Supply and Installation of Four Lube Oil Separators

Architect’s ReportPre-bid Meeting MinutesPROJECT: PP1 Lube Oil Separators REPORT TYPE: __MEETINGREPORT NUMBER: 4 __FIELDPROJECT NUMBER: 131.1 √_PRE-BIDLOCATION: Power Plant 1, Lower Base, Saipan, CNMI __OTHERDATE: April 11, 2010 TIME: 10:30 AM WEATHER: SunnyWORK IN PROGRESS: Pre-construction ConferencePRESENT: Name Company Contact E-mail AddressRavindra Gogineni SAI Traders 671 888 5670 ravi@infratechintl.comEdgar Cabrera CUC 670 322 9265 EdCabrera012272@gmail.comAlmondo C. Santos CUC 670 322 9243 pwrgen@cucgov.netVenugopal P CUC 670 322 9243 venu@cucgov.netWallon Young CUC 670 322 9243 wallon59@yahoo.comFred Camacho DoC (ARRA) 670 664 3010 wcamacho@cnmiarra.netChris Fryling DoC (ARRA) 670 233 5115 chris@n15architects.comGeneral:1) The pre-bid conference was held in the Power Plant 1 Conference Room at Lower Base.2) The pre-bid conference was held in two parts, starting 10:30 am to 11:00 am and resuming again at 11:30am until 11:50 am. Al Santos, Venu P, and Wallon Young were not present at the initial meeting at 10:30am because of scheduling conflicts, so we resumed the meeting when they arrived at Lower Base so theycould answer the outstanding questions.Bidder Information:3) Bidders can use their own form for the bid bond, provided that all necessary information is present4) Mr. Gogineni wanted to know exactly how the ARRA defines an American-made product that would qualifyfor the ‘Buy America’ provisions. Section 1605 does not offer a precise definition of the qualifications, suchas a percentage of components that must be American. He explained that his manufacturer, Alfa Laval, hasbuilt separators that are 100% ‘made in America’ to meet US military specifications, but they are extremelyexpensive. ARRA may grant a waiver if the bidder can demonstrate that the cost of procuring a product thatmeets ‘Buy America’ provisions is more than 25% more expensive than an internationally-made product. Iexplained that I have contacted ARRA for a precise definition, but have not received a response.5) The bidders should supply all connection materials, including piping and cabling, up to and including thecounter flange. CUC now has qualified welders and will fabricate required connection materials after thecounter flange.6) Parameters must be properly set for the separator by the manufacturer.7) Training must be provided by the bidder. The bidder should make allowances for training six individuals inspecific areas of administration, operations, and mechanical. CUC will provide the names prior to training.8) The remote operating system should match the existing recently-replaced separator units.2010-0411 Report 4 – PP 1 Lube Oil Separators 1

9) A lifting tool shall be provided by the bidder, but chain block, frame, hoist, and other materials required formoving the separators will be provided by CUC. If possible, the bidder should attach a photo of the liftingtool to the bid package.2010-0411 Report 4 – PP 1 Lube Oil Separators 2