FEPA Board of Directors Meeting March 26, 2011 1:00 pm – 3:00 pm ...

FEPA Board of Directors MeetingMarch 26, 20111:00 pm – 3:00 pmEmbassy Suites NorthAltamonte Springs, FloridaMinutesPresident Jerry Smith called the meeting to order and thanked all for their attendance.Mr. Smith acknowledged the presence of a quorum and entertained a motion for approvalof the January 25, 2011 Board of Directors Meeting. Mr. Ron Mills, moved, with Mr.Chuck Tear providing a second, approval of the minutes as presented and the motionpassed without objection.Mr. Mills moved, with Mr. Tear providing a second that the Board suspend the regularorder of business and act on items requiring Board action. The motion passed withoutobjection.Treasurer Ron Mills presented the Treasurer’s Report outlining the financial status of theAssociation through February, 2011. The report was accepted by affirmation. Mr. Millsreported on the success of the annual meeting both financially and with respect to theattendees’ evaluations. Ms. Eve Rainey briefed the Board of Directors on the request forconsideration of honorary membership by Mr. Ken Pineau who retired from CollierCounty Emergency Management. Mr. Scott Nelson moved, with Mr. John Wardproviding a second, that Mr. Pineau be provided an honorary membership and the motionpassed without objection.Ms. Anne Miller reported on the research on the technical specifications for a new laptopfor the FEPA Executive Director. A motion was made by Mr. Mills and seconded by Mr.Alan Harris to approve the purchased based on the specifications presented. The motionpassed without objection. Ms. Miller also reported on the scheduled April 14 visit to theBanner Center training facility at Indian River State College as a possible training venuefor FEPA supported training as well as the Center’s offer of support as FEPA developscurriculum for training offerings.

eviewers and a sub-group of DEM reviewers. Each of those recommended forrecognition submitted a resume and training credentials and related certificates. Amotion was made by Mr. Mills and seconded by Mr. Scott Nelson to approve the list ofindividuals recommended for recognition. The motion prompted discussion of the reviewprocess and the reciprocity agreement that allowed for individuals to submit a “shortform” application. In addition, the Board discussed whether the designation indicatedrecognition as an instructor or as an instructor for a specific list of training courses. Itwas noted several times during the discussion that the Instructor Recognition subcommitteehad worked diligently on the program and followed the process that had beenapproved by the Board. Action on the motion resulted in a tie vote and President Smithbreaking the tie with a no vote. He indicated that his vote was not a reflection of thequality of the list of candidates, or the diligence of the Instructor Recognition Sub-Committee, but rather to provide additional time to become more familiar with theprocessed used to evaluate the candidates. Based on this, Mr. Harris moved with Mr.Nelson providing a second, that the Instructor Recognition Program develop anOperations Manual for review and approval by the Board of Directors at their nextmeeting. This motion passed on a voice vote. Based on the discussion generated by thisvote and recognition that process information was available to the Board in the meetingmaterials, Mr. Harris moved that the original vote on the candidates be reconsidered. Mr.Tear provided a second for this motion and the motion passed. To support thisreconsidered vote, Mr. Roger Hagan moved, with Mr. Ward providing a second, toapprove the Process Flow Chart used by the Instructor Recognition Program. Thismotion passed without objection.Board members acknowledged the excellent work of the Instructor Recognition Programbut indicated that there should be additional background information on the program, itsgoals and objectives and use of the credential. After a reminder of the next Board ofDirectors meeting scheduled for Wednesday, May 18, 2011 in conjunction with theGovernor’s Hurricane Conference, the meeting was adjourned.Approved by Board of Directors August 3, 2011