) 6214 7868.5

Foundationfor Ruraland RegionalRenewal (FRRR)Who is FRRR?Founded in early 2000 as a partnershipbetween the Sidney Myer Fund, a majorphilanthropic trust, and theCommonwealth of Australia via theDepartment of Transport and RegionalServices, FRRR is Australia’s only nationalfoundation dedicated to regional andrural Australia.FRRR is a unique organisation that hasthe leadership, structure and expertise toenter into many innovative andprofessionally managed partnerships forthe benefit of rural and regional Australia.Other funding partners include the PrattFoundation and ANZ Bank.What does FRRR do?FRRR seeks to address the need to findnew ways of creating long-term viablerural and regional communities. This isdone by:• promoting partnership projects• developing specialised projects• small grants for Small RuralCommunities Program• encouraging community philanthropythrough community foundations.To date, FRRR has allocated$2.2 million to communities across thenation and has leveraged many millionsmore. FRRR seeks to support projects that:• promote the notion of ‘renewal’ insmall rural communities• promote the development ofinnovative community businessventures that ensure sustainableeconomic and social benefits• support and provide opportunities foryoung people to remain in rural andregional Australia.FRRR PO Box 41, Bendigo, VIC 3552Tel: 03 5443 7300 Fax: 03 5443 8900Email: info@frrr.org.auWeb site: www.frrr.org.auFrequently asked questionsOnce registered, what if our organisationdoes not reach the amount suggested asthe ASF donations target, as written into theproject agreement?The donations target is a guide only and isintended to provide the ASF with scopinginformation regarding your project size andfund-raising intentions. If you are not able toachieve the target or the scope of the projectchanges, please contact us. Depending on thetime remaining according to the projectagreement, it may be possible to amend thescope of the project, as outlined in ScheduleA, or finalise the project subject to yourorganisation’s needs.What if our organisation decides not to goahead with the project after receiving approval?We would encourage you to contact us todiscuss your individual circumstances. Whileour strategy would be to try to provide you withoptions for dealing with the situation, yourorganisational needs are paramount. There isno problem in not going ahead with the project.We would place your project on hold for sixmonths in case your organisation decides toSporting clubs seeking to enhance theirfunding through philanthropy, incooperation with the Australian SportsFoundation, often wonder just where andhow to start.A Melbourne-based managementconsultancy, Washington Services, hassuccessfully provided this sort ofassistance to a range of sporting clubs inrecent years. Clients have included:Golf Huntingdale Golf Club, MelbournePeninsular Golf Club, MelbourneRoyal Adelaide Golf ClubKooyonga Golf Club, AdelaideTennis Kooyong Lawn Tennis Club,MelbourneYachting Royal Brighton Yacht Club,MelbourneSandringham Yacht Club,MelbourneRowing Firbank Grammar SchoolThe financing-support facility offered by theAustralian Sports Foundation for taxdeductible giving by sporting clubmembers has led to some innovativeapproaches from clubs around the country.resume. However, should it not proceed, theapplication fee remains non-refundable.I am not sure if the project that ourorganisation wishes to conduct will complywith ASF guidelines.Contact us. We will be pleased to discussyour intentions and the ASF criteria. We canalso facilitate networking with ‘like’organisations or organisations with similarregistered projects to assist you in determiningyour strategy for proceeding.I don’t know what promotional materialour organisation will be using to promotetax deductibility.We have a number of examples andtemplates. As outlined in the projectagreement, we will assist you with yourpromotional material and make suggestions ondocumentation relevant to your fund-raisingstrategy. The ASF must approve all promotionalmaterial prior to printing and distribution. Wecan assist with networking with other similarprojects and refer you to case studies andstrategies used by other projects.Assistance with sportsdevelopment projectsProjects have included clubhouserenewal and refurbishment, golf courseimprovement and beautification,provision of sporting and emergencymedical equipment, and juniordevelopment programs. The listing ofprojects makes interesting reading andit is clear that it is limited only by theimagination of club administrations.Clubs are quick to concede that theavailability of tax deductibility is asignificant selling feature when seekingto obtain donations and/or pledgesfrom members.Washington Services assists clubsthrough the project identification phase,helps them achieve registration with theAustralian Sports Foundation and,importantly, helps them introduce thenotion of philanthropy to the clubsetting. At the end of this process, clubsare ready to start their fund-raising.For further information contact:Frank OprayWashington ServicesTelephone: (03) 9510 8873Email: frank@opray.net6

Projects in briefKardinia Park FoundationThe Kardinia Park Foundation is an excitinginitiative of the Geelong Football Club. TheFoundation has been established to promoteand support the development of a number ofsports in the Kardinia Park precinct.Shentons ClubShentons Club represents a great example ofpooling resources to achieve a commonobjective. The Westside Wolves, SuburbanNedlands, Riverside Lions and YMCA hockeyclubs in Perth have formed a unitedincorporated body to develop a synthetictraining and playing field. The project drawson membership and business associates ofall clubs involved to develop the facility.Brisbane LionsIn addition to being premiers for the last twoseasons, the Brisbane Lions are also effectivelyutilising the services of the Australian SportsFoundation (ASF). With a facility-developmentproject and an equipment project, the Lionshave a third proposal almost ready to go. Infact, the AFL has been a major contributor tothe ASF in the past year, with 10 of the currentAFL teams having current fund-raising projects.Aquatic centresLocal government continues to be a majorparticipant in the ASF program with numerousshires and councils working on facilitydevelopment. South Gippsland andMornington Peninsula are just two of manythat have registered their aquatic centredevelopments in the past 12 months.SMARTbodiesThese sports and sporting bodies are SMARTbecause they work each year with theAustralian Sports Foundation to obtain fundsto improve facilities for participation and fortheir communities. Work with us to becomea SMART body.Sporting clubs and associationsAustralian footballArcheryAthleticsBaseballBasketballBiathlonCanoeingClimbingCricketCyclingEquestrianFlightGaelic footballGolfGymnasticsHockeyIce hockeyKarateLacrosseLawn bowlsMotor sportsNetballOrienteeringParachutingRowingRugby leagueRugby unionShootingSkiingSoccerSurf life savingTable tennisTennisTouch footballUnderwater hockeyWater poloYachting/sailingOtherShires and councilsSchoolsCommunity groupsNational bodiesAthletics AustraliaAustralian Biathlon AssociationAustralian Canoeing Inc.Australian Commonwealth Games AssociationAustralian Cycling FederationAustralian Olympic CommitteeAustralian Parachute FederationAustralian Paralympic CommitteeAustralian Professional Snow Sport InstructorsAustralian Royal Tennis AssociationAustralian Sports CommissionAustralian Touch AssociationAustralian Underwater FederationAustralian Yachting AssociationConfederation of Australian Motor SportMaccabi AustraliaNational Rifle AssociationNetball AustraliaOrienteering Federation of AustraliaRollersports AustraliaSport Australia Hall of Fame7

From the ManagerThe last 18 months have seen quite a change forthe Australian Sports Foundation (ASF), with a moveto the grounds of the Australian Sports Commissionin Canberra, a new team to work with you, and arenewed commitment to focus on providing aservice to Australian sport. My intent has been tomake this as seamless as possible for existingclients and a positive experience for new projects.We have been able to get to all states in the pastyear and have enjoyed catching up with many ofyou. One of the many impressions that the ASFteam has gained from our meetings is theenthusiasm and commitment that exists withinsporting and community organisations to follow thedream and achieve the objective. We arecommitted to being part of that challenge with you.A few more tipsThe ASF is trying to cut back on the red tape andmake the project-management process as simpleas possible for all parties, while ensuring that allgovernance requirements are met. The followingtips may be of assistance:Grant expenditure reportsWe will ask projects who have received grants tocomplete grant expenditure reports twice a year. Thisacquittal process is necessary for us to ensure fundsare being spent in line with agreed project objectivesand to satisfy audit and taxation requirements. Theprocess is straightforward and the impact issignificant. We are unable to issue additional grants toprojects until outstanding reports are received (this isin keeping with the intent of the project agreement).Audited financial statements/annualreportsWe would like you to send us a copy of youraudited financial statements at the conclusion ofthe financial year. They may be forwarded with acoinciding grant expenditure report.Please contact us if there are matters relating toyour project (or additional project) that you wouldlike to discuss. We will make every reasonableeffort to assist you. We also value your feedbackand plan to survey clients in the coming year todetermine how we can do things better and wherewe can improve the service we provide.On behalf of Lance, Leanne, Jane, Kim and Robyn,thank you for your efforts in developing Australiansport through your project initiatives.We wish you a Merry Christmas and safe andhappy New Year ahead.Rod PhilpotManagerDonations and donation formsWe are unable to process a tax receipt for a donoruntil we have received a donation form signed bythe donor and the funds have been deposited intothe ASF bank account or a credit card transactionhas been processed by us. This process isparticularly stringent for obvious reasons around30 June. Look after your supporters and donors byprocessing forms in time for the end of thefinancial year.Organisational history andnewslettersWe are very interested in the nature and heritageof the organisations that we are allied withthrough the Community Benefits Program. If youhave a book outlining your organisation’s history,material celebrating milestones or a regularnewsletter, we would be grateful to be included onyour mailing list. It helps us to understand yourorganisation and your objectives.The ASF teamFrom top leftLance Edwards Manager FinanceRod Philpot ManagerRobyn Fisher Client ServicesKim Horne Client ServicesJane Graham Client ServicesLeanne Read Client Services CoordinatorAustralian Sports FoundationPO Box 176Belconnen ACT 2616Leverrier Crescent Bruce ACT 2617Phone (02) 6214 7868Fax (02) 6214 7865Email info@asf.org.auWeb site www.asf.org.au8Photographs:Australian Sports Commissionunless otherwise indicated.For permission to reproduce, pleasecontact copyright@ausport.gov.auPrinted byNational Capital Printing, Canberra