Procurement Card Audit Program [PDF] - SDSU

Attachment C – Second offense warning noticeDate:Dear [Cardholder and Approving Official],Our routine review and audit of your monthly Procurement Card statement andreconciliation show that for the third time within a year, you failed to submit yourreconciliation and approval along with all appropriate documentation (itemized receiptsplus any required justifications.)Please be reminded that the on-line approvals must be completed by the 8 th of themonth and hard-copy documentation submitted to Accounts Payable by the samedeadline.This cardholder account has been suspended for three months.If there is anything we can do to assist you in making timely submissions of your PCCdocuments and approvals, please don’t hesitate to contact us.Yours truly,Cathleen AustinAccounts Payable Managercaustin@mail.sdsu.edu619-594-5289Cc:Lorretta A. LeavittAO SupervisorSharon DannerPCC Audit Program – January 2011 Page 7