UCLA Procedure 210.1: - UCLA Admin Policies & Procedures

UCLA Procedure 210.1 Page 2 of 4RESPONSIBILITYCollection Station orFee-initiatingDepartmentStudentAuthorized Official(Fee- initiatingDepartment)StudentAuthorized Official(Fee-initiatingDepartment)ACTIONFor debts collected by Housing Services – Delinquent balancesProvides written notice by e-mail, or by personal delivery if the Student does not havee-mail, to Students of a delinquent balance and of the intent to initiate a Hold if thedelinquent balance is not paid by the due date specified in the notice. The due date inthe notice will be at least ten (10) days after the date of the notice.If a Student has a delinquent balance after move out, the due date will be at least thirty(30) days after the date of the notice if a Hold was not already in place. The notice willalso convey the Student’s right to an administrative review if it is requested before thedate the Hold is to be placed.A Student who requests an alternative payment arrangement may have a Hold placed atthe time the alternative payment arrangement is made. The alternative paymentarrangement will indicate if a Hold is placed as part of the alternative paymentarrangement. If an alternative payment arrangement was made which did not include aHold and is subsequently voided, a Hold will be placed at the same time as thealternative payment arrangement is voided.For all other debtsProvides written notice to Students of the intention to place a Hold, the date on which itwill be applied (which must be at least thirty (30) days after billing date or ten (10) daysprior to the end of term, whichever is less), and of Students’ right to an administrativereview. This notice should be provided during and as part of the billing process (seeAttachment A).Receives notice and if he/she decides to request an administrative review, notifies FeeinitiatingDepartment Authorized Official within ten (10) days from date of notice.Receives request for an administrative review and supplies Student with a copy of thisprocedure. At Student’s request, Dean of Students will provide a copy of the procedureas well, and assistance in understanding it.Arranges an administrative review for the Student, if feasible, within seven (7) days ofthe request or before end of the term, whichever is first.Note: If the Student has not made a timely request for an administrative review and a Hold hasbeen placed in the meantime, the Authorized Official may, for good cause, extend the timeperiod for placing the Hold. If an extension is granted, the Authorized Official informs theCollection Station which directs the Registrar to remove the Hold pending disposition of thematter.Conducts the administrative review for the Student which shall not be adversary innature, but shall be designed to permit the Student a full opportunity to be heard.Presents whatever testimony and documentary evidence he/she has in support of thecontention that the debt is not valid.Invites witnesses to attend in his/her support and may be assisted by a representative.Invites other witnesses as he/she deems appropriate and obtains from the CollectionStation or Fee-initiating Department such evidence as they have in support of thevalidity of the debt.Within seven (7) days of the conclusion of the hearing, decides whether debt is valid,invalid, or partially invalid. The Authorized Official’s determination as to the full orpartial invalidity of a debt shall be binding on the University:If the debt is found to be invalid, provides written notice, promptly, to the Student andsends cancellation notice to the Collection Station.OR