MINUTES OF MEETING - Devoy Squash & Fitness Centre

MINUTES OF MEETINGDevoy Squash & Fitness Centre, Cnr Devonport Road & Thirteenth Avenue, TaurangaWednesday 11 September 2013, 5.30pmPRESENTMichelle Oldfield (Treasurer), Gail Bingham (Secretary),Deb Boyd-Collins, Jason Kehely, JoMunro, John Revington, Blair MylesATTENDEES Karl Brown (Club Manager)1. APOLOGIES Action1.1 Apologies were received from Char Niles, Glen Hall, Amy St George, Linda Neilland Keith Dunston.2. MINUTES OF MEETING2.1 It was ResolvedTHAT the minutes of the meeting held Wednesday 14 August be confirmed as atrue and correct record.Moved: G BinghamSeconded: D Boyd CollinsMatters Arising from the MinutesAction2.2 There were no matters arising3. FINANCIAL MATTERS3.13.23.3M. Oldfield presented the financial report and accounts for payment for themonth ended 30 August 2013.The payment for coaching training was approved by Char. The Committeediscussed the need for non-routine spending to be approved by the Committee.J Revington asked questions about the reconciliation of subscriptions paidagainst membership numbers. K Brown runs a spread sheet to ensure that allcurrent members are financial. J Munro volunteered to undertake a manualreconciliation at the end of the year.Undertakemanualreconciliation ofmembersagainstsubscriptionsreceived at yearend. J Munro3.4M Oldfield to negotiate with Westpac in relation to the credit card fee and toinvestigate a debit card for use by the Club. K Brown and M Oldfield to draftguidelines for use.Negotiate creditcard fee anddebit card. MOldfieldDraft guidelines

for debit carduse. M OldfieldK BrownIt was Resolved;THAT the financial report and accounts as provided to the Committee beapproved for payment.4. MANAGEMENTMoved: M OldfieldSeconded: G Bingham4.14.24.34.4Member’s survey still showing concern about access to Courts.Super Champs was profitable, Approx $10K.Devoy Mens D grade still need to pay their entry fee. It was agreed that the Clubshould not be paying this cost as it had not paid for the other teams. Committeeto review issue of payment of elimination fees before next year’s competition.Free fitness classes have been extended for a weekQuiz night cancelled, reschedule for another dayContact Trevorre payment offee K BrownAction5. TOURNAMENTS5.15.25.32014 Tournaments Calendar same as this yearMasters – April 4-6Open – July 11-13Tga B – Sept 26 -28K Dunston has applied to host BOP doubles – Nov 7-9 or Tga doubles Nov 21-23Ladies only tournament Feb 146. JUNIORS7. JUNIORS6.1 AIMS Games next week – only 2 boys entries and no girls from Tga

7. GENERAL MATTERS7.1 Front Doors: agreement in principle on proposal for installation of new doors.Work should be complete by the end of Oct.7.2Sport BOP Governance discussion postponed until Oct meeting.Venue Sport BOP7.3G Hall and M Oldfield still reviewing available point of sale systemsSigned as true and correct record............................................................................................ ......................................................ChairpersonDate