Settlement Commissioner and Director of Land Records , Gujarat ...

Settlement Commissioner and Director of Land Records , Gujarat State,Preparation of City Survey RecordsClarification given in prebid held on 05/03/2013 at GandhinagarSr. No. Name ofBiddingAgencyDocumentReferences/Section No PagePoint of Clarification Required Clarification Remarks /paraOf RFP1 2 3 4 5 61 WAPCOSLtd.,Mr.Page-3 Section-1 subpara (b),(d)Top- last date for submitting tender is18/03/2013 is very less so ,date ofsubmission be extendedNo ChangeR.K.GURJAR2 ,, Section 2(1),page -7Agency have to setup minimum 5control point stones beforemeasurement of final plots- whether it isfor tp scheme or for final plots.Stone size is 30+30*75 cm sandstone/rock stone –pl consider colourmarking for control pointsIt is for town planning schemeschemeNo Change3 ,, Section 2(B) (5)page 9The control points should be connectedwith primary control points withResurvey NetworkAgency will open cell means what?Agency will give press notes, circulatehandbill on behalf of government howagency do this job as it is work ofgovernment organization. Please thisRequired.But if not connected,the agency will have to takeobservation of 48 Hours at oneof the five pointsIt is a unit /cell for publicity of theprojectPublicity material may beprepared with help ofgovernment officer. Press note1

4 WAPCOSLtd.,Mr.Section 2(3) (A)4page 9R.K.GURJAR5 ,, Section-2 para3(B)(a)Page-106 3page 127 ,, Section -2Para-4 ,Pg 148 Section -2Para-8.4 ,Pg. 189 Pg 33 Section –III 6.1 (A)duty should be done by concernedgovernment organization .Agency will have to establish a publicawareness cell means whatIf the property holder is same as insociety´s ….. property holder disclosesno encumbrance, then an affidavit tothat effectWhat is the procedure to collectdocument from Gov./local bodiesauthorityFor B-1,B-2 activity approved plan andupdate city survey record is not avilabein time from city survey offices whatprocedure to be adopted in thiscircumstancesThe validity of the performance securitywill be 2 years instead of 3 years. Soplease reduce the period for 2 years forperformance securityStage given for a completion of workand in commercial bid Section -7 on Pg53 there are -3 activity , for payment thismeans advertisement to bedone by agency( The draft may beapproved by the government)See clarification in para-3An affidavit is desirable and notcompulsory but in that case FormNo.3 of the RFP Must be dulyfilled by the holderIf it is government property, afterserving notices, concernedauthority will provide theirdocument Section 2 Para3(A)(B)(C) Is well described .Agency may contact concernedauthority with a official letterfrom city survey offices and citysurvey offices will support in thiscase . Agency may start work withSection-2 para3(B)(a) Consideredas amended – as “/or as per Form No-3 of rfpavailable records firstAgreed. It is for 2( two years) Section -2Para-8.4 ,Pg. 18Payment will be done A1,A2,A3Stages to the agencies.Completion of work is described2

10 Section-3,Para6.4 Pg-3411 WAPCOSLtd.,Mr.R.K.GURJARSection-3,Para8(A)1 Pg-3512 ,, Section-3,Para9(III) Pg 37,3813 ,, Section –IVPara 4.1Pg-4414 ,, Section –IVPara 4.2Pg-44Section –VParaPg-46difference stage complicated so pleaseclarify or revise accurete the stagesAll work billing , contract tax,servicetax,and income tax will be deducetd atsource - only TDS Should be deductedfrom the bill if the consultancyWhere either holder in person or noticeaddress are not available –this notpossible and will be costly please clarifyPenalty of 5% of the contract amount (onthe basis of estimated properties and bidrates/ properties will be imposed foreach week of delay on time stipulated inclause (i)or extended as per clause (ii) ifanyprovided that on the ground ……Additional Codition --In the computer of …. SLRIn the Column -6 there are double datafor M.S.building what is the meaning ofdouble data please clarifyin different schedulesNo ChangeNotice will be served at lastknown address by Register post/stick the notice on property bymaking panchnama as per rules.In case of R.egd A.D.the proof ofslip should be attached as a proofof notice .No ChangeIt is applied for T.P. Scheme areanot village/areaThe name of the offices wherethe data are required to betransferred will be intimated tothe successful bidderIn Column -6 lower in numberindicates no.of M.S. buildingswhile higher figure indicates the3

15 OfficeclarificationregardingBIDSection-1(1) (b)page-3units. The figures are estimatesonlyLast Date is 18/02/2013 Last Date is 18/03/2013Section-1 PARA(2) page-4Section-1para -6page-5Section-2para(5)(6) Pg-15Section-2Para12(1)Page 22Section-2Para12(3)Page 22Section-2Para12(4)Page 23Message will be conveyed throughonline on or beforeBefore the opening of commercial bid ,Agency wiil have to make presentationbefore Tender finalization CommitteeEarnest Money Deosit of not less thanRs. 135000/-Agency will have to make a presentationbefore “technical bid”Before opening a “technical bid” ,Agency will make a presentation beforeCommittee about its workAfter opening of technical bid ,if hepasses the technical security, then hebecame eligible for “the commercial bid“Bidders will have to perform apresentation before “bid evaluationcommittee” regarding theIt will be on linePresentation evaluation sheet isattached herewith inAnnexure –AEMD Deposit is per clusterAgency will have to makepresentation before“ Commercial bid”Before opening a “Commercialbid” , Agency will have to make apresentation before CommitteeAS PER Annexure –AAfter opening of technical bid ,ifhe passes the technical security,then he became eligible for“presentation before tenderfinalize committee ““bid evaluation committee “,technical bid evaluationcommittee”Section-2 para(5)(6)Pg-15 clarifiedSection-2 Para12(1)Page 22 clarifiedSection-2 Para12(3)Page22-“presentationbefore tenderfinalize committee“Section-2 Para12(4)Page 23- it istender finalization4

Section-2Para12(11)Page 24Section–VIPara-2page 48Annmexure-9Enclosures (m)pg-65understanding the project, manpowerand milestone, hardware deployment forproject completion in time “technical bidevaluation committee” will satisfy thenonly commercial bid will be openThough the tenderers are been invitedfor 40 town planning scheme in 4 cluster(10 T.P shceme is one cluster )Annual Turnover for the last two yearsAudited Balance sheet ,Profit and lossaccount for last one year least(Enclosure-3)means it is tender finalizationcommittee “ and not “bidopening committeeIn this RFP 35 T.P.schemes arecovered in different clusters arespecified in Section5 page 46-47Annual Turnover for the last fivei.e.2008-09,2009-10,2009-2010,2010-2011,2011-2012)will be consideredAudited Balance sheet , profit andloss account for last Five years.committeeInstruction: Bidders can bid for more than one cluster, the EMD for each cluster is Rs. 1,35,000/-, the bidder are requested to quote samecluster for which they have paid EMD. The commercial bid for other cluster will be liable to reject for which EMD is not paid.Sd/- Sd/- Sd/- Sd/- Sd/-J.P.Jani M.M Upadhyay U.M.Kansagra H.B. Dalwadi M.B. PravasiDY DIR(GENERAL) DY DIR (LR) DY DIR (Inspection) O.S.(L.R.) Acct.Officer5