Children's Trust Meeting - Worcestershire Partnership

Children's TrustChildren's Trust MeetingMinutes of meeting held at 2.30 pm on Monday 7 th June 2010In Kidderminster Room, County HallPresent: Carol Thompson (Vice Chair, Non-Executive Director, NHS Worcestershire, Helen Allen (Probation), Keith Barham(Youth Offending Service), Clive Corbett (Secondary Schools Rep), Vivienne Cranton (Primary Schools Rep), SallyEllison (VCS Rep), Cllr Liz Eyre (substitute for Marcus Hart), Richard Harling (Joint Director of Public Health, NHSWorcestershire), Trish Haines (Chief Executive, WCC), Simon Hairsnape (Director of Delivery, NHS Worcestershire),Councillor Roger Hollingsworth (District Councils Rep), Jane Horwood (West Mercia Police Rep), Marie McCurry(Associate Director with lead role for children and young people, Worcestershire PCT), Chris Morecroft (Post 16 Rep),Sue Onions (Parent/Carer Rep,) Wendy Plumpton (Parent/Carer rep), Gail Quinton (Director of Children'sServices/Chair of Management Group), Malcolm Richards (Worcestershire Association of Governors), Anne Starr(Special Schools Rep), Wendy Taylor (Middle Schools Rep),Hilary Thompson (WSCB), Ann Pierce (Jobcentre Plus),In Attendance: Richard Keble (WCC), Lisa Peaty (WCC), Peter Sugg (WCC),Guests: Geoff Taylor-Smith, WCC (Total Place Item 3), Bridget Cooper (WCC CT Shadow Board, Item 4)Notes:Apologies:Gail Kemp (WCC)Councillor Marcus Hart (Chair, Lead Member for Children and Young People), Michael Hunter (VCS Rep), Ann Williams(Jobcentre Plus)Item Discussion1 WELCOME AND APOLOGIESActionCarol Thompson welcomed everyone to the meeting and apologies were received from those listed2 MINUTES OF PREVIOUS MEETING AND MATTERS ARISINGMinutes of previous meetingThe minutes of the previous meeting were agreed.1

Item DiscussionActions log updateActionPage 7: Information on new software system to be brought back to the CT Board for an update in AugustPage 8: When the PMG has reviewed the issues identified by PAB and a course of action decided, CTboard members to be emailed with details. Individual members who are allocated work to be contacted.Added to actions log.Discussions took place around support for the VCS. It was confirmed that support was available throughthe Infrastructure Consortium although there were concerns regarding capacity and the identification ofissues effecting children and young people. There was a request from safeguarding a future review of theinfrastructure be reviewed. Hilary Thompson to provide information recently distributed to WSCB.ACTIONSHilary Thompson to forward information recently distributed to WSCBHilary Thompson3 TOTAL PLACE UPDATEGeoff Taylor- Smith introduced this item explaining that Total Place is a new and different approach to getbetter value for money by looking at services provided by central and local government authorities andtrying to join these services up. There are 3 themes to the Total Place project: Accommodation ownedby central and local government to see if there are ways of sharing buildings. (E.g. Council, healthauthority, Police, Fire Service); Area of Highest Need. (A focus on an area where there are a number ofproblems) and a NEET project (A focus on the NEET group 16-24 yrs old.)There have been 3 stages to the NEET project Stage 1: Analysing all the NEET data available toidentify who is NEET, why they become NEET and some of the solutions; Stage 2: Map the provisionavailable and identify the gaps; and Stage 3: Look at the support available for young people andidentify what more could be done. This was the focus on the handout to the Children's Trust Board.In Worcestershire the current number of young people aged 16-24 not in education, employment or training(NEETs) is relatively low in comparison to national averages. The national average for 16-18 year olds is7.8% whilst in Worcestershire it was 5.8% in March 2010. The following table identifies the number ofNEET's in each district for April 2009 and 2010.2

Item DiscussionActionArea YP '10 YP '09Bromsgrove 109 4.5% 98 4.1%Wychavon 80 4.9% 93 5.4%Malvern 57 4.6% 58 4.2%Redditch 160 7.0% 194 7.8%Worcester 197 6.7% 191 6.0%Wyre Forest 189 6.6% 225 7.3%Worcestershire 792 5.9% 859 6.0%The NEET group is not homogenous and individual circumstances change, for example within the group upto 25% would not be available for education, employment or training due to illness, teenage parents, youngcarers or in an offender's institution. The highest number of NEET's are 18 year olds, but there are 17 yearolds who are not progressing well because of the lack of work based opportunities. These young peoplewant a job not another training course.In April 2010 Job Centre Plus (JCP) reported that the number of 18-24 year olds claiming Job SeekersAllowance was 3465 a drop from the March figure of 3755. However, there is some double counting of the18 year olds with Connexions. This is inevitable because JCP and Connexions measure and recorddifferent aspectsThe NEET group tend to fall into 3 categories:• Disengaged with significant barriers.• Unsure and undecided.• Unable to find work/training at the right level.Comments/DiscussionsHot spot areas exist within the district areas and a breakdown is available by wards, however super outputareas are being mapped as part of the JSNA and will be available at the August CT board meeting. Thismapping has been done using the postcodes of the young people using services and does not include anycross boundary figures. Young people doing volunteering are regarded as unemployed, unless they areworking towards a formal qualification, in these figures.3

Item DiscussionThe recent Total Place project want jobs or training courses that have jobs at the end and do not wish tokeep going on courses although it is recognised that young people need good qualifications to compete inthe job market. It was suggested that some young people had grown up without anyone around themhaving jobs and to them this was normal and the cycle needed to be broken.ACTIONSLisa Peaty to provide a breakdown from the JSNA to the next meeting in AugustActionLisa Peaty4 CHILDREN'S TRUST SHADOW BOARDBridget Cooper presented this item.Over the past few years the engagement of children and young people has developed in Children'sServices and across Children's Trust partners and a number of generic forums have been establishedwhere young people meet together to engage and influence decision making on a local or county basis.Through consultation about the future arrangement for the Children's Trust it was recognised that the Trustwill be expected to include participation of children and young people and parents and carers in decisionmakingacross all aspects of its activity.When establishing Shadow Boards for children and young people at both Children's Trust and LocalChildren's Partnership Level the challenge will be to engage with children and young people to ensureparticipation and engagement is as representative and as inclusive as possible to reflect the full spectrum ofthe youth population. In addition to this the WCC Vtalent volunteering programme a "Plug and Say" youngvolunteer will be a member of the Shadow Board and will have responsibility to communicate about thework of the Board through an interactive website. Work has commenced to develop this website which willenable members to communicate with each other in between meetings and also communicate withChildren's Trust members.Membership for the CT shadow board will be taken from existing county wide and local young forumgroups. A meeting of the workers running these county groups has been arranged for 7 June where theywill have the opportunity to learn about the Children's Trust and Shadow Board arrangements and dates forShadow Board meetings will be agreed.Shadow Boards meetings will be held before Children's Trust meetings and this will be replicated at District4

Item Discussionlevel with the local shadow boards meeting prior to LCP meetings.ActionIn addition to the Shadow Boards there will be an annual conference during National Youth Work Week orSHINE week to bring children and young people from the all the local, district and county groups togetheralong with members of the Children's Trust and Local Children's Partnership groups.Comments/DiscussionsWork is continuing for National Youth Work week and this is the starting point for including minority groups.Children with special needs and disabilities are not specifically targeted as under equality and diversity theyare included in all the work taking place.Mapping has been done in local areas and the groups reflect the make up of the districts. Recruitment forthe shadow boards is now taking place in 2-3 districts and will be fit for purpose within the next 2 months.These will link in with the Local Children's Partnership's when they are established. Gail Quinton andMarcus Hart will go to shadow board meetings and provide the two way link.The difficulties in establishing shadow boards at both county level and district level were recognised. Thereare a range of groups throughout the county where young people challenge decisions and these groups,together with local youth workers, will be used to establish the shadow boards. WCC participation team willtrain the young people for the shadow boards. It was recognised that a framework was needed at locallevels to understand what work already exists and this would evolve as the groups became moreestablished.It was recognised that parents had different views to children and young people and it was suggested thatyoung people be invited to meet with Parents' Voice on an annual basis to discuss any shared agendas.The meeting could be in National Youth Work week (November) dependant on the date.It was suggested that Bridget Cooper linked into children's PAL's groups, district Patient Panels groups andcontacted Simon Trickett who would be able to help with groups at a county level. GP's do not hold anydirect consultation groups with children and young people but Practice Based Commissioning Consortiawould piggy-back local district arrangements.ACTIONSSue Onions/Rachel Adams to invite young people to meet with Parent's Voice in November toSueOnions/Rachel5

Item Discussionenable young people and parents to exchange their views.ActionAdams5 CHILDREN AND YOUNG PEOPLE'S PLAN PROGRESS REPORTPresented by Lisa PeatyThe Apprentice, Skills, Children and Learning Act (2009) makes the CYPP the responsibility of the Children'sTrust Board. The CYPP is to be an agreed strategy on how partners will co-operate to improve children andyoung people's well-being. Statutory guidance on co-operation arrangements, including the Children's TrustBoard and CYPP indicates that the Trust Board is responsible from April 2010 for the development,publication and review of the CYPP. A new CYPP must be published in April 2011.At the April 2010 Children's Trust Board Meeting, the Board asked for regular progress reports to be madeon the production of the CYPP. Progress to date:Needs Assessment• Report cards for national indicators and non-national indicators continue to be compiled – currentfocus on health and social care data.• Data for mapping at super output areas and ward level continues to be identified and mapped –focus on health and general characteristics data.• Information from Tellus4 and 2010 Schools Health Survey has been incorporated into report cards.Consultation• Project initiation document and project plan written.• Consultation Steering Group convened and first meeting taken place.• Commenced mapping of consultation that has taken place during last 3 years.• Groups for consultation on new plan identified and appropriate methodologies discussed.• Dates set for consultation workshops with children under age of 5 years and their parents, for HeadTeachers and school governors.Due to the timescale for getting through organisations governance requirements Lisa Peaty requested anadditional CT Board meeting be booked for October to discuss the CYPP due to the timescale for gettingthrough organisations governance requirements. AgreedComments/Discussion6

Item DiscussionThe CYPP will need to be signed off through the individual governance arrangements of the CT boardmembers and partners were asked to discuss with their organisations and confirm their requirements at theAugust meeting. Malcolm Richards confirmed that he had been delegated responsibility to sign off theCYPP on behalf of WAG.ACTIONSCT Board members to identify stakeholders and circulate invitations for area events encouragingcolleagues to attend.An additional CT Board meeting to be booked for October to discuss the CYPPCT Board members to confirm governance arrangements for their individual organisationsActionAll PartnersGail KempAll Partners6 REVIEWING OUR VISIONS,VALUES AND PRIORITIESPresented by Lisa PeatyA revised statement of vision and values has been developed incorporating the comments received atthe last Children's Trust Board meeting. Consultation on the vision and values will take place withchildren and young people over the next 6-8 months as part of the CYPP consultation strategy.Comments/DiscussionIt was agreed that the visions and values document as amended would be included in the consultationprocess.7 CHILDREN'S TRUST INFRASTRUCTURE AND SCOPING EXERCISEPresented by Richard KebleThe establishment of a Children's Trust Board is a statutory requirement. As with all such bodies, there arecosts associated with the management and co-ordination of such formal partnership arrangements. TheChildren Act 2004, as amended by the Apprentice, Skills, Children and Learning Act 2009, now provides powersfor all 'relevant' partners to contribute in cash or in kind to the management and co-ordination of the Trust Board.The Children's Services Directorate of Worcestershire County Council has paid for all management and co-7

Item Discussionordination of the children's trust arrangements under the previous legislation. The new statutory footing of theBoard means it is appropriate to review these and follow the approach and formula adopted by the WSCB. Thecost of supporting the CTB is as follows:ActionCost paNoteCo-ordinator £40,000 inc on-costs To be funded by Worcestershire Partnership for 3 yearsSupport costs, inc mileage, £9,000 -publicitySecretarial support £3,500 -Grant to Parent's Voice £2,500 Parent's Voice are requesting that the CTB enters into aformal agreement and this is included in the costingsThe role of the co-ordinator is to: manage the CTB and Performance Management Group, co-ordinate meetingsand facilitate representation of all partners; provide appropriate link with the Worcestershire Partnership; assistwith performance reporting on LAA targets; promote and publicise the work of the CTB, including the CYP Plan;and assist in the development of Local Children's Partnerships.An agreement has been drawn up for the Parent's Voice Steering Group, which was subject to funding beingagreed.Participation of children and young people is via the shadow Board arrangements, which are currently part of thewider Integrated Youth Support arrangements of the County CouncilDue to the funding from WP, the outstanding amount requested from the relevant partners of the CTB is £15,000In March 2010 it was agreed in principle that the formula used by WSCB for allocating funding be used for theCT board and a breakdown of this was discussed. These costs relate to the functioning of the Board and thePerformance Management Group. The Children's Trust in its broadest sense encompasses a range of activitieswhich are already supported by partners.Comments/DiscussionDiscussions were held on the contribution partners were required to make. Costs to date had been coveredby WCC Children's Services and a large proportion of costs for the following 3 year period would becovered by Worcestershire Partnership, (through the funding of a co-ordinator). Partners were asked tofund a proportion of the difference and there were some issues as to whether this would be viable. It wasalso suggested that some of the secretarial support could be in "kind". It was recognised that this was adifferent way of working and the upfront investment would enable the step change for the process. Partners8

Item Discussionwere asked to discuss this within their organisations and bring the decisions back to the August meeting.ActionBoard members asked for the Job Description and Person Specification for the co-ordinator role to bebrought to the next meeting for discussion.ACTIONSCT Board partners to discuss funding arrangements within their organisations and bring feedbackto the next meeting.All partners8 PERFORMANCE MANAGEMENT GROUP UPDATEPresented by Richard KebleThe Performance Management Group will meet every 6 weeks, the purpose of which is set out in the CTconstitution.The inaugural meeting was an opportunity to clarify the roles and responsibilities of the Group's members.The PMG agreed to the establishment of a Programme Board for the development of the Children and YoungPeople's Plan 2011-14.Outcomes leads for the monitoring and reporting on the CYPP Action Plan for 2010-11 were identified as follows:• Be Healthy – Liz Altay, Public Health Consultant• Stay Safe – Siobhan Williams, Designate Head of Safeguarding• Enjoy and Achieve – Anne Scarsbrook, Interim Designate Head of Learning and Achievement• Positive Contribution – Phil Street, Chief Executive of WCVYS• Economic Well-being – to be finalisedCurrent membership of the PMG is more than two thirds from the County Council. Chairs of current StrategicPlanning Groups agreed to explore alternative representation to ensure that there was wider spread of partnersIt was recognised the importance of increasing District Council engagement in the CT arrangements. To thatend, District Councils would be approached to see if a senior officer would act as outcome lead for EconomicWellbeing, and an audit of current involvement arrangements will be undertaken.9

Item DiscussionChild Poverty work will be reflected within the Economic Well Being Group on the PMG.ActionAgreement was reached for the allocation of outstanding work from the Partnership Advisory Body [whichceased 31 March 2010] across the Strategic Planning Groups.Comments/DiscussionThere were no discussions around this item.ACTIONSRoger Hollingworth to discuss membership of the Economic Well Being group with the District Officersand Leaders Group.RogerHollingworth9 QUARTER FOUR PERFORMANCE MONITORING REPORT FOR CYPP AND LAAPresented by Lisa PeatyThe current CYPP is performance managed quarterly, with the outcome leads collating performance informationfrom officers leading on activity. The Performance Improvement Group met on 11 th May 2010 to RAG rateperformance. The information provided by the outcome leads and the agreed RAG ratings have been used togenerate the quarterly CYPP report. A report on the performance of relevant elements of the LAA and NIS hasbeen provided by the Worcestershire Partnership. It was requested that consistency of data and targets waschecked between these reports, as there appeared to be some discrepancies. A copy of this report is availablefrom Lisa Peaty at lpeaty@worcestershire.gov.uk.Lisa PeatyComments/DiscussionDomestic Abuse is a priority for WSCB and is not RAG rated at the moment but this will change and be RAGrated under the new CYPP. In the meantime it will be included in the CYPP Annual Report.There were concerns that information taken from the "Tell Us 5" survey would be patchy but this had beensupplemented by information gathered from local statistics.Schools were asked to share their data from surveys they had done since the last CYPP and details to beforwarded to Lisa Peaty for inclusion in the JSNA.The final elements of the present CYPP should be reviewed when assessing the JSNA, and within this therewould be a focus on district variations. This information is being put into a format suitable for parents/carers for10

Item Discussiondiscussion by the Parent's Voice groupActionACTIONSIt was agreed that the presentation of performance monitoring to the CT needs to be reviewed andagreed by commencement of the new CYPP.Schools representatives to contact schools and ask for information from surveys undertaken since April2008 to be forwarded to Lisa Peaty for inclusion in the JSNA, along with any voluntary sectorinformation.Lisa PeatySchoolsrepresentatives10 JOINT COMMISSIONING EXECUTIVE UPDATEPresented by Simon HairsnapeJoint Commissioning Executive meets monthly. The purpose of the JCE is: to lead the development of jointcommissioning arrangements between NHS Worcestershire and the County Council; Draw up a formalagreement for pooled budgets under section 75 of the NHS Act 2006; Performance manage the section 75agreement, ensuring both financial and outcome targets are met, and the work plans of any establishedjoint commissioning groups; and provide strategic leadership to the Joint Commissioning Unit., onceestablished, and ensure that the JCU provides appropriate joint commissioning advice and support on thoseareas which are currently outside the formal section 75 agreement.JCE membership is: Director of Delivery, NHS Worcestershire [Chair], Simon Hairsnape; Director of PublicHealth, Richard Harling; Director of Children's Services, Gail Quinton; and Head of Commissioning andQuality, Children's Services Directorate, Richard Keble.The JCE is working with the Commissioning Support Programme to develop these arrangements. Thisincluded a 'visioning' event which agreed the following pooled budget areas for 2011 onwards:• Substance misuse;• Health lifestyles, including teenage pregnancy and sexual health• Comprehensive child and adolescent mental health• Placements for children with complex needs• Short breaks for disabled children11

Item Discussion• Speech language and communication needs• Early intervention and support for under 5sActionThe existing draft section 75 agreement framework is being reviewed in light of the comments received bythe CSP legal advisor.Plans are in progress to establish a Joint Commissioning Unit, staffed by County Council and NHSWorcestershire personnel, from 1 October 2010.JCE will be discussing how to ensure appropriate safeguarding overview of commissioning at its nextmeeting.Simon HairsnapeComments/DiscussionThere were no discussions around this item.11 FORWARD PLANNEREach meeting following a Worcestershire Partnership Board Meeting: Worcestershire PartnershipCommunicationsAugust: Mapping of groups – progress reportOctober: Additional CT meeting to be booked for discussion on the CYPPGail QuintonRichard Keble12 DATE AND TIME OF NEXT MEETING2.30 – 4.30 on 19 August in Great Malvern Room, County Hall12