DMM S922 Business Reply Mail (BRM)

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SS922.3.7Business Reply Mail (BRM)Payment Options3.7[7-10-03] Permit holders may pay for postage and per piece fees on returnedpieces by cash or check upon delivery, through a regular postage due account(P011.3.1), or through a BRM advance deposit account. A regular postage dueaccount does not qualify the permit holder for high-volume BRM per piece fees,and no annual accounting fee is charged to maintain the account.4.0 MAILPIECE CHARACTERISTICSPaper Weight4.1Nonpaper Envelopes4.2Envelope Reflectance4.3Sealing and Edges4.4Window Envelopes4.5BRM paper envelopes must have a minimum basis weight of 20 pounds (500 17-by 22-inch sheets). Other pieces (i.e., cards and self-mailers) must meet the basisweight requirements in C810.USPS Engineering must approve nonpaper envelopes for mailability. See C810.Envelope material must not have a red fluorescence exceeding 4.0 phosphormeter units.All BRM pieces must meet the general mailability standards in C010 and musthave straight (90 degree) edges. BRM pieces are not mailable if they are sealedwith wax, clasps, string, staples, or buttons.[11-28-02] The following standards apply to BRM prepared in an open-panel or acovered window envelope:a. Open panel window envelopes:(1) The mailpiece must meet the applicable standards in A800 foraddress/window clearance or C840 for barcode/window clearance forenvelopes with an address window.(2) The “No Postage Necessary” imprint, the business reply legend,horizontal bars, and the facing identification mark (FIM) must beprinted directly on the envelope. Other required and optional elementsin 5.0 may be printed on the insert appearing through the addresswindow.(3) The address showing through the window must be that of the permitholder or an authorized representative.b. Covered window envelopes:(1) The “No Postage Necessary” imprint, the business reply legend, andthe horizontal bars must be printed either directly on the envelope oron the insert appearing through the covered window. The minimumsize of the information appearing in the covered window is 2 incheshigh and 4-1/4 inches long. The FIM must be printed on the envelopeas specified in C100. A clear space of at least 1/8 inch is requiredbetween any BRM format requirement and the top, bottom, and sideedges of the window, and must remain when the insert is moved to itsfull limits in each direction within the envelope.(2) The window cover must be of a nontinted clear or transparent material(e.g., cellophane or polystyrene) that permits the barcode and itsbackground, as viewed through the window material, to meet thereflectance standards in C840.5.0. The edges of the window covermust be securely glued to the envelope.(3) The address on the insert showing through the window must be that ofthe permit holder or an authorized representative.S-60 DMM Issue 58 (8-10-03)1000
Business Reply Mail (BRM)S922.4.9SSelf-Mailers andReusable Mailpieces4.6Cards4.7Labels4.8Labels for Letter-SizePieces4.9In addition to the standards in 4.0 and 5.0, self-mailers and reusable mailpiecesmust meet the standards in C810. Permit holders must provide instructions to theuser for re-folding and sealing (see C010) so that upon return the piece meetssealing and folding requirements in C810.Cards must meet the standards in C100.For general use, the minimum size of a BRM label is 2 inches high and 3 incheslong. BRM labels are not required to have a FIM or a ZIP+4 barcode, but all otherformat standards in 5.0 must be met. In cases where a BRM card or letter is usedimproperly as a label, the USPS treats the item as waste. See 4.9 for labels forletter-size pieces.The following standards apply to BRM labels for use on letter-size pieces:a. The minimum size of a BRM label is 2-5/8 inches high and 4-1/4 inches long.All format elements, including a FIM, must be printed on the label. BRMlabels cannot include a barcode. Exception: The vertical series of horizontalbars must be at least 3/4-inch high. The back of the label must be coated witha permanent adhesive strong enough to firmly attach the label to anenvelope.b. The permit holder must provide instructions to the user describing how thelabel should be applied to a mailpiece and what precautions must beobserved when applying the label (see Exhibit 4.9). A pictorial diagramshowing proper placement of the label must be included with the instructions.At a minimum, the instructions must include the following directions:(1) Place the label squarely in the upper right corner of the envelope.(2) Do not write on the envelope or label.(3) Do not use a window envelope, an envelope that is less than 1 inchhigher than the label an envelope that is more than 4-1/2 inches high,or an envelope with any printing other than a return address.(4) Do not use tape to affix the label.c. When the label is affixed to an envelope, the address must be placed withinthe OCR read area (see A010.1.3).d. Pieces with business reply labels cannot qualify for QBRM rates.Instructions forAffixing BusinessReply LabelExhibit 4.9922DMM Issue 58 (8-10-03) S-611001
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