Minutes of the CEC Board meeting Prague, 22.–23. November 2011

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- Each board member can have only one position/function (President, Vice President, Treasurer, Artistic Coordinator, General Secretary). Election Rules - Any person can stand for only one position/function. - Josef Hollos draw up a list of questions about the elections and send it to board members and all CEC members for them to comment on. 5. Status of CEC as legal body/ association – next steps CEC has got permission from AITA/IATA to become a legal body. - There was discussion about where CEC should be registered as a legal body? Belgium was proposed because the law is most free for NGOs. - Registration was needed for several reasons – for negotiations, responsibility, liability, financing (account, fund seeking, etc.) - Official language: English and German - Help was needed to establish CEC’s legal status if it was registered: if a lawyer is available hopefully a friend/colleague, who can advise for free, that would be most welcome. - The content of the official status was discussed: it was agreed that “less is more” and that the text of the status should be really open to motivate people to join and not discourage them [from joining. The board will work on the establishment of the CEC legal basis. Finances - CEC Board has accepted Josef Hollos´ proposal to move CEC funds from the private account of Norbert Radermacher (who is no longer a board member ) to the private account of Franz Josef Witting (since November 2011): Franz Josef Witting Volksbank Paderborn, Höxter Detmold e.G. Bankleitzahl (BLZ) 47260121 account: 9503513300 IBAN: DE 56 4726 0121 9503 5133 00 BIC: DGPBDE3MXXX - It was agreed that as soon as the CEC becomes a legal body, a new account in Germany will be opened. 6. Status of the European Theatre House in Lingen/Office in Prague - The former arrangements with the Europäisches Theaterhaus Lingen (ETH) are no longer working. Due to several changes in the town of Lingen new arrangements need to be established. Josef Hollos as well as Norbert Radermacher attended several negotiations in Lingen to resolve this issue. - The following organizations were asked to join the ETH: - county (Niedersachsen) - town (City of Lingen) - Theaterpädagogische Hochschule Lingen - Emsländische-Landschaft/TPZ - BDAT - EDERED - AITA/IATA - IDEA Europe
- A problem was raised: Norbert Rademacher and Josef Hollos noted that AITA/IATA, not CEC had been asked to join ETH. This misunderstanding had to be resolved between AITA/IATA and CEC, not CEC and Lingen. Josef Hollos will be in communication with Merja Laaksovirta, AITA/IATA President and will make it clear that CEC had the ability to deal with Lingen and that preferably they should give a written mandate to CEC. Once CEC becomes a legal body, the situation will be easier. - BDAT: Board meeting December, 17th: Norbert Radermacher will push the BDAT Board to accept the idea of the World Festival of Children’s Theatre in Lingen and ETH as its organizer. Without the acceptance of BDAT as the National Centre of Germany, there is little chance of a World Festival being organized under the umbrella of AITA/IATA. - Cooperation between ETH and CEC: - Norbert Radermacher hoped that it would be a long-term cooperation - What can ETH do – proposals: - Send information about events, festivals, educational activities directly to the CEC members - Communicate with the other AITA/IATA world members (especially CIFTA, NEATA) about specific tasks (agreed with CEC Secretariat; for example CEC Festival) - Organise an annual theatre conference in May in Lingen; if there is a will to do so and if there is a possibility to continue this tradition. - Organise the Festival of Children’s Theatre - If there is any power in Lingen to do projects such as the World Festival of Children’s Theatre or conferences, it would be short-sighted of CEC not to t take the chance to do so. - It was agreed that any news will be communicated via e-mail, as well as the result of the BDAT Board Meeting in December 2011. In the meantime the board will work on the establishment of the legal basis of CEC. CEC is able to represent AITA/IATA. 7. Future plans, communication Communication: New possibilities? What do we want to publish and what can we publish? There are two ways of communication, and two groups of interest: 1. Vertical communication: CEC to national centers, members - Means: website (to be updated more often), e-Newsletter of AITA/IATA, news from the CEC region, e-mails - Advantage: AITA/IATA newsletter already exists - Disadvantage: needs more time and a webmaster to sort the information - Solution: NIPOS´s IT department can do the job of the webmaster (consulted with head of the department, Mr. Petr Machacek) and during December the time/costs will be estimated. As soon as possible Norbert Radermacher and Katerina Dolezalova will communicate with Frank Engel, the former CEC webmaster, to get the information and approval for working with the CEC website. - Website: will publish links to interesting events, short texts/newsletter: on the website/via newsletter 2. Horizontal communication: theatre groups and members among themselves - Means: facebook and other social networks - Advantage: doesn´t have to be managed, only push people to publish their contributions and share. Solution: it´s important to start: invite people, popularize our groups and activity. Facebook is “harmless” – if you step out, it doesn´t matter. That is manageable. Manager: Matjaz Smalc in cooperation with Katerina Dolezalova.
Page 1: Minutes of the CEC Board meeting Pr
Page 5: - Stephan Schnell - member - Roman

Minutes of the CEC Board meeting Prague, 22.–23. November 2011

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