Fast-track Renewal Application - Immigration Advisers Authority

Form 302Fast-Track RenewalApplicationThis application form is for individuals holding a New Zealandimmigration adviser licence who wish to renew their licence andqualify for the fast-track renewal application stream.DOL 12253.8 FEB 13WEB ISBN: 978-0-478-41752-4JANUARY 2014

What you need1. This application form is for individuals who arerenewing their full or limited licence as a NewZealand immigration adviser and qualify for fast-trackrenewal.2. If you submit a fast-track renewal application andyou do not qualify, the application will not be lodgedand will be returned to you. You will be required tosubmit Form 301: Standard Renewal Application priorto the expiry of your current licence or your licencewill expire.Your completed application mustinclude all of the following:1. Completed Form 302: Fast-Track Renewal Application.2. Any documents and evidence as required by theform.3. A completed application checklist.3. If you are a migration agent registered throughthe Australian Office of the Migration AgentsRegistration Authority, please do not use this form.Please complete Form 401: Trans-Tasman MutualRecognition Act 1997 Application.4. If you:• are prohibited from licensing under section 15 ofthe Immigration Advisers Licensing Act 2007; or• hold, or are employed by the holder of, a currentNew Zealand practising certificate as a barrister oras a barrister and solicitor; or• are a category 2 exempteeyou should not submit an application. You shouldcontact the Immigration Advisers Authority (theAuthority) immediately to surrender your licence.CRITERIA FOR FAST-TRACKTo be eligible for a fast-track renewal you must:1. Hold a full or limited licence, and2. Have lodged two consecutive standard renewalssince your initial licence was granted.Once you have become eligible for a fast-track renewal,you must meet all of the following criteria to qualify for afast-track renewal:1. You must not have had any complaints upheld by theImmigration Advisers Complaints and DisciplinaryTribunal against you since your most recent renewal,and2. You must not have changed your primary companyor organisation since your most recent renewal, and3. The Authority must not have asked you to provideevidence of a change in practice at your next renewal,and4. You must not have submitted fast-track renewals foryour last two renewals.Form 302 | Fast-Track Renewal Application 2

IMPORTANT NOTES1. On the cover page of this application form is a dateof issue. Please check you are using the latest formbefore continuing as old forms will not be accepted.Check www.iaa.govt.nz for the latest version of allforms.2. You must complete all sections of this applicationform. Please read through the whole application formbefore you start. This will give you a clear idea of whatyou need to provide.3. A checklist is included at the back of this applicationform. When you have completed your application,work through the checklist to ensure that you haveanswered all questions and attached all necessarysupporting documents. Complete the checklistbefore you submit your application for a licence.4. This paperclip symbol indicates that there aredocuments you need to attach to your applicationform.5. All documents must be certified copies. A certifiedcopy is a photocopy of the original documentswitnessed by a person who is authorised to witnessa statutory declaration. Do not send originaldocuments.6. A full list of potential certifiers can be obtained fromsections 9 and 11 of the Oaths and DeclarationsAct 1957. To complete certification, a signature isrequired on each page of the copy, with the nameand title of the person certifying shown legibly belowtheir signature.7. Some of the information you provide will bedisplayed on the public register of licensedimmigration advisers. The information that willbe displayed on the register is identified in theapplication form with this symbol.10. Please do not send a courier package to theAuthority’s postal address. This may cause a delay inlodging your application.11. It is important that your completed applicationfor fast-track renewal is received by the Authoritybefore your current licence expires. If your completedapplication is not received in time, your licence willexpire and the expiry will be recorded on the publicregister of licensed immigration advisers. If you wishto give immigration advice in the future, you will haveto re-apply for a New Zealand immigration adviserlicence.12. You must retain a copy of your application form,supplementary documentation and any attachmentsyou provide for your own records. You may be askedby the Authority to refer to this information duringthe assessment of your licence application.13. On receipt of your application it will be checkedto confirm that it is complete. If your application iscomplete, it will be lodged and assessed.14. The Registrar of Immigration Advisers (the Registrar)may record telephone conversations held with youfor the purposes of assessing and verifying yourapplication for a licence.15. If the evidence provided in a fast-track renewalapplication raises any concerns about whether anadviser is meeting any of the competency standards,or indicates issues of non-compliance with the Code,the Registrar may investigate those issues in full.16. The Registrar will then decide whether yourapplication for a licence should be granted or refused.17. If your application for fast-track renewal of yourlicence is refused by the Registrar the refusal and yourname and details will be listed on the public registerof licensed immigration adviser.8. All information provided in this application form mustbe in English.9. When you have completed your application formand the supplementary documentation, clip themtogether with any other attachments in one packageaddressed to the postal or physical address of theAuthority. You may also deliver your applicationin person to the Authority during businesshours.Form 302 | Fast-Track Renewal Application 3

Contact details for the AuthorityFreephone (New Zealand only): 0508 IAA IAA (0508 422 422)Phone (outside New Zealand): + 64 9 925 3838Email: info@iaa.govt.nzWebsite: www.iaa.govt.nzPostalRegistrar of Immigration AdvisersImmigration Advisers AuthorityPO Box 6222Auckland 1141NEW ZEALANDCourierRegistrar of Immigration AdvisersImmigration Advisers AuthorityLevel 2, 52 Symonds StreetAuckland 1010NEW ZEALANDForm 302 | Fast-Track Renewal Application 4

Privacy noticeThe information you provide in this form is required, or requested, pursuant to the Immigration Advisers LicensingAct 2007.All personal information submitted with this application form will be kept and maintained by the Registrar ofImmigration Advisers in accordance with the Privacy Act 1993.The personal information provided will be used:• to determine whether your application for renewal of a licence may be granted and in connection withcomplaints and disciplinary processes;• for the maintenance and administration of the public register of licensed immigration advisers; and• for the maintenance and administration of the immigration advisers licensing regime.Personal information may be disclosed by the Registrar of Immigration Advisers in certain circumstances asauthorised by the Immigration Advisers Licensing Act 2007, or as otherwise permitted by the New Zealand PrivacyAct 1993.You have the right to access, and to have corrected, any information about you that is held by the Registrar ofImmigration Advisers.Items marked with will appear on the public register of licensed immigration advisers. If any of your personalor contact details change at any time, you are required under section 26 of the Immigration Advisers Licensing Act2007 to advise the Authority of this immediately.Section 1Titlepersonal detailsMr Mrs Miss Ms Other (please specify)Legal family/last nameLegal first/given namesYour full legal name will appear on the public register of licensed immigration advisersPreferred nameYour preferred name will be indicated in brackets on the public register of licensed immigration advisersDate of birthdaymonthyearSection 2PLACE OF RESIDENCEHave you been lawfully present in New Zealand for more than 183 days in the last 12 months?YesNoSection 3CURRENT NEW ZEALAND IMMIGRATION ADVISER LICENCE NUMBER AND TYPENew Zealand immigration adviser licence numberNew Zealand immigration adviser licence typeForm 302 | Fast-Track Renewal Application 5

Section 4Contact Details and AddressesBusiness address (this cannot be a PO Box)Your business address must be the location where you mainly conduct business. Please note that only onebusiness address will be added to the public register of licensed immigration advisers.If you work for more than one business, you must photocopy this page and complete it for each businessyou work for.Business/Employer nameStreet name and numberSuburbTown/CityRegion/StatePostcodeCountryWhat is your status with this company or organisation. Please tick one only.Director Self Employed Employee Contractor VolunteerContact detailsBusiness phone+Direct dial phone+Mobile+Fax+Business emailBusiness websiteCONTINUEDForm 302 | Fast-Track Renewal Application 6

If you consent to the inclusion of the following details on the register, please tick the relevant circle(s).Business phone Direct dial phone Mobile Fax Business email Business websiteService address (this cannot be a PO Box)You must provide a physical address for service of documents. If this address is different to your business addressas above, please provide it below. This address will be added to the public register of licensed immigrationadvisers.Business/Employer nameStreet name and numberSuburbTown/CityRegion/StatePostcodeCountryPostal address (if different from business address provided above)You may provide one postal address for the business listed above. This address will be added to the publicregister of licensed immigration advisers.Street name and number/ PO Box/ Private BagSuburbTown/CityRegion/StatePostcodeCountryCONTINUEDForm 302 | Fast-Track Renewal Application 7

Other contact detailsHome phone+This number will be for internal use only. It will not appear on the public register of licensed immigrationadvisers.Section 5fitness for licensingPlease answer questions 1 to 7 below to the best of your knowledge and belief. If you answer “yes” to any ofquestions 1 to 7 (and the Criminal Records (Clean Slate) Act 2004 does not apply to you) you are prohibitedfrom being licensed under section 15 of the Immigration Advisers Licensing Act 2007. Do not submit anapplication.1. Are you an undischarged bankrupt?2. Are you prohibited or disqualified under any of the provisions of sections 382,383 or 385 of the Companies Act 1993 (or any corresponding provision of theCompanies Act 1955) from managing a company?YesYesNoNo3. Have you been convicted of an offence against the Immigration Act 2009, theImmigration Act 1987 or the Immigration Act 1964?YesNo4. Have you been removed or deported from New Zealand under theImmigration Act 2009, the Immigration Act 1987 or the Immigration Act 1964?YesNo5. Are you unlawfully in New Zealand?6. Are you a person who holds or has held the office of the Minister ofImmigration or Associate Minister of Immigration in the New ZealandGovernment within the last 12 months?YesYesNoNo7. Are you a person who is employed or has been employed within the last12 months as an immigration officer, visa officer, refugee status officer orrefugee and protection officer (as defined in the Immigration Act 2009 or theImmigration Act 1987)?YesNoPlease answer questions 8 to 15 below to the best of your knowledge and belief. If youanswer “yes” to any of questions 8 to 12, or 15, you may be subject to a restriction orotherwise considered “unfit” to be licensed under section 16 or 17 of the ImmigrationAdvisers Licensing Act 2007.8. Since you applied for your current licence, have you been convicted, whetherin New Zealand or in another country, of a crime involving dishonesty, anoffence resulting in a term of imprisonment or an offence against the FairTrading Act 1986 (or any equivalent law of another country)?YesNo9. Since you applied for your current licence, have you, under the law of anothercountry:a. been made an undischarged bankrupt, orb. been prohibited or disqualified from managing a company, orc. been convicted of an immigration offence, or been removed ordeported from the country?YesNoCONTINUEDForm 302 | Fast-Track Renewal Application 8

10. Since you applied for your current licence, have you been an undischargedbankrupt, or prohibited or disqualified under any of the provisions of sections382, 383 or 385 of the Companies Act 1993 (or any corresponding provision of theCompanies Act 1955) from managing a company?YesNo11. Since you applied for your current licence, have you been convicted (whetherin New Zealand or in another country) for an offence of a kind other than thosereferred to in questions 3, 8 and 9c in this section?YesNo12. Since becoming licensed, have you been, or are you currently subject to anydisciplinary proceedings, whether in New Zealand or in another country, andwhether in relation to the provision of immigration advice or in relation to theconduct of any other occupation or profession?Note: If you have a pending complaint with, or a dismissed complaint from, theImmigration Advisers Complaints and Disciplinary Tribunal, you must tick “yes”.YesNo13. If you answered “yes” to question 12, these proceedings:a. were dismissedb. are pendingc. were upheld.14. If you answered “yes” to question 13(c), have you met all of the requirements ofany sanctions, conditions, fines, penalty payments, or compensation paymentsor any other requirements that were required as a result of these disciplinaryproceedings?If you have answered “yes” to any of questions 8 to 12 in this section, pleaseprovide, on a separate sheet, full details of the relevant event(s) or circumstances,including, if applicable, for each event or circumstance:• A description of the relevant event or circumstance• When and where it occurred• The name of the disciplinary body• The grounds for the disciplinary action• If available, please provide:--A copy of the judgement made by the disciplinary body;--Details of the penalty, sanction or condition imposed;--Details of how and when the penalty, sanction or condition was paid orundertaken;--A copy of a receipt for fines paid• Any comments you would like to make.You do not need to provide this information if you answered “yes” to question 12and the proceedings were dismissed.15. Are you related by employment or association to a person to whom any of thecriteria in questions 1 to 12 in this section apply, or to whom a licence could berefused under the Act?YesYesYesYesYesNoNoNoNoNoIf you have answered “yes” to question 15 above, please provide, on a separatesheet, full details of the employment relationship or association and full details ofthe relevant event or circumstance, including, if applicable:• a description of the employment relationship or association with the person• a description of the relevant event or circumstance including when and where itoccurred• details of the penalty or sanction or condition imposed on the person• any comments you would like to make.Form 302 | Fast-Track Renewal Application 9

Section 6fee and levyIn order for your licence to be renewed you must pay a licence application fee and an immigrationadviser’s levy. The licence application fee must be submitted with this application form. The immigrationadviser’s levy is payable if the Registrar determines that you are eligible to have your licence renewed. Donot pay the immigration adviser’s levy now. This will be requested separately.If you have been lawfully present in New Zealand for more than 183 days in the last 12 months (seeSection 2 in this form), you are classified as ordinarily resident in New Zealand, and the goods andservices tax (GST) is included in the fee and levy.The respective fees and levies are:Ordinarily resident in New ZealandNot ordinarily resident in New ZealandFee $NZD 909.78 $NZD 791.11Levy $NZD 1,129.55 $NZD 982.22Payments• All payments must be made in New Zealand dollars.• You may pay by EFTPOS (only available at the Authority’s office during normal business hours), bybank draft in New Zealand dollars, by New Zealand issued personal cheque or bank cheque, or byVisa or MasterCard.• Other credit cards and money orders will not be accepted.• We do not accept cash.Please indicate your preferred method of payment below, and provide details, if applicable.Bank draft in New Zealand dollarsEFTPOSNew Zealand issued personal cheque or bank cheque (please enclose a New Zealandissued cheque made payable to the Immigration Advisers Authority)Credit cardVisaMasterCardCredit card numberExpiry datemonthyearPlease tick one:I am ordinarily resident in New Zealand, and the amount to be charged to mycredit card is NZ $909.78I am not ordinarily resident in New Zealand, and the amount to be charged to mycredit card is NZ $791.11Name on cardCardholder’s signatureCONTINUEDForm 302 | Fast-Track Renewal Application 10

RefundsIn some circumstances you may be eligible for a refund of a portion of your application fee (where, forexample, your application is returned to you or you withdraw it before it is assessed). If you have paid bycredit card the refund amount will be credited back to your credit card account. Otherwise, refunds will bemade by cheque in New Zealand dollars.Fees and levies for not-for-profit advisersIf you volunteer or work for an organisation on a not-for-profit basis you may be entitled to a waiver of thefees and levy payable for your licence.If your fee and levy were waived when you made your last application, please contact the Authority beforesubmitting your application to establish whether the organisation you volunteer or work for has retained itsnot-for-profit status.If your circumstances have changed and you now volunteer or work for a not-for-profit organisation, find outif you are entitled to a waiver of the fee and levy payable for your licence by reading the not-for-profit policyon the Authority’s website.Section 7photographPlease attach one passport-sized and passport-quality photograph, taken within the last six months.The photograph should be a head and shoulders shot, taken on a plain light background. You must belooking directly at the camera and not be wearing a hat, sunglasses or other accessories that obscureyour face. The photograph will appear on your immigration adviser licence and on the electronic versionof the public register of licensed immigration advisers.4.5cm3.5cmThe photograph must be verified as a true likeness of you by a person who has known you for at least 12months and is not related to you, or part of your family group, or living at the same address as you.To verify your photograph the verifier must write the following statement on the back of the photograph:“This is a true photograph of ” and then sign his or her signature under thestatement.Please ensure that your verifier completes this section.Verifier’s full nameAddressPhone+(+country code - area code - local number)CONTINUEDForm 302 | Fast-Track Renewal Application 11

I declare that I (name of verifier)have known (full name of applicant)for at least 12 months and am not related to or part of the family group of, or living at the same address as, the applicantSigneddaymonthyearSection 8statutory declarationThis declaration must be made in front of a person authorised to witness a statutory declaration. Seesections 9 and 11 of the Oaths and Declarations Act 1957.Warning: The giving of false information in this application form is an offence under section 66 of theImmigration Advisers Licensing Act 2007 with penalties of imprisonment of up to two years and/or a fine ofup to $10,000 and will result in your application for a licence being refused.I, (full name of applicant)of (address)occupationdo solemnly and sincerely declare the following:1. I meet the standards set out in the Immigration Advisers Competency Standards.2. The information I have provided in this application form, its attachments and accompanying supportingdocuments is complete, correct and up to date in every detail to the best of my knowledge.3. Any representations I have made in this application form, its attachments and accompanying supportingdocuments are true and correct to the best of my knowledge.4. I am not aware of any other matter relevant to the assessment of my competency that I should bring to theattention of the Registrar of Immigration Advisers.5. I understand that, unless I am licensed or exempt, I must not provide New Zealand immigration advice.CONTINUEDForm 302 | Fast-Track Renewal Application 12

6. I understand that if the Registrar of Immigration Advisers determines that I am eligible for a licence, I will notbe granted a licence until I have paid the prescribed amount of immigration adviser’s levy (if any) and metany other applicable conditions.7. I understand that I must give written notice to the Registrar of Immigration Advisers of any relevant changeto the information provided with my application for a licence, or that results in me becoming prohibitedfrom licensing under section 15 of the Immigration Advisers Licensing Act 2007, or has any effect on thematters specified in sections 16 and 17 of the Act relating to my fitness for licensing, and that notice of anychange of circumstances must be provided to the Registrar within 10 working days after the change.8. I understand that it is an offence under the Immigration Advisers Licensing Act 2007 to supply false ormisleading information with this application, and I believe the statements in this declaration are true inevery particular.9. I have read and understand my obligations under the Licensed Immigration Advisers Code of Conduct.And I make this solemn declaration conscientiously believing the same to be true and by virtue of the Oathsand Declarations Act 1957.Declared at on this day of 20Signature of applicantBefore me(signature of person before whom declaration is made)Print full name(name of authorised person)Title of authorised person(as defined in the Oaths and Declarations Act 1957)Form 302 | Fast-Track Renewal Application 13

FAST-TRACK RENEWAL Application ChecklistPlease complete this checklist before submitting your application for a licence.Completed Form 302 : Fast-Track Renewal ApplicationIf applicable, evidence relating to fitnessNames of any additional companies or organisations you work for and your employment statuswith them, for example employee or contractorVerified passport-quality photographLicence application feeStatutory declarationIf any required documentation is missing from your application it may be returned.Form 302 | Fast-Track Renewal Application 14