Downloading - RRB Bilaspur

Government of IndiaMinistry of RailwaysRailway Recruitment Board, BilaspurOFFICE OF THERAILWAY RECRUITMENT BOARDBILASPURTENDER DOCUMENT FOR TENDERNo. RRB/BSP-47/2011-12 dated 29.11.2011Disposal of old records, examinationrelated documents, papers etc. aftershredding by the contractor and officesweepings of Railway Recruitment Board,Bilaspur.PRICE Rs: 2000/- Book No. ---------(Rupees Two Thousand Only)1

RAILWAY RECRUITMENT BOARD, BILASPURTOP SHEETTender Notice No. RRB/BSP-47/2011 -12 Dated: 29/11/2011This set of tender schedules contains the following documents: -S. No. Description PagesFrom To1. Tender Notice 3 32. Tender conditions/special conditions of contract 4 83. Tender Form Issuing Details 9 94. Tender Schedule, Scope of Work 10 105. Tender Form 11 116. Instruction to tenderer (s)/contractor (s) 12 147. Schedule & Rate Sheet 15 158. Details of Earnest Money 16 169. Agreement form 17 1710. Instruction for Downloading of Tender documents fromInternet & its Submission18 1811. Declaration 19 19Signature of Tender(s)/Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India2

RAILWAY RECRUITMENT BOARD, BILASPUROFFICE OF THERAILWAY RECRUITMENT BOARD/ BILASPUROPEN TENDER NOTICE NO. RRB/BSP-47/2011-12 DATED: 29.11.2011On behalf of the President of India, Chairman, Railway Recruitment Board, Bilaspur (in shortRRB/BSP) invites open tenders in sealed envelops on prescribed forms from willing parties/contractors for the work as detailed below.1. Description of the work Disposal of old records, examination related documents,papers etc. after shredding by the contractor and officesweepings of Railway Recruitment Board, Bilaspur.2. Approximate quantity (in Kgs.) 109000 Kgs. in one year3. Approximate Tender value(in Rs.)Rs.7,43,380/- (Rupees Seven Lacs Forty Three ThousandThree Hundred Eighty only)4. Currency of contractual period 1 (One) year or till delivery of material whichever is earlier.5. Cost of tender form (in Rs.) Rs.2000.00 (Rupees Two thousand only)6. Address of the office where thetender form can be purchasedOffice of theRailway Recruitment Board/ Bilaspur,beside General Manager’s office, SECR head quartercomplex, Bilaspur (CG)- 495 004.Tender form can also be downloaded from our web-sitewww.rrbbilaspur.gov.in7. Earnest money (in Rs.) Rs.37,200/- (Rupees Thirty Seven Thousand Two Hundredonly)8. Date of issue of tender forms andtime of sale of tender forms9. Date and time of submission oftenders and opening of tender10. Web site particulars and noticeboard location where completedetails of tender can be seen.From 29.11.2011 to 01.01.2012 between 10.30 hrs. & 17.00hrs. and on 02.01.2012 (between 10.30 & 13.00 hrs) on anyoffice working days.The tenderer(s) can drop their tender form(s) in the TenderBox kept in the RRB/BSP’s office from 10.30 hours of29.11.2011 up to 15.00 hrs. of 02.01.2012 on any officeworking days. The tender will be opened at 15.30 hrs on02.01.2012.For other details please visit our web-sitewww.rrbbilaspur.gov.in. Tender notice can also be seen onthe notice board of Railway Recruitment Board/Bilaspur.Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India3

CONDITIONS OF THE TENDERA) TENDER CONDITIONS1.0 Submission of Tenders: The tender should be put (in a sealed cover superscripted with Tender No.and due date) in the tender box provided in the office of the Railway Recruitment Board, Bilaspur,besides GM Office, SEC Railway Complex, Bilaspur – 495 004 by closing time and date oftender. The tenderers who submit their tender by post must dispatch them well in advance so as toreach within closing time and date of tender.2.0 The tender will be opened on the opening time and date mentioned in schedule of tender. Thetenderers, if they desire, may attend the opening of tenders.3.0 Tender, received after closing date and time of tender will not be taken into consideration.4.0 The offer should be filled in the prescribed tender form with typed or written neatly in indelibleink. Any correction/overwriting should be attested and signed by tenderer.5.0 The rate must be quoted in words as well as in figures.6.0 The tender consists of different locations of old records etc at Bilaspur.7.0 The tenderer should submit performance report of similar contract executed by them on thisRailway or any other Railway or with other public sector undertakings, with the details infollowing format: -S.No. Contract No.& dateName of theorganizationDescription ofpurchased goodsQty. UnitrateDetails of delivery8.0 Validity of offer: The tenderer shall keep their offer open for acceptance for a minimum period of90 days from the date of opening of tender. If tenderer withdraws or amends or impairs orderogates the offer during this period, the earnest money deposit (EMD) shall be forfeited.9.0 The Railway administration may reject any tender without assigning any reason and notnecessarily accept the highest bid. It shall have also the right to accept the whole or any portion ofthe tender.10.0 Conditional offers are liable to be summarily rejected.11.0 The tenderers should sign on each page of the tender documents and indicate on the tender form inwhich capacity and authority the tender documents are signed. The tenderer must specify thebusiness, name and the constitution of the firm.Signing tender documents:i) A single person trading under his own name should sign his own name in full.ii) A single person trading under a firm’s name should sign first his firm’s name and thenunderneath his name in full.iii) In the case of a firm of more than one persons the names of the partners must be filled inabove and the tender be signed by the partner who should first sign in the firms and thenunderneath his own name in full.iv) In the case where a tender is signed by person or partner of a firm for and on behalf of theproprietors or other partners of a firm, the tenderer shall undertake the whole responsibilityin respect of the authority in favour of such persons and he shall produce power of attorneyissued in favour of the signatory as and when called upon to do so.11.1 Earnest Money Deposit (EMD): Tenderers are required to submit the requisite EMD along withthe tender. EMD may be deposited in the following modes:i) Cash: to be deposited with the Chief Cashier, South East Central Railway, Bilaspur/Raipur/Nagpur and original money receipt issued towards such payment must be enclosedwith the tender.ORSignature of Tender(s)/Contractor (s)4Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India

ii) Demand Draft/ Deposit receipt/FDR: to be drawn on the State Bank of India or anyother nationalized bank in favour of Financial Advisor & Chief Accounts Officer, SouthEast Central Railway, Bilaspur giving reference of the tender no. and due date.The EMD receipt must be attached with the tender, without which no tender will be considered.The EMD of the successful bidder will be converted into/as security deposit. The Chairman, RRB,Bilaspur, reserves the right to forfeit EMD, if the successful tenderer fails to take the delivery ofgoods in accordance with the conditions of the acceptance letter.11.2 No interest shall be payable on the cash deposit/EMD.11.3 If tenderer withdraws or amends or impairs or derogates the offer during this period, the earnestmoney deposit (EMD) shall be forfeited.11.4 EMD of the unsuccessful tenderers shall be refunded at the earliest. However, no interest shall bepayable on the refunded amount.11.5 The offer without EMD shall be summarily rejected.12.0 Security Deposit (SD)12.1 In case of acceptance of tender, the tenderer shall submit SD equivalent to 10% (ten percent) ofthe total value of tender, within 14 days from the date of Advance Acceptance Letter. The amountof EMD submitted along with tender will be adjusted against the SD and only balance amount willhave to be deposited for security deposit in such cases before issue of the Sale Contract.This amount of Security Deposit will be retained for due fulfillment of the contract. The SecurityDeposit may be forfeited in the event of any breach on the part of the purchaser in terms of thecontract or in the event of anything becoming payable by the purchaser to the President bylaw/virtue of the contract.12.2 SD can be submitted in following modes: -i) Cash: to be deposited with the Chief Cashier, South East Central Railway, Bilaspur andoriginal money receipt issued towards such payment should be sent to the office ofRRB/Bilaspur.ORii) Demand Draft/Deposit receipt/FDR: to be drawn on the State Bank of India or any othernationalized bank in favour of Financial Advisor & Chief Accounts Officer, South EastCentral Railway, Bilaspur giving reference of Acceptance Letter no. and date.12.3 The security deposit may be forfeited by the President of India in the event of any breach on thepart of the purchaser, of the terms of this contract or in the event of anything becoming payable bythe purchaser to the President of India by virtue of this contract.13.0 Sales tax, income-tax and any other taxes leviable under Government statutory provisions shall becharged extra from the Purchaser, in form of TCS (Tax collected at source).14.0 Arbitration: In the event of any question, dispute or difference arising under these conditions orin connection with the contract (except pertaining to any matter, decision of which has speciallybeen provided for by any of these conditions), the same shall be referred to the sole Arbitratorappointed by the General Manager of S.E.C. Railway. It will not be objected that the Arbitrator isa Government servant and that, in the course of his duties as a Government servant, he hasexpressed views on all or any of the matter in dispute. In the event of such, an Arbitrator, to whomthe matter is originally referred being transferred or vacating his office by resignation orotherwise, or becoming unable to act due to any reasons, the General Manager aforesaid, at thetime of such transfer, vacation of office, or inability to act, shall appoint another person to act asArbitrator in accordance with the terms of this agreement. Such persons shall be entitled toproceed from the state at which it was left by the predecessor. The award of Arbitrator shall befinal and binding on the parties of this agreement.Signature of Tender(s)/Contractor (s)5Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India

15.0 Wherever any court matter is involved, all disputes will be subject to the jurisdiction of courts atBilaspur (C.G.).16.0 The period of contract will be 1 year or till delivery of the material whichever is earlier.17.0 The Chairman, RRB/Bilaspur is empowered to accept, reject or modify the contract.18.0 The successful tenderer will have to execute an agreement within 10 days from the date ofacceptance.B. CONDITIONS OF SALE (SPECIAL CONDITIONS OF CONTRACT)19.0 i) The President of India acting in the premises of the Railway Recruitment Board, Bilaspurshall be hereinafter called “RRB” and the firm to whom the letter of acceptance is issuedshall be hereinafter called “Purchaser”.ii) The powers conferred upon the President of India by these conditions may be exercised bythe Chairman, Railway Recruitment Board, Bilaspur or any other official deputed by himfor that purpose.iii) Any notice to be served on the purchaser shall be deemed to be sufficiently served, ifdelivered left at or sent by Registered Post addressed to the purchaser at his last knownplace of business.20.0 i) The currency of running contract shall be one year from the date of issue of contract/acceptance or till delivery of the material whichever is earlier.ii) Quantities specified in the Schedule of tender are only approximate subject to fluctuationof plus/minus 25% (twenty-five percent) tolerance. The materials will be delivered on “Asis where is basis”. No Guarantee is given regarding quantity and quality of material in alot/stack. The tenderers are advised to inspect the type of material presently available atsite before submitting their offers. This includes the existing available quantities andanticipated fresh arising. Delivery of the material is to be made time to time, during theperiod of contract, pursuant to the terms and conditions of contract. No complaintsregarding material/lot will be entertained afterwards. Also the purchaser will not beallowed to break up or select for the lots/stacks which will be formed within the railwaypremises and each lot/stacks therefore, must be taken delivery and removed as it stands. Nopick and choose shall be allowed to the Purchaser while lifting the material.iii) No sale shall be invalid on account of fault/error in description, quantity or quality of lotand the Purchaser shall not be entitled to claim any damages or compensation whatsoeveriv)on account of same.Materials are sold on the assumption that the Purchaser has inspected the lots/stacks/typeof material and know what he is buying, whether he has inspected or not, the principle ofCaveat Emptor shall apply.21.0 The communication of acceptance of the offer shall be deemed as complete as and when the sameis dispatched to the address given by the purchaser in the tender and it shall constitute a bindingcontract between the Purchaser and RRB.22.0 The rate mentioned in tender form is for all lead & lifts of material with purchasers/ contractorslabour only.23.0 i) The Purchaser should visit the location of stockholder once in a month without fail toassess the quantities of disposable documents/papers available for delivery and get salememo from stockholder. Apart from this regular system, the stockholder can advise thepurchaser about quantities available with him at any time and in that case, it would be theresponsibility of Purchaser to collect sale memo from stockholder within 3 days fromreceipt of such communication.ii)iii)The Purchaser will be required to take delivery of the materials as per the sale memoissued by the stockholder. Normally, sale memo will be issued as per the arising of thematerial. However, if any accumulation exist the entire quantity available as per sale memowill be required to be lifted by the Purchaser.Each sale memo will be considered a separate sale order. Purchaser will be required todeposit full sale value as per terms and conditions of sale.Signature of Tender(s)/Contractor (s)6Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India

iv) The amount of full purchase price shall be paid by the purchaser (in cash/through DemandDraft/Bankers cheque) within 7 (seven) working days from the date of sale memo. Furtherextension will be granted for a further period of 20 days at the discretion of RRB, withinterest @ 15.75% (provisional) chargeable from the expiry of free time allowed.v) The payment of full purchase price can be made by Purchaser in cash or through DemandDraft/Bankers cheque of any nationalized bank in favour of the FA&CAO/SECRailway/Bilaspur. However, it may be noted that the Money Receipt of the same will beissued by the Chief Cashier on realization of DD and the date of Money Receipt shall bevi)reckoned as the date of payment for the purpose of delivery.The contract will be operated through Sale Release Order (SRO) issued by RRB within thecurrency of the contract.24.0 The amount due will have to be paid in cash and deposited in Chief Cashier, South East CentralRailway, Bilaspur at the time of collection of the material in case the tender is accepted.25.0 The material can only be removed from the Railway premises on production of Sale ReleaseOrder (SRO). In case the Purchaser does not present himself for taking delivery and desires thatthe delivery may be given to his representative, power of attorney on a non-judicial stamp paperduly executed before and authenticated by a Public Notary or a Judge or a Magistrate may befurnished to the RRB at the time of taking delivery of the materials.26.0 Vigilance clearance is taken regularly wherever required and without vigilance clearance nomaterial will be lifted from the premises.27.0 All the confidential documents will be shredded at the collecting/lifting place only.28.0 All the confidential documents (Used/Un-used question booklets etc) will be shredded tomaximum 15 mm paper size by using shredding machine or manually. The contractor isrequired to bring the shredding machine and/or labour. No charge will be paid to the contractorfor shredding machine and/or labour. The space and electric supply for the purpose of shreddingetc will be provided free of cost. If during the working on shredding machine any damage toRailway property accrued it will have to made good by the purchaser/contractor. The RRBreserves the right to recover it from outstanding sale amount/S.D.29.0 The delivery of material should be made in presence of the representative of RPF, Accounts(S.V./ISA) and RRB.30.0 Loading/unloading of the material will be done by the Purchaser at their own expenses. In theevent of Purchaser’s requiring crane facilities the same will be provided at the discretion of theAdministration on payment as per Rules & Regulations existing of the Railway Administration.31.0 The contractor is liable to handle the materials from different locations at Bilaspur to the placeindicated for the purpose of weight by their own labourers within the same rate.32.0 The material (old record etc) will be weighed at site or Government approved weight and measurescale "Dharam Kanta".33.0 The purchaser shall be bound to lift the material within 21 working days from the date of the SRO,if the material covered by the sale memo is less than 50 M/Ts. For every further quantity of 10M/Ts or part thereof in excess of 50 M/Ts additional time of 10 working days will be allowed. Noextension of time will normally be granted before prior payment of ground rent to the stockholderconcerned @ ½% per day of the sale value of material remained unlifted subject to minimum ofRs.20.00 per day per lot/stack. Such extension would be granted at the discretion of the RRB. Incase delivery could not be given by the RRB due to any administrative problem, the extensionmay be granted without ground rent at the sole discretion of RRB.34.0 The Purchaser shall furnish monthly report regarding payments made and the quantities lifted byhim.35.0 Normally no extension for more than one month beyond FDP (free delivery period) shall begranted. If the material of lot/stack are not removed within the free delivery period or the extendeddelivery period, the same can disposed off by RRB in such manner as deemed fit includingdisposal through public auction at the entire risk and cost of the purchaser along with forfeiture ofEMD/SD, without making any reference to the purchaser.36.0 No interest shall be paid to the Purchaser on the amount deposited by him subsequently foundrefundable to them under any condition of the contract.Signature of Tender(s)/Contractor (s)7Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India

37.0 i) The Purchaser shall make his own arrangement of transport for removal/lifting of thematerials, sold to him from the different locations. The Purchaser shall intimate RRB aweek in advance regarding the proposed Delivery schedule and take confirmation of samebefore commencement of removal/lifting of material of the lot.ii) The delivery of lot will be effected on working days and within official working hours:-Monday-Friday 09:30 to 13.00 hrs. and 13:30 to 17:30 hrs.In order to complete the delivery within stipulated timings, all loading should cease 30minutes before the closing time.Delivery can also be made on Saturday during the above timing at the discretion ofRRB.38.0 Loading/unloading of the material will be done by the Purchaser at his own expenses. Thefollowing conditions shall apply for private labourers:-i) The labourers of the Purchaser will be allowed in the Railway premises on identificationcards which will be issued by the RRB.ii) The purchaser will be entirely responsible for any loss, damage etc. suffered by or injurysustained by labours within the Railway premises, and in no circumstances shall be RailwayAdministration/RRB entertain any claim in the matter. On no account the Purchaser or hislabours shall be permitted to reside in the Railway premises after closing hours of thedelivery.iii) The articles brought by the labours of the Purchaser will be recorded at the gate while thelabour is allowed in and will be subject to check with the particulars noted at the gate whilegoing out. Any extra tools found, will not be allowed to pass out.iv) The RRB reserves the right to check up the contents of the materials already delivered andloaded in vehicles etc. before it actually leaves the site and no claim from the purchaser fordetention of vehicles etc. will be entertained by the RRB on this account.39.0 In case the materials are to be collected by the Purchaser in trucks and no weighment facility isavailable inside Railway premises, the weighment of materials should be made at those placesnominated by the Railway Administration and if any charges are to be paid for such weighment,the same shall be borne by the Purchaser. The loaded truck should be escorted to the weighbridgeby the representative of the RPF, stockholder and stock verifier/ISA and the correct weight shouldbe recorded duly safeguarding interest of Railway Administration in all respects.40.0 The security deposit shall be forfeited by RRB as liquidated damages, if the Purchaser withoutsufficient causes fails to deposit the price of materials within the period specified in the SaleContract. The contract is liable to be cancelled at the risk and cost of the purchaser without anyfurther reference to him and material will be disposed off by the RRB in such a manner as deemedfit including disposal through Public Auction. The difference between the price fetched on suchresale and the price of original sale contract shall be recovered from the Purchaser. This would bein addition to make good any other losses sustained by Railway administration, due to the breachof contract.41.0 The material will remain Railway property until all the conditions of sale are fulfilled. The merepayment of the purchase price does not constitute completion of sale. Material will become theproperty of the purchaser only after the sale has been completed in all respects. The RRB shall notin any circumstances whatsoever, be liable for any theft or misappropriation or loss bydeterioration/fire/any other cause which may occur after all the formalities of the sale arecompleted.42.0 Time is essence of contract & any delay in lifting/deposition of sale value by the contractor afterintimation given by Railway/RRB through registered post will liable the purchaser to pay groundrent @ Rs. 5000/- per day till the date of delivery.Signature of Tender(s)/Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India8

GOVERNMENT OF INDIA(Ministry of Railways)RAILWAY RECRUITMENT BOARD, BILASPURSale of Tender FormTENDER FORM No. : RRB/BSP-47/2011-12/…….Name of the Work: Disposal of old records, examination related documents, papers etc. aftershredding by the contractor and office sweepings of Railway RecruitmentBoard, Bilaspur.ISSUED TO: - M/s......................................................................................................................................................ADDRESS:- ..................................................................................................................................................................................................................................................................PRICE OF TENDER DOCUMENT: RS. 2000/- (Rupees two thousand only).DATE OF TENDER OPENING: 02.01.2012 at 15.30 hrs.MONEY RECEIPT No .......................................... Date .....................................DEPOSITED WITH:.................................................................................................................................ISSUED BYSignature of Tender(s)Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India9

TENDER SCHEDULE & SCOPE OF WORKName of the work: Disposal of old records, examination related documents, papers etc. aftershredding by the contractor and office sweepings of Railway Recruitment Board, Bilaspur.No.01Notes:-Brief Description of WorkDisposal of old records,examination related documents,papers etc. after shredding by thecontractor and office sweepings ofRailway Recruitment Board,Bilaspur.Approximatevalue of works inRs. (Includingrunning cost )EarnestMoneyRs.Cost ofTenderDocumentRs. 7,43,380/- Rs.37200/- Rs.2000/-1. Tender with contractor's conditions is liable to be rejected.2. The period of contract is 12 (Twelve) months (1 year) from the date of issue of acceptanceletter, or till delivery of material whichever is earlier.3. Tenderer has to sign all the pages.4. Quantities provided in the tender are likely to vary by 25%.5. The rates mentioned in tender form is for all lead and lifts of materials withpurchaser/contractor’s labour only.6. Sales tax, income tax and any other taxes leviable under statutory provisions as applicableat the time of delivery shall be paid by the purchaser.Signature of Tender(s)Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India10

ToThe President of India,Acting through the “Chairman”Railway Recruitment Board,Bilaspur (C.G)Pin 495004TENDERER FORMName of work: Disposal of old records, examination related documents, papers etc. after shreddingby the contractor and office sweepings of Railway Recruitment Board, Bilaspur.1. I/We............................................................ have read various conditions to tender attached hereto and hereby agree to abide by the said conditions. I/We also agree to keep this tender open foracceptance for a period of 90 days from the date fixed for opening the same and in default thereof I/We will be liable for forfeiture of my/ our “Earnest Money Deposit”. I/we offer to do thework as per attached Rate sheet and hereby bind myself/ourselves to complete the work as perthe condition of the contract.2. I/We also hereby agree to abide by the General Conditions of Contract of SER and laid downconditions in this tender.3. A sum of Rs. ………….. (Rupees…………………………………………) is herewith remittedas Earnest Money vide ……………………………………………………………………(detailed to be filled by tenderer).4. The full value of the earnest money shall stand forfeited without prejudice to any other rights orremedies if:,a) I/We do not commence the work within ten days after receipt of order to the effect.b) I/We do not execute the Contract document within 07 (Seven) days after receipt of noticeissued by the Railway that such documents are ready.c) It shall be understood that the tender documents have been sold/issued to the Tendererand the Tenderer is permitted to tender in consideration of stipulation on his part and thatafter submitting his Tender he will not resile from his offer or modify the terms andconditions there of in a manner not acceptable to the administration, should the Tendererfail to observe or comply with the said stipulation the aforesaid amount shall be liable tobe forfeited to the Railways.Until a formal agreement is prepared and executed, acceptance of this tender shall constitute abinding contract between us subject to modifications, as may be mutually agreed to between us andindicated in the letter of acceptance of my/our offer of this work.Signature of Tender(s)Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India11

INSTRUCTION TO TENDERER (S) / CONTRACTOR (S)01 The tender form/documents must be enclosed/kept in sealed cover, subscribing thereon thename of the work, as mentioned in the tender notice and Tender Notice No. and deposited/dropped in the Tender Box provided in the office of the RRB/BSP as mentioned in the tendernotice, not later than the time and date mentioned in the tender notice. The tenders will beopened at the stipulated time in the presence of such of those tenderer(s) or their authorizedrepresentatives who may choose to be present. Tenders which are received after the date andtime specified will not be considered.02 Tenders containing, overwriting, additions, alterations, erasures, obliteration and other defectsare liable to be rejected. All corrections made by the tenderer(s)/Contractor(s) should beproperly attested by the tenderer/contractor.03 Tenderer(s)/Contractor(s) must not quote any special conditions in their offer, violating whichthe offer is liable to be rejected.04 The tenderer(s)/Contractor(s) shall sign every page of the tender document and submit thesame intact.05 The tenderer(s)/contractor(s) should quote their rates in figures and in words. Wherever thereis a difference between the rates quoted in figures and in words, the rates quoted in words willbe considered as correct and taken for the tender evaluation.06 The tenderer(s)/Contractor(s) should specifically and fully disclose their respectiveconstitutions and submit attested photocopies of documents like partnership deed, article andmemorandum of Association, Certificate of Incorporation etc if any in support of suchdisclosures along with tender.If tenderer/contractor is a firm, i.e. partnership business, the names and addresses of all thepartners should be stated whether the same is registered under the Indian Partnership Act. TheRailway Administration/RRB shall always have the liberty to demand the production of theoriginal of the said documents and also to make such further requisitions regarding theconstitutions of the tenderer(s)/contractor(s) as may be considered necessary.07 The earnest money shall be accepted in any of the following forms :-(a)(b)(c)In cash, deposited with Divisional Cashier, South East Central Railway, Bilaspur or Raipur orNagpur. The deposit receipt issued by the Divisional Cashier to be attached, in original withthe tender.Deposit receipt, Demand Draft, FDR on State Bank of India or any other Nationalized Bankdrawn in favour of FA&CAO/SECR/Bilaspur duly indicating reference of the tender no. anddue date.Deposit receipt executed by the scheduled Banks (other than the State Bank of India andNationalized Banks) approved by the Reserve Banks of India for this purpose. The Railwayswill not however accept deposit receipt without getting the writing concurrence of ReserveBank of India. Tenders not accompanied by earnest money conforming to 07 (a) and07 (b) above will not be considered and no correspondence whatsoever will beentertained on this account.Signature of Tender(s)/Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India12

8 It shall be understood that the tender documents have been sold/issued to the Tendererand the Tenderer is permitted to tender in consideration of stipulation on his part andthat after submitting his Tender he will not resile from his offer or modify the termsand conditions there of in a manner not acceptable to the administration, should theTenderer fail to observe or comply with the said stipulation the aforesaid amount shallbe liable to be forfeited to the Railways/RRB.9 The earnest money deposited by the successful tenderer will be retained as part of theSecurity Deposit for due and faithful fulfillment of the contract. The balance to makeup the security deposit may be deposited by the tenderer/contractor in cash in theoffice of the Divisional Cashier, South East Central Railway Bilaspur or may bedeposited through Demand Draft/ Deposit receipt/ FDR to be drawn on the State Bank ofIndia or any other nationalized bank in favour of Financial Advisor & Chief AccountsOfficer, South East Central Railway, Bilaspur giving reference of Acceptance Letter no. anddate.10. These instructions to the tenderer shall be deemed to form a part of tender document. Noncompliancewith any of the conditions set forth in this tender document is liable to result inthe tender being rejected.11 S.E. Railway General Condition of Contract, Special Conditions of Contract, Instructions tothe tenderer(s) and stipulation made in the preamble to the various schedules and in the footnotes of schedules and various items of works shall govern the works to be done under thiscontract. Tenderer shall carefully study the GCC, standard specifications and specialconditions of the tender.12 Special conditions of contract will take precedence over SER’s General Conditions ofContract. Any note appearing in the schedule of contract will take precedence over the specialconditions. Note at the foot of item of work shall take precedence over all other notes, specialconditions, SER’s GCC.13 All measurement, methods of measurement, meaning and intent of specifications ofinterpretation of the special conditions of contract given and made by the Railway or by theAccounts – in Charge on behalf of the Railway shall be final and binding and shall beconsidered as “Excepted matters” in terms of conditions No.63 of SER’s GCC.14. Change in Address: Any change in the address of the contractor shall be forthwith intimatedin writing to the Railways. The railway will not be responsible for any loss/ inconveniencesuffered by the contractor on account of his failure to comply with this.15 Accepted Rates: The rates quoted by the tenderer and accepted by the RailwayAdministration/RRB shall hold good till the completion of the work and no additionalindividual claim shall be admissible on account of fluctuation in market rates, increase intaxes and any other levies/tolls etc.Signature of Tender(s)/Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India13

16. Excise duty, Sales Tax or any other Tax/Dues: Sales tax, income tax and any other taxesleviable under statutory provisions as applicable at the time of delivery shall be paid by thetenderer/purchaser.17 If State Government /local body modify or implement any new rule for tax/duty/ royaltyduring the tenure of the contract, the same shall be borne in full by the contactor and workshould not be allowed to be effected on this account. Any dispute with State Govt. /local bodyshall be settled by the contractor on his own.Signature of Tender(s)Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India14

RAILWAY RECRUITMENT BOARD, BILASPURSCHEDULE AND RATE SHEETName of work:Period of contract:Disposal of old records, examination related documents, papers etc. aftershredding by the contractor and office sweepings of Railway RecruitmentBoard, Bilaspur.12 months (1 year) or till delivery of material whichever is earlier.S.No Description Basic rate,per Kg(in Rs.)Approximatequantity (inKgs) in 1 yearPercentage above/ belowon the basic rate1. Disposal of oldrecords, examinationrelated documents,papers etc. aftershredding by thecontractor and officesweepings of RailwayRecruitment Board,Bilaspur.2. Total Basic price(for one year)6.82 109000 In figure………. % above/ belowIn word (………………......…………………………….…………………..……….)Rs.7,43,380/- (Rupees seven lacs forty three thousand threehundred eighty only)NB: Rate should be quoted only in rate sheetSignature of Tender(s)Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India15

DETAILS OF EARNEST MONEY(i)Earnest Money deposited with the Chief Cashier, South East Central Railway,……………….. (Name of Station) as detailed under:………………………………………………………………….………………………………………………………………….(ii)Earnest Money deposited through Demand Draft/ Deposit receipt/FDR asdetailed under.………………………………………………………………….………………………………………………………………….Signature of Tender(s)Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India16

CONTRACT AGREEMENTNo._________________________________________________ Date_____________ARTICLES OF AGREEMENT made this…………………………………………..Dayof……………… between the President of India acting through the Railway RecruitmentBoard hereafter called the “RRB” of the one part and hereinafter called “Contractor” of theother part.NOW THIS INDENTURE WITNESSES that in consideration of the payments tobe made to the Railways, the contractors will duly performs the said work in the saidschedule set forth and shall execute the same with great promptness, care and accuracy ina workman like manner to the satisfaction of the Railway and will complete the sameaccordance with said specification and said drawing and said conditions of contract on orbefore the …………………………..day of ……………… and will maintain the said workfor a period of ………………… Calendar Months from the certified date of theircompletion and will observe, fulfill and keep all the conditions therein mentioned (whichshall be demand and taken to be Part of this contract as if the same has been fully set forthherein ). The contractor and the Railway both hereby agree that if the contractor shall dulyperform the said work on the final completion there of the amount due in respect thereof atthe rates specified in the schedule here to annexed .Signature…………………………...…….Contractor………………………………..Address..…………………………………Date ……………………………Signature……………………………..….(Designation)Railway Recruitment Board, Bilaspur(for president of India)Witness…………………………………..Address …………………………………..Date ……………………………...17

Instruction for downloading of tender documents from Internet & its submission1. The tender documents for this work can be obtained from the internet at Railway RecruitmentBoard, Bilaspur’s Website www.rrbbilaspur.gov.in and the offers can be given on the samesubject to the conditions given below which will be carefully studied by the intending tenderer(s) and offers submitted accordingly.2. The tender documents shall be carefully downloaded from the website mentioned above and thesame shall be printed carefully and arranged as per the index. The tender documents sodownloaded shall be complete in all respects, which shall be the sole responsibility of thetenderer (s), and the Railway shall not be liable for any mistake/loss or corruption of data indownloading and/or printing. The end of tender documents has been marked in bold letters as“END OF TENDER DOCUMENTS” on separate page in the uploaded document, which maybe checked while downloading the tender document to ensure that the complete tenderdocuments have been downloaded. The tenderer(s) must also compare the document as printedwith the document as uploaded on the website. The tenderer(s) shall sign the undertaking givenbelow in para 10 failing which the offer given by him/them shall be summarily rejected.3. A master copy of the document downloaded from the website mentioned above shall be kept inthe office of the tender inviting authority. In case of any discrepancy between the tenderdocument downloaded from the website and master copy, the later shall be prevail and shall bebinding on tenderer(s). The offer received shall be deemed to have been submitted on thedocument as uploaded and appearing in the website mentioned above whose master copy is keptin the office of tender inviting authority.4. The tenderer (s) shall print the document on good quality, white A4 size paper on any goodquality printer, preferably laser or DeskJet or inkjet type printer.5. The cost of tender document as mentioned in the notice inviting tender shall be enclosed withthe offer as a separate bank draft in the name of “FA&CAO, S.E.C.Railway, Bilaspur” ororiginal money receipt deposited with Divisional cashier, Bilaspur, Raipur, Nagpur or theStation Master of any station over S.E.C.Railway for the requisite amount as cost of tenderdocument. The cost of tender document shall not be clubbed with the earnest money deposit.The tender(s) submitted without the requisite cost of tender documents in appropriateform shall not be considered.6. The tender(s) shall be filled up after careful study of the documents and the site and anyclarification required may be obtained from the tender inviting authority whose address is givenin the tender documents.7. The tenderer (s) downloading the documents from internet must keep themselves updatedthrough the website from which the tender document is downloaded regarding corrigenda, ifany, to the notice inviting tender or the tender or the tender documents, which shall be uploadedin the same website and also published in newspaper. The offer received without suchcorrigenda published shall be liable to be rejected.8. Any willful changes / deletion / addition in printing carried out in the tender documentsshall be viewed very seriously, whether detected at the time of opening/award of tenderor after award of work and the same may result in penal action including banning offurther business with defaulting tenderer (s). In addition, the tenderer (s) are liable to beprosecuted for the same as per law.9. The tenderer (s) or his authorized representative shall sign in original on each page of thedownloaded tender document.10. The following declaration should be given by the tenderer (s) while submitting the tender.Signature of Tender(s)Contractor (s)18Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of India

DeclarationI/We have downloaded the tender form from the Internet site and I/We have nottampered/modified the tender documents in any manner. In case the same is foundtampered/modified, I/We understand that my/our offer shall be summarily rejected and I/Weare liable to be banned from doing business with the Railways and/or prosecuted as per laws.I/We are submitting a demand draft No._________________, dated _________________issued by _________________ or original money receipt No._________________ dated____________ deposited with _________________ station for Rs. _________________towards the cost of tender document.Signature of TendererDated:AddressSignature of Tender(s)/Contractor (s)Secretary,For Chairman, RRB/BilaspurFor and on Behalf of President of IndiaEnd of Tender Document19