gorseinon college ema – student attendance guidelines - XPoint

GORSEINON COLLEGEEMA – STUDENT ATTENDANCE GUIDELINESEMA is paid fortnightly, a week in arrears and no payment is made for academicholidays. Payments that fall on a bank holiday are paid on the next working day.You will only receive a weekly award if you attend the College on a full-time basis andyour course of study is more than 12 hours per week. If you have any absences duringa week for reasons that are not authorised, you will lose your EMA entitlement for thewhole week. This applies even if only one lesson is missed during the week and thisincludes tutorial. EMA is not paid during academic holiday period.ALL ABSENCES WILL BE CLASSED AS UNAUTHORISED UNLESS APPOINTMENTCARDS OR OFFICIAL LETTERS CAN BE PRODUCED. IT IS YOURRESPONSIBILITY TO PROVIDE A REASON AS TO WHY THE ABSENCE SHOULDBE AUTHORISED.Unauthorised AbsencesRinging the College Nurse or the EMA Officer to report your absence does not qualifyyou for your EMA payment. Hand written notes will not be accepted as authorisedabsences.The following reasons are not acceptable reasons for an authorised absence:-• Sickness• Holidays, as these should be taken outside of term-time• Part or full-time work that is not part of the programme of study• Leisure activities• Birthdays or family celebrations• Babysitting including babysitting brothers, sisters• Driving lessonsAuthorised AbsencesIf the absence is known in advance you must apply to the EMA Officer for an authorisedabsence before the event. If for example you have to attend a family funeral or weddingyou must apply in writing to the EMA Officer, who will decide whether or not yourabsence can be authorised. Absences for university visits or open days should beauthorised on proof of a letter/documentation from the institution or an authorised activityabsence form signed by your college lecturer.Absences can only be authorised when there is a good, clear reason. Official evidencemust be provided to the EMA Officer who is located on the first floor of the new StudentServices building. Alternatively mail can be left in the red post box located on the wall inthe Student Common Room which is emptied daily.EMA Student Rules & Procedures - 2009/2010

EMA PAYMENT DATES2009/2010DATEMonday 21 st September 2009Monday 5 th October 2009Monday 19 th October 2009Monday 2 nd November 2009Monday 16 th November 2009Monday 30 th November 2009Monday 14 th December 2009Monday 28 th December 2009Monday 11 th January 2010Monday 25 th January 2010Monday 8 th February 2010Monday 22 nd February 2010Monday 8 th March 2010Monday 22 nd March 2010Wednesday 7 th April 2010Monday 19 th April 2010Tuesday 4 th May 2010Monday 17 th May 2010Tuesday 1 st June 2010Monday 14 th June 2010Monday 28 th June 2010Monday 12 th July 2010Monday 26 th July 20101 weeks moneyPAYMENT2 weeks money {plus returning bonus £100-Second Year students only}2 weeks money2 weeks money1 weeks money {due to Half Term Break}2 weeks money2 weeks money2 weeks moneyNo payment {due to Christmas Holidays}2 weeks money plus £100 Xmas Bonus2 weeks money2 weeks money1 weeks money {due to Half Term Break}2 weeks money2 weeks money1 weeks money {due to Easter Holidays}1 weeks money {due to Easter Holidays}2 weeks money2 weeks money1 weeks money {due to Half Term}2 weeks money1 weeks money£100 Summer BonusEMA Student Rules & Procedures - 2009/2010

Gorseinon CollegeAuthorised Activity Absence Form for EMA StudentsGorseinon CollegeAuthorised Activity Absence Form for EMA StudentsStudent Name:Date of Birth:Student Name:Date of Birth:………………………………….. ……………………………….Date of absence: Time of absence:………………………………….. ……………………………….Date of absence: Time of absence:Reason for Absence:University/Open Day Field TripTheatre/Audition/Dance Work PlacementFootball Academy Golf AcademyCricket Academy Hockey Academy……………………………...............................................Reason for Absence:University/Open Day Field TripTheatre/Audition/Dance Work PlacementFootball Academy Golf AcademyCricket Academy Hockey Academy……………………………...............................................…………………………….. ………………………………Lecturer Name Lecturer Signature……………………………... ………………………………Student Signature Date:…………………………….. ………………………………Lecturer Name Lecturer Signature……………………………... ………………………………Student Signature Date:RETURN THIS FORM TO THE EMA OFFICER IN STUDENT SERVICES ORPOST IN THE EMA MAIL BOX LOCATED IN STUDENT COMMON ROOM NOLATER THAN 2 WEEKS AFTER THE ACTIVITY.RETURN THIS FORM TO THE EMA OFFICER IN STUDENT SERVICES ORPOST IN THE EMA MAIL BOX LOCATED IN STUDENT COMMON ROOM NOLATER THAN 2 WEEKS AFTER THE ACTIVITY.…………………………………EMA Officer Signature…………………………………Date entered for payment…………………………………EMA Officer Signature…………………………………Date entered for paymentN.B. Forms must be authorised by a college member of staffN.B. Forms must be authorised by a college member of staffEMA Student Rules & Procedures - 2009/2010

Gorseinon CollegeAuthorised Activity Absence Form for EMA StudentsGorseinon CollegeAuthorised Activity Absence Form for EMA StudentsStudent Name:Date of Birth:Student Name:Date of Birth:………………………………….. ……………………………….Date of absence: Time of absence:………………………………….. ……………………………….Date of absence: Time of absence:Reason for Absence:University/Open Day Field TripTheatre/Audition/Dance Work PlacementFootball Academy Golf AcademyCricket Academy Hockey Academy……………………………...............................................Reason for Absence:University/Open Day Field TripTheatre/Audition/Dance Work PlacementFootball Academy Golf AcademyCricket Academy Hockey Academy……………………………...............................................…………………………….. ………………………………Lecturer Name Lecturer Signature……………………………... ………………………………Student Signature Date:…………………………….. ………………………………Lecturer Name Lecturer Signature……………………………... ………………………………Student Signature Date:RETURN THIS FORM TO THE EMA OFFICER IN STUDENT SERVICES ORPOST IN THE EMA MAIL BOX LOCATED IN STUDENT COMMON ROOM NOLATER THAN 2 WEEKS AFTER THE ACTIVITY.RETURN THIS FORM TO THE EMA OFFICER IN STUDENT SERVICES ORPOST IN THE EMA MAIL BOX LOCATED IN STUDENT COMMON ROOM NOLATER THAN 2 WEEKS AFTER THE ACTIVITY.…………………………………EMA Officer Signature…………………………………Date entered for payment…………………………………EMA Officer Signature…………………………………Date entered for paymentN.B. Forms must be authorised by a college member of staffN.B. Forms must be authorised by a college member of staffEMA Student Rules & Procedures - 2009/2010

Student’s CopyGORSEINON COLLEGEEMA – LEARNING AGREEMENT PARTS 1 & 2Student Name:Date of Birth:Student I.D. No:EMA Reference No:Course:AS-Level A-Level BTECEMA Officer Name/Contact No:Carol Jones - 01792 890774Personal Tutor:EMA Officer Email Address:carol.jones@gorseinon.ac.ukBy signing this form I agree to the following:PART ONE1. I have read and understood the EMA student attendance guidelines2. I will attend all classes including tutorial on my course timetable.3. If my hours of study fall below 12 hours per week, I will no longer be eligible forEMA.4. I must provide an Authorised Activity Absence sheet signed by my lecturer tocover off site College activities.5. I understand that I will only receive EMA payments for authorised absences asoutlined in the student rules and procedures.6. I understand that I will not receive EMA payments for any sickness unless adoctor’s paper is provided.7. It is my responsibility to ensure that the EMA Officer is provided with proof ofreasons for my absences from College.8. I must provide a Doctor’s Certificate to the EMA Officer if I am absent fromCollege with illness for 6 or more consecutive College days.9. If I miss College timetabled sessions due to personal issues then I must activelyseek professional help or guidance.10. If any payment is stopped it is my responsibility to discuss this with the EMAOfficer within 10 College days of the payment being stopped.EMA Student Rules & Procedures - 2009/2010

11. I understand that if I forge a parent/guardian or tutor’s signature on myAuthorised Absence Form it will result in my EMA payments being stopped andcollege disciplinary action will be taken.12. I understand that my EMA payments will be suspended if:• I am absent long term due to sickness• I move to a work-based learning programme.PART TWO – OBJECTIVESTo receive my EMA bonus, I agree to the following:13. Show good behaviour at college and show respect to my lecturers and fellowstudents.14. Complete all coursework/homework within the agreed timescales and to asatisfactory standard.15. Attend course examinations, internal and external.16. Attend all meeting and review sessions arranged with my lecturers.17. I understand that persistent lateness, poor behaviour and unacceptable levelof attendance and performance will also result in non payment of my EMAbonus.18. I understand that EMA bonuses will only be paid if I comply with all CollegeRules and am making sufficient progress or effort in my studies.19. I give consent for my EMA application and payments to be discussed with myparents/guardians.I have read the above and agree to the terms and conditions set out in thechecklist above. I understand that in order to receive my weekly allowancesand bonuses, I must attend all my timetabled sessions at Gorseinon College.The EMA processes and rules have been explained to me and I understand andagree to abide by them.Student Name:__________________________________________________Student Signature: __________________________ Date: __________________EMA Officer:__________________________ Date: __________________Carol JonesEMA Student Rules & Procedures - 2009/2010

EMA Officer’s CopyGORSEINON COLLEGEEMA – LEARNING AGREEMENT PARTS 1 & 2Student Name:Date of Birth:Student I.D. No:EMA Reference No:Course:AS-Level A-Level BTECEMA Officer Name/Contact No:Carol Jones - 01792 890774Personal Tutor:EMA Officer Email Address:carol.jones@gorseinon.ac.ukBy signing this form I agree to the following:PART ONE1. I have read and understood the EMA student attendance guidelines2. I will attend all classes including tutorial on my course timetable.3. If my hours of study fall below 12 hours per week, I will no longer be eligible forEMA.4. I must provide an Authorised Activity Absence sheet signed by my lecturer tocover off site College activities.5. I understand that I will only receive EMA payments for authorised absences asoutlined in the student rules and procedures.6. I understand that I will not receive EMA payments for any sickness unless adoctor’s paper is provided.7. It is my responsibility to ensure that the EMA Officer is provided with proof ofreasons for my absences from College.8. I must provide a Doctor’s Certificate to the EMA Officer if I am absent fromCollege with illness for 6 or more consecutive College days.9. If I miss College timetabled sessions due to personal issues then I mustactively seek professional help or guidance.10. If any payment is stopped it is my responsibility to discuss this with the EMAOfficer within 10 College days of the payment being stopped.EMA Student Rules & Procedures - 2009/2010