SEBS and NJAES Signature Authority Flow Chart - Office of ...
SEBS and NJAES Signature Authority Flow Chart - Office of ...
SEBS and NJAES Signature Authority Flow Chart - Office of ...
You also want an ePaper? Increase the reach of your titles
YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.
<strong>Signature</strong> <strong>Authority</strong> <strong>Flow</strong> <strong>Chart</strong>RIAS - Check Request <strong>and</strong> Purchase Order (Online purchases <strong>of</strong> Equipment, Furniture, Supplies, Vehicles, Maintenance Contracts, etc.)Under $25KAll UnitsPreparer 1Approver(Bus. <strong>Office</strong>) 2Dept'l Bookkeeper If under $10K- Assigned Accountant in Business <strong>Office</strong>If over $10K- Lucy KwiecinskiOver $25KAll UnitsPreparer 1Approver(Bus. <strong>Office</strong>) 2RacheleSylvanDeanGoodman- Lucy KwiecinskiNotes:1Dept'l bookkeeper submits requisitions to the Business <strong>Office</strong>, then the Business <strong>Office</strong> approves. The chair, cabinet member, or director does not review these documents in RIAS.This individual has given this authority to the bookkeeper when he/she signed the FACS/ RIAS authorization forms.2 The following items must be reviewed by Business <strong>Office</strong> Manager or Director:AssessmentsCell phone requestsGraphic DesignLeases (excluding Xerox or Equipment Maintenance)Moving expensesRenovations not pre-approved by Budget <strong>Office</strong>SubcontractsVehicle purchasesRIAS Page 1 <strong>of</strong> 4 Prepared by the <strong>Office</strong> <strong>of</strong> Financial & Business Administration - Updated 5/4/2012
<strong>Signature</strong> <strong>Authority</strong> <strong>Flow</strong> <strong>Chart</strong>TABERS / Travel Orders / Travel AdvancesDepartmentTravelerPreparer 1<strong>Signature</strong>needed 2Approver(Bus. <strong>Office</strong>)Plant Sciences - Staff / Faculty - Dept'l Bookkeeper - Jim White - Vanette Torres (State/Fed/Plant Fund); Patty Davis (Grant/S<strong>of</strong>t Money)- Chair - Dept'l Bookkeeper - Lucy K / Maureen J - Vanette Torres (State/Fed/Plant Fund); Patty Davis (Grant/S<strong>of</strong>t Money)Executive Dean <strong>Office</strong> - Staff - Joyce Carlson - Dean Goodman - Debbie Chung- Dean Goodman - Joyce Carlson - BO forwards to Dr. FurmanskiDevelopment <strong>Office</strong> - Staff - Dept'l Bookkeeper - Kelly Watts - Debbie Chung- Cabinet member / Director - Dept'l Bookkeeper - Dean Goodman - Debbie ChungTABER -Non-travel expense reimbursement greater than $500 for one itemDepartmentTravelerPreparer 1<strong>Signature</strong>needed 2RacheleSylvanDeanGoodman 3RichardEdwardsPlant Sciences - Staff / Faculty - Dept'l Bookkeeper - Jim White- Chair - Dept'l Bookkeeper - Lucy K / Maureen JExecutive Dean <strong>Office</strong> - Staff - Joyce Carlson - Dean Goodman- Dean Goodman - Joyce Carlson - BO forwards to Dr. FurmanskiDevelopment <strong>Office</strong> - Staff - Dept'l Bookkeeper - Kelly Watts- Cabinet member / Director - Dept'l Bookkeeper - Dean GoodmanNotes:1 May be reviewed at Department Level at Department's discretion.2 Approval authority delegated to Business <strong>Office</strong> Director/ Business Managers for Chairs.3 Business <strong>Office</strong> forwards TABER to Vice President <strong>of</strong> Academic Affairs <strong>of</strong>fice.TABERS Page 4 <strong>of</strong> 4 Prepared by the <strong>Office</strong> <strong>of</strong> Financial & Business Administration - Updated 5/4/2012
Change language