Independent Monitoring: A Practical Manual

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ANNEX n°3: Checklistfor preparing missionsTO DODOCUMENTS TO BE CHECKED❏❏❏❏❏❏❏AT LEAST ONE WEEK PRIOR TO THE MISSIONFinalise preparations with civil society partners,local authorities and administrative departmentsCheck the availability and good working conditionof the equipmentGather together all maps and documents relatingto the forest permits you are going to visit24 HOURS BEFORE DEPARTUREConfi rm the preparations and arrangements madewith central and/or local partnersCheck equipment (recharge batteries, checkmemory cards, fi ll cans)Pack all the equipment (with waterproof plasticbags to keep paper and equipment dry)Leave a copy of your itinerary and mission contactdetails with the offi ce and send a copy by email toyour organisation’s HQ.DURING THE MISSION, ON THE GROUNDNB: Your safety is paramount!DURING THE DAY:Note the information in a notebook as you go❏ along (monitoring data, no. and details of photosand GPS points)IN THE EVENING:Recharge the batteries of all equipment❏❏❏❏❏Upload and name the photos and GPS pointsBegin transfer of written monitoring dataCarry out a team debriefi ng on the day’s workPlan the next dayOFFICIAL DOCUMENTS:❏❏❏❏MAPS:❏❏❏DOCUMENTSIM’s Terms of ReferencePermanent Mission Order signed by Minister forForestsStaff Mission Order signed by Team LeaderIdentity CardRoadsLogging permitsLogging zonesDOCUMENTS FROM THE MINISTRY OF FORESTS (ifavailable centrally):❏❏❏❏Permits (boundaries and conditions)Cutting authorisationsPrevious monitoring mission reportsOther: specifyOTHER USEFUL DOCUMENTS :❏❏CONTACTS:❏❏<strong>Monitoring</strong> guidesProject presentation documentsPeople you are going to meet on the groundPeople to contact in case of emergency34
MATERIAL TO BE CHECKEDOTHER ASPECTS TO BE CHECKEDEQUIPMENTOTHER LOGISTICS TO BE CONSIDERED❏❏❏❏GPS device and aerial (+ batteries and charger)Camera (+ memory card and cable to upload +batteries and chargers)Video camera (+ memory card and cable toupload + batteries and chargers)Laptop with GIS software + transferred vectordata for the permit (+ charger)❏❏❏❏❏State of the roads (in order to produce a realisticitinerary)Presence of phone signal or notSecurity aspects in the fi eldSafety proceduresValidity of vehicle insurance❏Scanner for documents from departmentalforest law enforcement authorities and loggingcompanies❏Mobile and/or satellite phone (+ charger andcredit)❏Ruler, pens, notebooks, calculators, decametreand metre measuring tapesFOR THE CARS❏Sand ladders and spades❏Tarpaulin and straps❏Car jack❏Puncture repair kit; axes and machetes❏Cans of water and diesel oil❏Siphoning tubeFOR WALKING AND FOR THE NIGHTS❏Torches❏Sleeping bag and mattress, hammock or tent❏Mosquito nets❏First aid kit (aspirin, water purifi cation, wounddisinfectant, plasters, Aspivenin sting kit, antimalarials,Flagyl, anti-diarrhoeals, etc.)❏Waterproof coat and boots❏Food and water35
Page 1 and 2: Independent Monitoring: A Practical
Page 3 and 4: TABLE DES MATIERESTABLE OF CONTENTS
Page 5 and 6: When there is no cooperation with t
Page 7 and 8: Table 1: Defi nitions of common ter
Page 9 and 10: ANALYSE PREVISIONNELLE DES PROBLEME
Page 11 and 12: allocated will be of a much higher
Page 13 and 14: of the area covered by his forest c
Page 15 and 16: HEADINGbe that a company is process
Page 17 and 18: ADOPTER UNE METHODOLOGIE DE COLLECT
Page 19 and 20: HEADINGMaindocumentsDefinition and
Page 21 and 22: HEADINGdocuments should be availabl
Page 23 and 24: questionnaire but also on the style
Page 25 and 26: joint mission? If so, which governm
Page 27 and 28: HEADINGsignificant verification by
Page 29 and 30: the forestry sector) via regular wo
Page 31 and 32: HEADINGD - average diameter of the
Page 33 and 34: ANNEXE N°2: Utilisation et utilit
Page 35: concession holder (or even an impac
Page 39 and 40: Monitoring results (may differ acco
Page 41 and 42: LIST OF ABBREVIATIONSACAVPADECDFIDF
Page 43 and 44: Acknowledgements:This manual has be

Independent Monitoring: A Practical Manual

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