2009 Board of Directors meeting occurred on 22 March

<strong>Board</strong> <strong>of</strong> <strong>Directors</strong> 2008-<strong>2009</strong>The Trent Central Student Association 2008 – <strong>2009</strong> <strong>Board</strong> <strong>of</strong> <strong>Directors</strong><strong>meeting</strong> <strong>occurred</strong> on 22 March <strong>2009</strong>, at 1:00pm in room M2 ChamplainLecture Hall, Champlain College, Trent University, Peterborough,Ontario.Present:Katie Allen (Environmental Students Commissioner)Philip Benmore (Guest)Evan Brockest (Arhur)Adam Butz (Guest)Jonathan Cassidy (Champlain College Senior Senator)Charlotte Doyle (Vice President Student Issues)Hamdy Faye (Vice President Finance)Sarah Van Heuvelen (Champlain College Commissioner)Sarah Hutcheon (Traill College Commissioner)Graeme Johnson (guest)Rahman Khanani (Ethical Standards Commissioner)Sako Khederlarian (Vice President <strong>of</strong> Membership Services)Adam Lacombe (Guest)Drew McLean (Interim Speaker)Liam Mooney (President)Maryam Monsef (Active Minds)Gregory Mountenay (Lady Eaton College Commissioner)Cassandra Nichols (First Year Off Resident Commissioner)John Paul Nyeneka (guest)Molly Parteno (Otonabee College Commissioner)Beedahbin Peltier (Indigenous Commissioner)Jonathan Pinto (Lady Eaton College Senator)Rohan Rajpal (International Students Commissioner)Emily Selander (Off-Res Commissioner)Ayad Sbeyti (TMSA)Tony Stirzaker (Traill College President)Sarah Thompson (Otonabee College Senator)Robert Tookoome (Trent University Natives Association)Absent:Regrets:Staff:Secretary)Muna Ali (Anti-Racism Commissioner)Jes Sasche (Students with Disabilities Commissioner)Jay Walker (Queer Students Commissioner)Megan Davies (Catherine Parr Traill College Senator)Tracy Milne (Operations Manager and Interim <strong>Board</strong>1) Chair's Remarks

TCSA: 22.03.09 - 01Motion: Be It Resolved That Drew McLean be acting chairfor this <strong>meeting</strong>.Moved by: Liam Mooney; Seconded by: Gregory MountenayCarried.Speaker McLean welcomes everyone to the <strong>meeting</strong> and outlines his expectations for the<strong>meeting</strong>. He emphasizes to the <strong>Directors</strong> the importance <strong>of</strong> being acknowledged by the Chair.TCSA: 08.03.09 - 02Motion: Be It Resolved That Tony Stirzaker be approved tovote on behalf <strong>of</strong> the TCSA Commissioner for Megan Davies.Moved by: Sako Khederlarian; Seconded by: Greg MountenayCarried.2) Approval <strong>of</strong> Meeting AgendaTCSA: 08.03.09 - 03Motion: Be It Resolved That <strong>meeting</strong> agenda be accepted.Moved by: Greg Mountenay; Seconded by: Sako KhederlarianCarried.TCSA: 08.03.09 - 04Motion: Be It Resolved That agenda item Closed Session be added to the agenda.Moved: Liam Mooney; Seconded: Rahman KhananiCarried.3) Approval <strong>of</strong> MinutesTCSA: 08.03.09 - 05Motion: Be It Resolved That the minutes from March 8 th ,<strong>2009</strong> be approved.Moved by: Sako Khederlarian; Seconded by: Hamdy FayeMooney points out that at one point in the minutes it shows thathe moved and seconded the same motion in relation to Blackberrycontracts. Amend to have Faye as the mover and Mooney as theseconder.TCSA: 08.03.09 - 06Motion: Be It Resolved That the item regarding staffcontacts show Faye making the motion and Mooney seconding.Moved by: Sako Khederlarian; Seconded by: Hamdy FayeCarried.

Carried4) Chief Electoral Officer ReportBenmore addresses the <strong>Board</strong> and presents his report. Clear discrepancy in numbers i.e. totalnumber <strong>of</strong> votes casts for President will show as different from total number <strong>of</strong> votes for VPIssues. Massive discrepancy between those who voted for Exective versus those voting for<strong>Board</strong> with many not bothering to vote for Equity Commissioners. Benmore points outthat Active Minds did not make quorum.TCSA: 08.03.09 - 07Motion: Be It Resolved That the <strong>2009</strong>-2010 CEO Report beaccepted and the election results ratified.Moved by: Liam Mooney; Seconded by: Greg Mountenay5) Closed Session13 Approve0 Opposed1AbstentianCarriedTCSA: 08.03.09 - 08Motion: Be It Resolved That the <strong>meeting</strong> be moved intoClosed Session.Moved by: Greg Mountenay; Seconded by: Liam MooneyCarried6) Approval <strong>of</strong> Operating ResolutionsMooney outlines that Operations was scheduled to meet but could not – therefore the ExecutiveCommittee met and are putting the resolution changes forward on behalf <strong>of</strong> the ExecutiveCommittee. Mooney apologies for the messy outline stating there was no time to type outproperly. Mooney runs through all the proposed changes as outlined in appendix ().TCSA: 08.03.09 - 09Motion: Be It Resolved That the resolutions be accepted asa whole.Moved by: Liam Mooney; Seconded by: Sako KhederlarianTCSA: 08.03.09 - 10Motion: Be It Resolved That the changes to the operatingpolicies include ethical purchasing.Moved by: Rhaman Khanani; Seconded by: Greg Mountenay

Pinto states this is unnecessary as the policy was never removed in the first place - trying to putin what is already there.2 Favour8 Opposed3 AbstentionsDefeatedQuestion from the floor regarding removing disruptive individuals from a <strong>meeting</strong>. McCleanconfirms that the Chair is responsible for removing a disruptive individual from a <strong>meeting</strong>.Chair cannot remove unless they have been warned a number <strong>of</strong> times. Brockest questions whatconstitutes disruptive behaviour and how will it be identified?McClean refers back to Roberts Rules that states disruption is a “hostile” manner and confirmsthat there is always the option <strong>of</strong> challenging the Chair. Brockest questions if security will beinvolved if disruptive behaviour is identified? Again under Roberts Rules McClean suggeststhat security could be contacted if the individual refuses to leave. Mooney emphasizes that thisis needed just because this potential for disruption does exist and that this power does exist forthe Chair.Mountenay would like to exclude recommendations 8, 39, 42 and 67 from the omnibus motion.TCSA: 08.03.09 - 11Motion: Be It Resolved That amendments 8, 39, 42 and 67 be removedfrom the omnibus vote.Moved by: Gregory Mountenay; Seconded by: Sara Thompson4 Favour6 Opposed5 AbstainDefeatedTCSA: 08.03.09 - 12Motion: Be It Resolved That amendment 72 be removed from theomnibus vote.Moved by: Gregory Mountenay; Seconded by: Sara ThompsonMooney points out that there might be some confusion as Mountenay is referring to the Executivesbut the motion is referring to the Summer Committee as a whole. Doyle speaks against the motionbelieving that the Summer Committee <strong>meeting</strong>s are not as productive as they could be.2 Favour12 Opposed1 Abstention

DefeatedMountenay questions if there are any confidentiality problems regarding proposal 25. Mooneyand Milne deny any confidentiality issues. Mountenay questions 29 re: posting on city busesand asks if city transit consulted? Mooney believes if someone were to leave a leaflet on a busthat could that demonstrate campaigning and doesn’t see a reason for not allowing it.7) Reports13 Favour2 Opposed1 AbstainedCarried.Nichols and Selander discuss their upcoming BBQ and Bonfire and ask that if anyone is interested in helping outto please let them know. Peltier says the symposium went well. Allen met with Mike Alcott andTip Office re: making it easier for students to find housing.TCSA: 08.03.09 - 13Motion: Be It Resolved That the equity commissioners reportsbe accepted.Moved by: Gregory Mountenay; Seconded by: Molly PartenoCarried.Parteno introduces the new TCSA commissioner Butz and announces the OC BBQ this coming Monday and OCBowling night next Monday. Traill commissioner reports the formal was successful and the party onthe hill is scheduled for April 18 thTCSA: 08.03.09 - 14Motion: Be It Resolved That the College Commissionersreports be accepted.Moved by: Charlotte Doyle; Seconded by: Liam MooneyCarried.Khederlarian reports the squash tournament went well and hopefully will do it again next year and wants to addother sports events like badminton. Film festival to happen this Tuesday night – thank you to AdamCombe for his help. Dionysis will see The Spades coming in as a headliner - might also have a freeBBQ. Boston Pizza event for outgoing and incoming staff/directors/cabinet April 16 th . Queer swimnight is in the works at this point looks like it will be this Monday or the Monday after. AthleticsCommittee met and a motion was approved unanimous to receive an extra $10 from each student which

will go to SAF this week for approval. Transportation Committee met and colleges are voting againstmoving the bus stop back to where it was previous on Dublin St.TCSA: 08.03.09 - 15Motion: Be It Resolved That the TCSA support moving thebus stop back to it’s original location on Dublin St.Moved by: Sako Khederlarian; Seconded by: Tony StirzakerCarried.Stirzaker speaks for the motion believes it important to bring the bus stop back – too many students having towalk across 4 lanes <strong>of</strong> traffic. Mooney disappointing that we are still having this discussion as heasked months ago to address this issue.10 favour3 opposed0 abstainedCarriedKhederlarian reports that the transportation fee is going up next year. One extra service we are getting, thanks toMooney, is having the library open late. Khederlarian thanks the students for their support over the lastyear.Doyle apologises in advance for not circulating her report in advance. Met with NSO committee, Operations<strong>meeting</strong>, Sketch out campaign, and TQC re: upcoming drag show and transmission. Held rock the votewhich went well. Held workshop re: landlords. Met with Steven Franklin incoming president.Faye reports being finished with Clubs and Groups funding and with assistance from Adam Lewis cheques arenow ready for pickup. Had calls with CFS re: member handbooks- main concern is are we going tohave our handbook coming from the CFS or locally. Doyle believes the TCSA should produce it.Could make it more Trent friendly with Trent relative info. Monstef agrees it’s a fantastic idea andpoints out other on campus publications. Mountenay asks about quality and price. Faye says CFS canproduce with a cheaper price and better quality. Mooney believes the cost would be reduced becausechanges can be made re: glossy covers or thick card papers and glossy photos – a bunch <strong>of</strong> info theentire first half <strong>of</strong> the book is relatively irrelevant information that is already available online. Doylebelieves quality re: use to students will be higher and re: student saver cards we could <strong>of</strong>fer them in the<strong>of</strong>fice not in the handbook. Faye believes it is good to have consistency with other students acrossOntario. Faye continues with report; funding requests a lot these past two weeks – and has 4 fundingrequests. Went to Emergency <strong>meeting</strong> and had Executive <strong>meeting</strong> regarding Operation Resolutionchanges. Ali has already gone over her budget line and is asking for $300 plus another $500 for anevent which happened yesterday; approval <strong>of</strong> <strong>Board</strong> needed.TCSA: 08.03.09 - 16

Motion: Be It Resolved That the TCSA Commissioner Ali beapproved $800 for event held.Moved by: Handy Faye; Seconded by: Greg MonteanqayMountenay asks if Ali sent regrets and for more information about what the funding is for. Faye states there is abudget line and it is for an event that was held yesterday. Mooney thinks the board has done a good jobso far but needs to be careful that we don’t allocate too much.TCSA: 08.03.09 - 17Motion: Be It Resolved That the TCSA Commissioner Ali beapproved $300 for event held.Moved by: Greg Mountenay; Seconded by: Jonathan PintoCarried.TCSA: 08.03.09 - 18Motion: Be It Resolved That Robert Tookoome from TUNA beapproved $2000 for Powwow.Moved by: Hamdy Faye; Seconded by: Liam MooneyCarried.Mooney reports and thanks the board for the year. Reports library open tomorrow until 2am through beginning <strong>of</strong>exams. Working with CASC re: prayer space – working with admin around money to get space.Turnover working with incoming executive to help solidify their role as executives – quite a bit <strong>of</strong>information sharing. Need to help develop board orientation designed by students for students so thatwhen the board sits down for the first time this will be developed by the outgoing and incomingexecutive. Sitting on usual committees and had an opportunity to speak with Steven Franklin. Been aninteresting year to say the least and looks forward to life after student politics.TCSA: 08.03.09 - 19Motion: Be It Resolved That the TCSA Executive Reports beaccepted.Moved by: Greg Mountenay; Seconded by: Hamdy FayeCarried.Student Ancillary fee Committee report: Academic Skills, Career Centre, Housing, Athletics and ISW budgetsdiscussed. Athletics asking for a ten dollar increase to help cover staffing costs; increase becauseminimum wage is increasing and for building maintenance and AC expansion.TCSA: 08.03.09 - 20Motion: Be It Resolved That the Ancillary Fee budget for

Academic Skills, Career Centre, Housing, ISW and Athletics beaccepted.Moved by: Tony Stirzaker; Seconded by: Liam MooneyCarried.Academic Skills, Disability Services: Acadmic skills needs to $20,000. $10,300 <strong>of</strong> necessary cut will be providedby OSA. Disability services cut by OSA (need to cut $4750).TCSA: 08.03.09 - 21Motion: Be It Resolved That the Academic Skills andDisability Services budgets be approvedMoved by: Tony STritzker; Seconded by: Greg MontuneayCarried.$34 increase to one time ISW fee paid by first year students proposed to cover student wage increases, revamping<strong>of</strong> NSO (to cover a larger transfer to TIP program to help cover expenses for TIP camp etc.) andtransfer to each college and increase in food costs for pre-week and ISW week food. $5800 increasebudgeted so that cochairs don’t have to try and find food donations. Also increase to ISW handbooksand larger transfer to housing who no longer have funds to pay overtime staff to maintain rooms and$30,000 to include NSO meals when everyone comes down in the summer hoping to keep student oncampus for afternoon presentations.TCSA: 08.03.09 - 22Motion: Be It Resolved That the ISW budget be approved.Moved by: Tony Stritzker; Seconded by: Liam MooneyCarried.Aramark is proposing an increase; proposed either one large increase that should hold for the next 3 years or smallincreases every year for the next three years. Mountenay supports single increase to cover 3 years.Monstaf asks if there has been any discussion regarding adding Seasoned Spoon to meal plan.Mountenay responds that it has not been considered to his knowledge, forsees Aramark saying no, butwould mention the suggestion.TCSA: 08.03.09 - 23Motion: Be It Resolved That no increase proposed by Aramarkbe considered.

Moved by: Hamdy Faye; Seconded by:TCSA: 08.03.09 - 24Motion: Be It Resolved That the TCSA approve the smallincreases over a 3 year planMoved by: Liam Mooney; Seconded by: Greg Mountenay.Mooney challenges that the increases in imminent, but the question is how do we want to see it happen.Stirzaker supports motion stating food prices are rising and this is not an arbitrary Aramark issue.Jean Paul Nyreke believes the association needs to look into the utility <strong>of</strong> the service Aramarkprovides.8 favour1 opposed1 abstainCarriedTCSA: 08.03.09 - 25Motion: Be It Resolved That the report be acceptedMoved by: Liam Mooney; Seconded by: Hamdy FayeCarried.8. Any Other BusinessMonstaf from Active Minds addresses the <strong>Board</strong>. States Active Minds were not included in the regular electionon March 11 th because bylaws were not followed by President Mooney. Outlines the timeline <strong>of</strong>getting referendum signed and seal <strong>of</strong> approval from Mooney on contents <strong>of</strong> petition. Was told byMooney the petition would be filed. Points out page 35 <strong>of</strong> Policy Book the glitch in the system thatActive Minds did not follow. Points out that it was the Presidents responsibility as speaker to putrequest to the board. Points out the numbers are indeed in favour <strong>of</strong> the vote and that if quorum hadbeen met the referendum would have passed.Motion to be put forward 1. formal public apology from Mooney for his indiscretion and inability to communicateActive Minds desires to the <strong>Board</strong> 2. Special consideration from the next <strong>Board</strong> seeing that miscommunication costs active minds $12,000 that students clearly wanted to pay.TCSA: 08.03.09 - 25

Motion: Be It Resolved That Mooney formally apologize forhis indiscretion and inability to communicate Active Mindsdesires to the <strong>Board</strong> and that special consideration from thenext <strong>Board</strong> be granted.Moved by: Greg Mountenay; Seconded by: Sarah ThompsonPinto questions if Active Minds registered a Yes Committee. Monstef states she wasn’t told this was needed andthat all steps taken were done so under the direction <strong>of</strong> the TCSA.Jean Paul encourages someone make an ammendment to separate the motions.TCSA: 08.03.09 - 26Motion: Be It Resolved That the motions be seperated.Moved by: Greg Montenea; Seconded by: Sarah Thompson7 favour3 abstainCarriedOn first motion <strong>of</strong> public, formal apology from Mooney: Mooney states that if a group wants to put forward areferendum it should be their job to make sure all rules are being followed and refers to the fact that, asalready noted, a Yes committee wasn’t put in motion. Ultimately the TCSA tried to make consessions,used time and resources to try and make this happen for Active Minds. Monstaf states that they didfollow every bylaw, it was the President that didn’t follow his bylaws as the petition should have beenpresented to the <strong>Board</strong>; “We were not given the direction that we need.”TCSA: 08.03.09 - 27Motion: Be It Resolved That the question be called.Moved by: Molly Parento; Seconded by: Sarah ThompsonCarried.3 favour4 opposed3 abstainDefeatedTCSA: 08.03.09 - 28Motion: Be It Resolved That the motion be amended torecommend the TSCA <strong>Board</strong> consider the petition circulated forthe Fall elections.

Moved by:; Seconded by: Sarah ThompsonCarried.Jean Paul wants to urge that the TCSA <strong>Board</strong> be careful what we tie the new <strong>Board</strong> into. Pinto agrees. Monstafconfirms that Active Minds is not asking for the results to be ratified, but is asking for understandingthat the President has broken bylaws. Mountenay clarifies that the motion was not to recommend thatthe <strong>Board</strong> approves the referendum but that the petition be acknowledged by the next <strong>Board</strong>.7 favour3 opposed1 abstainCarried.7 favour3 opposed1 abstainCarriedIndigenous commissioner requests $200 for a Womens symposium.TCSA: 08.03.09 - 29Motion: Be It Resolved That the $200 be allocated from theIndigenous Commissioner budget for a Women’s symposium.Moved by: Hamdy Faye; Seconded by: Greg MontenauCarried.9) AdjournmentMotion: Be It Resolved That the <strong>meeting</strong> be adjourned.Moved by: Greg Mountenay; Seconded by: Charlotte DoyleCarried.Meeting adjourned at 4:15pm.Respectfully Submitted,

Vice President FinanceAppendix:Appendix I -Appendix II -Appendix III -Appendix IV -Appendix V -Appendix VI -Appendix VII -Appendix VIII -Appendix IX -Appendix X -