JOB DESCRIPTION Job Title: Purchasing Officer Salary ... - Eteach

JOB DESCRIPTIONJob Title:Salary:Responsible to:Responsible for:Job Purpose:Purchasing OfficerPoints 12 to 14 on the Common Pay ScaleFinance ManagerNo responsibility for staffTo administrate and deliver the day to day purchasing function for theCollege in accordance with College Financial Regulations to achievebest value in reducing costs, and the administrative costs ofpurchasing.Main Duties and Responsibilities1. Administrate and deliver the day to day purchasing function for the College byobtaining quotes and placing orders with suppliers for goods and services using theCollege Finance computer program.2. To liaise with and provide support for all College departments in respect of financialprocedures for purchasing and assist with accurate record keeping to ensure ordersare properly authorised and within budget.3. To match delivered goods to the relevant order, ensure correct authorisation ofdelivery and enter delivery notes onto the College Finance system in order for thetimely authorisation of invoices.4. To liaise with suppliers with pricing queries and in returning incorrect or faulty goodsreceived.5. Maintain an accurate and assessable database of suppliers to ensure that all recordsare maintained and kept in accordance with the financial regulations.6. Provide monthly reports for stationery charging across divisions and all procurementexpenditure and cost savings.7. To assist in maintaining correct stock levels for the College stationery requirements.8. Any other duties consistent with the running of an efficient procurement department.In addition, it should be noted that this is a description of the job as it is presently constituted.It is our practice to review all job descriptions regularly and update them where necessary toensure that they are a true reflection of the job that is being done, or to incorporate changeswhere they are found to be inaccurate. This procedure is conducted jointly by the managerand the job holder. You will, therefore, be expected to participate fully in such discussionsReviewed March 2012Page 1 of 2

with a view to reaching agreement on any changes felt to be necessary. If agreement is notpossible, management reserves the right to insist on changes to your job description in linewith your grade/level in the organisation, after consultation with you.Person SpecificationLevel II Literacy and Numeracy or equivalentPrevious experience in purchasing and financeExcellent customer service skillsGood organisation and communication skillsGood use of Microsoft Office and finance systemsGeneral DutiesThe post holder will be expected to use initiative in coping effectively and efficiently with allareas of responsibility.The post holder will also be required to undertake other duties as directed by the Principal(or his/her delegated representative) appropriate to the administration of the College withinthe abilities of the post holder.Additional evening and weekend duties may be required from time to time including duringthe College enrolment process.GeneralAll duties must be carried out to comply with:Health and Safety at Work ActActs of Parliament, Statutory Instruments and Regulations and other legalrequirements and nationally agreed Codes of Practice which are relevantAll duties will be carried out in the working conditions normally inherent in the particularjobSigned……………………………………………………………………...Date…………………Reviewed March 2012Page 2 of 2