S A S O L D I E RhistoryDOD archives celebratesits 45 th anniversaryBy Cpl Ally RakomaPhotos: Sgt Elias MahumaOn 16 May <strong>2013</strong> theDOD archives – theDocumentation Centre at20 Visagie Street in Pretoriaheld a function to celebrateits 45 th anniversary and, toadd a special flavour to the occasionthe exceptional achievements <strong>of</strong> MsLouise Jooste, Deputy Director <strong>of</strong>the Documentation Centre, werementioned. She was celebratingher service career <strong>of</strong> 40 years in the<strong>Department</strong>.The Documentation Centrefalls under the Command andManagement Information Systems(CMIS) Division, though its namehas changed many times over thepast few years. This very importantinstitution ensures that DOD historyis documented and that writteninformation is controlled. The corefunction <strong>of</strong> the DocumentationCentre is to provide a recordsmanagement service, informationand military historical research,library management service andcentralised archiving <strong>of</strong> records inthe DOD.The origins <strong>of</strong> the DocumentationCentre <strong>of</strong> the Command andManagement Information SystemsDivision (CMIS) can be traced backto World War I and the formativeyears <strong>of</strong> the Union <strong>Defence</strong>Force. Throughout the history <strong>of</strong>the Documentation Centre theorganisation has undergone a series<strong>of</strong> name changes, including GeneralInformation Bureau Office in Charge<strong>of</strong> War Records (Imperial ServiceContingents), War Records Branch,South African <strong>Defence</strong> Force (SADF)Archives, Central DocumentationService SADF, DirectorateDocumentation Service, MilitaryInformation Bureau SADF, andfinally the Documentation Centre.ABOVE: Ms Louise Jooste,the Deputy Director <strong>of</strong> theDocumentation Centre,celebrates a 40 year servicecareer in the DOD.In all <strong>of</strong> this time the DocumentationCentre has fallen under different<strong>of</strong>fices within the <strong>Department</strong> <strong>of</strong><strong>Defence</strong>, namely the Central Registry<strong>of</strong> the <strong>Department</strong> <strong>of</strong> <strong>Defence</strong>,the Chief Signals and IntelligenceOffice, the Chief <strong>of</strong> PersonnelDirector-General ManagementSystems, SADF Controller (laterknown as Chief <strong>of</strong> Staff Finance),Chief <strong>of</strong> Staff Intelligence, MilitaryIntelligence Division, Signal Divisionand, lately, the CMIS Division. TheDocumentation Centre currentlyhouses 50 linear km <strong>of</strong> archivalmaterial (roughly Pretoria toJohannesburg) which is growing bythe day.The Documentation Centre continuesto provide value-added service forthe DOD and currently occupiesfour different buildings withinthe Pretoria CBD where most <strong>of</strong>its archival material is stored. TheDocumentation Centre continuesto be committed, as it has beenthroughout its existence, to be <strong>of</strong>service to the DOD. The goal <strong>of</strong> theDocumentation Centre is to be theforemost archival repository in SouthAfrica.SA Soldier spoke with Ms LouiseJooste, the Deputy Director <strong>of</strong> theDocumentation Centre, who hasbeen working at the DocumentationABOVE: Proud members <strong>of</strong> the32 • J U N E 2 0 1 3
historyS A S O L D I E RCentre since the beginning <strong>of</strong> her longcareer in the DOD. She joined the DODon 1 May 1973 at a time when womenwere utilised as administration clerksand support personnel.Ms Jooste said that she had anenormous interest in SouthAfrica’s military history: “I neverfelt marginalised; I was part <strong>of</strong>the organisation and was givenacknowledgement.” Asked howchange had affected her career, shereplied: “I cannot look back withregrets, but instead I can look forwardoptimistically. Change based onprinciple is progress, but constantchange without principle becomessomething else. I looked forward inmy career to whatever came withpositivity.”Elaborating on how theDocumentation Centre has grownover the years, Ms Jooste said thatgood organisations that survivethe longest do so not believing inexcellence only, but in constantimprovement. She added thatchallenges will always be there, butthrough will-power and strengthwe keep marching forward.Her career highlights includedimplementing sound principles,practices and procedures withregard to preserving DOD recordspermanently, and participatingin the planning, design andimplementation <strong>of</strong> records andinformation systems to ensure thatrecords management principles aremaintained. Ms Jooste said: “Weare proud to contribute on requesttowards the reconstruction <strong>of</strong> SouthAfrica’s military past, and I amprivileged to have been afforded theopportunity to travel internally andabroad.”Her concluding message to themembers <strong>of</strong> the DocumentationCentre was: “With patience andextraordinary perseverance all thingsare attainable and the only way tosucceed in anything is to give iteverything.”To the women in the DOD she saidthat they all have dreams and thattheir purpose in life may not alwaysbe obvious, but they should alwaysremember that they havethis purpose.Documentation Centre who celebrated the 45 th anniversary <strong>of</strong> the DOD archives.J U N E 2 0 1 3 • 33