Student Grievances and Appeals - University of Mary

4About the Student HandbookDescriptionThe primary purpose of the University of Mary StudentHandbook is to serve as the official source of informationabout the university’s student policies and standards forstudent conduct. The student handbook is also a helpfulresource for students about student life, campusservices and opportunities for student involvement.Student policies in the Student Handbook reflect theuniversity’s Christian, Catholic and Benedictine identityand mission. In keeping with the Catholic IntellectualTradition and the Benedictine Wisdom Tradition, there isan intentional effort to facilitate the spiritual, moral andethic development of students at the university throughstudent policies and student conduct processes.The Student Handbook is published by the StudentDevelopment Office. The official copy is the electronic copyaccessible from the university’s web page. The contents ofthe official copy, supersede and replace all printed copiesand all previous editions of the Student Handbook. If thereis a conflict between the policies and regulations containedin the University of Mary Student Handbook and policiespublished in Student Government documents, the Universityof Mary Student Athlete Handbook or any documentof a group or student organization the policy published inthe student handbook shall have precedence. In the eventof a conflict between the student handbook and any otherofficial university source, the president of the university willdetermine the policy that will apply.Other Sources of OfficialInformation for StudentsThe student handbook is not intended to be the university’sonly official source of information for students. Inaddition, to the student handbook, students are expected tobe familiar with and comply with the information providedto them in the following locations and publications:1. The University Bulletin(Undergraduate and Graduate)Published by the Office of Academic Affairs, thebulletin is the university’s official source of informationabout admission criteria, degree requirements, graduationrequirements, academic calendars, academicpolicies, tuition and fees, and financial assistance. Boththe undergraduate and graduate bulletins are availableonline from the university’s web page under“Degrees.”2. my.umary.eduThe University of Mary’s web portal, my.umary.eduserves as an electronic source of official information forstudents. Upon enrollment, each student is providedaccess to this site and students are responsible for theinformation posted there.3. General University PoliciesGeneral University Policies are university policies thatapply to students, faculty and staff. They are posted inelectronic form on my.umary.edu. All students areresponsible to be familiar with and comply with allGeneral University Policies.4. The student’s University of Mary email accountUpon enrollment at the university, students areprovided with a Universtiy of Mary email accountwhich will be used by the university to send officialcommunications to the student. Each student isresponsible for any such official information sent tohim/her by university administrators, faculty and staff.Students are advised to check their university emailaccount inbox on a regular (daily is recommended)basis.5. University of Mary Student Account PublicationsThe most current student account information isavailable from the Student Account Office including:• U-Mary Tuition and Fee Schedule• Fee Refund Schedule• Payment Information6. Residence Life AgreementA copy of this legally-binding agreement is given toeach student and an electronic copy is available online.7. Meal Plan BrochureAvailable at the Student Development Office or onlineunder “Food Services”.8. The Campus Security ReportAvailable online under “Campus Safety” or “CampusSecurity”. Hard copies are available at the StudentDevelopment Office.9. The Student Organizations ManualThis publication contains policies and procedures forall student organizations at the university. It is availablefrom the Office of the Coordinator of Student Involvementat studentorgs@umary.edu. The manual may alsobe accessed online from the university’s web site.Authority of the President of the UniversityNothing contained in the University of Mary StudentHandbook shall limit the authority of the president to disciplineto the extent of expulsion any student who has actedcontrary to the rules and regulations of the university.DisclaimerEvery effort is made to ensure the accuracy of informationcontained in the University of Mary Student Handbookat the time of publication. The university reserves the right

5to make any change, revision or amendment to any part ofthe Student Handbook deemed necessary or desirable atany time and without prior notice. The University of MaryStudent Handbook and the information contained herein ispublished solely for the convenience of students and, to theextent permissible by law the university expressly disclaimsany liability which may otherwise be incurred.Student Responsibility forthe Student HandbookUpon enrollment and for so long as he/she is enrolled,each University of Mary student is responsible to access acurrent copy of the university’s student handbook, becomefamiliar with its contents and comply with all policies,rules, regulations and procedures therein. Students who failto comply with the information contained in the StudentHandbook are subject to student conduct action. Ignoranceof information in the Student Handbook is not an acceptabledefense for violating policies.Student Handbook AvailabilityThe student handbook is available online from theUniversity of Mary’s web page where it may be found under“Student Life”. Printed copies of the Student Handbook areavailable upon request at the Student Development Officelocated in Room 1209 of the Benedictine Center for ServantLeadership. Students who need the Student Handbook in analternative format because of a disability are responsible toregister with the Student Accessibility Services Office locatedin Room 1537 of the Benedictine Center for Servant Leadership(701- 355-8264) for assistance.Revisions to the Student HandbookThe University of Mary reserves the right to revise itsstudent handbook making changes or new policies effectiveat anytime. However, in order to provide opportunityfor student involvement and that of other members of theuniversity community, the handbook is normally updatedand revised each summer with changes becoming effectiveat the start of a new academic year.Students, parents, faculty, staff and administrators, as wellas the various governance bodies at the university (i.e. theUniversity Senate, Student Development Council, AcademicAffairs Council, Student Senate) are invited to submitsuggestions and proposals to be included in a new editionof the Student Handbook to the vice president for studentdevelopment for consideration. It is the responsibility of thevice president for student development to review suggestedchanges and revisions to the student handbook and consultas is appropriate with other university officials to determineif they should be adopted and if so, how they should beworded in the handbook. He/she will submit a final draft ofall revisions and changes to the president for final approval.There shall be no restriction on the president of theuniversity to make an amendment or revision to the StudentHandbook nor is there any restriction regarding the datewhen the president may stipulate when an amendment maytake effect.

6About the UniversityHistoryThe University of Mary, the only Catholic university inNorth Dakota, was founded in 1955 as the two-year MaryCollege by the Benedictine Sisters of Annunciation Monastery.It became a four-year, degree-granting institution in1959 and achieved university status in 1986. The Universityof Mary has been accredited by The Higher LearningCommission, a Commission of the North Central Associationof Colleges and Schools, since 1969.Since its beginning, the University of Mary has sought torespond to the needs of people in the region. Its short historyis one of rapid expansion. Student enrollment rose from 69in 1959, the year of its incorporation, to 2800 today.Five buildings of the campus were designed by renownedarchitect Marcel Breuer (1902-1981). The Sisters of Annunciationengaged him to build their monastery and a girls’ highschool, a complex completed in 1959. Today that facilityserves the university as the Benedictine Center for ServantLeadership. The first four buildings of the long-anticipatedcampus were also designed by Breuer, a project completedin 1968. Buildings constructed, expanded, or purchased tomeet the demands of a growing student population includethe following:• University Hall, Harold J. Miller Center,Arno Gustin Hall, North Residence (1968)• McDowell Activity Center(1973, 1987, and 1992)• Casey Center for Nursing Education (1976)• Deichert Hall (1977)• Butler Center for Lifelong Learning (1982)• Boyle Hall (1989)• Hillside Hall (1992)• Clairmont Center for Performing Arts (1992)• Greg Butler Hall (1996)• Welder Library (1998)• Leach Field House (2000)• Leach Center for Student Life (2000)• Benedictine Center for Servant Leadership (2000)• Harold Schafer Leadership Center (2000)• Boniface Hall (2000)• University of Mary Fargo Center (2000)• Richard A. Tschider Center for Health Science (2006)• Tharaldson School of Business (2008)The university continues to strive for quality in its curricularofferings and student support services. The changefrom college to university status in 1986 brought the implementationof master’s degree programs in nursing, managementand education. In addition to those initial programs,master’s degrees are offered in occupational therapy andbusiness administration; and a doctorate is offered inphysical therapy. The opening of the Butler Center for LifelongLearning in Bismarck added a much-needed site forclasses and service to the local area. With the launching ofthe School of Accelerated and Distance Education in 1996,the university opened a center in Fargo, North Dakota,in January 1997, offering undergraduate and graduateprograms for the adult learner. Responding to the need forservices, the university opened sites across North Dakotaand in Montana, Wyoming, Missouri, Arizona, and Kansas.In addition, online programs are available to studentsaround the globe.The University of Mary set new strategic directions in2001 with its vision for the future as America’s LeadershipUniversity. The university is committed to providing leadershipexperiences for every student including a values-basedcurriculum which more effectively combines liberal learningwith professional preparation, and is foundational to spiritualand ethical growth, stewardship integration, and aservice experience in which curricular and co-curricularlearning come together.Today, with a faculty and staff of over 200, the Universityof Mary remains committed to continuing the mission of itsfounders and sponsors, to serving the people of the regionin a spirit that fosters servant leadership, and to developingits vision as America’s Leadership University.Mission and PhilosophyThe University of Mary exists to serve the religious,academic, and cultural needs of people in this regionand beyond. It takes its tone from the commitment of theSisters of Annunciation Monastery. These Sisters foundedthe university and continue to sponsor it today. It is Christian,it is Catholic, and it is Benedictine.It is Christian because it strives to accomplish its missionin faithfulness to the gospel of Jesus Christ. It is Catholicbecause it functions as part of that particular Christiancommunity while still open to persons of differing creeds.It is Benedictine because it identifies with that ancient traditionof thoughtful and humane moderation.Aware of its close historical ties with the immediatecommunity, the University of Mary seeks to enhance thequality of life of the community. The university encourageseach person to participate in his or her religious, social,educational, and political communities. Furthermore, itpromotes a setting of freedom and initiative in which eachindividual may develop those characteristics critical toleadership formation, self-identity, and self-realization.That same community setting makes the University ofMary open to change. Through its continued search forinnovative and experimental approaches to learning, theuniversity seeks personalized and relevant education forall students including those with special needs, whether

7these be economic, social, cultural, racial, religious, orpersonal. All students are encouraged to seek the truth, tosee themselves as whole and unique individuals responsibleto God, and to become leaders in the service of truth.As America’s Leadership University, the universityprovides an environment in which each student participatesin those experiences essential to becoming a leader.Each student’s responsibility for the progress of society isthe development of individual leadership qualities—selfdirection,self-initiative, and self-actualization—to become adecision maker, problem solver, and change agent to others.GoalsMission Statement:Christian, Catholic, and Benedictine, the Universityof Mary exists to serve the religious, academic, andcultural needs of people in this region and beyond.To serve the religious needsThe University of Mary offers:• Formation in a Christian community with a fullliturgical life on campus• Experiences that foster religious and humanisticvalues, both in and out of the classroom, particularlythose Benedictine values of community, hospitality,respect for others, prayer, service, and moderation• Activities that encourage individuals and groups tovolunteer service to the community• Opportunities to build the body of Christ throughgrowth in intellectual, religious, and moral understanding• A setting for collegial exchange and supportbetween the communities of Annunciation Monasteryand the University of MaryTo serve the academic needsThe University of Mary offers its students preparationin a core curriculum covering the following areas:• Spirituality and Ethics• Global Stewardship• Critical Thinking• CommunicationFor a student to acquire proficiency in these areas,continual assessment of learning in an atmosphere ofopenness and free inquiry is promoted. This atmospheresupports the university’s commitment to develop thewhole person. It enables each person, through both curricularand co-curricular opportunities, to explore the truthin its multiple facets. It recognizes the richness and diversitythat come from intellectual inquiry and exploration.Respectful of each person regardless of status or age,the University of Mary not only accepts, but activelyencourages:• Students from diverse social, economic, cultural,and religious backgrounds• Students whose background requires moreindividualized teaching and/or counselingEver open to change and responsive to the needs ofstudents and the community, the University of Marypromotes:• Curricular integration of the liberal arts andprofessional preparation• Opportunities in service learning on campus, locally,regionally, and globally• The 4-4-1 calendar which provides Summer Termlearning opportunities to meet individual needsincluding foreign and domestic travel• Commitment to graduate studies• Continuing education through course offerings forarea citizens• The study and development of new methods anddelivery of academic programs with a focus ondistance learning to include off-campus sites andonline programsTo serve the cultural needsThe University of Mary provides:• Cultural events and opportunities to participate incommunity cultural enrichment• A stimulating academic community that promotesgrowth in itself and the local population• A Christian community that fosters diversity throughhospitality and dialogue so as to learn to live in aninterconnected world• A campus that reflects the artistic principles ofrenowned architect and designer, Marcel BreuerVision Statement:The University of Mary is motivated by the need tostrive toward ever-higher levels of quality. As America’sLeadership University, the University of Mary envisionsa Christian learning community that prepares its graduatesto become leaders through service. The universityis committed to providing leadership experiences forevery student to include competence mastery in theirprofession, decision-making skills based on Benedictinevalues, and service to others as they prepare to lead intheir professional, church, civic, and global communities.

8Leadership development opportunities include:• A first-year experience based on the concept ofservant leadership• Mentorships, internships, practicums, or meaningfulwork experiences• Independent or individualized studies with facultymentoring and guidance• Student participation in the university’s decisionmakingprocesses• Student involvement in professional and serviceorganizations• Service learning in curricular and co-curricularofferings to include a global perspective• Exchange among students, faculty, and staff in thesocial, academic, and spiritual areas of the campusenvironment• Involvement in the religious, social, educational, andpolitical communities beyond the campusServant Leadership experiences are based on:• Character-building relationships integrated with asolid understanding of what it is to be a servantleader with Jesus as model• Benedictine values– Community: Caring for and supporting one anotherand being positive, contributing members of ourcommunity.– Hospitality: Welcoming of others both as individualsand as a community.– Respect for others: Recognizing and valuing theunique, God-given gifts of each individual.– Prayer: Reflecting upon God’s presence in our life andasking God to teach us and guide us in all we do.– Service: Being of service to others through servantleadership based upon the model of Jesus Christ.– Moderation: Believing in development of the wholeperson and seeking to practice physical, emotional andspiritual wellness as individuals.These values are foundational in character-building,ethical decision-making, and the integration of the intellectual,spiritual, emotional, and physical aspects of life.Harold Schafer Leadership CenterEmerging Leaders Academy offers:• Experiences in leadership development in all majorsfor every student who demonstrates academicachievement, including leadership skills, volunteer,and/or service learning experience• The Schafer Center Network connecting studentsand alumni with the region’s leaders and executives

Community Standards for StudentsThis then is the good zeal which monks must fosterwith fervent love: They should each try to be the first toshow respect to the other (Rom 12:10) supporting withthe greatest patience one another’s weaknesses of bodyor behavior, and earnestly competing in obedience toone another.(Rule of Benedict, 72:3-6)Benedict’s teaching about “good zeal” serves as a fittingintroduction to this section describing the university’s communitystandards for students. The “good zeal” Benedictrefers to is an eagerness to act out of concern for the wellbeingof the others who belong to your community. In theBenedictine tradition, an enthusiastic commitment to thewell-being of those with whom you live is part of an intentionalchoice to imitate Christ. In the context of a studentcommunity at a Benedictine university, individual studentsare called to foster this good zeal in the form of concern forthe well-being of the students, faculty and staff who makeup the University of Mary community. In short, Benedict istelling each of us that it isn’t all about me. As followers ofChrist, it is about your roommate, suitemate, the studentwho lives down the hall or in the room above or below you.It is about the people who make up your community especiallythose who are in need.This section of the Student Handbook describes the standardsfor student conduct that all students are expected toabide by as a member of the University of Mary community.The standards have been specifically developed to reflectthe university’s Christian, Catholic and Benedictine identityand mission. As part of its mission, the university hasintegrated Catholic moral teachings into these standardsand policies as part of an intentional effort to help studentsdevelop as morally responsible persons.It is the responsibility of each student enrolled at theuniversity to be familiar with these standards and all otheruniversity policies and to abide by them. Ignorance of acommunity standard or policy is not an acceptable defensefor not abiding by it.When a student violates a policy or regulation, theuniversity’s conduct officers are responsible to intervene inan appropriate manner following the university’s conductprocesses. The goal of intervention is to hold each studentaccountable for his/her conduct; to require a student to takeappropriate steps to restore or reconcile damage he/shemay have caused by his/her conduct; and to provide theopportunity for the student involved to learn to make betterdecisions and choices in the future.The processes used by conduct officers and universityofficials are outlined elsewhere in this Student Handbook.The conduct levels indicated in parenthesis throughout theuniversity’s Community Standards are minimum conductstatus levels associated with specific violations. The university’sconduct officers have the authority to assign a higherconduct level (which may be different from those indicated)when circumstances warrant.Standard 1: Students are Responsibleto the University for their ConductEach University of Mary student is responsible to theuniversity for his or her conduct whether on or off campus.It is the responsibility of each student, to act out respectfor the God-given dignity, welfare and safety of others; tocomply with the universities policies and regulations; andto be a good steward of the university’s name by acting ina responsible manner that is respectful of the university’sChristian, Catholic and Benedictine mission, values andphilosophy.1.1 Students who fail to conduct themselves in a mannerconsistent with Standard 1 by failure to demonstratean appropriate level of respect for the God-givendignity of others; those who endanger the welfareand safety of others; those who evidence a blatantdisregard for the policies and regulations of theuniversity; and those who conduct themselves in amanner contrary to the mission, values and philosophyof the university are subject to student conductaction up to expulsion. In cases where action is lessthan expulsion, the director of student life shall havethe authority to determine the appropriate sanctionsand student conduct level appropriate to thecircumstances.Standard 2: Students are Responsible tothe University to be Law AbidingEach University of Mary student is responsible to theuniversity to be law abiding at all times, whether on or offcampus. Out of concern for the safety of other membersof the university community and also acting out of itsresponsibility under its Christian, Catholic and Benedictinemission to facilitate the moral development of its students,the University of Mary reserves the right to take studentconduct action as it deems appropriate up to expulsion withregard to any student who violates the law while enrolledas a student at the university. The university also reservesthe right to take student action as it deems appropriatewith regard to any student who fails to report or otherwisewithholds information from the university about his/hercriminal record as part of the application for admissionprocess. The University of Mary encourages law enforcementagencies with information about criminal conduct onthe part of a student to provide such information to the university’sdirector of student life. For purposes of this policy,“legal violation” and “criminal history” include all criminaloffenses, including all alcohol and drug violations as wellas any order from a court to avoid contact with anotherperson. Non-criminal traffic offenses such as parking ticketsand speeding violations are not included.9

10Prospective Students: It is the responsibility of all prospectivestudents to make full disclosure of their completecriminal history at the time of application. The prospectivestudent who discloses a criminal history must also agree tosubmit to a background check as required by the university.All applicants are also responsible to inform the Officeof Admissions of any legal violations/criminal chargesthat occur prior to the time when an offer of admission isaccepted. Once an offer of admission has been accepted, thestudent is responsible to inform the director of student lifeof any legal violation/criminal conduct.2.1 Any prospective student who fails to comply withthis policy or any student who as a prospectivestudent failed to comply with this policy by notfully and accurately disclosing information aboutlegal violations/criminal charges as stipulated or byproviding incomplete or false information shall besubject to the university rescinding its offer of admissionor student conduct action up to suspension orexpulsion. The student conduct level and other sanctionsthat will apply will be determined by the directorof student life as he/she deems appropriate to thetype of violation/criminal behavior that is involved.Enrolled Students: Once an applicant is offered admissionand enrolls as a student at the university, he/she is requiredto promptly inform the director of student life (on the maincampus) or the senior administrator at the appropriate distanceeducation service center (if applicable) if he/she iscited for, charged with, under investigation for, or arrestedfor or convicted of any criminal or legal violation occurringon- or off-campus. “Any criminal or legal violation”includes all criminal offenses and all alcohol and drug lawviolations. Non-criminal traffic offenses such as parkingtickets and speeding violations are not included.Student conduct action initiated by the university inresponse to any conduct that is also the subject of action bylaw enforcement authorities or the criminal courts is independentof any civil or criminal action and may proceedbefore, during or after any civil or criminal legal proceedings.The director of student life or the appropriate studentconduct officer has the authority to determine an appropriatedisciplinary level for any legal violation that is addressed inthe disciplinary action. Dismissal of civil or criminal legal proceedingsdoes not obligate the University of Mary to dismissstudent conduct proceedings related to the alleged offense.The university reserves the right to use information aboutlegal violations and criminal history to make decisionsabout the individual’s enrollment and student status at theuniversity to the extent permitted by law.or expulsion. This shall include all criminal offensesand all alcohol and drug law violations. The conductlevel and other sanctions that will apply will bedetermined by the student conduct officer accordingto the nature of the legal violation/criminal conductinvolved.2.3 Any legal or criminal violation by a student on- oroff-campus, is considered a violation of the CommunityStandards for Students. Any criminal orlegal violation” includes all criminal offenses and allalcohol and drug law violations. Non-criminal trafficoffenses such as parking tickets and speeding violationsare not included. Violators are subject to studentconduct action at the university. The student conductlevel as well as the sanctions that will apply will bedetermined according to the nature of the legal violation/criminalconduct involved.Court Ordered Protection Orders: Each student isresponsible to promptly notify the director of student life(main campus) or the appropriate conduct officer (satellitecampus) of any instance in which the student has beenordered by a court to avoid contact with another member ofthe university community. Any legal or criminal violation bya student on- or off-campus, is considered a violation of theCommunity Standards for Students. Violators are subject tostudent conduct action at the university.2.4 A student ordered by a court to avoid contact withany other member of the university community(e.g. a court ordered violence protection order orrestraining order) may be subject to the university’semergency suspension policy for as long as the courtorder is in effect.Felony Charges: Because of the serious nature of felonyleveloffenses the University of Mary reserves the right totake appropriate action to protect members of the Universityof Mary community from students cited or charged with orconvicted of a felony-level criminal offense.2.5 A student cited or charged with a felony level legalviolation shall be subject to the university’s emergencysuspension policy until such time as the universitymakes a final determination in the matter. Insuch a case, the university reserves the right to waituntil all legal proceedings have been resolved beforecompleting its own investigation and coming to afinal determination in the matter.2.2 Failure on the part of an enrolled student topromptly, fully and accurately provide informationto the director of student life (main campus) or theappropriate conduct officer (satellite campus) as wellas those that provide incomplete or false information,those who refusing to provide law enforcement orcourt documents as requested by the university shallbe subject to student conduct action up to suspension

11Standard 3: Student IdentificationThe official University of Mary identification is the“Mcard.” Each student is responsible to obtain a Mcard andcarry it on their person at all times while on University ofMary property or at University of Mary sponsored activities.In the event a Mcard is lost or stolen, students are askedto immediately notify the proper university officials in theMcard office. The student will be held responsible for allcharges incurred on the card prior to notification. Studentsare also responsible for paying a replacement fee in theevent it is necessary to reissue a Mcard. The replacementfee applies regardless of whether or not the card was lost orstolen. The Mcard is good for the entire period you are affiliatedwith the University of Mary. Upon graduation, withdrawal,or termination; you are required to return the Mcardto Student Development Office or the Mcard office.3.1 Students are required to present their Mcard touniversity officials, authorized campus securityofficers and law enforcement officials whenrequested to do so. The university reserves the rightto deny a student admission to an event and/or torequire him/her to leave an event if the student isunable or unwilling to present his/her Mcard whenasked (Level 2).3.2 Individuals who refuse to identify themselvesor present false identification will be reported to lawenforcement authorities. If the individual is laterdetermined to be a student, that student is subject todisciplinary action (Level 4).3.3 Students are prohibited from altering or tamperingwith Mcards in any way and/or manufacturing falseMcards (Level 4).3.4 Students are prohibited from allowing anotherperson to use his/her Mcard for any purpose(Level 3).3.5 Students are prohibited from being in possessionof another person’s Mcard and/or using anotherperson’s Mcard for any reason (Level 4).Standard 4: Student Contact InformationIt is necessary for the university to have a current addressand current phone number for each student. This informationenables the university to contact students promptlyin the event of an emergency and it provides for efficientmailings of official information to accurate addresses. Studentsare responsible to provide current and accurate localaddresses and phone numbers to the university registraralong with permanent addresses and phone numbers whenapplicable. The university assumes no responsibility formisdirected or undelivered mail when the student has notprovided accurate or current contact information.Standard 5: GuestsHospitality is one of the six Benedictine values and in thatspirit, students are encouraged to invite friends and familyto visit and attend university events. Out of respect for theguests as well as other members of the community, it is theresponsibility of each host to inform guests of all appropriatepolicies and regulations.5.1 When a guest of a student violates universitypolicies, the university may be in the awkward positionof having to issue a warning to the guest forminor violations or it may be necessary to expel theguest if a major violation has occurred. The studenthost is subject to disciplinary action for the misconductof his or her guest(s) (Level 2).Standard 6: TobaccoEach University of Mary student is responsible to be familiarwith and abide by the university’s Tobacco Policy whichmay be found in electronic form by clicking on the “GeneralUniversity Policies” link found on the University of Maryweb page and on my.umary.edu6.1 Students who smoke or use tobacco products inviolation of the University of Mary Tobacco Policy aresubject to student conduct action (Level 2).6.2 Students who do not dispose of smoking materialsproperly are subject to disciplinary action. (Level 2).Standard 7: Cooperation With UniversityOfficialsStudents are responsible to cooperate with university officialsand comply with all directives of university officialsand security personnel who issue the directives within thecontext of their official responsibilities. This includes cooperatingwith university officials and/or law enforcement officialswho conduct an investigation of possible violations ofthe Community Standards for Students or other universitypolicies and/or investigations related to possible violationsof the law.7.1 A student who refuses to or fails to comply withthe directive of a university official, universityauthorized security personnel or law enforcementofficial is subject to disciplinary action (Level 3).7.2 A student who refuses to be interviewed as a partof a university investigation or one who providesfalse or misleading information or withholdsinformation during an investigation is subject todisciplinary action (Level 3)4.1 Students who fail to provide and those who provideinaccurate contact information are subject to studentconduct action (Level 1).

12Standard 8: AlcoholAlcohol abuse among college students is a seriousproblem on American college campuses. Students whoabuse alcohol put themselves at risk for serious consequencessuch as alcohol poisoning, traffic accidents, sexualassault, academic failure, mood disorders and other healthand emotional problems. They also endanger the safety ofothers and are responsible for the majority of disruptiveincidents in residence halls and acts of vandalism that occuron college campuses.The University of Mary is committed to a policy ofpromoting the responsible and legal use of alcohol amongstudents. All students are responsible to the university tocomply with all applicable laws that regulate the possession,use and sale of alcohol whether the student is on or offcampus. It is the goal of the University of Mary to respondto students who violate its alcohol policy with interventionsdesigned to promote change towards more mature andresponsible decision-making with regard to alcohol use andto assist those who need it to access therapeutic assistancefrom qualified providers.8.1 The University of Mary has adopted a policy prohibitingall students, to include those who have reachedtheir 21 st birthday, from possessing and/or consumingalcohol on university property or at any universityevent sponsored for students. Guests of Universityof Mary students who possess or consumealcohol on University of Mary property or at a Universityof Mary sponsored event will be required toleave. See Standard 8.6 for sanctions associated witha violation of this policy.8.2 University of Mary students to include those 21 orolder are prohibited from being in the presence ofalcohol on university property and/or University ofMary sponsored events for students. Guests of Universityof Mary students who are in the presence ofalcohol on University of Mary property or at a universitysponsored event will be required to leave.Being in the presence of alcohol is defined to meanbeing present at an event or in a vehicle wherealcohol is being consumed or where alcohol ispresent or being stored. This includes the instancewhere alcohol is found in your residence or vehicleeven if you are not present. In the event alcohol isfound in a university owned residence and it can’tbe determined who is responsible for the presence ofthe alcohol, all residents will be held equally responsible.In instances where there is a party on campuswhere alcohol is being consumed, the universitymakes no distinction between being in the presenceof alcohol (being present at the party) and eitherpossessing or consuming alcohol while at the party.All those present will be held equally responsible.See Standard 8.6 for sanctions associated with a violationof this policy.The exception to this policy would be those officialUniversity of Mary appreciation events wherealcohol is served to friends or benefactors of theuniversity.8.3 University of Mary students (including those whoare 21 are prohibited from being intoxicated on Universityof Mary property and/or at any University ofMary sponsored event. Guests of University of Marystudents who are intoxicated on University of Maryproperty or at a University of Mary sponsored eventwill be required to leave. See Standard 8.6 for sanctionsassociated with a violation of this policy.8.4 University of Mary students and their guests areprohibited from possessing or displaying alcoholcontainers and objects made to look like an alcoholcontainer (even if it does not contain alcohol) onUniversity of Mary property or at any University ofMary sponsored event. See Standard 8.6 for sanctionsassociated with a violation of this policy.8.5 Students who are arrested for violations of the lawpertaining to alcohol (i.e. minor in possession, minorin consumption, driving while under the influence,etc.) subject themselves to disciplinary action by theuniversity in addition to any action taken by legalauthorities. This is true whether or not the violationoccurred on or off campus. See Standard 8.6 for sanctionsassociated with a violation of this policy.8.6 The following sanctions apply for students foundresponsible for violating Standards 8.1-8.5:• Students found to be responsible for a firstviolation of Standards 8.1, 8.2, 8.3, 8.4 or 8.5 aresubject to a Level 2 disciplinary status (at theminimum), and will be required to complete analcohol education program within a specifiedtime limit and be required to perform communityservice as determined by the director of studentlife. The student’s parents or legal guardians maybe notified of the violation (consistent with theregulations stipulated in the Family EducationalRights and Privacy Act (FERPA)). The director ofstudent life has the discretion to require additionalsanctions if circumstances warrant. Additionalsanctions may include but are not limited to counselingor a mandatory evaluation by a licensedaddiction counselor who must be approved bythe University of Mary student counselor. In thecase of a mandated evaluation, the student willbe required to provide written proof from thelicensed addiction counselor to the director ofstudent life that all recommendations made in theevaluation have been completed. Fees for all mandatedevaluations, educational programs and/orcounseling are the responsibility of the student.• Students found responsible for a second violationof Standards 8.1, 8.2, 8.3, 8.4, or 8.5 aresubject to a Level 3 disciplinary status (at theminimum), community service as determined

13by the director of student life and a mandatoryalcohol evaluation by a licensed addiction counselorwho must be approved by the Universityof Mary student counselor. The student willbe required to provide written proof from thelicensed addiction counselor to the director ofstudent life that all recommendations made inthe evaluation have been completed. Fees for theevaluation and any subsequent educational programsand/or counseling are the responsibility ofthe student. The student’s parents or legal guardiansmay be notified of the violation (consistentwith the regulations stipulated in the FamilyEducational Rights and Privacy Act (FERPA)).The director of student life has the discretion toimpose additional sanctions and requirements ascircumstances warrant.• Students responsible for four or more violationsof Standards 8.1, 8.2, 8.3, 8.4 or 8.5 aresubject to a Level 5 disciplinary status and mandatorycounseling or treatment as determined bythe University of Mary student counselor in consultationwith a licensed addiction counselor ofthe university’s choosing. All fees associated withany mandatory counseling or treatment shall bethe responsibility of the student. The student isalso subject to either suspension or expulsionas determined by the director of student life.The student’s parents or legal guardians maybe notified of the violation (consistent with theregulations stipulated in the Family EducationalRights and Privacy Act (FERPA)). The directorof student life has the discretion to imposeadditional sanctions and requirements as circumstanceswarrant.8.7 Students who have reached their 21 st birthday areprohibited from encouraging minors to consumeproducts containing alcohol on or off campus. Thisincludes a prohibition against furnishing alcoholto minors, hosting or sponsoring a social gatheringwhere minors consume alcohol and/or promoting orselling admission to an event where alcohol is servedto minors. The student’s parents or legal guardiansmay be notified of the violation (consistent with theregulations stipulated in the Family EducationalRights and Privacy Act (FERPA)) (Level 4).8.8 University of Mary students are prohibited frombinge drinking. Binge drinking is defined as drinkingfive or more servings of alcohol within a twenty-fourhour period. Students who violate this policy willbe required to undergo a mandatory alcohol evaluationby a licensed addiction counselor who must beapproved by the University of Mary student counselor.The student will be required to provide writtenproof from the licensed addiction counselor to thedirector of student life that all recommendationsmade in the evaluation have been completed. Feesfor the evaluation and any subsequent educationalprograms and/or counseling are the responsibilityof the student. The student’s parents or legal guardiansmay be notified of the violation (consistent withthe regulations stipulated in the Family EducationalRights and Privacy Act (FERPA)). The director ofstudent life has the discretion to impose additionalsanctions and requirements as circumstances warrant(Level 3).8.9 University of Mary students are prohibited from disseminatinginformation about, selling admission toor selling products that will enable the buyer to beadmitted to an event where binge drinking or illegalconsumption of alcohol by University of Mary studentsis permitted or encouraged. The student’sparents or legal guardians may be notified of theviolation (consistent with the regulations stipulatedin the Family Educational Rights and Privacy Act(FERPA)). The director of student life has the discretionto impose additional sanctions and requirementsas circumstances warrant. (Level 4).Standard 9: Illegal DrugsThe use or possession of illegal drugs and substanceswill not be tolerated at the university or at any Universityof Mary sponsored event. All University of Mary studentswho violate policies 9.1, 9.2 and 9.5 are subject to disciplinaryaction and will be required to undergo an evaluationfor substance abuse conducted by a licensed addictioncounselor who must be approved by the University ofMary student counselor. The student will be required toprovide written proof from the licensed addiction counselorto the director of student life that all recommendationsmade in the evaluation have been completed. Fees for theevaluation and any subsequent educational programs and/or counseling are the responsibility of the student. Thestudent’s parents or legal guardians may be notified of theviolation consistent with the regulations stipulated in theFamily Educational Rights and Privacy Act (FERPA).9.1 Students are prohibited from possessing and/orstoring any illegal drug or illegal substance on Universityof Mary property or at any University ofMary sponsored event. Possession is defined to meanhaving illegal substances on one’s person, concealedwithin any personal property, in a vehicle locatedon university property or hidden within universityproperty. Students who are found to be responsiblefor a first violation of this policy will be assessed a$100 mandatory fine. Guests of students who violatethis policy will be required to leave the campus andwill not be permitted to attend University of Marysponsored events. Students who have subsequentviolations of the this policy will automaticallyadvance to Level 5 and be subject to a mandatorymonetary fine that increases by $100 for eachrepeated violation. They shall be subject to eithersuspension or a recommendation for expulsion

14and will be required to complete any evaluationsor counseling as recommended by the University ofMary student counselor. The director of student lifehas the discretion to impose additional sanctions andrequirements as circumstances warrant (Level 4 or 5).9.2 Students are prohibited from being present on universityproperty or at a university sponsored eventwhile under the influence of any illegal substance.The director of student life has the discretion toimpose additional sanctions and requirements as circumstanceswarrant (Level 4).9.3 Students are prohibited from being in the presenceof any illegal substance. Being in the presence of anillegal substance includes being present while otherindividuals are using illegal drugs or substancesand/or being present when another person hasillegal drugs in his or her possession (Level 3).9.4 Students are prohibited from selling or manufacturingany illegal drug or substance on University ofMary property or at any University of Mary sponsoredevent. Students who violate this policy willbe recommended for expulsion from the university(Level 5).9.5 University of Mary students are prohibited frombeing in possession of any illegal drug paraphernaliawhile on university property or at any University ofMary sponsored event. The director of student lifehas the discretion to impose additional sanctions andrequirements as circumstances warrant (Level 3).Standard 10: Weapons and AmmunitionThe University of Mary’s Weapons Policy may be foundin electronic form by clicking on the “General UniversityPolicies” link found on the University of Mary web pageand on my.umary.edu.10.1 Students who possess or store any type of weapon orammunition on university property or in any vehiclelocated on university property in violation of theuniversity’s policy shall be subject to studentconduct action (Level 4).Standard 11: Fireworks, Explosivesand Hazardous MaterialsFor the safety of all members of the community, the useand possession of fireworks and explosives of any kind isprohibited under the University of Mary Weapons Policywhich may be found in electronic form by clicking on the“General University Policies” link found on the Universityof Mary web page and on my.umary.edu.In addition hazardous materials of any kind are alsoprohibited on university property or in any vehicle locatedon university property and at any University of Marysponsored event. For the purposes of this policy, hazardousmaterials includes any flammable material as any chemicalor biological agent that endangers the health and safety ofthe community.11.1 Students responsible for or participating in thedetonation of fireworks or explosives inside acampus building or in a manner so as to endangerothers, cause fear, damage property or disrupt a universityevent or activities of others shall be subject todisciplinary action (Level 5).11.2 Students responsible for detonating or participatingin the detonation of fireworks in a manner otherthan that described in 11.1 and those responsiblefor storing fireworks or explosives contrary to universitypolicy shall be subject to disciplinary action(First Offense Level 3; Second Offense Level 4).11.3 Students responsible for possessing or storing anytype of flammable or hazardous material are subjectto disciplinary action (Level 4).Standard 12: Fire Safety (Fire Alarms, FireExtinguishers, Candles, Incense, Sweet Grass)All students are responsible to comply with the followingprocedures and policies that have been established toreduce the risk of fire and to protect lives.12.1 It is the responsibility of the students to immediatelyevacuate any campus building (including all residencehalls) when a fire alarm sounds. If the alarmhas been activated because of a fire, the building canquickly fill with smoke, individuals who delayexiting the building put their own lives in jeopardyas well as the lives of those who must attempt torescue them in the event of an actual fire. Studentswho live in a residence hall should follow the evacuationplan established for their hall and meet at thepre-determined location so emergency workers canbe sure that all residents have been evacuated. Forthis reason it is a violation of the Community Standardsto fail to evacuate a campus building when afire alarm sounds. Violators are subject to conductaction which will include a minimum fine of $50(this will increase by $50 for each subsequent violation).(Level 2)12.2 Discharging a fire extinguisher when there is not afire is a malicious act that is illegal because it endangerslife and it causes costly damage. For thesereasons, discharging a fire extinguisher is considereda serious violation of the Community Standards. Violatorswill be reported to law enforcement officialsfor possible prosecution and are subject to disciplinaryaction including a mandatory fine in the amountof $150 in addition to any additional costs incurredby the university (Level 4)

1512.3 Activating a fire alarm when there is not anemergency is a malicious act that is illegal (in NorthDakota it is a felony) that endangers the life of othersbecause it causes people to question whether or not areal emergency exists when a fire alarm sounds. Violatorswill be reported to law enforcement officialsfor possible prosecution and will also be subject todisciplinary action which will include a mandatoryfine in the amount of $150. (Level 4)12.4 Tampering with or disabling any fire safety deviceincluding but not limited to: fire alarms, heat andsmoke detectors is a malicious act that is illegaland endangers the life of others. If a device is malfunctioning,the student is responsible to make animmediate report to university officials. Violatorswill be reported to law enforcement officials for possibleprosecution and will be subject to disciplinaryaction which will include making restitution for anydamage caused, and a mandatory fine of $150(Level 4)12.5 The number one cause of fires in residence halls isunattended burning candles. Students are prohibitedfrom possessing any candle that can support anopen flame. Candles that have been manufactured oraltered (by cutting or removing the wick) so they donot support a flame are permitted. (Level 1)12.6 Students are prohibited from burning incense,tobacco, sweet grass, sage, or any other combustiblematerial in any campus building withoutprior authorization from the appropriate universityofficial. This prohibition specifically appliesto all campus residences. In the case of all campusresidences, the appropriate university official isthe director of student life. In classrooms, it is theinstructor. Students who burn candles, incense,sweet grass or sage as part of religious practices areencouraged to discuss their needs with the directorof campus ministry who is authorized to superviseuse of incense, sweet grass, sage, etc. for religiouspurposes in an appropriate location. (Level 2)12.7 Students are prohibited from starting any type offire on university property without prior approvalfrom the director of student life. (Level 3)12.8 Outdoor barbequing is permitted in barbeque grillsunless government officials issue a fire ban due tofire danger during dry conditions. Students whouse barbeque grills are responsible to ensure: thegrill is attended at all times when in use; the grill isproperly extinguished when done and that the areais properly cleaned. Students are prohibited fromstoring propane and lighter fluid in campus residences.(Level 2)Standard 13: First and Second-Year StudentsAre Responsible to Live On-CampusLiving on-campus is a once-in-a-lifetime opportunity forstudents to live in and be a part of a Benedictine studentcommunity. U-Mary alumni often tell us that by living oncampus, they had the opportunity to make life-long friends,they enjoyed the informal conversations (at meal time andlate at night in the residence hall), and they got involvedin a variety of campus activities. This is consistent withresearch at colleges and universities across the country thatindicates on-campus students are significantly more likelythan their off-campus peers, to succeed academically, to beinvolved in campus activities, to graduate, and to feel positiveabout their college experience.For these reasons, the University of Mary (like mostprivate and many public colleges and universities) has apolicy requiring students to live on-campus. The university’spolicy is intended to require all traditionally-aged studentsto live on-campus for the entire first, and second year.The University of Mary policy is as follows:Any student under the age of 21, who on the day classesbegin has not completed a minimum of 60 credits froman accredited college or university, is required to liveon-campus for the entire semester. Any exception to thispolicy must be approved in advance by the vice presidentfor student development. Approval is limited to thefollowing:a) For the entire period in question, the student willcontinue to live with his/her parents or courtappointedlegal guardian(s) in the family home wherethe street address of the home is no more than 60miles from the University of Mary main campus.b) The student will reach his/her 21st birthday duringthe semester in question.c) The student has already lived on-campus for twocomplete academic years (four semesters) at the Universityof Mary or at another accredited college oruniversity.d) The student is married. Students with plans tomarry during the time they are required to live oncampus will be required to live on-campus up to thedate of the wedding.e) The student is the legal custodial parent or courtappointedcustodial guardian of a minor child orchildren.f) The student is registered with the StudentDisability Services program with a documented disability,and is able to provide appropriate documentationto verify the need for a reasonable accommodationin the student residence facility the university isnot able to provide.Students who would like to submit a request for approvalto live off-campus consistent with the circumstances listed

16above should submit the request using the form for thatpurpose available in the Student Development Officelocated in Room 1209 of the Benedictine Center for ServantLeadership. The university reserves the right to considereach request on a case-by-case basis and require any documentationdeemed necessary to verify the informationsubmitted with the request. As part of the approval process,a legally recognized parent or court-appointed legal guardianmust sign the request.A minimum of 10 business days is required to processrequests. The student is advised not to enter into any offcampuslease or rental agreement before the universitymakes its determination with regard to the student’s request.The determination made by the vice president for studentdevelopment with regard to all requests is final.The student who receives approval to live off-campus asa first-year student must renew his/her approval for thesophomore year by submitting a new request. The renewalmust be completed prior to the time the student registersfor his/her sophomore classes. If renewal is not complete,the Student Development Office will place a hold on thestudent’s ability to register for sophomore classes.13.1 Any student who provides false information toobtain university approval to live off-campus as wellas any student who has obtained legitimate approvalto live off-campus consistent with the policy butwhose living arrangements are not consistent withthose approved is subject to the following:a) the student will be required to immediatelymove on-campus and will forfeit his/hereligibility to submit another request for approvalto live off-campus;b) the student will be financially responsible for oncampushousing charges for the time he/she wasin violation of the policy; andc) the student will be placed at a level 4 conductstatus, thereby becoming ineligible toparticipate in extracurricular activities.Standard 14: Students are Responsibleto Comply with Residence Life PoliciesThe University of Mary Residence Life program is a cocurriculareducational program that is an integral part ofthe university’s educational and religious mission. Thepurpose of the program is to facilitate development of characterand leadership skills of individual student residentswhile teaching the students about the balance of personalfreedom with responsibility to community. This is accomplishedby encouraging student residents placed in theprogram to take part in forming a residential communityof students where personal behavior consistent with Christian/Catholicmoral principles, virtues and the Benedictinevalues is encouraged through activities and policies.The policies contained in this section have specialapplicability to on-campus student residences. They areapplicable to residents as well as to all visitors. Policiescontained in the other sections of the Community Standardsfor Students also apply to all residents and visitors.Residents are also responsible for all terms and conditionsstipulated in the Residence Life Agreement they havesigned with the university. Any violation of the ResidenceLife Agreement is considered a violation of the Universityof Mary Community Standards for Students. Violators aresubject to student conduct action as stipulated.The Residence Life StaffThe residence life staff is here to serve on-campusstudents and provide a positive residential environmentbased upon a Benedictine model of community. The residencelife staff assists residents with needs and concerns.They are authorized by the university to enforce policies inthe residence halls and elsewhere on the campus. The residencelife staff includes:• The associate director of student life who is responsiblefor providing leadership for the university’s studentresidence program. He/she provides supervision forall student residence facilities, supervises the sign-upprocess for student housing, makes room and roommateassignments; supervises checking in and out ofresidences; and mediates conflicts between residents.• The secretary for student development assists theassociate director of student life with applications foron-campus housing, room and roommate assignments,meal plans, housing deposits, and all charges associatedwith the facilities.• The residence directors (RDs) are professional levelstaff residing on-campus in student housing. The RDsprovide leadership for the residence life programwithin the on-campus residence facility. They areresponsible for supervision of their hall and the staffand residents who live there. They enforce universitypolicies and they have the authority, with the approvalof the associate director of student life, to establishpolicies specific to the circumstances in their hall. Theyare also authorized to assist the director of student lifein the administration of student discipline.• The resident assistants (RAs) are students who also livein the student residences who are employed by the universityto assist the RDs in serving student residents.RAs are authorized to enforce university policies anddocument violations. They refer violators to RDs or tothe director of student life for disciplinary action.Eligibility for the University of MaryResidence Life ProgramGeneral Eligibility Requirements: The universityreserves the right to limit placement in its residencelife program to those students who meet its eligibilityrequirements, whether set forth in the University of MaryStudent Handbook or the Residence Life Agreement. Theuniversity also reserves the right to review the status ofany student placed in the program who fails to maintain

17any eligibility requirements while a student resident.In such a case, the review will be conducted by the university’sdirector of student life who has authority toreassign the student to another residence facility of theuniversity’s choosing; suspend the student from on-campushousing; immediately and permanently remove thestudent and the student’s possessions from on-campushousing; or impose other appropriate terms or conditionsfor continued residence.To be eligible for placement into the University of MaryResidence Life program, the student must be enrolled atthe university. Students enrolled full-time (12 or morecredits) will receive priority for placement over studentsenrolled part-time. Any student who has a criminalhistory must make full disclosure to the university at thetime of application. The university reserves the right torequire the student to undergo a criminal backgroundcheck as a condition of placement at anytime. The universityreserves the right to refuse placement to or removeany student when it has reasonable cause to believe thestudent is dangerous or otherwise unsuitable forits residence life program.Special Eligibility Requirements for the Student Whois Not Required to Live on Campus: Any student notrequired to live on campus by the university must meetall the general eligibility requirements and be at a studentconduct level at or below Level 3 (or if greater than Level3, the student must have permission for placement inthe Residence Life Program from the vice president forstudent development).Special Eligibility Requirements for Placement inBoniface “Riverview,” Deichert and Boyle: To be eligiblefor placement in the area known as Boniface “Riverview”,Deichert Hall, or Boyle Hall, the student must meet allthe general eligibility requirements and also must: 1)have successfully completed a minimum of 24 creditsat an accredited college or university and 2) maintain aminimum GPA of 2.0 or higher and 3) maintain a studentconduct level at or below a Level 3. Any student who failsto maintain the required GPA or student conduct level issubject to mandatory reassignment of another facility.Special Eligibility Requirements for Placement in aSubstance Free Room or Suite: To accommodate studentswho have committed themselves to a substance freelifestyle, the university offers these students the option ofrequesting a student residence (room or suite) where theother student residents have made the same commitment.To be eligible for placement in a substance free room orsuite, the student must meet all the general eligibilityrequirements and must agree to abstain from alcohol,tobacco and illegal drug use, both on- and off-campus, forthe entire time he/she resides in the substance free roomor suite. Any student placed in such a room or suite thatfails to keep his/her commitment to remain substance free,is subject to mandatory reassignment to another studentresidence of the university’s choosing or expulsion from theresidence halls.Application for On-campus Student HousingNew Students: The Admissions office furnishes all newstudents with on-campus student housing applications atthe time of their acceptance to the university.Currently Enrolled Students: Each year, housing signupsfor currently enrolled students takes place early inthe spring semester under the supervision of the associatedirector of student life. The process begins with informationalsessions where participants receive informationabout deadlines, eligibility, and sign-up procedures.Housing Deposit: A $100 housing deposit is payable atthe time of application. Applications received without therequired deposit will not be processed.Residence Life PlacementsThe University of Mary reserves the right to make alldecisions with regard to student placement in its ResidenceLife Program. This includes placement of a student in aspecific residence hall, room our suite as well as all roommateand suitemate assignments. The following policiesshall apply:1. In the event of a shortage of on-campus studenthousing, the university gives priority for placement tostudents who are required to live on-campus accordingto the policy described in Standard 13. Applicantswho are not placed will receive notification in ampletime to make arrangement for off-campus housing.2. Students who request placement for the entireacademic year are placed and assigned roommates/suitemates before students who request placement fora single semester.3. Full-time students, (those enrolled for 12 or morecredits) are placed and assigned roommates/suitematesbefore part-time students.4. In accordance with Student Development principles,first-year students are assigned to room with otherfirst-year students where staff is available to assiststudents with the adjustment process. Transfer studentsare generally assigned to room with returningstudents.5. Generally, the university will make every effort tohonor roommate and suitemate preferences that aremutually expressed by all involved provided thepreferences are not incongruent with other availableinformation.6. The university reserves the right to make the finaldetermination on all room, suite, roommate andsuitemate assignments based on what it believes is inthe best interests of all involved.Occupancy of a Student ResidenceThe university designates the official occupancy ofeach student residence and uses the official designation todetermine the appropriate residence life charges for each

18student living there. The official occupancy of a room oursuite doesn’t change when the number of students living inthe residence changes during the course of the year. In otherwords, a double room does not become a single room when astudent moves out, it remains a double room. The universityhas a limited number of rooms designated as single rooms inNorth Hall and in Boniface Hall. The only rooms designatedto be single rooms in Hillside and Greg Butler Hall are thoserooms equipped for a student with physical disabilities. InBoyle and Deichert Hall, each suite contains 3 sleeping rooms.and the student has the option of requesting single or doubleoccupancy of his/her sleeping room with charges to be determinedaccording to the University of Mary Fee Schedule.The university reserves the right to approve such requests inBoyle and Deichert Hall based on its ability to meet the overalldemand for placement in its Residence Life Program.Policy on Vacancies in Student ResidencesWhen a vacancy exists in a student residence, the universityreserves the right to assign another student to fillthe vacancy. The student(s) who remain a student residencewith a vacancy are responsible to practice the Benedictinevalue of hospitality by maintaining the vacated space inmove-in condition in anticipation of the arrival of anotherstudent. There is no right on the part of the remainingstudent(s) to refuse to accept a new resident.14.1 Any student who is unwilling to welcome a newstudent to fill a vacancy in a student residence issubject to any or all of the following: a) suspensionfrom the Residence Life Program; b) mandatoryrelocation to another on-campus student residenceof the university’s choosing; c) the student will fromthat point forward be assessed the full amount ofthe residence life fees for that room or suite basedon the university’s official occupancy designation(e.g. if the room is designated as a double occupancyroom, the student will be assessed the full cost oftwo students living in a double occupancy room, notthe single occupancy room rate) and the student willface disciplinary action (Level 4).University of Mary Residence Life Consolidation ProcessIn order to manage vacancies in the residence halls inthe most efficient manner possible, the associate director ofstudent life shall consolidate placements and assignmentsin student residents where vacancies exist at midterm ofeach semester and also at the start of the second or springsemester. During this process, students living in a room orsuite where a vacancy exists will be required to exercise oneof the following options:• Invite another student or other students from otherunder-occupied student residences to move in.• Relocate to another room our suite with a vacancy.• Request a move to a room officially designated asa single room (dependent upon eligibility andavailability).• Request to remain in the student residence withthe existing vacancies for the remainder of thesemester by agreeing to pay a residence life feeequal in amount to what the university wouldcollect if the room or suite was fully occupied.Approval of all such requests is dependent onavailability in relation to the overall demand forplacement in the University of Mary ResidenceLife Program.Requests to Change Rooms orRoommate/Suitemate AssignmentsFor a variety of reasons, the student may wish to be voluntarilyassigned to another room. At the beginning of thefall semester, the university will not generally process suchrequests until after the second week of the semester becausethe priority during this time to concentrate on making surethat everyone who has been accepted for placement in theresidence life program is assigned.Consistent with the Benedictine value of respect, theuniversity will not consider requests to simply move aroommate or suitemate out of a student residence to makespace available for another student. The general principleinvolved is no one has the right to pressure another individualinto agreeing to such a move nor does anyone have theright to make another individual feel unwelcome. Instead,the student who wants a change is the student who shouldask to be moved out of the student residence.Requests to Remove a Roommate orSuitemate from a ResidenceCircumstances when it is appropriate to ask the universityto remove a roommate or a suitemate from a student residenceinclude those instances where a student engages inillegal activity, activity that endangers the safety or wellbeingof others, violates the terms of the agreement to remainsubstance free in a room or suite designated as substancefree, or otherwise blatantly disregards the university’s policiesand/or rights of the other student residents. In suchcircumstances, the other residents of the room or suite havea right to report such information for the university to investigate.Such a report will be handled with as much confidentialityand sensitivity as possible and those who make thereport have protection under the university’s anti- retaliationpolicy. If the information provided in the report is confirmedby the university’s investigation of the matter, then the otherstudents living in the residence have the right to ask for thestudent to be removed from the student residence.The Residence Life AgreementEach student offered placement in the university’s ResidenceLife Program must sign a legally binding ResidenceLife Agreement with the university before occupying thestudent residence. By signing the agreement, the studentagrees to strictly abide by all the terms and conditionscontained therein. The Residence Life Agreement createsa privilege for students to placed in the Residence LifeProgram to use the university’s on-campus residentialhousing, subject to the conditions of the agreement andaccording to university regulations. It is a license to participatein the Residence Life Program and is not a lease forhousing between a landlord and a tenant.

19Early Termination of the Residence Life AgreementAs stipulated in the Residence Life Agreement, substantialpenalties apply if the student wishes to terminate the ResidenceLife Agreement before the full term of the agreement expires.14.2 Any violation of the Residence Life Agreement bythe student is considered a violation of the Universityof Mary Community Standards for Students. Violatorsare subject to disciplinary action. The disciplinarylevel to apply to be determined by the director ofstudent life as is appropriate to the circumstances.Dates the Residence Halls Are OpenThe student is advised to refer to his/her ResidenceLife Agreement for specific information about the dateshe/she is eligible to reside in his/her student residence.• At the start of the year, and at the start of thespring semester: As stipulated in the Residence LifeAgreement, each student is responsible to strictlyabide by the check-in times established for him/her.Students who are required to return to campus earlybecause of participation in a required activity such assports, campus ministry, ambassadors, etc will havecheck-in times for their group or team. Informationabout all check-in times will be posted on the weband will be available at the Student DevelopmentOffice. Each student is responsible to access thisinformation and comply with the establisheddates. The university assumes no responsibility toprovide accommodations for a student who arriveson campus in advance of the student’s scheduledcheck-in time unless the student has made priorarrangements with the associate director of studentlife for an early arrival. Requests for early arrivalmust submitted to the director of student life atleast one week in advance will be considered on acase- by-case basis. A late request fee of $100 shallapply to any request submitted with less than oneweek notice. Generally, requests for early arrivalare approved only if the there is valid rationale. If arequest is approved, the student will be responsiblefor a daily residence life fee as indicated on theUniversity of Mary Schedule of Fees.• The Christmas Break: Under the terms of theResidence Life Agreement, on-campus housingis not provided to the students during the breakbetween semesters and all students are required tocheck out of their residence no later than 24 hoursafter the last scheduled semester exam (see theResidence Life Agreement for the exact dates)The student who has a Residence Life Agreementfor the entire academic year may, however, leavehis/her personal belongings in the studentresidence during the Christmas Break period.Students who are required to return to campusearly during the Christmas Break because ofparticipation in a university sponsored activity willbe provided a specific check-in time. The universityreserves the right to provide accommodations tothese students in the facility of its choosing.Students who need accommodations over theChristmas Break (stay late, arrive early) mayapply for the university’s Christmas Break InterimHousing Program. The deadline to apply is oneweek before the last day of semester exams (see theResidence Life Agreement for the exact date). Afterthe deadline has passed, a late application fee of$50 will apply. The university reserves the right toconsider all such requests on a case-by-case basis.Students accepted in the Christmas Break InterimHousing Program will be charged a daily ResidenceLife Fee for each day accommodations are providedas indicated on the University of Mary Schedule ofFees. Payment is due in advance. Accommodationsprovided will be located in a facility of theuniversity’s choosing. The student who otherwisestays in his/her student residence without approvalwill be subject to a penalty of $250 in addition to thedaily Residence Life Fee for each day stayed.• Vacating the Student’s On-Campus Residence: At theclose of the academic year (or when a studentgraduates or otherwise discontinues enrollment) thestudent must vacate his/her on-campus residencewithin in 24 hours of the student’s last semesterexam or in the case of discontinuing enrollment, atthe time the enrollment is terminated. Students whorequest on-campus housing beyond the date forwhich they are eligible to stay must submit a requestto the associate director of student life at least oneweek in advance. Requests submitted with less thanone week notice are subject to a $100 late requestfee. All such requests will be considered on acase-by case basis and are approved only with validrationale. A daily Residence Life Fee as publishedon the University of Mary Schedule of Fees willapply for each day accommodations are provided.• Storage of a Student’s Personal Property: Theuniversity does not provide storage for the student’spersonal belongings in advance of the student’sscheduled check-in date or after a student has vacatedhis/her student residence. Commercial storagefacilities are available for the purpose. The universityassumes no responsibility for a student’s personalbelongings that are stored or left behind on campus.Any property belonging to a student on universityproperty will be considered abandoned property bythe university and will be disposed of accordingly.Procedures for CheckingInto On-Campus Student ResidencesStipulated in the Residence Life Agreement with the universityare procedures students must follow for checkinginto the on-campus student residence before occupying it.This is true even if other student residents of the unit have

20already checked in and are able to provide access to the residence.The proper procedure for check-in includes meetingwith a member of the residence life staff at a pre-arrangedtime, completing a condition report for the room and/orsuite, and taking possession of keys. Each resident will alsobe provided with a roommate/suitemate agreement for usein clarifying expectations among all residents of a specificroom and/or suite.14.3 Students who do not follow proper check-inprocedures as described in the Residence LifeAgreement are subject to an improper check-inpenalty of $35.Procedures for Checking Outof On-Campus Student ResidencesStipulated in the Residence Life Agreement with theuniversity are procedures students must follow for checkingout of the on-campus student residences. In advanceof moving out of the on-campus residence, the studentis responsible to arrange a checkout appointment witha member of the residence life staff or by contacting theStudent Development Office at 355-8265.14.4 Students who do not follow proper checkoutprocedures as described in the Residence Life Agreementsare subject to an improper checkout fee of $35.14.5 Students who fail to turn in university keys issuedto them at the time of checkout are subject to a $25key replacement fee for each key not returned. Inaddition, if the university determines it is necessarybecause of security concerns to change locks as theresult of missing keys, the student shall be responsiblefor all associated costs.Vacating On-Campus Student Residences in the Event ofGraduation, Withdrawal, Suspension or Expulsion.Students shall vacate their on-campus student residenceaccording the procedures prescribed below:• Graduation. Students who graduate from the universityare responsible to vacate their on-campus studentresidence as stipulated in the Residence Life Agreement.• Withdrawal. Students who withdraw from the universityare required to vacate the on-campus studentresidence within 24 hours of the time they withdraw.Effective immediately upon withdrawal, the studentwho withdraws is not eligible to be the overnight guestof other students residing on-campus.• Suspension and Expulsion. Students who are suspendedor expelled from on-campus student housingor from the university will be required to vacate theiron-campus student residence at a time stipulated byuniversity officials. Effective immediately upon suspensionor expulsion, the student who is suspendedor expelled is prohibited from being present in anyon-campus student residence for any reason.14.6 Students who have withdrawn from the universityand those who have been suspended or expelledbecome ineligible to reside in on-campus housing.Former students who occupy on-campus housingwithout proper authorization are subject to prosecutionfor trespass.Unauthorized OccupancyThe student is prohibited from subleasing his/her studentresidence to any other individual and/or permitting anyindividual who is not specifically authorized by the directorof student life to reside in the student residence.14.7 Students who permit persons not authorized by theuniversity to stay in a student residence are subjectto a fine in the amount of $250 plus a daily ResidenceLife Fee in the amount of $35/day for each dayaccommodations were provided and disciplinaryaction (Level 4).Responsibility for Damages to University PropertyAs stipulated in the Residence Life Agreement, studentswho live in the university’s residence halls share the responsibilityof maintenance of university property. Furniturebelonging to the university is not to be removed from theresidence without the permission of the director of studentlife. Likewise, students are prohibited from removing universityfurniture or fixtures from public areas. When universityproperty in a residence facility is damaged or stolenthe residents living in the residence are responsible for allcosts associated with repair or replacement. Residents areresponsible for damage or theft caused by guests. In theevent where there is evidence that students other than theresidents of a facility are responsible for damage or theft theuniversity reserves the right to hold these students responsiblefor damages in addition to or instead of the actualresidents. When responsibility for theft or damage cannotbe determined, the university reserves the right to hold allresidents of a room or suite equally responsible for costsassociated with repair and replacement. Likewise, whenresponsibility for damage or theft in the common areasof a residence facility can’t be determined, the universityreserves the right to hold all residents of the facility equallyresponsible for the costs associated with repair and replacement.Students who cause intentional damage to universityproperty or cause damage by negligence are subject to disciplinaryaction. Students who steal university property aresubject to student conduct action.14.8 Any student removing university furniture orfixtures without the authorization of the director ofstudent life is responsible for damages and replacementcosts as well as disciplinary action (Level 3).14.9 Any student who damages university propertyor fixtures shall be subject to disciplinary action(Level 3).

21Meal PlansThe Requirement for Boniface, Boniface Riverview,Greg Butler, Hillside and North Hall Residentsto Purchase a Meal PlanAll students who reside in Boniface, Greg Butler,Hillside and North Halls are required to purchase afull service meal plan from among the options offeredto them by the university. For a list of options and adescription of each. Contact the Student DevelopmentOffice. The university will select a meal plan for allstudents who do not indicate a choice of options by therequired deadline.Meal Service During HolidaysAs indicated in the Meal Plan brochure, limited foodservice may be available during breaks and holidayperiods. Students are responsible to check specific informationincluded in their meal plan brochure.Other Meal Plan InformationInformation about meal plans and food service areavailable in the meal plan brochure at the StudentDevelopment Office and online.Laundry FacilitiesLaundry facilities in each residence facility are providedfree of charge for residents of that particular facility. Nonresidentsare prohibited from using the laundry facilities.14.10 Students who are not residents of an on-campusresidence that use the laundry facilities in violationof this policy are subject to disciplinary action(Level 2).Maintenance in Residence FacilitiesStudents are responsible to keep their residence hallroom or apartment clean and dispose of waste in a propermanner. Garbage should be properly bagged and tied andthen disposed of in the dumpsters located adjacent to eachfacility. Students are expected to leave the public areas(community showers and bathrooms, laundry facilities,lounges and kitchen facilities) clean and ready for others touse. Students are responsible to provide their owncleaning supplies.14.11 Residents who do not clean public areas afteruse are subject to disciplinary action. (Level 1)14.12 Residents who do not dispose of garbage properlyare subject to a monetary fine of $20 for a firstoffense and increasing by $20 for each subsequentoffence and disciplinary action (Level 1)The university’s personnel maintain the public areas ofeach residence facility. This includes the physical structure,mechanical and heating systems, elevators, laundryfacilities, lounges and kitchenettes.When there are maintenance problems in a residencefacility requiring the attention of physical plant personnelstudents are asked to exercise their judgment about theurgency of the problem. For routine, non-emergency maintenanceproblems, students are asked to make a report viathe online maintenance work request system which is accessiblefrom the university’s website. Maintenance requestswill then be forwarded to the appropriate maintenance personnelwho will respond as soon as they are able. Requeststhat are made after business hours will be handled on thenext business day. Examples of routine, non-emergencymaintenance requests include such things as a light bulbthat needs to be replaced, a washer or dryer that is notoperating, cable TV is not operating, computer access is lost,something that needs to be cleaned, etc.Some maintenance problems are urgent and residentsshould immediately report this type of problem to eitherdirector of physical plant at extension #8123 (duringbusiness hours) or to a member of the residence life staffin the facility. After hours and on weekends, residentsshould report emergency maintenance problems to amember of the residence life staff at any time of the dayor night. Examples of emergency maintenance needs thatshould be reported immediately include: any problemthat endangers public safety, any problem that if notaddressed immediately has the potential to cause damageto the building or its furnishings, water leaks, no heat, noelectricity, someone trapped in an elevator, etc.InsuranceResidents should be advised that the University of Mary’sinsurance carrier does not cover losses of personal propertysuffered by residents. For this reason, all residents are advisedto carry an insurance policy for their personal property. Manystudents may have coverage under their parents’ homeowners’policy.Security and SafetyStudents are advised to be familiar with the Universityof Mary Campus Security Report, which contains detailedinformation about security policies and practices at theUniversity of Mary. The report is available on-line or hardcopies are available in the Student Development Office.Officers from the Burleigh County Sheriff’s Office(the law enforcement agency with jurisdiction over theUniversity of Mary campus are welcome on Universityof Mary property and in any residence hall facilitywhile discharging their official duties. All students areresponsible to treat them in a respectful and cooperativemanner. Law enforcement officials may asked by theuniversity to assist with security and safety concerns andlaw enforcement issues.Likewise, security officers employed with or hired bythe university are also authorized to be present on thecampus and may enter any student residence hall facilityas a part of carrying out their assigned duties. Allstudents are responsible to treat them in a respectful andcooperative manner. Security personnel may assist residencelife staff with security and safety concerns and/or policy enforcement issues. If the residence life staff isnot available security officers may enforce any universitypolicy and report any form of misconduct for studentconduct action.

2214.13 Students who prop open a door to a residence hall,or prevent it from closing and/or locking, are subjectto disciplinary action. (Level 2)14.14 Residents are prohibited from allowing anyindividual who is unknown to them to enter aresidence facility. (Level 2)The Protocol for Resolving Roommate Conflicts andRequesting Reassignment to Another ResidenceThe University of Mary encourages students who experienceconflicts with one another to engage in a mutuallyrespectful process of conflict resolution. Students areadvised that at the start of the fall semester the universitygives priority to assigning new students to on-campusstudent housing. For this reason, there is a two-week holdon processing requests for making changes in room, suite,and roommate and suite mate assignments. Thereafter,requests for changes will be considered as vacancies allow.Student residents of a room or suite are responsible tominimize the probability of conflict arising by: a) practicingthe Benedictine values of respect for persons, hospitality,moderation, community, service and prayer and b)completing a roommate/suite mate agreement providedby the university at the time of check in. The roommate/suite mate agreement is a tool designed to facilitate constructivecommunication between residents regarding differencesin personal preferences. It is the responsibility ofthe student to furnish the residence director with a copyof the completed agreement. In the case where other residentsof the suite refuse to participate in completing theagreement, the student should notify the resident director.In the case where conflict arises the following processwill be used to resolve conflict:Step One: The student is responsible to respectfullydiscuss the conflict with those involved with the goal offinding a successful resolution. Students are advised todiscuss the situation with those involved at a time whenall are more likely to remain calm. This is a time whereit will be helpful for the students involved to refer backto the roommate/suite mate agreements. If the studentsare not able to resolve the conflict, the student shouldthen notify the residence director.Step Two: The residence director will meet with allstudents involved for the purpose of understanding theconflict. The roommate/suite mate agreement will beused in this process. To the extent possible, the residentdirector will mediate the conflict in hopes of finding asuccessful resolution. Among the options considered atthis level will be voluntary reassignment of one or morestudents to another on-campus residence of the university’schoosing. In the case where a successful resolutionis not found, the resident director will notify the associatedirector of student life.Step Three: The associate director of student life willdetermine a resolution to the conflict that will bebinding for all students involved. Among the optionsconsidered at this level will be voluntary or mandatoryreassignment of one or more students to another oncampusresidence of the university’s choosing.Policy on Entry into On-Campus Student ResidencesThe university reserves the right to enter the student’s oncampusresidence regardless of whether or not the student ispresent in the following circumstances: 1) at any time whenthe health, life or property is jeopardized by circumstancessuch as but not limited to fire, plumbing or drainage problems,mechanical failure; medical emergency, or any othertype of emergency situation; 2) at any time when there isreasonable cause to believe that a serious violation of universitypolicy has occurred or is occurring including but notlimited to violations involving disruptive behavior, violationsof visitation hours, inappropriate behavior, alcohol,drugs, weapons, hazardous materials, and burning candlesor incense; 3) at reasonable times to inspect the premises forroutine maintenance and safety concerns, to show vacanciesto prospective student residences to make preparationsfor the arrival of a new resident, or to make repairs to thepremise or for any other legitimate purpose within the jobresponsibilities of the staff; 4) at any time if as a result ofviolations of university policy, on the part of residents, thedirector of student life has stipulated future random inspectionsof the residence as part of the sanctioning process. Innon-emergency situations, university personnel will knockbefore entering and announce intent to enter.Search of On-Campus Student ResidencesThe university reserves the right to conduct administrativesearches of student residences and all property contained inthem when: a) there is a danger to the life or safety of anymember of the university community; b) when facilities orproperty is endangered; and c) when there is reasonable causeto believe there has been a violation of university policy.The university also reserves the right to inform lawenforcement officials of an administrative search and anythingillegal that is discovered during the search.Law enforcement officials may, under certain conditions,search the on-campus residence of a student with orwithout a warrant according to state and Federal laws. It isthe policy of the university to not interfere with any investigationor search conducted by law enforcement officials.The university reserves the right to pursue independentdisciplinary action against any student determined to beinvolved in illegal activity or activity contrary to universitypolicy as a result of a search by law enforcement officials.14.15 In the event where local, state or federal lawenforcement agencies present a valid search warrantand in instances where a legal search by law enforcementmay be made without a search warrant, it isthe policy of the university to not interfere withlaw enforcement officials. The university reservesthe right to pursue independent disciplinary actionagainst any student based upon the findings of asearch conducted by law enforcement officials. Inthis case, the director of student life shall determine adisciplinary level appropriate for the violation.

2314.16 In the event where there is reasonable cause tobelieve that a student (or guest of a student) is in violationof university policy, an administrative searchof the student’s on-campus residence, property inthe residence and all other property of the studentfound on campus may be authorized by the vicepresident for student development, vice presidentfor financial affairs, director of student life, associatedirector of student life, resident director or directorof physical plant. At least two university staffmembers, which may include resident assistants,will be present during the administrative search. Theuniversity reserves the right to request the presenceof a law enforcement officer during the search. Thoseauthorized to conduct the search are authorized toconfiscate any items discovered that are illegal orcontrary to university policy. In the event the studentis not present, those conducting the search shall leavea notice indicating the search took place. The noticeshall indicate the university official who authorizedsearch and it shall include an itemized list of allmaterials confiscated during the search.14.17 In the case where a violation of university policy hasoccurred in plain view or is known to a universityofficial or a member of the residence life staff, theuniversity official or residence life staff memberis authorized to immediately enter the studentresidence to investigate and conduct a search.Plain view includes instances where inappropriatebehavior is observed in public areas and thepersons responsible attempt to avoid responsibilityby hiding in a residence; instances where inappropriatebehavior is observed through an open door;instances where inappropriate behavior is observedthrough a window and when noise is heard from aresidence indicating that inappropriate activity isoccurring in the residence.14.18 In the case where a student has been found toresponsible for violating a university policy thatendangers others or involves the consumptionor possession of alcohol and/or illegal drugs thedirector of student life may authorize future unannouncedsearches of the student’s on-campusresidence, locker, vehicle or personal property. Thesearch process shall otherwise be identical to thatdescribed in Standard 14.16.Scheduled InspectionsFor the purposes of maintenance, safety and securityinspections of student rooms and apartments are conductedat various times during the academic year and at the beginningof vacation periods. Notices of these inspections willbe posted on the door to each dwelling in advance. Staffmembers doing the inspections will knock before enteringa residence and announce their intention to enter if noone responds before entering. When staff members enter adwelling where none of the residents are present, there willalways be at least two staff members present which mayinclude resident assistants. During these inspections thedwelling will be checked for maintenance and safety concerns.The staff is authorized to turn off any appliances andconfiscate any prohibited appliances or equipment that posea danger to safety. Staff is also authorized to confiscate anyalcohol or illegal substances and cite residents for any policyviolations. A receipt will be left informing residents of thetime and date of the inspection as well as information aboutany confiscated items or policy violations.Maintenance RequestsMembers of the maintenance staff are authorized to enterstudent residences to complete maintenance requests madeby students. It may also be necessary for members of thephysical plant staff or private contractors to enter studentresidences for various maintenance or installation projects.To the extent possible, residence life staff will notify studentswhen projects are in progress. All persons who enter studentresidences in this manner are required to knock on the residencedoor and announce their intention to enter beforeletting themselves in the room or apartment residence.Urgent Health ServicesIn case of urgent health care needs, call the residencedirector or a resident assistant who will inform the appropriatepersonnel. The Student Health Clinic is availableMonday through Thursday 9 AM to 4 PM and Friday8:30 AM to 12 NOON to meet student needs. The telephoneextension is 8288. The Student Health Clinic is located onthe lower level of University Hall. It is important that studentsinform the residence director or resident assistant ofsignificant illnesses and injuries. Arrangements for mealservice to the room or apartment is possible for studentswho cannot get to the cafeteria due to illness or injury.Visitation and Overnight Guests in Student ResidencesThe University of Mary’s visitation policy is based on theBenedictine values of hospitality, respect for persons, communityand moderation.“All guests who present themselves are to be welcomedas Christ, for He himself will say: I was a stranger and youwelcomed me.” (From the Rule of Benedict, Chapter 53:1)Benedict reminds us that Christ himself calls Christians tobe a welcoming people and he instructs us to welcome visitorsto our community as we would welcome Christ. Thissimple instruction has profound implications. To welcomeanother as Christ requires us to see all people, even strangers,as having God-given dignity and worth meriting aspecial reception and special attentiveness.At the same time our efforts to be hospitable in the residencehalls must balanced by respect for the dignity of thosewho call the residence hall home. The spirit of Benedictinehospitality requires hosts and visitors to mindful that visitsin the student residences are a privilege requiring respectfor the privacy and comfort of roommates, suitemates andother residents of the hall. The right of any resident to sleep,

24study or simply enjoy privacy always takes precedence overthe privilege to host a visitor in the residence. A roommateor suitemate should never be compelled to leave the roomin order to accommodate a visitor, nor should he/she beplaced in a situation that causes embarrassment. The host isresponsible to ensure that visitors are informed of policiesfor community life and he/she is responsible to ensure thatguests treat other residents with dignity, and are respectfulof the university’s property and of the personal property ofall residents. Visitors that are too frequent as well as visits ofexcessive duration abuse the hospitality of others and showa lack of respect for the privacy and comfort of roommatesand suitemates. There is value in the host practicing moderationin the frequency and duration of visits.Visitation Hours – The university is essentially a faithbasedlearning community where maintenance of a residencehall environment conducive to studying, sleeping, healthyliving, and spiritual/personal growth is the responsibilityof each resident. This requires each student to balance his/her personal freedom with the responsibility to the commongood of the residence life community and the greater universitycommunity. In order to help students establish a healthybalance between personal freedom and responsibility and toprovide residents with adequate privacy, the University ofMary, like many private and public colleges and universities,has established visitation hours for guests of the oppositegender. Visitation hours apply equally to family members ofstudents as well as visitors who are not related. The visitationhours are:Sunday – Thursday10 AM to 12 MIDNIGHTFriday and Saturday 10 AM to 2 AMThese visitation hours may be modified by the director ofstudent life in the following instances: a) visitation hourson Sunday – Thursday may be extended as late as 2 AM onnights when classes will not be in session the next day or b)visitation hours may be restricted on any day of the week,due to emergency circumstances or as a part of conductsanctions for the entire hall. In instances where visitationhours are modified, the new hours will be posted by theassociate director of student life in the hall.14.19 Students who violate visitation hours (both the hostand the guest) are subject to disciplinary action, asfollows:(a) If the violation is less than 30 minutes from thebeginning or the end of visitation hours both thehost and guest(s) will be cited with a minorviolation of visitation hours (Level 1).(b) If the violation is 30 minutes or more from thebeginning or the end of visitation hours, both thehost and the guest will be cited with a majorviolation of visitation hours (Level 2).Overnight Guests – To further provide student residentswith additional guidance in maintaining a balancebetween freedom and responsibility to others and toprotect the privacy of residents, the University of Maryalso has established the following overnight guest policy:a) Out of respect for the privacy of roommates,suitemates and other residence of the hall, studentsmay only have overnight guests of the samegender. This policy applies equally to familyand non-members. Students who have guests ofthe opposite gender are encouraged to makearrangements with on-campus friends of thatgender to serve as hosts.b) Students who would like to host an overnight guestmust have the prior approval of all roommatesand suitemates and they must register their guestwith the residence director. To register a guest, the hostmust complete a Guest Registration Form by contactingthe resident staff between the hours of 7:30 pm and11:30 pm, Monday through Sunday or in the StudentDevelopment office between the hours of 8 am and 4:30pm, Monday through Friday.The Guest Registration Form requires the followinginformation: University of Mary host student’s name,residence hall room and phone number, student identificationnumber, roommate(s) approval, guest’s name,guest’s home address, guest’s birthday, dates of visitation,arrival time and departure time, and emergencycontact information. The guest will receive a copy ofthe form and is expected to keep it in his/her possessionfor the duration of the visit and must presentit when requested by a university official or securitypersonnel.c) Roommates and suitemates should not be compelledto give up their room to accommodate overnightguests nor should a guest be invited to stay when aroommate is absent unless the roommate has consentedin advance. Roommates and suitemates havethe right to say no to the presence of overnight guestsin the residence.d) Students who host an overnight guest are limited to:• hosting no more than two guests per night andfor no more than two nights in a row.• no more than 5 overnight guests per semester.14.20 Students who fail to register overnight guests inadvance with the residence director are subject todisciplinary action (Level 1) ) for a first offensefollowed by a monetary fine in the amount of $50 foreach successive violation and further disciplinaryaction that will increase one level for each successiveviolation.

2514.21 In addition to the penalties described in Standard14.19, a student who has an unregistered, overnight guest of the opposite gender, is subject to anadditional monetary fine of $50 and a disciplinaryaction (Level 3) for a first violation increasingone level for each successive violation.Community Moral Standards in the Residence HallsIn popular secular culture, casual sexual activity amongunmarried young adults is often considered to be the norm.This perspective is contrary to the University of Mary’sChristian, Catholic and Benedictine mission and identitywhich upholds respect and prayer as core Benedictinevalues. The Benedictine value of respect affirms the Godgivendignity of each human being as a unique creation ofGod fashioned in God’s own image. It steadfastly refuses toaccept any philosophy that treats human beings as objectsthat can be used, exploited, abused, or manipulated forone’s another’s own selfish ends. The Benedictine value ofprayer affirms God’s sacred presence in our community aswell as the belief that God intends for each of us to strive doGod’s will in all we do.Consistent with its mission, identity and values, the Universityof Mary affirms the Catholic belief that human sexualityis a sacred gift from God that should always be treatedwith the utmost respect and reverence and expressed withinall encompassing union of life and love within the contextof marriage. The university encourages students to learnmore about this belief and other Christian and Catholicmoral teachings by learning about The Theology of the Body,taking a theology class or by visiting with staff who work inthe Campus Ministry program or faculty who teach in thetheology department. In accordance with its affirmation ofthe traditional Christian and Catholic teaching about humansexuality, the University of Mary Community Standardsfor Students expressly prohibits sexual intimacy betweenpersons who are not married to one another in the university’sresidence halls.14. 22 Students who violate this policy are subject tostudent conduct action and may involve pastoralguidance and counseling (Level 3).Quiet Hours and Excessive NoiseOn-campus residents and visitors to residence facilitiesare expected to respect the right of others to have an environmentfree from excessive noise and disruptive behavior.Each residence facility has the authority to establishand post “quiet hours” for the facility and the hours aresubject to change during final exam periods. All studentsshould be advised that those times outside of quiethours do not constitute free license in regard to noise. Ingeneral, students and guests should be respectful of thefact that students have varied schedules. Students whowork at night may need to sleep or study during the timeanother may want to socialize. University of Mary studentsare expected to respond to concerns of other residentsin a respectful and considerate manner.14.23 Students who violate posted quiet hours in anon-campus residence are subject to disciplinaryaction (Level 1).14.24 Students who make excessive noise with theintent to cause a disturbance or disrupt the sleepand quiet of on-campus residents are subject todisciplinary action (Level 3).Sports Equipment in Student ResidencesResidence halls are on-campus homes. Other than equipmentthat has been provided for use by residents in recreationspaces, the use of sports equipment in the residencehalls is most often disruptive and can be dangerous. Forthis reason, the use of sports equipment that disrupts thelegitimate activities of residents or endangers residents isprohibited. This includes but is not limited to balls, skates,skateboards, and darts.14.25 Students who violate this policy are subject toconfiscation of equipment and disciplinaryaction (Level 1).Animals and PetsDue to safety concerns, allergic sensitivities of other residentsand the potential for damage to its facilities the Universityof Mary does not permit pets or animals of any kindin on-campus residences.14. 26 Students who keep a pet or animal in auniversity-owned residence are responsible for alldamages and subject to disciplinary action(Level 3).Commercial ActivityResidents are prohibited from conducting any type ofbusiness out of an on campus residence or anywhere onuniversity property without the permission of the vicepresident for student development. This includes operationof any Internet sales, phone solicitation conducted from oncampus, sales of any kind that transpire on campus propertyor advertising on campus property.14.27 Students who conduct business on campus inviolation of this policy are subject to disciplinaryaction (Level 4).Conduct Sanctions for Groups of ResidentsAt his/her discretion, the director of student life mayapply conduct sanctions on a group basis in instances wherea significant numbers of residents are responsible for policyviolations and/or when there are repeated policy violationsin a particular location. Under this provision, sanctions and/or loss of privileges may be applied to an entire residencefacility, a floor, a portion of a floor, or any combination ofrooms or suites. Sanctions that may be applied include butare not limited to restriction of visitation hours, expandedquiet hours, curfews and/or requirements for communityservice. The director of student life will determine the appropriateconduct level for each individual involved consistentwith the violation.

26Damages with No Identification of Responsible PartyIn the case where specific individuals responsible fordamage or theft to a university residence can’t be determinedthe university reserves the right to assess theresidents of the facility for the damages. In the event thatdamage occurs within a student room or suite, all residentsof that room or suite will be assessed for the damages ona pro-rated basis. When damage occurs to a common areaof a residence hall, all residents of the hall will be assessedequally for the damages.Standard 15: Unauthorized Entry,Possession or Use of University Propertyand FacilitiesUniversity of Mary students are responsible to enter, bepresent in, be in possession of or use university equipment/facilities only as authorized and during those times whenfacilities are open for student use. Students who are issueduniversity keys or other security control devices or accessinformation are responsible to the community to at all timessafeguard the integrity of the key or security control system.Lost keys or entry control systems that have been compromisedshould be promptly reported to the appropriate universityofficial.15.1 It is a violation of this community standard (andunlawful) to duplicate any University of Marykey without proper authorization. The universityreserves the right to report any student suspectedof such to law enforcement authorities for possibleprosecution and the individual(s) involved aresubject to student conduct action (Level 4).15.2 It is a violation of this community standard (andunlawful) for a student to possess or use any universitykey or other security control device (or anyunauthorized duplicate of a university key) thathas not been issued to the student by the appropriateuniversity official. The university reserves theright to report any student suspected of such to lawenforcement authorities for possible prosecutionand the individual(s) involved are subject to studentconduct action (Level 4 -5).15.3 It is a violation of this community standard (andunlawful) for a student to give a university key orsecurity control or access information to any unauthorizedperson or to otherwise allow an unauthorizedperson to use a university key or to otherwisegain access to university property, equipment orfacilities. The University reserves the right to reportany student suspected of such to law enforcementauthorities for possible prosecution and theindividual(s) involved are subject to student conductaction (Level 3 -5).15.4 Students are prohibited from entering any buildingof facility without proper authorization. This prohibitionincludes any instance of a student enteringa building or facility when the facility is closed forstudent use. It applies even if the building or facilityhas accidently been left unlocked or unattended(such instances should be reported to appropriateuniversity personnel). Violators are subject to disciplinaryaction (Level 3).15.5 Students are prohibited from being in possession of,or using, any university property without properauthorization. Violators are subject to disciplinaryaction (Level 3).Standard 16: Students are Responsible tothe University for their Conduct at AthleticCompetitions and Other EventsIt is the responsibility of all students to act as good stewardsof the university’s name and reputation at all athleticcompetitions, whether at home or away and at all otherevents. This includes the responsibility to support ourstudent athletes and other students participating in extracurricularactivities with dignity and pride while evidencinga spirit of hospitality, respect and civility for the studentathletes, coaches and fans representing other institutions.Further, University of Mary students are responsible tomaintain a positive and respectful stance even when opposingfans or student athletes adopt a disrespectful or insultingtone. Finally, University of Mary students are responsible toshow respect for the game officials and all personnel responsiblefor the facility where the competition is taking place.16.1 Students are prohibited from engaging in any typeof taunting, verbal harassment and/or using profaneor obscene expressions at athletic events directedagainst officials, coaches, student athletes, fans and/or security personnel at University of Mary athleticevents (this policy applies at all competitions andevents whether at home or away) (Level 3-5).16.2 Students are prohibited from displaying profane,obscene, and/or offensive epithets or graphic messageson any article of clothing or on any sign, or itemat any University of Mary athletic competition or anyother university sponsored event. This includes theprohibition against wearing or displaying so called“underground” T-shirts or signs (Level 4-5).16.3 Students are prohibited from designing, selling,promoting, distributing or participating in any planto design or sell, promote or distribute any undergrounditem (such as T-shirts or other articles ofclothing or signs) to other students or fans containingmessages or graphic representations that areobscene, degrading or inconsistent with the values ofthe university (Level 5).16.4 Students are prohibited from selling, promoting ordistributing any article used to support the Universityof Mary or make reference to any of its athleticopponents without prior written approval of theathletic director (Level 3).

27Standard 17: Non-Sanctioned ActivitiesUniversity of Mary students are prohibited from invitingother University of Mary students to participate in activitiesthat encourage or promote illegal activity and/or those thatcause disruption of officially sponsored activities whetherheld on or off campus.17.1 Students who organize, sponsor and/or invite otherstudents to participate in non-sanctioned activitiesthat encourage or promote illegal activity such asunder-aged drinking or any other activity that disruptsofficially sponsored activities or any type of“underground” activity held in conjunction with officialuniversity celebrations shall be subject to studentconduct action up to expulsion (Level 5).17.2 Students who participate in non-sanctionedactivities as described above are subject to studentconduct action (Level 4).Standard 18: Stewardship of UniversityThe Benedictine sisters who founded and continue tosponsor the University of Mary diligently worked to createa university campus in a beautiful natural setting withbuildings intentionally designed by world famous architectMarcel Breuer to be in harmony with the natural beauty andto provide an environment for learning. Each student isresponsible to be a good steward of university propertyand facilities. Good stewardship requires students to useuniversity facilities properly and to be in possession ofuniversity property or present in university facilities onlywhen authorized. In addition, each student is responsible toproperly care for all facilities and property entrusted to his/her use by ensuring that facilities and equipment are properlycleaned, stored and secured and ready for use by othermembers of the community.18.1 Students who litter or otherwise improperly disposeof waste on university property or at any universitysponsored event are subject to student conductaction (Level 2).18.2 Students who damage, misuse or otherwise do notleave university equipment and facilities in goodclean condition after use out of respect for othersshall be responsible for costs required to clean, repairor replace the equipment or facility and shall besubject to student conduct action (Level 2).18.3 Students who willfully cause damage to universityproperty or the private property of others are subjectto disciplinary action and are responsible for all costsassociated with repair and/or replacement. (Level 3-5).18.4 Students are prohibited from tampering with orinterfering with the normal operation of phone, cableand/or computer service in any manner and frominterfering with the billing processes associated withthese services. Students who obtain unauthorizedservice, or who cause billing charges to be directed toa university or private account are guilty of theft andwill be reported to authorities in addition to facingdisciplinary action at the university (Level 3).Standard 19: GamblingStudents are prohibited from engaging in any form ofillegal gambling activity at the university.19.1 Students who engage in illegal gambling of anykind are subject to student conduct action. Appropriatesanctions may include a requirement for thestudent who has engaged in gambling to undergoan evaluation for problem gambling to be conductedby a licensed and qualified mental health professionalat the student’s expense. Such a requirementincludes the responsibility on the part of the studentto comply with all recommendations resultingfrom such evaluation providing appropriate releaseof information to allow the university to provideappropriate information in advance of the evaluationand also to permit the mental health professional toprovide the university with information to verifycompliance (Level 3).Standard 20: Respect for PersonsRespect is one of the University of Mary’s core Benedictinevalues. The value of respect affirms the belief that eachhuman being is gifted by God with great dignity and worthas a unique creation of God, fashioned in God’s own imageand loved by God. To value respect requires us to steadfastlyrefuse to accept any philosophy that permits one humanbeing to treat another as lacking in dignity or as an object tobe mistreated, used, exploited, abused, or manipulated foranother’s own selfish ends. Instead St. Benedict tells us towelcome the other Christ. At a university that values respect,students are responsible to treat all others with respect anddignity using respectful language.20.1 Students who are disrespectful of the dignity ofothers though mistreatment, or behavior that isexploitive, or manipulative or one who uses abusivelanguage directed against another person is subjectto student conduct action (Level 1-5. With the exactlevel determined by the nature of the circumstances).Standard 21: StealingTaking what does not belong to you is a form of stealingno matter how small the value of the item taken. The factthat sometimes an item is left unattended or unlocked doesnot make it right to take it. It is still stealing because it doesnot belong to you.Stealing in any form (theft, burglary, and robbery) iswrong and contrary to the Benedictine value of community.When community is valued and others are respected, allmembers of the community serve as stewards of propertybelonging to individuals as well as property belonging tothe community as a whole. Members of the communitywho betray the trust of others by taking what is not theirs

28injure the security of the entire community and subjectthemselves to both legal and disciplinary action.21.1 Students who take what does not belong to themviolate the law and the Community Standards forStudents at the University of Mary. The universityreserves the right to report all such instances to lawenforcement authorities for possible prosecution andthose responsible are subject to disciplinary actionup to expulsion (Level 1-5 with exact disciplinarylevel to be determined by the nature of the circumstancesinvolved).Standard 22: ViolenceUniversity of Mary students are expected to settle conflictsin a civilized and respectful manner. If needed, mediation isan option available by contacting the director of student life.Physical violence or threats of violence of any kind is contraryto the value of respect and endangers the safety andsecurity of the community. Violence or the threat of violence,of any kind, will be treated as a serious matter and will not betolerated at the University of Mary.Relationship violence is a dangerous form of violenceprevalent within the college student population. Often thevictims of relationship violence find it difficult to ask for helpor blame themselves for the abuse. No one deserves to beabused for any reason and everyone deserves help if they arebeing abused.The University of Mary will assist any student at theuniversity who has been the target of violence, threats ofviolence or abuse of any kind whether it has taken placeon or off campus or been perpetrated by another studentor someone else. Student who need assistance as well asfriend of students who need assistance are urged to contacteither the director of student life or the student counselorfor assistance. In response, these university employees willassist the student in need with reporting violence or abuse tolaw enforcement officials if desired; they will assist with theprocess of obtaining a protection order; and they will assistthe student in accessing the services of the Abused AdultResource Center (AARC).In addition, the University of Mary’s policy is that anystudent who has been ordered by a court to avoid contactwith any other member of the university community may beheld subject to the university’s emergency suspension policyfor as long as the court order is in effect. Students who wantto know more about this policy may contact the director ofstudent life.22.1 Students are prohibited from using any form ofviolence, or restraint against another person. Violatorsare subject to student conduct action (Level 4-5).Standard 23: Disruptive BehaviorDisruptive behavior is behavior that endangers the healthand safety of others, causes others to experience undue distressor otherwise significantly interferes with the legitimateactivities of others.23.1 Students responsible for disruptive behavior aresubject to disciplinary action. The exact disciplinarynature to be determined by the nature of thecircumstances involved.Standard 24: Searches of Lockers,Vehicles and Personal PropertyThe university reserves the right to search student lockers,vehicles and personal property when: a) there is a danger to thelife or safety of any member of the university community; b)when facilities or property are endangered; and c) when thereis reasonable cause to believe there has been a violation of universitypolicy. In these cases, the following policies apply:24.1 In the event where local, state or federal law enforcementagencies present a valid search warrant it isthe policy of the university to not interfere withlaw enforcement officials. The university reservesthe right to pursue independent disciplinary actionagainst any student based upon the findings of asearch conducted by law enforcement officials. Inthis case, the director of student life shall determinea disciplinary level appropriate to the violation.24.2 In the event where there is reasonable cause to believethat a student (or guest of a student) is in violationof university policy or regulations a search of thestudent’s locker, vehicle, or personal property may beauthorized by the vice president for studentdevelopment, the vice president for financial affairs,the vice president for academic affairs, the athleticdirector, the director of student life, residence directoror director of physical plant. In the event a search isauthorized, at least two university officials (one ofwhom may be a resident assistant) shall be presentduring the search. Those authorized to conduct thesearch are authorized to confiscate any items discoveredthat are contrary to university policy or that areevidence of policy violations. In the event the studentis not present, those conducting the search shall leavea notice indicating the search took place. The noticeshall indicate the university official who authorizedthe search and it shall include an itemized list of allmaterials confiscated during the search.24.3 In the case where a student has been found responsiblefor violating a university policy that endangersothers or involves the consumption or possession ofalcohol and/or illegal drugs as a part of the sanctioningprocess, the director of student life may authorize futureunannounced searches of the student’s locker, vehicle orpersonal property. The search process shall otherwise beidentical to that described in Standard 26.2.

29Standard 25: Authority of theDirector of Student LifeThe director of student life shall have the authority tocite students with violations not specifically included inthe Code of Student Life when the student has: a) acted ina manner inconsistent with the values and philosophy ofthe university; b) acted with a lack of respect and civility; c)harmed other people or property. In these cases, the directorof student life has the authority to determine an appropriatedisciplinary level and sanctions that will apply.Standard 26: Responsibility forMedical ExpensesThe University of Mary is not responsible for medicalexpenses (including emergency medical services) incurredby students due to injury or illness while on campus orwhile attending/ participating in University of Maryclasses or sponsored activities. It is the responsibility of eachstudent to ensure that he/she has adequate insurance for allmedical expenses.Standard 27: Responsibility for ExpensesIncurred Due to Theft, Loss, and VandalismThe University of Mary is not responsible for loss ordamage to vehicles or personal property of students for anyreason including but not limited to theft, vandalism, waterdamage, or unauthorized use/misuse. It is the responsibilityof each student to ensure that he/she has adequateinsurance coverage for vehicles and personal property.

30General University PoliciesMost policies published in the Student Handbook havebeen established for students. They are published in theStudent Handbook because students are responsible tobe familiar with and comply with them. In comparison,faculty and staff as well as students are all responsible to befamiliar with and comply with General University Policies.Until recently, General University Policies werepublished in the Student Handbook, the Corporate FacultyHandbook, the Support Staff Handbook, and in other officialuniversity publications and notices. Because each ofthese publications had different printing schedules, therewere instances of confusion which resulted from more thanone version of a particular policy being in print at the sametime across the various publications. To remedy this situation,and also to make information more readily accessible,the university now posts these policies on-line. They maylocated by clicking on the “General University Policies”links on my.umary.edu and also on the U-Mary website(from the home page, click on 411 and then scroll downon the left until you find the “General University Policies”link).At the time when this edition of the StudentHandbook went to print, the following general universitypolicies were posted in electronic form:• Acceptable Use Policies for Information Technologyat the University of Mary• Amendments to General University Policies• Annunciation Monastery Property and Grounds• Campus Security Report• Communication of Official University Business• Compensation for Weather• Conduct Grievance Board and Procedure• Conduct Grievance Procedure Complaint Form• Copyright Infringement Policy• Discrimination and Harassment Policy• Drug Free Schools Policy• Drug Free Workplace• Fundraising• Hazing• Identity Theft Red Flag Policy• Inclement Weather Policy• Liturgy and Prayer• Marketing and Advertisement Policy• Motor Vehicles, Parking, and Traffic Safety• Non-Discrimination Statement• Policy Enforcement• Posting Policy• Retaliation• Sexual Misconduct Policy• Student Health Clinic• Student Records• Tobacco Policy• Weapons PolicyRevisions made to the general university policies as wellas to new general university policies may be approved bythe university during the course of any given year. In sucha case, the new or revised policy becomes effective as of thedate they are posted in electronic form at the site accessiblefrom the “General University Policies” link onmy.umary.edu or from the U-Mary website. Students,faculty and staff are encouraged to monitor the site ona regular basis to keep abreast of any changes.All University of Mary students are responsible to befamiliar with and comply with the university’s generaluniversity policies. Any violation of a general universitypolicy on the part of a student is considered by theuniversity to be a violation of the university’s communitystandards for students and the violating student is subjectto disciplinary action under the student conduct system.In some cases, the general policy itself may provide for asanctioning process for violators of the policy (see ConductGrievance Board and Procedure). In all other cases, thedirector of student life and/or those authorized to act inthe capacity of a student conduct officer has the authorityto determine student conduct level and other sanctionsdeemed appropriate for the violation as part of the studentconduct process.

31Student Conduct Process“Therefore we intend to establish a school for the Lord’sservice. In drawing up its regulations, we hope to setdown nothing harsh, nothing burdensome. The good of allconcerned, however, may prompt us to a little strictnessin order to amend faults and to safeguard love.”(Rule of Benedict Prol 45-47)A. The Student Conduct Philosophyat the University of MaryThe philosophy of student conduct at the University ofMary is based upon Christian, Catholic and Benedictinetradition. In keeping with the Benedictine philosophy ofeducating the “whole person” moral and ethical developmentis an important consideration in student conductmatters. There is an emphasis on helping students discernan appropriate balance between individual freedom andresponsibility to God and to the university community.There is also an emphasis placed on developing an appreciationamong students for Christian and Catholic moralprinciples. This approach is often counter-cultural topopular secular culture that advocates relativistic moraldecision-making where it is up to the individual to decidewhat is right and wrong according to individual preferencesand circumstances.The university is sensitive to the developmental contextand educational value of student conduct processes. Whenstudents fall short in their responsibility to abide by thepolicies and regulations of the university, the universityhas a responsibility to intervene. The goals of interventionare: a) to provide opportunities for students to learn and todevelop morally and ethically; b) to protect the safety andrights of other members of the university community;c) to confront destructive and inappropriate behavior andd) to promote reconciliation by assisting the offender torestore goodwill with individuals and the university communityas a whole. To the extent possible, those responsiblefor administration of student conduct will utilize the teachingand learning opportunities inherent in the situation.B. Differences Between the StudentConduct Process and the Legal SystemIt is important for students to be aware of the differencesbetween legal statutes and the courts on one hand, and theUniversity of Mary Community Standards for Students andthe Student Conduct Process on the other.In general, the courts (including the U.S. Supreme Court)have been reluctant to interfere in student conduct casesbecause of the recognition that student conduct processes areclosely associated with the educational mission of the collegesand universities. This is especially true in the case of privatecolleges and universities with a religious affiliation where thestudent conduct system is also a part of the moral and religiousmission of the university.The primary legal requirement for universities is thatstudent conduct processes must be consistent with standardsfor due process. In other words, the university has theresponsibility to make information about student policiesand student conduct procedures available to students anddisciplinary officers who are responsible to utilize theprocedures in the most consistent manner possible.The Community Standards for Students is not intended tobe an all-encompassing legal code that addresses all eventualitiesfor student conduct. The fundamental principle of the standardsis the expectation that students will strive toconduct themselves in a manner where there is an appropriatebalance between freedom and responsibility to God,others, the university community and self. Therefore, unlikea legal code, students are responsible to the university fortheir conduct even when the exact behavior in question is notspecifically identified in the community standards when itis implied in the university’s Benedictine values and generalstandards for conduct. Responsible for appropriate conductwhether on or off-campus, students, by virtue of matriculation,become ambassadors of the University of Mary.Similarly, the Student Conduct Process is not intended tobe a court of law. In a court of law, the standard for determiningwhether or not a suspect is guilty is that prosecutorsmust prove “beyond a reasonable doubt” that an individualis “guilty.” This requires extensive investigative processesand the burden of proof in legal cases is the responsibility ofthe prosecutor or state. This burden of proof is well beyondthe capability of any university conduct system. Instead, thestandard of determining responsibility for a violation of theuniversity’s Community Standards for Students is one of“substantial” evidence. In other words, if the available evidencesupporting the allegation is determined to be adequateto make a reasonable conclusion of responsibility, the studentmay be disciplined for an infraction of policy.Other important differences between the Student ConductProcess and the legal system include: a) there is no rightto a public trial heard by a jury; b) there is no right to berepresented by an attorney at conduct conferences or hearings;c) there is no right to cross examine witnesses and insome cases at the discretion of the director of student life,there is no right to know the identity of those making allegationsagainst you; and d) due to the confidential nature ofstudent control processes, press coverage is prohibited.In contrast to the legal system, violations of the CommunityStandards for Students are normally addressed inan individual conduct conference between the student andthe appropriate university conduct officer. The StudentConduct Process is confidential. Only individuals actuallyinvolved in the hearing may participate. Studentsare afforded the opportunity to have an advisor presentfor the purposes of providing support although theadvisor is not permitted to participate in the hearingor conference. All those in attendance are prohibitedfrom discussing the proceedings with the press andall press coverage of the proceedings is prohibited.

32C. Application of the Student Conduct SystemThe University of Mary Student Conduct Processdescribed herein applies to all enrolled University of Marystudents (undergraduate or graduate) who by the act ofenrollment are responsible to be familiar with its contentand abide by its policies, regulations and processes.D. Presidential Authority in Regardto Student ConductNothing contained in this handbook shall limit theauthority of the president of the university to discipline tothe extent of expulsion any student who has acted contraryto the rules and regulations of the university.E. Student Eligibility to Participate inExtra-Curricular ActivitiesAt the University of Mary, eligibility to participatein extra-curricular activities is a privilege given to astudent based upon whether or not the student has successfullymet all the criteria for participation establishedby the university. Extra-curricular activities includeintramurals, intercollegiate athletics, cheer team, danceteam, pep band, all performances sponsored by the university’smusic and theater department, forensic competitions,student clubs and organizations and all activitiessponsored by the student activities committee. To beeligible to participate in extracurricular activities at theUniversity of Mary, the student must successfully meetall of the following criteria:1. The individual must be enrolled as a student atthe University of Mary (part or full-time).2. The student must be current with his/herstudent account and must have paid the appropriatestudent activity fee for the semester inquestion as certified by student accounts.3. The student must be in good standing with theuniversity with regard to student conduct. Goodstanding is defined as having a student disciplinarystatus at Level 3 or below. As indicatedin the student handbook under the student disciplinarysystem, a student at Level 4 may havehis/her eligibility reinstated one time at thediscretion of the director of student life, basedon satisfactory progress towards completing allrequired disciplinary sanctions.4. In addition to the criteria listed here, thestudent must also meet any additional eligibilityrequirements criteria required by the specificextra-curricular program in which they wish toparticipate.Pursuant to the university’s Emergency SuspensionPolicy (published in this section of the Student Handbook),the university reserves the right to immediatelysuspend the eligibility of any student to participate inextra-curricular activities who at the sole discretionof the university is a danger to others, who has beencharged in criminal court with a felony or other crimeconsidered to be contrary to the university’s values and/or who is the subject of an internal university investigationinto a serious violation of university policy.F. The Behavioral Concerns CommitteeThe purpose of the Behavioral Concerns Committee(BCC) is to address certain student behaviors that arecause for serious concern with the most appropriateintervention. Behaviors that are the focus of the BCCinclude:1. Any suicidal attempt, suicidal gestures, suicidalthoughts or fantasies and/or any other indicatorsthat suggest a student is planning or consideringsuicide or serious form of self harm.2. Any behavior, communication, or indicationthat a student is considering, fantasizing aboutor has plans to kill or harm others.3. Any instance where a student ingests, injects,inhales or otherwise internalizes a dangerousamount of alcohol or any other substanceincluding drugs or medicines.4. Any pattern of behavior to suggest that astudent may be addicted or developing aserious problem involving the use of alcohol orany other addictive substance or any other formof an addictive or compulsive behavior.5. Any instance where a student’s physical and/ormental health appears to be in jeopardy due tobehaviors such as self-starving; self-inducedvomiting or purging; cutting or other formsof self-mutilation; the infliction of pain; anyinstance of non- compliance with doctor recommendedtreatments and prescribed medicationswhere the consequences to the student or othersare serious or disruptive.6. Failure to maintain hygiene needed to functionin a university environment without disruptingthe rights and legitimate activities of others.7. Any behavior or pattern of behavior indicativeof a student who is not is not able to managehis/her cognitive functions or emotions to theextent needed to function in a university environmentwithout interfering with and/or disruptingthe legitimate activities of others.8. Any other behavior indicative of a student inserious difficulty and in need of supportiveintervention.

33In carrying out its responsibility to address the behaviorsidentified, the BCC will make every feasible effortto approach the situation in a discreet and supportivemanner. A primary goal will be to persuade the studentto cooperate and voluntarily comply with its efforts.The first goal of the BCC is to expeditiously, gather allrelevant information that is available in order to determinea course of action that is in the best interests of thestudent, others involved and the security, safety andcommon good of the university.The BCC is not designed or intended to superceed orinterfere with the university’s emergency response processesin the event of a crisis situation. Instead, the BCCfunctions to either prevent a crisis from occurring or todetermine the most appropriate course of action once animmediate crisis has been resolved.The BCC is not intended to be punitive. However, incertain instances the BCC may have to use its authorityto take appropriate measures if a student refuses tocooperate.The BCC should also not be construed as a means for astudent to circumvent or avoid the university’s conductand student discipline processes if the student has beeninvolved in misconduct. The university’s studentconduct officers may, however, mandate that a studentbe evaluated by the BCC as a part of a conduct sanction.How to Report a Concern to the BCCThe University of Mary encourages all members ofthe university community, including students, facultyand staff, to report any student behavior that is causefor concern with regard to the safety, security or generalwell-being of any member of the university community.If the situation is an emergency situation, a call shouldbe placed to 911. After the 911 call has been made, the situationshould also be reported to the University of MaryCampus Safety and Security Office by calling 471-6070.If the situation is not an emergency, it may be reportedto the BCC by completing the form available at thestudent development office, located in Room 1209 of theBenedictine Center for Servant Leadership. It may benecessary for the person(s) who reported the concern toappear before the BCC to provide additional informationor to answer questions.How the BCC Will Respond to a ConcernWhen a concern is reported to the Student DevelopmentOffice, the vice president for student developmentor another member of the University of Mary emergencyresponse team will make an initial assessment to determinewhether the concern constitutes an emergencysituation and if so, he/she will activate the university’semergency response team to respond to the situation inthe manner it deems appropriate.In the event there is reason to believe a student is inimminent danger of harm to self or others and/or his/her mental status is such that he/she is in need of beingmonitored because of the danger of decompensating tosuch a state, the university has the authority to take anyactions it deems appropriate, to include notifying emergencyofficials, in order to protect the student and othermembers of the community. In such a situation, the vicepresident for student development has the authority toinvoke the university’s emergency suspension policyto suspend the student from the residence halls and/or from the university. In such a case, the vice presidentfor student development may, require the student toprovide results from a current evaluation by a qualifiedmental health professional (psychologist or psychiatrist)to the BCC that decisively states the student is not athreat to self or others and/or is capable of functioningin the university environment without the need for universityto monitor the student. In this situation, the BCCshall evaluate the information provided to determine iffurther action is deemed necessary and/or the conditionsunder which the student emergency suspensionmay be eased or lifted.If it is determined that an emergency situation does notexist, the vice president for student development willconvene the BCC to consider the information availablebefore taking action. The chair of the BCC shall notifythe student whose behavior is of concern at an appropriatetime, using an appropriate method based on thenature of the concern.The next step of the BCC is to gather all the relevantinformation available in a confidential and sensitivemanner. This may include any or all of the following:• The BCC may interview the person(s) whoreported the concern and/or other individuals(students, faculty or staff) who have relevantinformation.• The BCC may (1) interview the student whosebehavior is of concern; (2) require the student toauthorize medical, mental health, and/or substanceabuse professionals/counselors to providerelevant information about the behavior in question;and (3) mandate that the student be evaluatedby such professionals or counselors.• The BCC may consult with professional experts itdeems appropriate and necessary to assist it withevaluating the information available.• Mandate students to appear to answer questionsand to provide relevant and current informationincluding information from the student’smedical, mental health professionals, substanceabuse counselors or any other records consideredrelevant.• Suspend any student who does not comply withits mandates.• Require students to submit themselves, at theirown expense, for evaluation by appropriatelyqualified medical or mental health professionals,substance abuse counselors or any other relevant

34professional providers. Further, the BCC has theauthority to require a student to comply withall resulting recommendations and providedocumentation from the evaluation or to verifycompliance.• Students who fail to comply with a requestfrom the BCC may be referred to the university’sstudent conduct system, and their continuedfailure to comply may result in sanctions up tosuspension or expulsion from the university.DeterminationDue to seriousness of the issues and the behaviorsinvolved, the BCC has broad authority to determine themost appropriate course of action which it deems to bein the best interests of the student, all others affected orinvolved, and the common good of the university.Possible outcomes may include but are not limited to:• Mandated referral for evaluation for treatmentor other support services with a requirement thatthe student comply with all resulting recommendationdeemed necessary to help a student functioneffectively in the university community.• Medical withdrawal or leave from the universitywith or without conditions for reinstatement.• Voluntary or mandatory withdrawal from theresidence life program or any on-campus housingwith or without conditions for reinstatement.• Voluntary or mandatory termination orsuspension from any student leadership position(i.e. Resident Assistant, Health PRO team, etc.)• Temporary suspension as student from theuniversity for a set period of time, with orwithout conditions for reinstatement or anyother form of suspension of student eligibility orstudent privileges, with or without conditions forreinstatement.• The University of Mary is not designed nor is itequipped to supervise, monitor, and/or rehabilitateindividuals who are a threat to self or othersand/or who are not able to function effectively inthe university environment without disruptingthe functions of the university and/or the legitimateactivities of others. In such a case, expulsionmay be the final determination of the BCC.The chair of the BCC (or the vice chair if the chair is notable to be present) will be responsible to ensure that theBCC’s determination is communicated to the student inwritten form to the student’s official University of Marye-mail account.Review ProcessA student may request a review of a determinationmade by the BCC. The request must be made in writingand must be received by the vice president for studentdevelopment within 5 business days after the BCC decisionis delivered to the student’s University of Maryofficial e-mail account. Any decision made by the BCCwill remain in effect until the review process has beencompleted. The vice president for student developmentwill make a decision regarding the request for reviewas soon as possible and will notify the student of thatdecision via e-mail to the student’s University of Marye-mail account. The decision of the vice president forstudent development is the university’s final decision inthe matter.Structure and Operation of the BCCThe BCC consists of University of Mary faculty andstaff appointed by the vice president of student developmentwho will also designate one member to serve asthe chair. A simple majority of the members shall constitutea quorum for the transaction of business. Meetingsof the BCC may be conducted through distance meetingtechnology such as conference calls and other electronicmeeting tools.The appointed members shall serve until they resign orare replaced by the vice president for student development.A list of the current members of the BCC may beobtained from the student development secretary.The BCC will comply with all applicable legal requirementsregarding the privacy of student information.All student records will be maintained in the StudentDevelopment Office.At all meetings of the BCC, each member shall haveone vote including the chair. A simple majority (provideda quorum is present) is required for approval ofmotions.From its members, the BCC will select a vice-chair anda secretary. The BCC shall keep a written record of itsproceedings. Upon the close of the BCC’s proceedingsfor a particular matter, the BCC’s records shall be maintainedby the Student Development Office.Each member shall recognize his or her capacity as aperson occupying a place of trust and should not createa position in which self interest conflicts with any dutythe member owes to the University, its students, staffor faculty. Any member, who is actually or potentiallyinvolved in such a conflict of interest, shall make fulldisclosure of the interest. Such member shall not voteupon the matter and shall not be counted as a part ofthe quorum for the vote on the matter. The minutes ofthe meeting shall reflect that a disclosure was made andthat the member having a conflict of interest did notparticipate in the discussion and abstained from voting.If required to carry out the business of the BCC, the vicepresident for student development shall appoint a temporarymember for the purpose of deciding the issueunder question.

35G. Student Conduct RecordsStudent Conduct Records are part of a student’s formaleducational record and are centrally maintained inthe Student Development Office. Typically, a StudentConduct Record is established when a written report orinformation on a student is received by the director ofstudent life (or other appropriate university official, asmay be provided for by the applicable university policy).All Student Conduct Records are maintained in accordancewith the Family Education Rights and Privacy Act(FERPA). Student Development will abide by all lawsrequiring confidentiality and privacy with regard to thestudent discipline system. In cases involving allegedviolent or injurious behavior, Student Development willinform the victim, as allowed by law, of the outcome ofthe proceeding. Except as provided below, all StudentConduct Records are maintained for seven years afterthe graduation date of the student and then destroyed ina manner, which will preserve confidentiality.• If a student receives the sanction of expulsionfrom the university, the Student Conduct Recordwill be retained permanently.• If a student is involved in litigation with theuniversity, the Student Conduct Record may bekept indefinitely.• If a student transfers and then graduates fromanother college or university, Student Developmentwill destroy the Student Conduct Recordseven years after the date of transfer.H. Reporting Student Misconduct atthe University of MaryWhen a student engages in illegal behavior or violatesuniversity policies, it is a violation of the CommunityStandards for Students. All students and all members ofthe faculty, staff and administration as well as securityofficers, law enforcement officials, public officials, guestsor visitor to the university or any other individual withdirect knowledge of misconduct on the part of a Universityof Mary student has the right to report such behavioras follows:1. Violations of the University of Mary SexualMisconduct Policy, Discrimination andHarassment Policy, Hazing Policy, and/orRetaliation Policy – Individuals who havedirect knowledge of a University of Marystudent violating any of the above policiesshould file a report using the Conduct GrievanceProcedure found under the “General Policies”link on the main page of my.umary.edu. Individualswho have questions about the processshould contact the director of student life, thedirector of human resources or the assistant vicepresident for academic affairs for assistance inmaking a report.2. Illegal Behavior – The University of Maryencourages individuals with knowledge ofillegal behavior on the part of a University ofMary student to report such behavior to theappropriate law enforcement officials. Membersof the University of Mary administration, facultyor staff are prohibited as employees of the universityfrom discouraging anyone from reportingillegal behavior to law enforcement officialsand they are responsible to cooperate with officialinvestigation. In addition to reporting illegalbehavior to law enforcement officials, individualswith direct knowledge of illegal behavior onthe part of a University of Mary student are alsoencouraged to report such behavior to the directorof student life (in the case where the illegalbehavior in question is a form of Sexual Misconduct,Discrimination, Harassment, Hazing orRetaliation, the reporting process described innumber 1 above, should be used).3. Violations of the University of Mary CommunityStandards for Students and All Other Violationsof University of Mary Policy – Individuals whohave direct knowledge of any type of policyviolations on the part of a University of Marystudent, other than those cases described innumbers 1 and 2 above, should report the violationto the director of student life. If the violationoccurs in a residence hall the report can alsobe made to the appropriate residence directoror resident assistant who is then responsibleto submit an incident report to the director ofstudent life.The person making a report of misconduct will beasked to identify himself/herself and will be expectedto remain active in the university’s investigation of thematter. The university assumes no responsibility to acton anonymous report or to continue an investigation ifthe person who reported it refuses to participate in theinvestigation. The university reserves the right to requirethe person making the report to submit a written statementor report.Those who make a report of misconduct are protectedby the university’s Retaliation Policy (found under the“General Policies” link on the main page ofmy.umary.edu). In cases where the person making thereport has reason to fear retaliation or embarrassment,those investigating the matter may agree to keep his/heridentity confidential to the extent possible. In addition,the person who reports misconduct may request thathe/she not be required to appear to provide informationto those investigating the matter when the accused ispresent.

36I. Investigation of Alleged Student MisconductExcept in those cases involving a violation of a universitypolicy where the special conduct grievance processis utilized (e.g. the sexual misconduct policy, discriminationand harassment policy, hazing policy, and/orretaliation policy) the director of student life, and/orhis/her appointees are responsible to provide over sightfor the investigation of all student conduct cases. Aspart of an investigation the investigators are authorizedto require any student believed to be knowledgeableabout the alleged incident to submit himself/herself toappear for questioning and multiple appearances maybe mandated. Students interviewed during the courseof an investigation may be required to provide a writtenstatement. Interviews may be recorded. The director ofstudent life may appoint or enlist any university officialto assist with an investigation. Any student who refusesto be interviewed, makes false statements, provides misleadinginformation or withholds information is subjectto student conduct action.The director of student life may interview universityemployees and members of the public who may have informationpertinent to the investigation. In the case where itappears that a criminal law has been violated the directorof student life may make a report to law enforcement officials.Investigative reports by legal authorities and legalrecords related may be utilized in the university’s investigation.However, the University of Mary reserves the right topursue internal conduct action independent of the outcomeof any legal action.There is no time limit imposed upon thedirector of student life to complete his or her investigationand there is no statute of limitations. Investigations remainopen for as long as necessary and students may be heldresponsible for their actions at any time.J. Determinations in MattersInvolving MisconductWhen the director of student life or his/her appointeesconcludes the university’s investigation, one of twodeterminations will be made:• If there is insufficient evidence to support theallegations the charges against the accused aredismissed. Both the accused and the individualsmaking the allegations will be notified of theoutcome to the extent provided by FERPA.• If the director of student life determines that theevidence supports the allegations he or she willgive formal notice to the accused student that heor she has been found responsible for a violation.Notices will be delivered to the student’s universityassigned e-mail account. It is the responsibilityof the student to check his/her universitye-mail account regularly. The director of studentlife is under no obligation to grant extensions forappeals if the student has not checked his/heraccount on a timely basis.Once notified, the student must exercise one of thefollowing options:1. If the accused student wishes to accept thedetermination of the director of student life heor she is required to schedule a conduct conferencewith the director of student life or his/herdesignated assistant within five business days.At the conference, the director of student lifeor his/her assistant will meet with the studentfor the purpose of determining appropriaterestitution and/or sanctions. Generally, whena student elects to accept responsibility fora violation in this manner, sanctions will bereflective of this demonstration of responsibility.Students who elect the option of a conductconference forfeit the right to any further appealin the matter. The person making the allegationsagainst the student will be notified of theoutcome to the extent provided by FERPA. Studentswho schedule a conduct conference andfail to attend will be sanctioned by the directorof student life and forfeit any right to appeal.2. If the accused student wishes to contest thedetermination of the director of student life,he or she must give notice at the StudentDevelopment Office located in Room 1209 ofthe Benedictine Center for Servant Leadershipwithin five business days. Such notice shallbe in writing on the form provided for thatpurpose. At the time the notice is turned in atthe Student Development Office, a hearing withthe Community Standards Committee will bescheduled. The complainant(s) will also benotified of the hearing and be given the optionto appear at the hearing.3. If the accused student does not schedule aconduct conference with the director of studentlife nor request a hearing with CommunityStandards Committee, within five businessdays, the director of student life will sanctionthe student and the student shall forfeit anyright to further appeal in the matter.

37K. Appeal to the CommunityStandards CommitteeThe Community Standards Committee provides studentswith an opportunity for a hearing regarding thedetermination of the director of student life (or his/her designee) in regard to a violation of the CommunityStandards for Students which includes any violation ofuniversity policy.1. Description of the CommunityStandards CommitteeThe committee shall meet as necessary. If anappeal is submitted at a time when the CommunityStandards Committee is not functioning(such as during the summer months) the vicepresident for student development will considerthe appeal and his/her determination will befinal. Membership of the Committee consists offive student members selected to serve in conformancewith the following:a. To be eligible to serve on the CommunityStandards Committee, members must haveand maintain:1) Sophomore status or higher (theUniversity of Mary transcript mustshow successful completion of 30semester credits at an accredited collegeor university).2) A cumulative G.P.A. of at least 2.50.3) A disciplinary status no higher thanLevel 1. Members of the committee whofail to maintain the requirements b andc while serving on the committee shallbecome ineligible to continue membershipon the committee and a newmember shall be appointed by the vicepresident for student development tocomplete the remainder of the term.b. Any student meeting the criteria statedabove may apply to serve on the CommunityStandards Committee. The studentbody president (or his/her appointee) andthe director of student life will review allapplications and offer their recommendationsto the vice president for student development.He/she will make the appointmentsto the committee and select a chairpersonfrom among the members appointed.c. Students selected for membership on thecommittee will be required to indicateacceptance of the appointment by signing anoath of office.d. The term of membership on the committeeis one academic year, with the start coincidingas much as possible with the beginningof the academic year and closing at the endof the academic year in the spring. Vacancieson the committee during the course ofthe academic year will be filled as soon aspossible. Committee members may be reappointedto serve on the committee in subsequentyears.e. The director of student life shall appoint aUniversity of Mary staff member to serveas the advisor to the committee. Responsibilitiesof the advisor are to: i) to provideorientation and training for committeemembers; ii) to serve as a resource to thechair of the committee and other committeemembers in regard to procedural questionsduring meetings and hearings; and iii) torecord the minutes of committee meetingsand hearings.f. The chair of the committee shall be a votingmember and responsible for ensuring thatthe proper protocol for hearings is followed.The chair will monitor the attendance ofcommittee members and when appropriate,excuse members unable to attend. Allexcused and unexcused absences of committeemembers will be recorded in theminutes. Unexcused absences of committeemembers shall be addressed by the chair inthe following manner: the first unexcusedabsence will result in a private reminderfrom the chair; a second unexcused absenceshall result in a written warning from thecommittee chair that an additional unexcusedabsence shall result in dismissal; andfinally, a third unexcused absence shallresult in immediate dismissal from thecommittee.2. The Protocol for Hearings Before theCommunity Standards CommitteeThe director of student life or his/her designeeis responsible along with the committee chair toensure that the following protocol is adhered toprior to and during all hearings:a. The chair of the committee coordinates thehearing schedule with the StudentDevelopment Office.b. A quorum of three is necessary for thecommittee to conduct a hearing.c. A committee member with any conflicts ofinterest in relation to a case before thecommittee is ethically bound to disqualify

38himself or herself from hearing the case.Should multiple members of the committeedisqualify themselves to the extentthat a quorum is impossible, the case shallbe referred to the Student DevelopmentCouncil.d. All hearings of the committee shall beconducted in private and are closed to thepress. All committee members are bound bythe requirements of the Family EducationalRecords and Privacy Act (FERPA) and willbe required to sign a confidentiality agreementthat prohibits them from disclosingconfidential student records or the proceedingsof the hearing to anyone as stipulatedby FERPA. The agreement also includesthe provision that committee members areprohibited from discussing the proceedingswith any member of the press including theUniversity of Mary student press.e. Only members of the committee, theadvisor, the director of student life and/orhis/her designee, the accused student(s),the complainant(s), witnesses, and advisorsmay attend a committee hearing. In somecases when complainants and or witnesseshave been offered confidentiality by thedirector of student life, the committee isobligated to restrict the appearance of thosein attendance to separate times.f. The advisor of the committee shall recordthe minutes of all committee meetings andhearings. Proceedings of the hearing maybe audio recorded by the advisor withthe exception of the committee’s privatedeliberations. Committee members are notallowed to remove any of the records of thehearing from the room. At the conclusion ofthe hearing, the advisor will attach a copyof the minutes to the evidence presented inthe hearing and a copy of the committee’sdetermination in the case. The minutes, tapeand evidence are the property of the universityand will be maintained by the directorof student life.g. Each of those accused as well as each ofcomplainant(s) may elect to have oneperson present for support at the hearing,provided written notification is given to thedirector of student life at least 24 hours priorto the hearing. The support person can bea parent, guardian, academic advisor, or anattorney. The role of the support person isto provide support. He or she is prohibitedfrom addressing the committee or participatingthe hearing. The university reservesthe right to have legal counsel present at allhearings.h. If the accused student fails to attend ascheduled hearing, the committee shallmake a decision based upon the informationavailable and the individual missingthe hearing forfeits the right to any furtherappeal in the matter.i. In the case where there is more than onestudent accused with the same offense associatedwith a single incident, the committeemay elect to hear the cases separately or asa group.j. The director of student life or his/herdesignee shall present the findings of theuniversity’s investigation of the matter inquestion to the committee. The university’sevidence shall be provided in the form of awritten summary prepared by the directorof student life or his/her designee outliningthe charges and all evidence gathered in theinvestigation. The director of student lifewill also include a summary describing theconduct status of the accused including anyprevious written warnings and previousactions of the Community Standards Committeeagainst the student and any otherprior violations of university policy. Thedirector of student life or his/her designeeshall be allowed a specific amount of time(normally not more than 5-10 minutes) toverbally summarize the information presented.k. Similarly, the student charged with aviolation shall present his or her evidencerefuting the allegations, also in the form of awritten summary. The accused student shallbe afforded the same time period providedby the director of student life to verballysummarize the information.l. In order to be considered by thecommittee, all statements made by witnessesmust be eyewitness accounts tocircumstances under question and all testimonyof witnesses must be signed by thewitness. The testimony of any witnessesmust include information about the witness’employment status, official responsibilitiespertinent to the case, relationship withthe accused if any and other informationregarding any potential conflict of interest.Statements from witnesses, as well as thetestimony in the form of character witnessor expert witness based on hearsay are notpermissible. It is useful but not a requirementfor witnesses to be available at the

39time of the hearing to answer questions ofthe committee. Committee members havethe option of questioning witnesses but it isnot required. Witnesses who are present willbe required to wait outside the room wherethe committee meets until called by thecommittee. When the committee has completedquestioning a witness that witnesswill be dismissed from the room. Neitherparty will be permitted to cross-examine thetestimony of any witness. Unless there arequestions from the committee for a particularwitness, the witness will not be calledupon to testify.m. Once the committee has reviewed thematerials presented and questioned witnesses(if this option is exercised), committeemembers may question either theaccused or the director of student life orhis/her designee.n. All procedural questions are subject to thefinal decision of the committee advisor.o. When the committee has completed itsquestions of the participants in the hearing,the participants are excused to allow thecommittee opportunity to deliberate inclosed session. The committee is chargedwith the responsibility to determine whetheror not the individual is responsible for aviolation of the University of Mary CommunityStandards for Students and if so, todetermine what sanctions should apply.The committee has three options:1) to dismiss all charges against the accused;2) to concur with the finding of the directorof student life; or 3) to determine the accusedis responsible for violations other than thosedetermined by the director of student life orhis/her designee. While meeting in closedsession, the committee shall consider onlythat evidence which has been presented inthe hearing, and shall determine whetherthe accused is in violation of the university’spolicies. The committee shall make its determinationusing a standard of substantialevidence. In other words if the availableevidence supporting the allegation is determinedto be adequate to make a reasonableconclusion of responsibility, the studentshould be found responsible and appropriatesanctions should be apply.p. At an appropriate time, the chair of thecommittee shall call for a vote of thecommittee in order to make a determination.The first vote may be done by a showof hands on the questions before thecommittee. In the case of a tie, furtherdeliberations will be allowed and a secretvote shall follow. If the second vote resultsin a tie, the case will be referred to theStudent Development Council for resolutionwithout recommendation.q. Once the committee has come to a determinationof responsibility, it will then make adetermination of sanctions to be applied usingthe same process described in Section O.r. All determinations of the CommunityStandards Committee are to be signedby the committee members present. Theaccused, complainant(s) and the directorof student life (or his/her designee) areinformed of the determination(s) to theextent provided by FERPA.s. When the Community StandardsCommittee is unable to make a determinationin a case because of the inability toachieve a quorum or when the vote remainsdeadlocked, the determination in the matterwill be made by the vice president forstudent development. The decision of thevice president in these cases is final with theexception of those cases resulting in expulsionwhere a final appeal may be made tothe president of the university. Appealsmust be made in writing and received in thepresident’s office within five business days.3. The Right to Appeal Determinations of theCommunity Standards CommitteeComplainant(s), the accused, and/or the directorof student life (or his/her designee) havethe right to appeal any determination made bythe Community Standards Committee to theStudent Development Council. To be considered,appeals must be in writing on the formprovided for that purpose (available from theStudent Development Office). The completedappeal form must be received in the StudentDevelopment Office within five business daysafter the date of hearing. In the event an appealis filed at a time when the Student DevelopmentCouncil is not active, the vice presidentfor student development will hear the appealand make a final determination in the matterwith the exception of those cases resulting inexpulsion where a final appeal may be made tothe president of the university. Appeals must bemade in writing and received in the president’soffice within five business days.

40L. University of Mary Conduct LevelsStudent who are responsible for violating the Universityof Mary Community Standards for Students are assignedto one of five student conduct levels.Each successive conduct level indicates an increasedlevel of concern based upon the combination of the severityof the violation in question, the violator’s previoushistory and his or her record in complying with sanctionsresulting from previous violations. Each conduct level isassociated with guidelines for sanctioning deemed appropriateto that particular level.When a student has been assigned to a conduct level,additional violations are cumulative and result in thestudent progressing to a higher conduct level. Studentswho fail to comply with prescribed sanctions in the timeperiod required risk reassignment to an even higherconduct level.The University of Mary Student Conduct System isdesigned to allow students who learn from their experiencesan opportunity to reduce their student conduct level.Students who satisfactorily comply with sanctions andremain free from further violations for stipulated periodsof time may petition to have their conduct status loweredby one level. Additional time free of violations, as stipulated,will make the student eligible to pursue additionalpetitions to have his or her conduct level lowered one levelper each petition.The Director of Student Life or others responsible forsanctioning a student have the authority to determinethe appropriate conduct level assigned to each studentbased upon the circumstances involved. When informationin the Student Handbook does not indicate the recommendedlevel for a particular violation, they have theauthority to make the determination.The five levels are as follows:Level 1The director of student life or others with responsibilityto sanction a student assign a student to a Level 1 statuswhen the student is responsible for the least severeinfractions of the University of Mary Community Standardsfor Students. A student may accumulate up totwo Level 1 violations (of any kind) and still remain atLevel 1. However, a third Level 1 type violation willresult in the student progressing to Level 2 status.Sanctions appropriate for Level 1 include (but arenot limited to): warnings; monetary fines; restitution;mediation; community building activities with thosenegatively affected by the violation; counseling;volunteer service and/or educational projects. Studentswho fail to complete sanctions required as a result of aLevel 1 violation within the prescribed time period willautomatically progress to Level 2 and they will be subjectto those additional conditions for failure to comply by thestated deadline indicated at the time of sanctioning.Students at Level 1 who satisfactorily complete allrequired sanctions and who remain free from anyfurther violations of the Community Standards for sixweeks (not including semester break, spring break,Summer Term, summer or any other time the student isnot enrolled in a class) may petition the Student DevelopmentCouncil to have their Level 1 status eliminated.Level 2The director of student life or others with responsibilityto sanction a student assign a student to a Level 2status when the student is responsible for those violationsof the Community Standards for Students identifiedto be Level 2 violations; any lesser violation wherethere are extenuating circumstances meriting a higherlevel; or a first violation of the university’s alcoholpolicy. The director of student life or others withresponsibility to sanction a student have the authorityto determine if any Student at Level 2 will progress toLevel 3 as the result of any subsequent Level 1 or Level2 violations of the Community Standards for StudentsSanctions appropriate for Level 2 include (but are notlimited to): automatic parental/guardian notificationof alcohol or drug law violations as permitted underFERPA, notification to the student’s advisor, coachand/or other faculty and staff who serve in an advisorycapacity for the student; monetary fines; restitution;community building with those negativelyaffected by the violation; counseling; volunteer service;behavioral contracts; and/or loss of privileges for aperiod of 1 to 4 weeks. Loss of privileges at Level 2can include any of the following: loss of the right toparticipate in student-sponsored activities, intramurals,and/or use of campus facilities.Students who fail to complete sanctions required as aresult of a Level 2 violation within the prescribed timeperiod will automatically progress to Level 3 and theywill be subject to those additional conditions for failureto comply by the stated deadline indicated at the timeof sanctioning.Students at Level 2 who successfully complete allrequired sanctions and remain free from any furtherviolations of the Community Standards for 12 weeks(not including semester break, spring break, SummerTerm, summer or any other time the student is notenrolled in a class) may petition the Student DevelopmentCouncil to have their conduct status reduced toLevel 1.Level 3The director of student life or others with responsibilityto sanction a student assign a student to a Level 3 statuswhen the student is responsible for those violations of theCommunity Standards for Students identified to be Level3 violations; any lesser violation where there are extenu-

41ating circumstances meriting a higher level; a secondviolation of the university’s alcohol policy or first violationof the university’s policy on illegal drugs and drugparaphernalia when the violation is possession of a smallamount of marijuana or drug paraphernalia.Sanctions appropriate for Level 3 include (but are notlimited to): automatic parental/guardian notification foralcohol or controlled substance violations as permittedby FERPA; notification of the student’s advisor and/orother faculty and staff who serve in an advisory capacityfor the student; monetary fines; restitution; counseling;behavioral contracts; community building; re-assignmentfrom campus residence facilities and/or loss of privilegesfor a period of 1 to 8 weeks (not including semester break,spring break, Summer Term, summer or any other time thestudent is not enrolled). Loss of privileges at Level 3 caninclude loss of the right to participate in student sponsoredactivities, intramurals, and/or use of campus facilities.Students who fail to complete sanctions required as aresult of a Level 3 violation within the prescribed timeperiod will automatically progress to Level 4 and theywill be subject to those additional conditions for failureto comply by the stated deadline indicated at the time ofsanctioning.Students at Level 3 who successfully complete allrequired sanctions and remain free from any furtherviolations of the Community Standards for Students for18 weeks (not including semester break, spring break,Summer Term, summer or any other time the studentis not enrolled) may petition the Student DevelopmentCouncil to have their conduct status reduced to Level 2.Level 4The director of student life or others responsible to sanctiona student assign a student to a Level 4 status whenthe student is responsible for: those violations of theCommunity Standards for Students identified to be Level4 violations; any lesser violation where there are extenuatingcircumstances meriting a higher level; a thirdviolation of the university’s alcohol policy; or a secondviolation of the university’s policy on illegal drugs anddrug paraphernalia when the violation is possession ofa small amount of marijuana or drug paraphernalia; or afirst violation of the university’s policy on illegal drugsconsidered to be a major violation.At Level 4, the student’s eligibility to participate inextra-curricular activities is automatically and immediatelysuspended for a minimum of 48 hours and untilsuch time as the student makes satisfactory progress, asdetermined by the director of student life, in completingsanctions required of him/her. Extra-curricular activitiesis defined in the university’s “Eligibility to Participate inExtra-Curricular Activities” policy in the General Policiessection of this handbook.Once the student’s eligibility to participate in extracurricularactivities has been restored by the directorof student life, any non-compliance on the part of thestudent with regard to the sanctions required of himwill result in an automatic advancement of the student’sconduct level from Level 4 to Level 5.Other sanctions which apply to students at Level 4include (but are not limited to): automatic parental/guardian notification for alcohol and drug violationsas permitted by FERPA; notification of the student’sadvisor, coach, or other faculty and staff who servein an advisory capacity for the student; restitution fordamages; monetary fines; loss of eligibility to live instudent housing; and loss of any other student privilegesfor up to 32 weeks (not including semester breaks, springbreak, or any other time school is not in session or anyperiod when the student is not enrolled in a class).Students who fail to complete sanctions required as aresult of a Level 4 violation within the prescribed timeperiod will automatically progress to Level 5 and theywill be subject to those additional conditions for failureto comply by the stated deadline indicated at the time ofsanctioning.Students at Level 4 who successfully complete theirsanctions and remain free of any further violations ofthe Community Standards for 32 weeks may petitionthe Student Development Council to have their studentconduct level reduced to Level 3.Level 5The director of student life or others with responsibilityto sanction a student assign a Level 5 student conductstatus to students convicted of a felony-level crime; studentsfound responsible for violating policies by a specialcommittee (as in the case of the sexual misconduct policyor the discrimination and harassment policy); studentsfound responsible for the most serious violations of theCommunity Standards for Students; or students who havea troublesome pattern of lesser violations or student whohave consistently failed to meet sanctioning deadlines.Students placed at a Level 5 student conduct statusimmediately loose eligibility to participate in extra-curricularactivities, at any level (including practices, workouts,meetings, and other group events) until such timewhen the vice president for student development makesa determination in the matter. The determination of thevice president for student development may be anycondition or sanction considered appropriate up to suspensionor expulsion. Depending on the circumstancesinvolved, a student at Level 5 might also be immediatelysuspended according to Section K of this section of thestudent handbook.

42The vice president for student development willmake his/her determination after holding a hearingwith the director of student life and the student. Thestudent will be invited to provide a written statementof his/her case to be submitted to the vice presidentfor student development at least 24 hours in advanceof the hearing. For support purposes, the student hasthe option of being accompanied to the hearing byan advisor, a coach, a friend, parent, relative, or legalcounsel. If the student elects to exercise this option,he/she must advise the Student Development Office24 hours in advance of the identity and nature of therelationship of the person who will be present. Thesupport person may be present but may not participatein the hearing. The university reserves the right to havelegal counsel present for the hearing. The time for thehearing will be established by the vice president forstudent development and normally will be within 10business days of the student being placed at Level 5student disciplinary status, unless extenuating circumstancesdo not allow it. If the student fails to appear atthe hearing, the vice president for student developmentwill make his/her determination based on the informationavailable and the student will forfeit his/her rightto an appeal in the matter.After completion of the hearing the vice president forstudent development will normally make his/her determinationwithin five business days unless extenuatingcircumstances prevent it. The vice president for studentdevelopment has the authority to impose any conditionor sanction he/she deems appropriate up to suspensionor expulsion. The student has the right to appealthe determination to the president. All appeals must bein writing and must be received in the president’s officewithin five business days.Students at Level 5 who successfully complete theirsanctions and remain free of any further violations ofthe Community Standards for 32 weeks may petition theStudent Development Council to have their studentconduct level reduced to Level 4.M. SanctionsSanctions used for student conduct matters at theUniversity of Mary are consistent with the university’sChristian, Catholic and Benedictine identity and mission.The emphasis of the sanctioning is on protecting the wellbeingof the community and its members; spiritual andmoral development; responsibility; justice; and learning.To achieve these goals, conduct officers have broadauthority in applying the following sanctions in anycombination deemed appropriate to the situation.1. Withdrawal of Student Privileges – including butnot limited to eligibility to represent the university,to participate in extracurricular activities,participate in clubs and organizations, receiveawards or honors, use facilities, etc.2. Restoration/Restitution – if a student hascaused damage or loss, he/she may likely berequired to be responsible for all costs and/or he/she may be required to take actions intended torepair and heal relationships and good will in thecommunity.3. Sanctioned Service – a student may be requiredto serve others or serve the community as a learningexperience or as a means to restore good will.4. Educational Sanctions – a student may berequired to complete various learning activities,such as researching a topic, writing a reflectiveessay on a topic, be required to complete a specifiedtraining program (i.e. an anger managementcourse).5. Mandated Evaluations/Counseling – a studentmay be required to submit himself/herself foran evaluation by a licensed addiction counselor,psychologist, psychiatrist counselor etc. at his/her own expense. Normally the student is alsorequired to complete all recommendations thatresult from such an evaluation. Students may alsobe referred to pastoral counseling.6. Monetary Fines – There are instances when astudent may be assessed a monetary fine as partof the sanctioning process. When this is the case,the student must within 10 business days of beingassessed either 1) pay the entire fine, or 2) obtainthe approval of the director of student life to paythe fine in monthly installments and pay the firstinstallment. Students who fail to either pay thefine or pay the first installment in their paymentplan within 10 business days will be assessed alate fee of $10. A subsequent late fee of $10 will beassessed against the student for each week thereafterthe fine is not paid or when payments arenot on time. In the case of an appeal, the studentis responsible to pay the fine or make the agreedupon payments by the stipulated deadlines evenwhile the appeal is pending. If the appeal is latersuccessful, the amount of the fine paid (minus latecharges) will be refunded or applied to the student’soutstanding account.7. Suspension – is a temporary loss of one’s studentstatus and/or eligibility for certain privileges.A suspension usually persists until a specifiedtime has elapsed or until specified conditions aremet. For example, a student may be suspendedfor the remainder of the semester or until he/

43she completes an anger management course.Suspension may take any of the following forms:• Suspension of eligibility to enroll as a studentwith loss of all associated student privileges• Suspension of eligibility to participate inextra-curricular activities or to participate orattend certain events or functions• Suspension of one’s eligibility to live oncampus8. Expulsion – is a permanent loss of eligibility toenroll as a student at the university with loss of allassociated privileges.N. Emergency SuspensionThe university reserves the right to immediately suspendany student on an emergency basis when: 1) the studentis believed by university officials to be a danger to self orothers; 2) a complaint or information is provided to theuniversity providing credible information to suggest thestudent has engaged in conduct representing a flagrantdisregard for the safety or dignity of others and/or the university’smission and values; or 3) a student is charged witha felony or another serious crime.In such cases, the vice president for student developmenthas the authority to immediately suspend the student. Theextent of the suspension will reflect the gravity of the circumstancesand may include any of the following: eligibilityto participate in extra-curricular activities; eligibility to livein or be present in on-campus student residences; eligibilityto participate in specific university events or activities; eligibilityto use certain university facilities; eligibility to attendspecific classes; or full suspension as a student from theuniversity which may include suspension of the student’seligibility to be present on campus.All suspensions executed by the vice president for studentdevelopment will indicate a duration which may be a periodof time or may be until a certain condition is satisfied.Emergency suspensions made by the vice president forstudent development may be appealed to the president ofthe university. All appeals must be in writing and receivedin the president’s office within 5 business days from thetime of the suspension.O. Final Appeal in Cases of ExpulsionWhen, as the result of student conduct action, a studentis notified that he/she has been expelled from the universityby anyone other than the president, a final appeal maybe made to the president. All appeals must be in writingand must be received by the president’s office within fivebusiness days.

44Student Grievances and AppealsAs a university that practices the values of respect andcommunity, the university has established formal proceduresfor students to follow in order to resolve concerns about theconduct of or a decision of a member of the faculty, staff oradministration. The goal of the procedures is to encouragestudents to resolve their concerns in the most constructivemanner by setting forth a respectful process to facilitatediscussion of student grievances in a manner that is respectfuland fair to all who are involved. Students who pursue agrievance against another student or a member of the faculty,staff or administration are protected from retaliation as indicatedin the University of Mary Policy on Retaliation whichmay be found from my.umary.edu under “General UniversityPolicies.”Grievances Involving Sexual MisconductStudents who have grievances involving sexual misconductof any kind against another student or a member of thefaculty, staff or administration should follow the proceduresset forth in the University of Mary Sexual Misconduct Policyto report the misconduct and pursue a formal complaint.The policy may be found by clicking on the “GeneralUniversity Policies” link on my.umary.edu.Grievances Involving Discrimination orHarassmentStudents who have grievances involving discriminationor harassment against another student or a member of thefaculty, staff or administration should follow the proceduresset forth in the University of Mary Discrimination andHarassment Policy to report the misconduct and pursue aformal complaint. The policy may be found by clicking onthe “General University Policies” link on my.umary.edu.Grievances Involving HazingStudents who have grievances involving any form ofhazing against another student or a member of the faculty,staff or administration should follow the procedures set forthin the University of Mary Hazing Policy to report the misconductand to pursue a formal complaint. The policy maybe found by clicking on the “General University Policies”link on my.umary.edu.Grievances Involving Grades orOther Academic IssuesProcedures to follow to pursue a grievance about grades andother academic issues are set forth in the University of MaryBulletin. The official electronic copy of this publication maybe found on www.umary.edu.Grievances Regarding Financial AssistanceAll students have the right to appeal a decision regardingeligibility for financial assistance. The following items needto be included in the appeal: a) It must be in writing. b) Itmust account for why the student did not meet the reasonableminimum satisfactory progress standards. c) It mustprovide an explanation of how the deficiency has been orwill be corrected.An appeal may result in a probationary status. If so, financialassistance eligibility will be reinstated for the currentterm and, subject to review, subsequent terms.The director of financial assistance and the vice presidentfor enrollment services will review appeals and adjustmentswill be made on the basis of circumstances, supporting evidenceand availability of funds.Reinstatement of eligibility of financial assistance is notautomatic. It is the student’s responsibility to contact theFinancial Assistance Office to initiate the appeal process.Grievances Involving Parking and Traffic CitationThe process to appeal a parking or traffic citiation issuedby the university may be found in the university’s Parkingand Trafic Safety policy. The policy may be located byclicking on the “General University Policies” link onmy.umary.edu.Grievances Involving Student Conduct CasesThe process for appealing decisions related to studentconduct cases appears in the Student Conduct System sectionof the University of Mary Student Handbook.Appeals Regarding Student Discipline CasesThe process for appealing decisions related to studentdisciplinary cases appears in the Student DisciplinarySystem section of the Student Handbook.Other Student GrievancesIf students have any other complaint or grievance otherthan those listed above he/she should use the followingprocess:Step 1: The first responsibility of the student is to eitherdiscuss the matter with the individual involvedor submit to him/her in writing, a written statementof concerns along with a proposal for howthe matter could be resolved. It is the expectationof the university that both the student and theemployee will treat one another with respect andcivility at all times during the process.Step 2:If after completing Step 1, the student does notfeel the matter has been resolved to his/her satisfaction,he/she should submit a written statementto the individual’s supervisor. The statement

45should summarize the original concerns, andinclude the reason(s) why the student feels thematter was not resolved satisfactorily in Step 1.If the student does not know the identity of theemployee’s supervisor, he/she should contact thedirector of human resources for assistance.Step 3:If after completing Step 2, the student does notfeel the matter has been resolved to his/her satisfaction,he/she should submit the matter inwriting (using the same format as in Step 2) to theindividual at the next level of supervision. Thisshould be repeated until the matter is consideredby the vice president of the administrative unit inquestion. The vice president is the final level ofappeal (unless the original complaint involved avice president in which case the matter would besubmitted to the president in Step 2 and it wouldbe the final appeal).

46University GovernanceNOTE: The University of Mary governance structure is in theprocess of being revised as a part of the President’s initiative toreview the structure of the university. At the time of publicationinformation about the revised structure was not yet available.Changes to the structure will be effective upon the president’sapproval and will supersede all information published here.University SenateThe University Senate is the final university advisorycommittee to the President and Board of Trustees. It recommendspolicy and acts on decisions made by the universitycouncils. Its membership includes the chairperson of eachacademic division, one faculty member elected at large, onenon-teaching full time corporate faculty member and thePresident, Vice President, Secretary, and Treasurer of theStudent Senate as well as two students elected at large fromthe Student Senate.The Vice President for Academic Affairs serves as Chairpersonand the Vice President for Student Developmentserves as Vice Chairperson of the University Senate.There are three councils. Each is described below.Academic Affairs CouncilThe Academic Affairs Council is involved with decisionsrelating to academic programs and policies, curriculum,convocations and the library.Specifically, this Council serves as the final recommendingbody to the President of the university regarding decisionsin the following areas: addition or deletion of individualcourses, minor modifications of program (major, minor)requirements, library policies and procedures, registrationpolicies and procedures, grading policies, policies regardingacademic standings of students and policies on convocationsand other such events.This Council shall serve as the preliminary hearing bodyfor the University Senate on matters relating to the followingareas: admissions requirements, graduation requirements,changes in the academic calendar, addition or deletionof major or minor programs, general curriculum policies,initiation or deletion of special programs relating to theacademic area of the university.Members of this Council are the Assistant Vice Presidentfor Academic Affairs (Chairperson), Registrar,a representative elected from each division, the Librarianand two students elected at large from the Student Body.Faculty CouncilThe Faculty Council formulates policy recommendationsfor faculty employment, promotion, leaves of absence,economic security and retirement benefits. Programs forfaculty development are also considered by this Council.Membership consists of four persons elected from and bythe teaching faculty plus the President, Vice President, pastPresident and Secretary of the University of Mary TeachingFaculty Organization.Student Development CouncilThe Student Development Council hears and acts onrequests involving co-curricular activities, recommendspolicies for on and off-campus living and helps improvethe non-academic aspects of student life. In case of judiciaryappeals, this council serves an advisory function in helpingthe Vice President for Student Development to determinethe status and action that needs to be taken in connectionwith student behavior.Members of this Council include the Vice President forStudent Development (chairperson), one Student DevelopmentStaff person elected by the staff and one appointedby the Vice President for Student Development, one facultymember elected by the faculty, the President of the StudentBody, and two nonresident and three resident studentselected during the Student Senate elections at the beginningof the fall semester. The term of all members is one year.Student GovernmentStudent Government is the voice of each and every Universityof Mary student.The Governing body of the Student Government is theStudent Senate, which is composed of twenty-two (22)senators. Ten (10) senators are elected to representing eachacademic division and status of the university. Anotherten (10) senators are elected representing the university’sresidential districts with four (4) senators representing theresidence halls, one (1) senator representing the UniversityApartments, and five (5) senators representing all studentsresiding off-campus. Two (2) freshmen senators representthe freshmen class.The Student Senate is directly responsible to the StudentDevelopment Council, which has the power of review overall Student Senate actions. All formal legislative actionsof the Student Senate, once signed by the Student BodyPresident, shall be delivered in writing to the Vice Presidentfor Student Development for the purposes of administrativereview and referral. The copies of the minutes of eachSenate meeting shall be filed with the secretary to the VicePresident for Student Development.The executive officers of the Student Government arethe Student Body President and Student Body Vice Presidentwho are elected at-large by the entire Student Body.One (1) senator each shall be chosen by the Student Senateto serve as Executive Treasurer and Executive Secretary.These four officers comprise the Executive Cabinet of theStudent Government.

Student ServicesThe University of Mary offers a variety of programs andservices for the purposes of: a) promoting the highest levelof personal, academic and professional development of eachstudent; and b) to enhance the quality of campus life withconveniences.Academic AdvisingAcademic advising assists students in academic and careerplanning, in leadership development, and registration aswell as in other areas of students personal concerns. Duringthe first year, each student is assigned an advisor(s) withwhom they and a small group of other first-year studentsmeet weekly in America’s Leadership University Seminar(ALU). Sophomores, juniors, seniors and new transferstudents work with an advisor in their major field. TheDean of the school arranges for an advisor for students.Advising and Mentoring CenterThe Advising and Mentoring Center is located in the lowerwest wing of the Benedictine Center in Room 121/122. Thepurpose of this unique new student service is to help studentswith questions or concerns. It doesn’t matter what thenature of the question or concern might be. The staff worksclosely with faculty and the staff of the various administrativeoffices and student services so they are able to helpstudents with a wide variety of questions and concerns.Students are welcome to schedule an appointment or dropin. Hours are Monday through Friday, 8 AM to 4:30 PM. Youcan reach a member of the staff by calling 355-8357 or atadvisingcenter@umary.edu.Campus MinistryThe University of Mary prides itself in being Catholic,Christian and Benedictine. Since faith development is aprimary concern, students are strongly encouraged topractice their religious beliefs. In keeping with our Catholictradition, Eucharistic Liturgies are celebrated duringthe day Monday through Friday and Sunday evenings inBenet Chapel. Ecumenical prayer services are also held ona regular basis. No classes are scheduled during the 10 AMworship period on Wednesdays to allow students, facultyand staff the opportunity to attend these liturgies andprayer services.Campus Ministry exists to serve the spiritual and religiousneeds of the University of Mary community. Itaffirms the value of each individual and assists with theirgrowth by offering the sacraments, retreats, prayer groups,Scripture studies, the Rite of Christian Initiation for Adults(RCIA), volunteer opportunities and social gatherings.The Campus Ministry team is comprised of a chaplain, adirector, an assistant director and a team of peer-ministers.Campus Ministry is located in the Clairmont Center nextto Benet Chapel, is open to all. You can contact them at355-8150 or you can find them on the web atwww.umary.edu/CampusMinistry.Career and Testing ServicesCareer and Testing Services, located in Room 1541 in theBenedictine Center for Servant Leadership offers a widevariety of services and free resources to help studentsfacilitate their career development and job search process.Among the many programs and services available toUniversity of Mary students and alumni are:• Individual career counseling and career testing• A career decision-making course for “deciding”students• Career resource library (employer information,videos, CD’s/DVD’s, books, websites etc.)• Workshops on resume, cover letter, mock interviewsand job search preparation• On-campus interviews with local and regionalemployers• Career Fairs• Online posting site for internship and full/part timejob opportunities at www.myinterfase.com/umary/student• Credential files for Education majors• Testing including CLEP, DSST, PRAXIS, and PPST• Assistance with application and personal statementto graduate and professional programsChick’s PlaceChick’s Place is named for Charles “Chick” Swenson, whodonated the original tract of land for building AnnunciationMonastery. Chick’s Place, located in the Leach Centerfor Student Life, serves as the social hub of the campus.It includes a snack bar serving a variety of popular menuitems and a beverage bar serving specialty coffee drinks andsmoothies. Chick’s Place is open late most evenings.ConvocationsConvocations are held periodically throughout theacademic year for the total university community. Theseconsist of enriching opportunities such as lectures, entertainment,educational programs and cultural events.Counseling ServicesConfidential counseling is available for students for avariety of concerns including: personal growth and adjustmentissues; relationship concerns, roommate conflicts;family issues; difficulties with motivation; depressed mood;anxiety; body image; weight control and issues relating toeating behaviors. The University of Mary Student Counseloralso provides referrals to community mental healthand substance abuse agencies. The Counseling Servicesoffice is located in Room 1502 of the Benedictine Center forServant Leadership.47

48Emerging Leaders AcademyThe Emerging Leaders Academy is based on the beliefthat to be genuinely successful, both professionally andpersonally, individuals must contribute to their community,and that true achievers are those who learn to lead andlearn to serve.Helping students become “servant-leaders” is the focusof the Emerging Leaders Academy. The intent of the experimentallearning activities is to develop an understandingthat leaders serve their group by leading with vision, buildinggroup consensus, promoting personal growth amongmembers and creating positive environments.Harold Schafer Leadership CenterThe Harold Schafer Leadership Center is located in theBenedictine Center for Servant Leadership. This contemporarycorporate meeting facility is available for businessand professional meetings, and the home for the EmergingLeaders Academy classes and special events. The BoardRoom is equipped with state-of-the-art technology thatincludes individual lap top computer connections and afull range of audio-visual capabilities. The Great Roomis the hospitality area of the Center, where full food andbeverage service is available. Hauer Theatre contains ISDNand IP video conferencing equipment, 6.1 Dolby surroundsound, satellite downlink access and complete presentationequipment and services. The Training Center includes distancelearning equipment, cameras, Internet connectionsand a full range of A-V equipment.This facility enables the university to stay abreast of thechanging business environment, introduce students topotential employers and share in the wealth of trainingopportunities guests bring to campus.Learning Skills CenterThe Learning Skills Center helps students develop moreeffective study skills for better learning. Assistance if providedto help students with:• Strategies for enhancing memory and retention ofmaterial when reading text books;• How to create an environment for effective learning;• How to take notes when reading and when attendinga lecture;• Strategies for test-taking (e.g. how to study for amultiple choice test; how to study for an essay test, etc.)• Time management and organizational skillsAny enrolled student at the University of Mary qualifiesfor services at the Learning Skills Center which is locatedin Room 1537 of the Benedictine Center for ServantLeadership (701-355-8264).Mail Services1. Mail will be distributed once daily by 11 amMonday – Saturday (with the exception of holidays.)2. All mail that is delivered to the university mail roomby 8 am will be processed and delivered that same day.All mail that is delivered to the mail room after 8 am willbe processed and delivered the following day.3. Outgoing mail will be picked up Monday – Friday atthe following locations:- University Hall & Science Building: Picked upwhen mail is delivered in the morning.- Hillside & Greg Butler Residence Halls: Picked upwhen mail is delivered in the morning.- Deichert & Boyle Halls: Picked up when mail isdelivered in the morning.- Benedictine Center: Picked up at 1:15 pm.ATTENTION: These drop boxes are for STAMPEDmail only.4. Package notification: You will receive a package slipin your mailbox when a package arrives. You mustpresent some form of identification and your packageslip. This process is for you protection. Package pickuphours are as follows:Monday – Friday 11 am to 12 NOON12:45 pm to 4:30 pm5. Mail Carriers: Any mail or packages that are sentthrough the United States Postal Service (USPS) willcome through the university mail room. Packages thatare sent through the United Parcel Service (UPS) can bepicked up in the Bookstore. (Check for your name onthe list outside the door of the bookstore). Packages thatare sent through Federal Express, or any other expressmail service are delivered to the bookstore.6. Lost Mailbox Keys: The student must notify the StudentDevelopment Office immediately. There will be a chargeof $25 to have a new key made. The student is responsiblefor this charge. Mail will be given to the studentone time only.7. Stolen Mailbox Keys: Please notify the Student DevelopmentOffice and the appropriate action will be taken.8. Broken Keys & Locks: The student must notify theStudent Development Office, the lock will be replacedat the university’s expense. The student will be issueda new key.OrientationThe New Student Orientation Committee plans, schedules,coordinates and evaluates the university’s fall andspring orientation programs for all new undergraduatestudents. The goals of orientation are to help new studentsand their families: a) become familiar with the campus andcampus resources; b) learn about the University of Mary’s

49values and traditions; c) ease the student’s transition intothe first year experience and America’s Leadership UniversitySeminar; and d) facilitate a successful adjustment to theacademic environment and university life.Student Accessibility ServicesStudent Accessibility Services (SAS) assists students whoare in need of accommodations to be able to access programsand services at the university because of a disabilityor a disabling condition (e.g. an illness, medical conditionor temporary injury that limits the student’s ability to functionin one or more activities required for daily living). Servicesinclude but are not limited to:• Accessible seating in classrooms and labs• Electronic text-books and handouts• Note-taking services• Scribe services• Distraction-reduced testing environments• Extended time for test-taking• Priority registration and class schedule accommodations• Accessible residence hall facilities• Accommodations in dining services• Accommodations for students who are hearingor sight impairedStudents who have need of accommodations are responsibleto apply at the SAS office. As part of the applicationprocess students are responsible to provide documentationof their disability or diagnosis and related functionallimitations for any accommodation requested. All documentationmust be current and it must be provided bya qualified professional. Requests for accommodationsshould be submitted at least 60 days prior to the date theyare needed. Applications and information about whatdocumentation is needed is available from the SAS Officelocated in Room 1537 of the Benedictine Center for ServantLeadership (701-355-8264).Student Health ClinicTo provide University of Mary students with highquality health service, the university has made arrangementswith Mid Dakota Clinic to operate the StudentHealth Clinic. The clinic is located on the lower level ofUniversity Hall, next to Marauder Cove (701-355-8287).They may be found on the web from the University ofMary home page.In keeping with the university’s Christian, Catholic andBenedictine mission and identity all services at the clinicare provided in a manner consistent with the Ethical andReligious Directives for Catholic Health Care Services establishedby the United States Conference of Catholic Bishops(USCCB).Services Provided and Conditions Treated: The StudentHealth Clinic is staffed by Mid Dakota Clinic employeesincluding a certified family nurse practitioner (FNP-C)who is qualified to provide office services including theability to diagnosis and treat common acute and chronicillness and conditions and the ability to prescribe medication.Students are able to access care for a wide variety ofhealth concerns including:• Allergies• Anxiety and stress• Asthma• Bladder problems• Depressed mood• Diabetes• Ear, nose and throat problems• Eating disorders• Headaches• Muscle or joint problems• Physical exams (athletic, employment, travel. etc.)• Sexually transmitted illnesses• Smoking and tobacco cessation• Stomach problems• Vaccinations- Hepatitis A & B- Human Papilloma Virus (HPV)- Influenza- Measles, Mumps & Rubella (MMR)- Meningitis- Tetanus (Tdap)- Tuberculosis screening• Wellness Education (alcohol education, diet andnutrition, fitness, sleep)• Women’s health concerns (pap smears; pelvic exams;pregnancy testing and counseling)Laboratory Services: The Student Health Clinic alsoemploys a certified medical assistant (CMA-AAMA) whois qualified to offer the following lab work on-sight:• Blood sugar testing• Influenza• Mono• Strep• UrineLab work for other tests can be collected on sight andsent to the main clinic (or the student’s referring lab) forprocessing.

50Pharmacy Services: The Student Health Clinic is able toprovide pharmacy services to students at the University ofMary through daily courier service from the main clinic.All prescriptions will be available for pick up at the clinic.Referrals: As employees of Mid Dakota Clinic, the staff atthe Student Health Clinic is able to facilitate referrals forU-Mary students with a need to be seen by the team of MidDakota specialists for any service or procedure not availableat the U-Mary site.Eligibility for Services: University of Mary students areinvited to use the University of Mary Student HealthClinic. for their health care needs. Faculty and staff of theUniversity of Mary are eligible for emergency care at theStudent Health Clinic and they may also access routinehealth services at the clinic by appointment (no walk-insplease) with the understanding that students will havepriority. In all cases, consistent with its standard businesspractices, Mid Dakota Clinic has the right to refuse serviceto any patient who is abusive or otherwise disrupts theoperation of its clinics.Costs: University of Mary students receive healthcareservices from the Student Health Clinic regardless of theirability to pay. If uninsured, the student will sign an insurancewaiver. If insured, the fees will first be billed to yourinsurance carrier and the balance will be billed to theinsured.Mid Dakota Clinic will bill faculty and staff who receiveservices at the clinic. Those who receive services from theclinic are responsible for providing Mid Dakota Clinic withall necessary insurance information and should contactMid Dakota Clinic with questions or concerns aboutcharges.Hours of Operation: During the academic year, StudentHealth Clinic hours are Monday-Thursday 9 AM to 4 PMand Friday 8:30 AM to NOON.Appointments: Appointments are recommended but walkinsare welcome and served in the order they arrive withpreference given to patients with a scheduled appointment.Appointments may be scheduled by phone at 355-8288 or online at www.umary.edu/clinic.Student Support ServicesStudent Support Services is a program funded by theU.S. Department of Education. This program is designedto provide an array of services promoting graduation fromcollege for U.S. citizens who are low income; and/or whoseparents did not complete a bachelor level degree and/orwho are qualified under the Americans With DisabilitiesAct. Students interested in applying to the Student SupportServices must demonstrate a need for academic assistance.Services offered by this program include:• Learning skills development through computerizedinstruction in reading, writing and math• Computerized tutorial programs in math,science, reading and writing, PPST practice• Academic advising• Course selection assistance• Personal advising• Cultural and social activities• Career advising• Graduate school admission assistance• Peer tutorial assistance• Professional tutorial assistance• Financial aid application assistanceStudent Volunteer ProgramThe University of Mary is committed to developingstudent leaders through service learning and volunteerism.The purpose of the Student Volunteer Program is to assiststudents in making connections with local agencies and toprovide services free of charge. Some of the Universitiesmajors and/or courses require a certain number of servicehours as part of the curriculum. In addition to providingservice, the student is asked to reflect on the meaning ofservice-learning as it relates to the broader community.Volunteer hours may be recorded in the Student VolunteerOffice as a permanent record.University BookstoreThe University Bookstore is maintained for the convenienceof students to purchase textbooks, school supplies,monogrammed, items, snacks, stamps, and health andbeauty supplies. The bookstore is located on the lowerlevel of University Hall. Bookstore hours are 8 AM to6:30 PM Monday through Friday and 1 to 5 PM onweekends during the academic year. Summer hours are8 AM to 4:30 PM Monday through Friday.Textbook buybacks are offered during finals week as wellas two days at the beginning of each semester. Textbookinformation can be found at the my.umary.edu website viathe quick links button. VISA, MasterCard, and Discovercards are accepted along with cash and checks.Welder LibraryWelder Library is located in the center of campus in abeautiful facility acclaimed for its architectural design andfeaturing a spectacular view of the Missouri River Valley.Library hours are posted on the library’s web page which isaccessible from the university’s website. University of Marystudents, faculty and staff as well as any person having alibrary card from a member of the Central Dakota LibraryNetwork is allowed to check out materials. Books andmedia loan for four-weeks. Periodicals, reference materials,reserve materials, and equipment must be used in house.Patrons have access to over 75,000 print and media titles,plus more than twenty databases with 21,200 full-text titles.Free electronic interlibrary loan provides access to materialsnot available at Welder Library.

Student OrganizationsStudents with an active record of participation ina student organization are highly valued by employersbecause they have gained experience providing theleadership needed for a service project, to recruit newmembers, or to organize a successful event. Because ofthe valuable opportunities they provide students theUniversity of Mary is committed to supporting existingstudent organizations and encouraging the formation ofnew ones congruent with the universities mission, identityand values.At the University of Mary, student organizations arepart of the Student Involvement Program. The StudentInvolvement Program is one of several programs thatmake up the Student Life Department. Others include theResidence Life Program, the Student Activities Program,Student Recreation and Fitness Programs, Co-curricularEducational Programs and Student Conduct. The staffperson responsible to work with student organizations isthe Coordinator of Student Involvement, Adam Neveau.To contact Mr. Neveau you may email him atstudentorgs@umary.edu. or you may call him at355-3700.To provide student organization leaders and advisors,as well as students interested in starting a new studentorganization, with the information needed for a successfulstudent organization, the university publishes theUniversity of Mary Manual for Student Organizations. Thismanual is the official source of information about policiesand procedures for student organizations at the university.Each student organization is required to be familiarwith and comply with the policies and procedures in it. Acopy of the manual may be obtained from the Coordinatorof Student Involvement.Students interested in starting a new organizationshould contact the Coordinator of Student Involvementfor information about how to request a temporary permit.A temporary permit is required before the new organizationcan begin functioning at the university. All newstudent organizations granted a temporary permit willbe required to complete the necessary steps to secure anofficial student organization charter within a specifiedtime period as determined by the Coordinator of StudentInvolvement.To remain in good standing with the university, studentorganizations must comply with university policies andcomply with the requirement to submit various administrativereports by stipulated deadlines as set forth inthe University of Mary Manual for Student Organizations.In addition, each chartered student organization mustperiodically follow a process to renew the organization’scharter as indicated in the manual. Student organizationsthat fail to comply with administrative requirements aswell as those that violate university policies are subjectto administrative action which may include probation orrevocation of the organization’s charter.At the time of publication of this edition of the StudentHandbook, the following student organizations havebeen officially chartered by the university and have beencertified by the Coordinator of Student Involvement to bein good standing:Circle KAdvisor: Sr. Gerard Wald, 355–8228, gerwald@umary.eduCircle K is a college level branch of Kiwanis International.As a service leadership organization it strives to benefit Bismarckand the University of Mary community and to providementoring opportunities with local professionals. Membersassist in service projects both on campus and in the community.Membership includes those who want to be involved inserving others and have fun doing it.Collegians for LifeAdvisor: Sister Hannah Vanorny, 355–8374hmvanorny@umary.eduThe goal of this pro-life organization is to call studentsto respect for all life. Responsible decision-making is theproduct of a well-formed and well-informed moral conscience.Through education and love, Collegians for Lifepromotes the sanctity of human life in all stages of development.It is for this reason, the organization meets to discusspertinent life issues and hosts professional speakers whooffer options to protect those most vulnerable among us,namely; the unborn, the sick and the elderly. Collegians forLife is a non-denominational organization and is open to all.Environmental Coalition of Students (ECOS)Advisors:Dr. Krystyna Gorzelska, 355–8066, kgorzel@umary.edu;Fr. Victor Feser. 355–8120, vgfeser@umary.eduThe purpose of the club is to promote environmentalawareness among the University of Mary students. The clubis active in recycling of paper, organizing discussions ofcurrent environmental issues and writing letters to local representatives.Membership in the club is open to all studentsand employees of the University of Mary. Members activelypromote campus beautification efforts and the activitiesrelated to the celebration of the annual Earth Day.Fellowship of Christian Athletes (FCA)Advisor: Fr. Benedict Fischer, 355-8267bjfischer@umary.eduFellowship of Christian Athletes stresses commitment andaccountability while we walk daily in the example of Christ,the servant leader. Students gather to reflect on scriptureand relevant issues facing college students. The student-ledorganization invites all students — athletes as well as nonathletes— to share in fellowship and fun. This is an opportunityto support one another and to participate in campuslife. FCA is open to and warmly welcomes students of alldenominations.51

52International Association of Business CommunicatorsAdvisor: Jaime Meyer, 355-8135, jmeyer@umary.eduThe International Association of Business Communicators(IABC) is a local, national and international informationnetwork for communication professionals. More than 11,500IABC members working in more than 40 countries sharetheir expertise and ideas. IABC chapters sponsor more than50 student chapters with membership exceeding 1,100 atcolleges and universities in the United States and Canada.Student chapters link the classroom and the business worldand thereby increase awareness of career options in communicationand instill high professional standards in studentmembers. The University of Mary student chapter of IABCis sponsored by a chapter in Bismarck.International ClubAdvisor: Dr. Krystyna Gorzelska, 355–8066kgorzel@umary.eduThe international club is designed to foster multi-national,multi-cultural atmosphere on the campus of the Universityof Mary through cross-cultural understanding, tolerance, andappreciation. The international club is open to all students.Lions ClubAdvisor: Lynn Geary, 355-8126, lgeary@umary.eduAffiliated with Lions International, the University of MaryLions Club provides opportunities for friendship whiledeveloping valuable leadership and project managementskills through involvement in service learning projects.Through participation, students make a real difference inaddressing needs in the communityMarauders on Business (MOB)Advisor: Karel Sovak, 355-8042, ksovak@umary.eduMarauders on Business (MOB) is a business club that isopen to all disciplines, promoting networking, socializationand providing opportunities for growth and enrichmentwhile in school. MOB is proud to be affiliated withDEX, the collegiate level of DECA, which allows studentsto develop both personally and professionally. Our motto:“Go Beyond.”Math/Science Association (MSA)Advisors:Dr. Marla Behm, 355–8019, mbehm@umary.edu;Sr. Nicole Kunze, 355-8207, nkunze@umary.edu;Gwen Niksic, 355-8198, gwenmn@umary.eduThe Math/Science Association welcomes any student orfaculty member in medical, math or science related fields.MSA is devoted to providing useful information pertainingto the members’ various disciplines through speakers, paneldiscussions and field trips. Members help to host the NDState Science Bowl, work with elementary school studentsto spark their interest in science and participate in campusactivities.Nursing Students Association (NSA)Advisor: Judy Maslowski, 355–8127, jmas@umary.eduNSA is open to all students who are preparing for thenursing profession. This organization introduces the studentto professional and community involvement. Members mayparticipate in local, state and national NSA, which allows greatnetworking with nursing students from other universities.NSA enhances leadership potential. Membership in NSA alsoprovides for scholarship opportunities. Each year a StudentNurse of the Year is selected from the NSA membership.Optimist ClubAdvisor: Karel Sovak, 355–8042, ksovak@umary.eduThe purpose of the University of Mary Optimist Club is toprovide hope and positive vision through the members ofthis club as it will bring out the best in kids; to help developoptimism as a philosophy of life, utilizing the tenets of theOptimist Creed; to promote patriotism and work for internationalaccord and friendship among all people; and, to aidand encourage the development of youth, in the belief thatthe giving of one’s self in service to others will advance thewell-being of humankind, community life and the world.PACSAdvisor: Dr. Gail Hinesley 355-8141gahinesley@umary.eduPACS (Psychology/Pastoral Ministry, Addiction Counseling,Criminal Justice, Social Work/Social and BehavioralSciences) fosters interest in and identification with humanservice professions by providing opportunities for studentsto become involved in human service endeavors within thecommunity, including the university. It serves as a monthlyforum for discussion of ideas and issues of interest to humanservices majors, facilitates leadership, and encourages socializationamong human service students.PI THETA EPSILON (Beta Pi Chapter)Advisor: Dr. Carol Olson, 355–8156, olsonc@umary.eduBeta Pi is the University of Mary Chapter of PI THETAEPSILON, the National Honor Society for OccupationalTherapy students. The purpose of the organization is toadvance the profession of occupational therapy and topromote scholarship. Students are invited to join this organizationbased on academic standing.Pre-Dental ClubAdvisor: Dr. Margaret Nordlie, 355–8148mnordlie@umary.eduThe purpose of the Pre-Dental Club shall be to provideguidance to the undergraduate interested in a future indentistry or related fields. Meetings include informationabout dental schools, dental admission, application proceduresand guidelines, and Dental Admission Test successstrategies. In addition to simply getting interested studentstogether, the Club also provides unique opportunities tostudents that have included forms of community outreach.The Pre-Dental Club is also an excellent way to gain advicefrom experienced peers about classes, requirements, and thedental school application process.

53Pre-Law ClubAdvisor: Dr. Mark Springer, 355–8164mmspringer@umary.eduThe purpose of the University of Mary Pre-Law Club is toprovide opportunity for all interested students to explore thelegal profession through interaction with attorneys from theregion, representatives from schools of law, legislative interactionand field experiences. Members will also be acquaintedwith the procedure for law school admission and LSATpreparation. Future goals include participating in the AmericanMock Trial Association Tournaments and other regionalassociations.Respiratory Care ClubAdvisor: Dr. Elizabeth Hughes, 530–7758bhughes@primecare.orgRespiratory Care Club welcomes anyone who is currentlyenrolled in respiratory care studies or who has an interest inthis career field. Contact the advisor for more informationand a schedule of meeting times.Spanish ClubAdvisor: Angela De La Cruz, 355–8109adelacruz@umary.eduSpanish Club welcomes anyone who is currently enrolled inSpanish studies or students who have an interest in keepingup their Spanish conversational skills. Spanish Club offers anopportunity to become involved in Spanish activities as wellas to meet Spanish speakers.SPURSAdvisor: Sr. Gerard Wald, 355–8228, gerwald@umary.eduSPURS is a national honor service organization for bothmen and women. Members are chosen every year on thebasis of scholarship, service to others, participation inuniversity activities, personal integrity and dependability.SPURS live up to their motto: “At Your Service.” At weeklymeetings they plan activities to promote a spirit of unityand participation among the students. They usher, serveand assist in many other ways both at the university and inthe community.Student Equity Club (S.E.C.)Advisor: David Bjork, 222-1640The purpose of SEC is to invest a portion of the Universityof Mary endowments in order to outperformthe equity market as measured by the S&P 500, ourbenchmark. This goal will serve to enrich the investmentknowledge of involved members by their participation informulating successful investment strategies through theresearch and analysis of debt and equity positions withinthe framework of their given markets.Student North Dakota Education Association(SNDEA)Advisor: Dr. Daphne Ghorbani, 355–8065dgorban@umary.eduSNDEA is a pre-professional organization of studentsstudying to be teachers. Its aim is to promote SNDEA idealsand the active search for higher standards of education byinforming students of current developments in the field ofeducation.Student Occupational Therapy Association (SOTA)Advisor: Dr. Wanda Berg, 355–8022, wberg@umary.eduInterested students or potential program applicants in theoccupational therapy profession are welcome to participatein the Student Occupational Therapy Association. Studentshave opportunities to learn about occupational therapy andpromote the profession throughout the university and thecommunity. Personal and professional leadership is fosteredas students have opportunities to interact in social, educational,political, professional and service-oriented activitieswith each other and the community through SOTA. Studentsare encouraged to become active in professional OT associationsat local, state and national levels. Each year a representativefrom the University of Mary SOTA is elected to attendthe national AOTA conference to represent student OTs onour campus.Student Physical Therapy AssociationAdvisor: Dr. Mary Dockter, 355–8045, mcdoc@umary.eduThe Student Physical Therapy Association was establishedin the fall 1995 for the purposes of bringing potential physicaltherapy students together for social, educational, andservice-oriented functions. The organization meets monthly.A program, which includes speakers related to physicaltherapy, is planned for each meeting. The Student PhysicalTherapy Association is responsible for promoting physicaltherapy on the University of Mary campus and also PhysicalTherapy Month (October). The organization is run by a boardof directors, including the president who is a member of theprofessional class and the president-elect who is a memberof the class that is going to apply in the coming year. Thereis a representative from each class on the board of directors.Anyone who is a potential physical therapy programapplicant or who has an interest in the profession of physicaltherapy is welcome to this organization.Students in Free Enterprise (SIFE)Advisor: Karel Sovak 355-8042, ksovak@umary.eduSIFE is a professional development organization for studentslooking to develop their educational/mentoring skills.Students are able to network with quality students fromaround the world and teach community members in the conceptsof market economics, success skills, entrepreneurship,financial literacy, environmental stability and business ethicsin an experiential environment.

54University of Mary College RepublicansAdvisor: At the time of publication, the advisor position wasvacant. For information about this organization contact theCoordinator of Student Involvement, Adam Neveau at 355-3700,studentorgs@umary.eduThe purpose of the University of Mary Young Republicansis to create excitement, awareness and understanding ofRepublican ideals, to influence individuals on campus an inour communities, and to provide open discussion and participationin government and the Republican Party. This organizationis affiliated with the North Dakota College Republicans.University of Mary Young DemocratsAdvisor: Janine Thull, 355-8181, jthull@umary.eduThe purpose of the University of Mary Young Democratsis to help University of Mary students learn about the valuesand ideals for which the Democratic Party stands and toencourage discussion about how these ideals and valuesapply to the issues we face today. We work to elect Democraticcandidates at all levels of government, and we provideopportunities for our members to learn about the Americanpolitical process, develop leadership skills and to gain experienceto help them become the future leaders of our nation,state and local communities.

The University of Mary Rome CampusMission and VisionIn continuity with our founding mission to prepare youngpeople for leadership in the service of truth, the Universityof Mary’s Rome Campus seeks to offer students in everyprogram and discipline a unique opportunity for academicgrowth and personal development. Whether pursuingstudies in the medical professions, education, business, thearts, or the sciences, University of Mary students studyingin Rome work toward fulfilling core curriculum courses in adynamic international setting created especially for them. Inthe classroom, University of Mary students will be invitedinto an engaging liberal arts environment which pays particularattention to the way in which the lessons of history,the great achievements of human reason, and the lightof Divine revelation allow us to see more clearly how wemight respond to the pressing questions facing humanitytoday. But the classroom is only the beginning of the educationof University of Mary students in Rome. The ideas andideals our students encounter in the classroom are broughtto life outside it in an encounter with the world of Italianpeople and culture. This encounter, in turn, invites studentsto examine the world of their own hearts and minds sothat they might hear with greater clarity their particularcalling, and be granted the courage and direction throughtheir experience abroad to answer this call with their lives.Through rigorous study, the experience of a foreign culture,and new-found friendships, University of Mary studentswill understand themselves more clearly, and the heartbreaksand joys of humanity more deeply. They will learn toserve society as leaders in service of the truth with greaterwisdom, justice, and self-sacrificing love.Our Rome Campus FacilityLocated just south and west of the center of Rome, theUniversity of Mary’s Rome Campus can be found on thegrounds of Al Casaletto, a guest home sponsored by anItalian order of religious sisters, the Ancelle della Caritá(Handmaids of Charity). A short bus ride away from thecenter of the city itself, University of Mary students willenjoy a secure environment, basic amenities, access to achapel and beautiful grounds. Through an agreement withthe sisters, the University of Mary’s Rome Campus facilitiesinclude a small library, classroom, laundry room, kitchen,dining room, and community rooms in addition to a wingof bedrooms. Each bedroom is intended to be shared by tworesidents and contains a bathroom as well as modest closetspace. There are grocery stores, restaurants, and a pharmacyall within walking distance, as well as easy access to publictransportation.Description of Academic ProgramsWhether we begin with economics, English education,or nursing, at the heart of the questions of every academicdiscipline are the same foundational questions: Who is thehuman person? What is his relationship to God? What ishis relationship to the world? Why do we exist? What istruth? What is happiness? How ought we to live with oneanother? Though these questions are most basic, they oftengo unasked. As our professional programs grow more andmore technical, there is an increasing temptation to set thesequestions aside to make way for what seem to be morepractical concerns.In context of our Christian, Catholic, and Benedictinetradition, however, the University of Mary understands thatmere technical training is not enough to answer the pressingneeds of our time. Not only must our students be trained tofollow best practices in their chosen field, they must receivethe formation necessary to see the way in which these fundamentalquestions will inform their profession from theinside out. What understanding of justice and the commongood is at the bottom of our economic theories and businessmodels? What is the relationship between health andholiness? How can an understanding of the relationshipbetween beauty and the moral imagination inform the practicesof an elementary music teacher? The purpose of theCore Curriculum at the University of Mary is to encouragethese connections to come alive in the minds and hearts ofstudents, no matter their discipline. It is precisely insofar asour faculty members point a way toward answering thesequestions that a University of Mary education makes all thedifference.An experience on the University of Mary Rome Campusseeks to provide every student with a point of entry intothese questions in a distinctive way. In order for as manystudents as possible to benefit from this unique experience,University of Mary students may chose from one of threeprograms described below.1. Traditional Semester AbroadBeginning the fall of 2011, four core curriculumcourses taught by the Rome Campus Director, visitingUniversity of Mary faculty, as well as foreigninstructors, will be offered on our Rome Campusfor students who wish to spend an entire semesterabroad. In addition to planned travel throughoutItaly and France, students who participate in thisprogram will have the opportunity for personaltravel throughout Europe. The semester in Rome isopen to students studying in any discipline at theUniversity of Mary who meet Eligibility Requirements(see next page). Preference, however, isgranted to two groups of students:• Those students with a declared minor inCatholic Studies• Those students who are sophomores.55

562. Five-Week SessionBeginning in the spring semester of 2012, the Universityof Mary will offer Rome Campus opportunitiesof a shorter duration for students who prefera study abroad experience more finely tailoredto their academic discipline. Working with theirrespective deans in the School of Health Sciences,Gary Tharaldson School of Business, and theSchool of Education and Behavioral Sciences, students’spring semester courses will be condensedfrom 15 weeks down to 10, with the remaining fiveweeks spent in Rome. While in Rome, studentswill take one course taught by the Rome CampusDirector, in addition to continuing a course specificto their discipline taught by a professor from theirrespective school that travels with them to Rome.While the five-week sessions are coordinated bythe Schools, the cohorts may be filled by studentsstudying in other degree areas.3. May SessionOutside of the regular academic year at the Universityof Mary, students from any discipline are eligibleto participate in a session at our Rome Campuswhich will begin directly after the spring term ends.May session participants will take one condensedcourse in Catholic Studies while on campus.Student LifeAs Rome becomes the students’ “home away fromhome,” Al Casaletto provides a warm, friendly, and safeenvironment for University of Mary students. Classes willbe held on the University of Mary’s Rome Campus Mondaythrough Thursday, and students are encouraged to use freeweekends for travel. Invigorated by their experience bothin and out of the classroom, students are expected to returnfrom their weekend travels in time to participate in theSunday evening Community Night. The basic rhythm oflife on the Rome Campus is grounded in this time together,which is spent sharing an authentic Italian meal, hearingfrom engaging speakers, enjoying lively conversation, andmost importantly, seeking God in moments of quiet prayerand the joyful celebration of Catholic Mass.Meals will be provided at Al Casaletto Sunday eveningsthrough Thursday morning. Breakfast is provided by theHandmaids of Charity and a substantial mid-day mealwill be catered by a local restaurant. Evening meals duringthe week will serve as a kind of “cultural laboratory” asUniversity of Mary staff and students take turns preparingauthentic Italian cuisine for one another.The Rome Campus Director and the Student Life Coordinatorare available to help students become acclimatedto Rome, and also assist them with their plans for weekendtravel both in Italy and throughout Europe. No matterwhen University of Mary students come to Rome, they canexpect to take excursions to those sites having to do withthe University of Mary’s Benedictine heritage (Subiaco,Monte Cassino, and Norcia).Community StandardsWhile studying in Rome, University of Mary studentsrepresent both their school and their country, and as suchwill be expected to conduct themselves in a way thatreflects well on both at all times. In addition to the standardsset forth by the University of Mary Student Handbook,students abroad will receive a Rome Campus Handbookdetailing expectations and community standards forissues specific to our site in Rome. It is the responsibility ofeach student who attends our Rome Campus to make surethat he/she has a copy, is familiar with the content, and isin compliance with all policies and procedures containedtherein. It is a privilege to study abroad, and a high levelof personal integrity is required of those granted this privilege.Please see the Rome Campus Student Handbook forspecific information.EligibilityAll students who will have reached sophomore status orhigher by the time they intend to study abroad are eligibleto apply. First year students who will achieve sophomorestatus by the end of their first semester at U-Mary (typicallybecause of AP or dual credits) must show completionof one semester’s grades at U-Mary in order to apply foroff-campus programs. All applicants must have completedat least one semester at the University of Mary prior toparticipating in an off-campus program. Transfer studentsapplying for a Global Studies Program must complete atleast one semester at the University of Mary before goingabroad or away. During their freshman year, students musthave achieved a minimum GPA of 2.5, and must hold anexcellent record of conduct. Students will be selected by asmall board of faculty and staff based on their academicstrength, their sense of maturity, responsibility, and citizenship;and their ability to articulate the way in which internationalstudies will further their academic and personalgoals. In the event that there are more students interested ina particular program than there are positions available onour campus, a waiting list will be established.How to ApplyIn order to apply, students must carefully review the Universityof Mary’s Rome Campus Handbook, as well as ourGlobal Studies Policies and Rome Campus Financial ExpectationsPolicy. In addition to the application form itself,they must also submit a University of Mary Faculty Recommendation,a copy of their official transcript, and a personalessay. Applications are available through the School of Artsand Sciences. Application dates for the 2011-2012 schoolyear are listed below. The priority deadline for applicationsto the 2011-2012 academic year is December 1, 2010.

57Cost EstimatesCost information in this section is estimated and presentedhere for informational purposes only. Informationabout actual costs will be made available in the applicationpacket described above.Basic CostThrough the generous support of friends of the Universityof Mary who committed to supporting the RomeCampus program, the basic cost for University of Mary studentsto study in Rome for the Traditional Semester Abroadprogram is equivalent to the cost the student would pay fortuition, fees, room and board on our main campus in Bismarck.The amount is based upon the costs of:1. Full tuition for a full semester ($6,400).2. Student fees are calculated at $7.50/credit for thetechnology fee and $4.00/credit for the studentactivity fee. Based on the average credit load of16 hours this amounts to $184.3. Room cost is based on a double occupancy room inHillside or Greg Butler Hall ($1,190/semester).4. Board is based the Maximum Value meal plan($1,400/semester).The Basic Cost for a student participating in a Five-WeekSession or a May Session is determined by applying proratedformula to the full-semester basic cost amount basedon the time the student is in Rome. In any given semester,a student who is enrolled full time, who lives in a doubleroom in Hillside or Greg Butler Hall and who has theMaximum Value meal plan will not have to pay any additionalamount to the University to meet his/her Basic Costfor a five-week program. He/she will only be responsiblefor “Other Costs” listed below.The following students will have to pay additionalamounts to meet their obligation for the Five-Week Session:• Any student enrolled for fewer than 12 credits will beassessed a prorated amount for the difference in tuitionand fees for the five-week period.• Any student who does not live on campus in Bismarck,as well as any student who lives in a room that is lessexpensive than a double room in Hillside or Greg Butlerwill be assessed a prorated amount for the difference.• Any student who does not have a meal plan as wellas any student who has a less expensive meal plan thanthe Maximum Value meal plan will be assessed aprorated amount for the difference.Summary of Basic Cost Estimate for theTradition Semester Abroad Program (full-semester)1. Tuition $6,400.002. Fees 184.003. Room 1,190.004. Board 1,400.00Total: $9,174.00Other CostsIn addition to the Basic Cost, each student participatingin the Rome Campus program will be responsible for thefollowing costs:1. Program Travel Fee – Each Rome Campus programwill include substantial group travel experiences inand around Rome, to other destinations in Italy anddepending upon the program, also to France. Thecost of this travel is reflected in the program travel feeassessed to each student.2. Airfare – Each student is responsible for the cost ofhis/her roundtrip airfare to and from Rome. Airfarecan vary substantially depending upon marketconditions. The estimate below is based uponinformation available in July 2010.3. Supplemental Insurance – Standard for most StudyAbroad programs, students are required to purchasespecial coverage through Cultural Insurance ServicesInternational (CISI). This supplemental policy cancover the cost of emergency evacuation, specificmedical expenses, loss of baggage, and other risksinherent in any experience abroad. See the CISIwebsite for specific details at www.culturalinsurance.com.4. Personal Expenses – Student will be responsible fortheir own meals when they travel on their own onweekends as well as costs for incidentals andsouvenirs.Summary of Other Costs1. ProgramTravel Fee2. Airfare(July 2010)Full-Semester5-WeekMay$1,500 $500 $500$1,200-$1,700$1,200-$1,700$1,200-$1,7003. SupplementalInsurancea. Basicb. Upgrade$31/mo. $31/mo. $31/mo.$50/mo. $50/mo. $50/mo.4. PersonalExpenses

58DepositsIn order to reserve a place in any of the programs, studentswill be required to pay a $500 deposit by the deadlinestipulated for the particular program for which they haveapplied. Each student’s deposit will be applied toward theprogram Travel Fee. Initially, the deposit will be used by theuniversity on behalf of the student to cover pre-programcosts prior to his time abroad; eventually, the deposit will beapplied to the student Travel Fee, which covers all university-sponsoredexcursions while in residence at the Universityof Mary Rome campus. These pre-program costs mayinclude, but are not limited to, airfare, train or bus passes,museum entrance fees, visa application fees and off-campuslodging deposits. Students applying for the TraditionalSemester Abroad will be accountable for paying the balanceof the travel fee by the date stipulated at the point of theirapplication. This date will be set after the first deposit isdue, but in advance of departure.Cancellation PolicyIt is important to note that programs of internationalstudy require a high level of commitment, which begins atthe time of application. Again, the $500 deposit reserves aplace for our student for the particular program for whichhe has applied, and the University uses these funds inadvance of the student’s time abroad to cover the pre-programcosts outlined above. Non-recoverable pre-programcosts naturally increase as the start date of the programdraws nearer.Due to the high level of commitment expected fromstudents who desire to study on the University of Mary’sRome Campus, the initial $500 deposit is non-refundable;however, the place held by this initial deposit is transferrable.If a student who has been accepted into a particularprogram is no longer able to participate, another eligiblestudent who has been accepted into the program and is on awaiting list may take his place. If there is a not a waiting listestablished for the particular program of study for whichthe initial student desires to cancel, another eligible studentmay serve as a replacement if he is 1) able to participatein the same program of study as the student who wishesto cancel, 2) is accepted into that program and 3) makes a$500 deposit of his own. These qualifications being met, andtaking into account any non-recoverable pre-program costsalready incurred on the first student’s behalf, the Universityof Mary may offer a partial refund of the initial $500 to thefirst student at its discretion.Information SessionsStudents interested in learning more about studying onthe University of Mary’s Rome Campus during the 2011-2012 academic year are invited to attend one of the informationalsessions that will be offered during the fall of 2010(date, time, and location TBA). Students may direct anyquestions they may have to their academic advisors or theSchool of Arts and Sciences.

59University of Mary Facility Hours■ University Dining HallMonday – FridayHot Breakfast 6:45 AM to 9 AMContinental Breakfast 9 AM to 10:30 AMFull Lunch11 AM to 2 PMContinental Lunch 11 AM to 2 PMDinner4:30 PM to 7 PMSaturday – SundayBrunchDinner■ Benedictine Dining HallMonday – FridayBreakfastLunchDinnerSaturday – SundayClosed■ Chick’s PlaceMonday – Friday11 AM to 11:30 PMSaturday – Sunday1:30 PM to 11:30 PM11:30 AM to 1 PM5 PM to 7 PM7:30 AM to 8:30 AM11 AM to 1:10 PM4:30 PM to 6 PM* Students who do not eat a meal in one of thecafeterias during the dinner hours may elect totransfer their dinner meal for that day to Chick’sPlace anytime between 7:30 PM and 11 PM■ Marauder CoveMonday – Friday7 AM to 3:30 PM■ MC 2Monday – Friday7 AM to 3:30 PM■ University BookstoreMonday – Friday8 AM to 6:30 PMSaturday – Sunday1 PM to 5 PM■ Welder Library HoursMonday – Thursday8 AM to 10 PMFriday8 AM to 4:30 PMSaturday1 PM to 5 PMSunday2 PM to 10 PMFor Library hours during breaks and holidays,consult the University Bulletin.■ Student Health ClinicMonday – Thursday9 AM to 4 PMFriday8:30 PM to 12 noonClosed in summer■ Visitation Hours for StudentResidence Halls*Sunday – Thursday10 AM to 12 midnightFriday – Saturday10 AM to 2 AM* unless otherwise posted by theassociate director of student life.

Notes