Instructions for the Single/Sole Source Justification Form - DFA

Don't:1. Don’t reference the price in Part II-A. Price justification is to be completed in Part II-B.2. Don’t use general statements. Be specific (e.g., good quality, service, etc.).3. Don’t repeat the statement(s) that are checked. Explain and expand on the statement(s).4. Don’t photocopy past forms or use generic statements with a new signature. Each sole source formmust be completed individually with unique explanations.Note: Items available through distribution (re-sellers) are not typically sole source.Establishment of the Reasonableness of the Price1. Note the previous PO number especially if the equipment was ordered previously at the same orsimilar price.2. Include a copy of the catalog page(s) or price list, if you checked "... stating price was obtained bycatalog or standard price list."3. Ask how the vendor established their price when requesting a quote from a vendor, (e.g.,educational/discounted price, NY states contract, or standard price).4. If the equipment is being purchased at an auction or an online auction, make the statement in Part II-Bexplaining this reason as justification of price.5. If you cannot establish why this is a reasonable price, let the procurement agent ask for pricecertification.6. Do not make generalities. For example, don’t say, "We bought it here before because they werelowest bidder," or "We have checked pricing, and they are in line with their competitors."Things that procurement agents look for and will request from the vendor, if needed:1. FOB Destination and Freight terms2. Terms and Conditions3. Invoice Terms4. Price certification5. Insurance6. Valid quote7. Other2