MSD Report - Formatted.pdf - Sport Waitakere

Ranui Baptist Church- Promoted the programme through their youth club and assisted with the planning.Best Training – Provided 20 student leaders who are currently undertaking a Certificate in Sport and Recreation.These leaders had the opportunity to lead activities and sports with the support of the team and gain NZQA credits.Village Sports Association – Assisted in the promotion of the programme to their extensive youth networks.Zeal - Provided facilities at minimal price for Theatre Sports, Dance and also allowed the youth to take a tour of thefacilities. They also contributed to the planning stages of the programme and promoted the programme to manyyouth who use their facilities daily.GROWTH IN NUMBERS The number of youth attending the programme grew significantly from the Christmas/New Year holiday period (79participants daily) to the Easter period ( 130 participants daily no average at the Henderson venue alone).For the Easter holiday period, Sport Waitakere expanded the programme to include the Rosebank Community as wellas Henderson. On the offsite days both venues would come together as one, which seemed to be a successfulexercise for both staff and youth.OPPORTUNITIES FOR YOUTH TO PARTICIPATE IN A VARIETY OF “OTHER” SPORTSThe youth who attended the programme were given the opportunity to participate in a variety of sports that theyeither had no access to, or had little or no knowledge about. Lawn Bowls, Squash, Hockey, and Golf were all very newsports and were thoroughly enjoyed by the participants.During the Christmas period the youth were introduced to Maori Traditional games such as Ki O Rahi, Horo Hopu andMau Rakau. It was also an opportunity for the He Oranga Poutama Team to promote their programmes to youthoutside of their regular business. Touch NZ also selected 4 youth from the Christmas Programme to join and represent Auckland Touch, at the 2012Touch Nationals. Previously these youth did not primarily participate in Touch, as they had no access to an affiliatedmodule and could not afford the costs associated with playing at a module.During both holidays, youth were given the opportunity to participate in Water Safety lessons at two swimmingcentres, Waterhole and West Wave. Many of the youth attend schools who have limited or no access to swimmingpools due to the high cost of maintenance. Therefore, this was definitely an awesome opportunity to improve theirwater safety skills.STAFF EMPLOYMENT AND DEVELOPMENT OF TRAINEESCasual staff employed by Sport Waitakere were also given the opportunity to work alongside experienced staff todeliver parts of the programme and also upskill eg staff learnt how to set up and play Ki O Rahi.Best Institute Training students enjoyed their work experience placements at the programme and had the opportunityto deliver sessions gaining their NZQA unit standards while assisting. They too also learnt how to referee, coach andset up a variety of activities.5 | P a g e

FEEDBACK RECEIVEDThe feedback received from parents and participants has indicated the demand and appreciation for the programme.Many parents have written into Sport Waitakere to thank the organisation for their efforts to not only offer a freeprogramme but provide their youth with the opportunities to participate in a variety of sports and physical activities ina safe and structured environment and in the hope that they can support Sport Waitakere to run a programme in thenext holidays.A parent also wrote into the Western Leader praising the programme as it gave her the necessary time to re-energisewith her son attending the programme daily, and allowed her son the opportunity to interact with other youth andrest his playstation. Copies of these letters have been includedCHALLENGESIssues, trends, gaps and challenges for this service:GAPS:The need to provide the programme for ALL holidays as opposed to just the summer holidays.The question arises “what happens to the 210 engaged youth in the next 2 holidays approaching?”ISSUES:Many of the youth who are of age for the programme, have to bring their younger siblings (who do not fit into the agebrackets), as they are the ones charged with their care during the holidays. As such we were not able to turn awaythe younger siblings of participants as this would mean that the youth of age would not be able to attend.CHALLENGES: Encouraging all participants to engage in the activities or sports being offered. Managing the large numbers of participants attending with the continuous growth of the programme6 | P a g e

MAKING A DIFFERENCEHow we know our service is making a difference for clients:SERVICE QUALITY AND EFFICIENCYProgramme Planning:Sport Waitakere worked in consultation with the Ranui Community when planning the programme to ensure outcomes forthe community and Sport Waitakere were met. The recommendations from attending the Ranui Youth network meetingswere as follows:The content of the programme be structured to involve not only sport but other physical activity options forthose who are not competitive eg Dance, Theatre Sports and Capture the flag.The start and finish times of the programme were planned to accommodate where possible normal workinghours as this was a barrier with many of the other programmes offered in the community.The programme needed to be situated within a neighbourhood therefore sourcing the right venue for eachprogramme was necessary.Staff and volunteers working at the programme be engaged either in the community or with the youth.Staff Induction:Staff and volunteers attended a comprehensive induction session which focussed on expectations of leaders and staff at theprogramme eg start and finish times, the policies and procedures manual and the leaders’ manual.This induction was led by the site managers to allow staff and volunteers to become familiar with them. Food preparationstandards were also discussed as food was be prepared onsite daily.The staff ratio to youth was 1:10.Employment contracts were issued at the induction to allow for staff to go through and ask any questions regarding theiremployment and roles during the duration of the programme. All staff and volunteers were issued with T-Shirts as an obviousidentifier for youth at the programme. This was particularly useful when taking the youth off-site as the youth could easilyidentify staff.Daily Planning:A pre-registration process was implemented which allowed for Sport Waitakere to gain an indication of participant numbersin preparation for the programme for the below reasons:To ensure the right amount of staff were on board dailyTo ensure sports brought a suitable number of trained staff to deliver their sessionTo ensure the right amount of food was purchased dailyStaff were issued with a plan for the holiday period to keep them informed of all activities, sports and jobs that they may berequired to assist with daily. At the end of each day the leading staff member would inform the youth of the plan for the nextday.On a daily basis youth were informed to sign in and out which was managed by staff continuously. On a daily basis parentswere coming in to sign their children in and out and also to enrol other youth. Prior to starting the first session a rollcall or name game would be done to ensure that everyone had signed in.Staff debriefs were held where staff would openly contribute their highs and lows, feedback on how the youth responded tothe activities and sports and also have the opportunity to raise any concerns. The debrief also included discussion andpreparation for the next day.7 | P a g e

Participant Surveys and Feedback During the Christmas and New Year period, the programme was evaluated in a group environment with eachparticipant being able to contribute to a chart each week.At the end of the 4 week programme the youth were given individual surveys to complete with assistance if required.The surveys asked if the youth would attend again, and if they thought the programme was fun.As this was the first programme, we also asked the youth for their feedback and recommendations on furtheractivities, sports and excursions that they may wish to have included.Staff were also surveyed in a final debrief and the information collated for future planning of the programme.Due to the large numbers at the Easter Programme it was more manageable for staff to survey youth in the groupsituation. This activity was led by the Best Pacific Institutes trainees and the youth found this process less daunting asthey were able to discuss their answers with each other.The staff and Best Pacific Trainees were also asked to submit feedback during the final debrief which was held on the27 th April 2012.How we know our service is making a difference for clients:RESULTS ACHIEVED FOR OUR YOUTH (CLIENTS)The main objective for our Move It Youth programme was to:Provide a safe and structured environment for youthto participate in physical activity and sport during the summer school holidays We were able to achieve this and more . . . .We provided opportunities for youth to participate in a variety of sports locally and unfamiliar for 4 hours per dayduring the holiday break. Examples include:Softball – Waitakere Bears softball Club located at Starling Park, RanuiHockey-Waitakere Hockey located at Henderson High School, HendersonGolf – Redwood Golf Club located at Redwood Park, SwansonNetball – Netball Waitakere located at Te Pai Netball Centre, HendersonWe provided a link between sports clubs and youth and fostered sport opportunities. For example some of our“undiscovered & talented” youth were recruited to the Auckland Touch representative teams. Waterhole Swim Centreoffered 2 swimming scholarships for youth to improve their water confidence and swim skills. Auckland Softball madean offer to 4 youth to join their representative squads. The neighbourhood policing team funded 5 youth to attend a12 week tag module. We provided opportunities for community organisations to connect to our youth and strengthened the youthcommunity network in the Henderson and Ranui area. This programme brought together Ranui 135, neighbourhoodpolicing team, Suss-It, Social Workers In Schools and the Best Pacific Institute of Learning.8 | P a g e

EVIDENCE INDICATING OUR PROGRAMME SUCCESSParent FeedbackJanita Barton (son has attended both programmes)“These have been a god send for me . . . have come home every day with great stories about whatthey have done and lots of new friends . . . met our local police officers and now when he sees themin the community, he always says hello . . . hoping that the programme continues as our childrenare already asking about the next one”Eva Glassie“Activities they had were exciting and new for the young ones . . . the leaders would show supportwhen needed and guide them through activities . . . it gets the whole community involved and now Isee kids from the programme around and they say hello.”Jennifer Alesich“My son enjoyed himself as everyday was different but also because it had a sport element to it.This initiative by Sport Waitakere is very worthwhile which reinforces positive messages abouthealth, fitness and sports.”Callie Ackers“It kept my kids busy and out of trouble, and they had fun. Fun they talked about every day whenthey got home . . . undeniable gift you have brought with having this programme and running it”Community Constable FeedbackRanui Neighbourhood policing team constables Sanalio Kaihau and Nettal Hitila both are pleased with the relationships builtwith the local youth advising that they are “aware of the children who attended the programme……..andhave built strong and trustworthy relationships with them. Over the Christmas period we havenoticed hardly any kids roaming the streets and getting up to mischief”Staff Survey results (refer to Appendix)100% stated it was well planned and managed.100% of the staff & volunteers stated they would attend again!Youth Survey Results (Refer to Appendix)100% stated they would return for another holiday programme.100% stated they thought the programme was fun.10 | P a g e

Youth Network FeedbackRob Luisi from Ranui 135, Social Workers in Schools and also the Ranui youth Work Network Coordinator, became involvedbecause of Rob’s extensive youth work in the Ranui community.Rob states: “It provides safe, accessible and meaningful activity to young people and support to ourfamilies”. Rob also believes “ families have an opportunity for respite as it is a full day programme and working families aresecure in the thought that their children are in a safe and positive environment. He believes affordability would hinderchildren from attending a programme like this. Rob offered feedback from the wider community with “people noticing areduction in tagging, vandalism and loitering”.SUMMARY OF WHAT THE EVIDENCE SHOWSSport Waitakere’s Move It Youth programme delivered a minimum of 4 hours physical activity and sport daily. . .We fulfilled a need in the community for a safe, reliable and affordable holiday programme option.Our youth were engaged with not only the variety of activities but the positive role models who led and ran theprogramme.We consolidated and strengthened ties between community organisations ensuring that we maximised our resourcesand skills.New opportunities presented themselves with many of our youth being invited to join representative sports teams.We had a positive impact on the wider community – with less loitering, tagging and vandalism noted.One mum stated that the programme allowed for her . . .“to have invaluable time out…..which helps to be a better parent”and her son gets to “socialise with others, have time off hisplaystation and some time away from me. “He has been givenopportunities that he would not have had access to due to lack ofincome”.11 | P a g e

“Doing this for thecommunity allowsour young ones toLESSPETTY CRIME& TAGGINGstay off the streets”Eva Glassie12 | P a g e

“Thank you SportWaitakere for anawesome holidayprogramme, I’m gonnamiss you all”Akenehi Alfred- CrawfordGreatcommunityrelationships13 | P a g e

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APPENDIX ONE - REPORTSport Waitakere Trust Report Form for Period 1 July 2011 to 30 June 2012Report Due DatesSigned by:_______________________________________10 March 201210 May 201210 July 2012N.B. Clients are to be recorded at point of entry into theservice post 1 July 2011Date:Name:Position:_____________________________________________________________________________________________________________________Description of ServiceService Unit ofMeasureQuantity ofService1 July 2011to1 July 2011to1 March 201230 April 2012To deliver holiday programmes where the primaryfocus is a range of physical activities to keepparticipants engaged and will be beneficial to theirgrowth and development.Total number of 1week placements605Week 1 –77Week 2 –79Week 3 –80Hsn AvonWk 1 - 120 25Wk 2 - 135 25Week 4 –81Total = 317Total = 255 50Excluding 10 and underTo deliver holiday programmes where the primaryfocus is a range of physical activities to keepparticipants engaged and will be beneficial to theirgrowth and development.Number of clientevaluationscompletedReport actual5312020 | P a g e

Description of ServiceService Unit ofMeasureQuantity ofService1 July 2011to1 July 2011to1 March 201230 April 2012To deliver holiday programmes where the primaryfocus is a range of physical activities to keepparticipants engaged and will be beneficial to theirgrowth and development.Total number ofclients benefitingfrom this fundingReport actual123229To deliver holiday programmes where the primaryfocus is a range of physical activities to keepparticipants engaged and will be beneficial to theirgrowth and development.Percentage ofevaluations whereclients report thatthey are satisfied orvery satisfied withthe serviceReport actual100%100%To deliver holiday programmes where the primaryfocus is a range of physical activities to keepparticipants engaged and will be beneficial to theirgrowth and development.Percentage ofevaluations whereclients report thatthey developed newskillsReport actual100%100%Reporting Period – ChristmasDescription of StatisticNumberTotal number of young people attending the programme Christmas/New Year =123Easter = 23421 | P a g e

Number of the total attendees that are Maori/ Iwi clients Christmas/New Year =84Easter = 94Number of the total attendees that are Pacific clients Christmas/New Year =56Easter = 115Number of the total attendees that are ethnicity other than Maori or Pacific Christmas/New Year =33Easter = 33Number of the total attendees that are young people aged 11 to 13 years Christmas/New Year =76Easter = 121Number of the total attendees that are young people aged 14 to 17 years Christmas/New Year =25Easter = 69Number of the total attendees that are female Christmas/New Year = 55Easter = 95Number of the total attendees that are male Christmas/New Year = 68Easter = 13722 | P a g e

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