Technical Meeting of the Integrated Regulatory Review Service ...

J5-TM-45402INFORMATION SHEETTechnical Meetingof the Integrated Regulatory Review ServiceTeam Leaders for Sharing Experience and Improvingthe Implementation of the ServiceIAEA HeadquartersVienna, Austria28–31 January 2013

1. INTRODUCTIONThe Integrated Regulatory Review Service (IRRS) has been offered to Member States since 2006.Since then, more than 41 missions and follow-up missions have taken place. Continuous improvementof the service, building on the experience gained during missions, has always been a priority for theIAEA. IRRS ‘lessons learned’ workshops organized in 2007, 2008 and 2011 were of great value incollecting feedback and proposals for improvement. In the most recent workshop, held in Washington,D. C., USA, in October 2011, it was suggested that the IAEA host a seminar for past and potentialIRRS team leaders to share experiences and improve consistency in mission implementation.The draft IAEA Action Plan on Nuclear Safety was approved by the Board of Governors at itsSeptember 2011 meeting and was endorsed by all 151 Member States at the 55th regular session ofthe General Conference later that month. The ultimate goal of the Action Plan is to strengthen nuclearsafety worldwide.One specific aim of the Action Plan is to strengthen the IAEA peer reviews in order to maximize thebenefit to Member States. The IAEA Secretariat is requested to, inter alia:• Incorporate the lessons learned and ensure that these peer reviews appropriately addressregulatory effectiveness, operational safety, design safety, and emergency preparedness andresponse; and• Assess, and enhance as necessary, the effectiveness of the IAEA peer reviews.Other initiatives are also taking place to assess, and enhance as necessary, the effectiveness of theIRRS programme. A series of consultancy meetings is currently being organized to look at specificmodules and elements of the IRRS in order to elaborate additional guidance for the variousstakeholders involved (team leaders, team coordinators, host organizations, etc.).2. OBJECTIVE OF THE MEETINGThe main purpose of this meeting is to provide a platform for the exchange of information, experienceand lessons learned from the IRRS missions conducted since 2006, as well as of expectations for theIRRS programme for the near future, and to explore further improvements in the planning andimplementation of the IRRS in the longer term, including the establishment of a network of experts(team leaders and deputy team leaders) from regulatory bodies.The objectives of the meeting are as follows:a) To use the experience gained by the team leaders and the deputy team leaders of IRRSmissions conducted in the past to provide guidance for the leaders of future IRRS missions,with a view to sharing practical experience and improving consistency.b) To share with the team leaders and deputy team leaders of IRRS missions, information on theongoing work to improve the effectiveness of the service.c) To provide input for the revision of the IRRS methodology and guidelines and production ofadditional guidance.3. OUTPUT OF THE MEETINGThe main output of the meeting will be a meeting report containing a set of recommendations for theIAEA to revise the IRRS guidelines and/or develop additional guidance documents concerning theactivities of the team leaders, IAEA team coordinators, team members, liaison officers and otherstakeholders involved in the IRRS.2

4. PARTICIPATIONThis meeting is intended for senior officials from regulatory bodies who are experienced in conductingIRRS missions as team leaders and deputy team leaders, as well as for already designated team leadersand deputy team leaders of future missions.Participants should complete the Participation Form (see Attachment A) as soon as possible and sendit to the competent official authorities (Ministry of Foreign Affairs or National Atomic EnergyAuthority) for transmission to the IAEA Secretariat (see Section 9), to arrive no later than30 November 2012.5. VISASDesignated participants who require a visa to enter Austria should submit the necessary application tothe nearest respective diplomatic or consular representatives of Austria as soon as possible.Similarly, the necessary arrangements for accompanying hardware/software should also be made assoon as possible.6. EXPENDITUREThe costs of the meeting are borne by the IAEA; no registration fee is charged to participants.Travel and subsistence expenses of participants will not be borne by the IAEA. Limited funds are,however, available to help cover the cost of participants from countries eligible to receive technicalassistance under the IAEA’s technical cooperation programme. Such assistance can be offered, uponspecific request, to one participant per country provided that, in the IAEA’s view, the participant onwhose behalf assistance is requested will make an important contribution to the meeting. Theapplication for financial support should be made at the time of designating the participant.7. WORKING LANGUAGEThe working language of the meeting will be English. No simultaneous interpretation will beprovided.8. LOCAL ARRANGEMENTSThe meeting will be held at the IAEA’s Headquarters in Vienna, Austria, specifically in meeting roomM4 (M Building) of the Vienna International Centre (VIC), and will start on Monday, 28 January 2013at 10.00 a.m. and end at 5.00 p.m. on Thursday, 31 January 2013.Participants are kindly requested to be at Checkpoint 1/Gate 1 of the VIC at least half an hour beforethe meeting starts to allow adequate time for photo badges to be issued. Participants are requested tobring with them some form of personal identification, such as a national passport, so that they canidentify themselves to the Security Officers at Checkpoint 1.The meeting agenda and local details, together with information on local arrangements, will be sent todesignated participants once the completed Participation Forms have been received.3

9. SECRETARIATThe IAEA Scientific Secretaries for the meeting are:1. Ms Abida KhatoonRegulatory Activities SectionDivision of Nuclear Installation SafetyInternational Atomic Energy AgencyVienna International CentrePO Box 1001400 VIENNA, AUSTRIATel.: +43 1 2600 26615Fax: +43 1 26007 22544Email: A.Khatoon@iaea.org2. Mr Stephen Anthony EvansControl of Radiation Sources UnitDivision of Nuclear Installation SafetyInternational Atomic Energy AgencyVienna International CentrePO Box 1001400 VIENNA, AUSTRIATel.: +43 1 2600 24272Fax: +43 1 26007Email: S.A.Evans@iaea.org3. Mr Peter ZomboriIncident and Emergency CentreInternational Atomic Energy AgencyVienna International CentrePO Box 1001400 VIENNA, AUSTRIATel.: +43 1 2600 22503Fax: +43 1 26007Email: P.Zombori@iaea.org4. Mr Lyn BevingtonNuclear Safety Action TeamInternational Atomic Energy AgencyVienna International CentrePO Box 1001400 VIENNA, AUSTRIATel.: +43 1 2600 25932Fax: +43 1 26007Email: L.Bevington@iaea.orgAdministrative assistance:Mr Martyn O. UbaniRegulatory Activities SectionDivision of Nuclear Installation SafetyInternational Atomic Energy AgencyVienna International CentrePO Box 1001400 VIENNA, AUSTRIATel.: +43 1 2600 22544Fax: +43 1 2600 7 22544Email: M.Ubani@iaea.org4

J5-TM-45402TECHNICAL MEETING OFTHE INTEGRATED REGULATORY REVIEW SERVICETEAM LEADERS FOR SHARING EXPERIENCE ANDIMPROVING THE IMPLEMENTATION OF THE SERVICEIAEA Headquarters, Vienna, Austria28–31 January 2013To be sent to the competent official authority(Ministry of Foreign Affairs or National Atomic Energy Authority)for transmission to the IAEA, Vienna International Centre,PO Box 100, 1400 Vienna, AustriaATTACHMENT A: PARTICIPATION FORMFAMILY NAME: ALL INITIALS OF GIVEN NAMES: MRMSINSTITUTION:FULL ADDRESS:TEL.:FAX:EMAIL:NATIONALITY:DESIGNATING GOVERNMENT OR ORGANIZATION:MAILING ADDRESS (IF DIFFERENT FROM ADDRESS OF INSTITUTION):DO YOU PLAN TO SUBMIT A PAPER: YES NOTITLE OF PAPER: