Resource Book - Alumni - Truman State University

Truman State University Alumni AssociationFY 2007 Board of DirectorsBonnie (Neuner) Kuebler (’87), PresidentJim Cherrington (’85), Vice PresidentDenise Smith (’79), SecretaryVictor Childers (’55), Member at LargeKathy (Chandler) Erwin (’71)(’76), Kirksville ChapterJohn Gadbois (’80), Member at LargeJeannette (Toth) Harris (’71)(’78), St. Louis ChapterNicole (Ragusa) Higgins (’95), Chicago ChapterJessica (Neighbors) Hill (’99), Member at LargeGeraldine (Toth) Ready (’70), Dallas ChapterEric Short (’92), Arizona ChapterKaren (Klingemann) Spencer (’89), Member at LargeCindy Spiker (’93), Iowa ChapterPat Thornton (’92), Kansas City ChapterGeorge Yardley (’80), Colorado ChapterOPEN, Mid-Atlantic Chapter2006 Chapters and ClubsArizona ChapterChicago ChapterColorado ChapterDallas ChapterIowa ChapterKansas City ChapterKirksville ChapterMid-Atlantic ChapterMid-Missouri ChapterSt. Louis ChapterFlorida ClubHouston, Texas ClubOmaha, Neb. ClubSpringfield, Mo. Club

TRUMAN STATE UNIVERSITY Alumni AssociationCHAPTER AND CLUB CONTACTSCHAPTER ORCLUBCONTACT PHONE E-MAILArizona Chapter Mike Whitney (’94) (602) 549-9347 trumanaz@yahoo.commikewhitney@cox.netChicago ChapterNicole (Ragusa)Higgins (’95)(847) 381-7544 tsuchicago@yahoo.comnicolerhiggins@comcast.netColorado Chapter Kelly Ward (’03) (303) 564-9145 kellyward@gmail.comDallas Chapter Gerry Ready (’70) (972) 431-3118 penngmready@aol.comIowa Chapter Cindy Spiker (’93) (515) 331-1323 cmspiker@msn.comcms426@truman.eduKansas CityChapterMike Wilson (’92) (816) 734-1125 sixwilsons@kc.rr.comKirksville Chapter Jim Bergman (’90) (660) 665-6282 jim_bergman@chs.netMid-AtlanticChapterDeAnn Malone(’93)(703) 725-6829 dek_malone@yahoo.comMid-MissouriChapterEllen (Hoelscher)McLain (’87)(573) 636-8753 mclaine@missouri.eduSt. Louis Chapter Kurt Schulz (’90) (314) 458-5410 314n1@charter.netFlorida ClubHouston, TexasClubOmaha, NebraskaClubElaine Joggerst(’93)(561) 350-1244 laineyj2@juno.comJennifer Mailhes (713) 974-6895 jmailhes@houston.rr.com(’94)Jon Gilsdorf (’97) (712) 325-6642 jonnyg42@juno.comSpringfield,Missouri ClubCarrie Kleinsorge(’77)(417) 844-9247 ckleinsorge@logrog.netPage 4 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationALUMNI BOARD OF DIRECTORS CONTACT INFORMATIONDIRECTORCHAPTER/AT LARGE PHONE E-MAILJames Cherrington (’85) Mid-Missouri (573) 445-1572 cherrington@msbanet.orgVictor Childers (’55) At Large (317) 283-8857 vchilder@iupui.eduKathy (Chandler) Erwin(’71,’76)Kirksville (660) 323-5691 kathyerwin@hotmail.comJohn Gadbois (’80) At Large (505) 327-9948 jgrad17@yahoo.comJeannette (Toth) Harris(’71,’78)Nicole (Ragusa) Higgins(’95)Jessica (Neighbors) Hill(’99)Bonnie (Neuner) Kuebler(’87)St. Louis (636) 240-8925 jharris1168@yahoo.comChicago (847) 381-7544 nicolerhiggins@comcast.netAt Large (918) 272-8688 hilljessicam@sbcglobal.netAt Large (309) 663-7175 bjkueb@yahoo.comGerry (Toth) Ready (’70) Dallas (972) 596-9361 penngmready@aol.comEric Short (’94) Arizona (602) 549-9347 eric_short@vanguard.comDenise Smith (’79) University (660) 395-4422 dlsmith@truman.eduKaren (Klingemann)Spencer (’89)At Large (503) 690-8977 kbspen@comcast.netCindy Spiker (’93) Iowa (515) 331-1323 cms426@truman.eduPat Thornton (’92) Kansas City (913) 909-7917 pat@propaneresources.comGeorge Yardley (’80) Colorado (303) 489-3732 gsyardley@msn.comOPENMid-AtlanticPage 6 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationUNIVERSITY CONTACT INFORMATIONCAMPUS OFFICES PHONE E-MAILAcademic Affairs, VP of (660) 785-4105 vpaa@truman.eduAdmissions, Office of (660) 785-4144 admissions@truman.eduAdvancement, Office ofHeidi TempletonDirector of Public RelationsCharles HunsakerDirector of DevelopmentJamie HansenMajor and Planned GiftsBecky PikeScholarships & Special InitiativesDeanna RoodAlumni Publications & CommunicationsDenise SmithDirector of Alumni RelationsGreg XanderAlumni Relations Assistant(660) 785-4133(800) 452-6678(660) 785-4243(660) 785-4028(660) 785-4124(660) 785-4688(660) 785-4192(660) 785-4174(660) 785-4167alumni@truman.eduheidi@truman.eduhunsaker@truman.edujhansen@truman.edubpike@truman.edudrood@truman.edudlsmith@truman.edugregx@truman.eduAthletics (660) 785-4235 athletics@truman.eduBusiness Office (660) 785-4149 busoffice@truman.eduCareer Center (660) 785-4353 careers@truman.eduCommuter College (660) 785-4864Financial Aid Office (660) 785-4130 finaid@truman.eduGraduate Office (660) 785-4109 gradinfo@truman.eduGreek Life Office (660) 785-7205International Student Office (660) 785-4215 internat@truman.eduLibrary (660) 785-4038 pickler@truman.eduMulticultural Affairs (660) 785-4142 bthomas@truman.eduPublic Relations (660) 785-4016Registrar, Office of (transcripts &diplomas)(660) 785-4143registrar@truman.eduPage 7 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationACADEMIC DIVISIONS PHONE E-MAILBusiness and Accountancy (660) 785-4346Education (660) 785-4383Fine Arts (660) 785-4417Human Potential and Performance (660) 785-4669Communication Disorders (660) 785-4669Health and Exercise Science (660) 785-4456Nursing (660) 785-4557Language and Literature (660) 785-4481Libraries and Museums (660) 785-4038Math and Computer Science (660) 785-4547Military Science (660) 785-4451Parking Services (660) 785-7400Professional Development (660) 785-4409Residential College Program (660) 785-4409Science (660) 785-4597Student Recreation Center (660) 785-4847Social Science (660) 785-4636BOOKSTORESCampus Bookstore (660) 785-4212 truman@bkstore.comPatty’s University Bookstore (660) 627-7287 pattys@cableone.netPUBLICATIONSTruman ReviewTruman Today(660) 785-4133 drood@truman.edu.(660) 785-4243 kbest@truman.eduThe Index (660) 785-4449 index@truman.eduAlumni Connection (660) 785-4133 drood@truman.eduPage 8 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationPage 9 of 95PURPOSEPurpose of Alumni Chapters: Because alumni play an integral part in the advancement ofTruman State University, alumni chapters are an attempt to strengthen the already powerful linkbetween Truman and its family and friends. Some of these purposes include:• Promoting the interest and welfare of Truman students and alumni• Providing opportunities for Truman alumni to become acquainted through alumniactivities in a community• Encouraging social and professional camaraderie among alumni• Stimulating opportunities for alumni to support the University in areas of public relations,student recruitment, fundraising, and career networkingIn short, alumni chapters exist to serve the Truman community by enhancing public perception,increasing financial development, and creating opportunities for alumni to continually participatein the Truman experience.STRUCTUREAlumni Clubs vs. Alumni Chapters: Alumni Clubs are organized in areas that do not have anAlumni Chapter. In some cases, the Alumni Club will spend a year or two getting organizedand then apply for chapter status at a meeting of the board of directors of the Truman AlumniAssociation. In areas that do not have a large enough alumni population to support an AlumniChapter, the Alumni Club will continue as a club indefinitely.Clubs may apply for chapter status after one to two years. Requirements to apply for charterinclude:● Approval of the Alumni Office● Meet criteria for alumni population base● Form an executive board or committee● Host two or more events per year and submit a list of attendees for each event (eventsrequire approval and coordination of/with the Alumni Office)● Obtain commitment from at least 15 alumni to become chapter members and pay yearlydues● Select a representative willing to serve as the chapter representative to the TrumanAlumni Board of Directors.● Attend the fall Alumni Leadership Conference and Truman Alumni Association Board ofDirectors October meetingExecutive Board Leadership: A key ingredient for a successful alumni chapter is strongleadership. Enthusiasm, dedication, organization, and creativity are the crucial elements for agood leader. The leadership of an alumni club or chapter is the executive board and consists ofofficers and committee chairmen.President1. Presides over all meetings2. Maintains primary contact with the Office of Advancement at Truman3. Appoints all committees and members4. Serves as chief programmer for all chapter events

TRUMAN STATE UNIVERSITY Alumni AssociationExample 1 (existing chapter)Previous year’s membership dues income10 single memberships at $20.00 $ 200.005 single memberships at $10.00 (after 7/1) $ 50.0010 joint memberships at $30.00 $ 300.005 joint memberships at $15.00 (after 7/1) $ 75.00Total Membership Income $ 625.00Total number of chapter members in previous year 45Truman Alumni Association membership goal for new50yearEstimated membership dues income for new year $ 695.00($625/45)(50) then rounded to the nearest 5Example 2 (new chapter)Truman Alumni Association membership goal for new year 15Estimated membership dues Income for new year $ 260.00($17.50)(15) then rounded to the nearest 5Please Note: Recent graduates may join the chapter of their choice at a special half price rate.Break-even Events: Most club events will be break-even events because clubs do not collectdues and therefore do not subsidize events. Budgeting for a break-even event is usually doneby estimating all the costs associated with the event (including mailings to promote the event)and dividing by the estimated number of attendees. The price of the event should be set equalto or higher than the result of the total event cost over the number of attendees. When setting aticket price for events in a chapter, it is a good idea to set the non-member/guest pricesubstantially higher than the price for members to encourage alumni to join the chapter.Example 3 (non-subsidized dinner)ExpensesAdvertising (mailing to 200 people at 50 cents per$ 100.00piece)Restaurant price per person (including tax and$ 27.00gratuities)Estimated attendees 35Estimated event cost $ 1,045.00Estimated cost per person $ 29.86Ticket price for members (in chapters) $ 30.00Ticket price for non-members (in chapters) $ 45.00Ticket price (in clubs) $ 32.00Page 12 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationFinancial Reports: Chapters are required to submit a quarterly financial report to the Office ofAdvancement. This financial report should include a minimum of the following: income (dues,events, miscellaneous items), expenses (events, scholarship, miscellaneous items) andaccount balance.Event Reports: A chapter or club is required to submit a quarterly event/communicationsreport to the Office of Advancement. A sample of this report is included below. The reportcontains two parts: (1) a summary table of the chapter or club communications and events and(2) an event evaluation of each event including the event date, event description, commentsand suggestions, and attendee names. Within the summary table, keep track of the number ofHonor Points earned for each communication and event, as well as a cumulative sum of thosepoints. (The Honor Points structure is located on pages 24-28.) Maintaining this informationhelps both the chapter (or club) and the Office of Advancement. Chapters may use old eventreports to target interested alumni when sending out small mailings of newsletters ormembership appeals. The Office of Advancement utilizes the reports to log chapter and clubevents and to reward active chapters at the end of the year.Page 14 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE CHAPTER QUARTERLY REPORTTRUMAN STATE UNIVERSITY ________________ ALUMNI CHAPTER/CLUBChapter/Club Events and Communications Report for 20XXDate Description #AttendeesHonor PointsEarnedCumulativeHonor Pts1/15/XX Example: Chapter Board Meeting 6 5 52/1/XX Example: E-mail invitation to Sports N/A 5 10Event2/3/XX Example: Formal invitation to Sports N/A 10 20Event2/25/XX Example: Sports Event 52 15 353/10/XX Example: Chapter Newsletter via N/A 15 50USPSEtc.EVENT EVALUATIONSDate – Chapter Board Meeting, LocationEvent Coordinator: (Insert Name, E-mail, Phone Number)Notes: Insert information about the event here. For Example: cost/discounts, positives,negatives, what you learned, etc.Attendees: (List all alumni attendees)Date – Sports Event, LocationEvent Coordinator: (Insert Name, E-mail, Phone Number)Notes: Insert information about the event here. For Example: cost/discounts, positives,negatives, what you learned, etc.Attendees: (List all alumni attendees)GENERAL RECORDKEEPINGBank Statements: Each chapter should maintain a notebook of all bank statements. Thenotebook should include copies of all deposit slips with a description of what each check wasfor (i.e., John Smith’s check deposited 05/05/05 for $50 included a $20 single membership feeand a $30 banquet ticket).Membership Lists: Each chapter should maintain complete lists of members for each year.Chapters can use old membership reports to target interested alumni when sending out smallmailings of newsletters or membership renewal appeals.Event Reports: Each chapter and club should maintain copies of all old event reports. Eventreports contain information about interested local alumni and what events and forms ofcommunication are most successful for the chapter.Page 15 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationCHAPTER COMMUNICATIONSUniversity Prepared Mailings: The University provides three mailings per year for eachchapter. One mailing is the annual membership mailing. Most chapters use the chapterbanquet invitations as another mailing. The third mailing is at the discretion of the chapter’sexecutive board and the Office of Advancement. The University needs at least six weeks leadtime for a formal mailing such as a banquet invitation and a reasonable lead time (given thestaffing and work load of the Office of Advancement when the mailing is requested) for simplermailings.E-mail: E-mail is an inexpensive way to reach local alumni. The University can pull e-mailaddresses for local alumni and send an e-mail on behalf of a chapter. At least two weeks leadtime is needed to pull current information for large files. If you maintain a separate chapter e-mail address, you should keep the following in mind when sending out e-mail communicationsregarding chapter events:• Always blind carbon copy (BCC) your recipients. First of all, your recipient list will bevery long and people don’t want to read through a page of names before they get to thesubstance of the e-mail. Second of all, many alumni will not want their e-mail addressshared and BCC is the easiest way to insure that you are not accidentally disclosingsomeone’s e-mail address.• CC: Denise Smith and Greg Xander in the Office of Advancement on all chaptercommunications (dlsmith@truman.edu; gregx@truman.edu). Chapters receive credit forcommunications with their members and CC:’ing Denise and Greg is the easiest way toreport an e-mail communication. You should still list the communication on your eventand communication report.• Use at least the word TRUMAN and preferably your club or chapter name somewherein the subject line of the e-mail. This helps the reader quickly identify the e-mail assomething they might like to read. This is especially important if the e-mails in yourchapter are sent by more than one individual or a new leader.To set up a Truman e-mail account, see the “Electronic Communications” section of thisResource Book (page 18). Please note: only chapter and club officers may be assignedTruman e-mail accounts. Contact the Office of Advancement for more information.Chapter Newsletter: Some chapters prepare their own chapter newsletter. It is best to mailchapter newsletters to a select group (current members, members from the past three years,attendees from events in the past three years, etc.) rather than the entire population of alumniin your local area in order to keep costs at a minimum. Samples of newsletters are located inthe “Miscellaneous Sample Communications,” (pages 82-94).Page 16 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationWeb site: Each chapter has their own Web site which is linked to the University Web site. Forinstructions on setting up and editing your chapter Web site, see the “ElectronicCommunications” section, pages 18-20.Alumni Chapter Web SitesAlumni chapters have the option of assigning a chapter member to serve as a Web master tomaintain their chapter Web page located on the Truman State University Web site. A chapterofficer must provide the name and e-mail address of the person/s authorized to maintain theirchapter Web site and send the name and e-mail address of authorized Web masters to DeniseSmith, dlsmith@truman.edu in the Office of Advancement. Once authorization has beenapproved, the Web master will receive a password from the Office of Advancement that willallow him or her to log onto an Administration page for their chapter Web site from a remotelocation, as well as instructions for editing the Web site. All chapter Web sites have the sametemplate design. The sections that can be edited include: Welcome Text, Latest Photos,Upcoming Events, News and Officers. Alumni chapters can earn Honor Chapter points formaintaining their alumni chapter Web site. If an alumni chapter does not have a Web master,the Web site will be maintained by the Office of Advancement.Chapter Web Site URLs/addresses:‣ Arizona Chapter:‣ Chicago Chapter:‣ Colorado Chapter:‣ Dallas Chapter:‣ Iowa Chapter:‣ Kansas City Chapter:‣ Kirksville Chapter:‣ Mid-Atlantic Chapter:‣ Mid-Missouri Chapter:‣ St. Louis Chapter:http://alumni.truman.edu/chapters/Arizonahttp://alumni.truman.edu/chapters/Chicagohttp://alumni.truman.edu/chapters/Coloradohttp://alumni.truman.edu/chapters/Dallas:http://alumni.truman.edu/chapters/Iowahttp://alumni.truman.edu/chapters/KansasCityhttp://alumni.truman.edu/chapters/Kirksvillehttp://alumni.truman.edu/chapters/MidAtlantichttp://alumni.truman.edu/chapters/MidMissourihttp://alumni.truman.edu/chapters/StLouisPage 17 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationELECTRONIC COMMUNICATIONSUSING TRUMAN E-MAILThere are rules about what you can and cannot do on the University network and computers. Please review Truman policies, including theComputer Use Policy at http://its.truman.edu/policies.1. Open your web browser.The following browsers are recommended:• Windowso Internet Explorer 5.5 SP2 and 6.0 SP1o Netscape 7.2o Mozilla 1.6 and 1.7o Firefox 1.x• Macintosh OS 9o Internet Explorer 5.1.7o Netscape 7.02• Mac OS Xo Netscape 7.1o Mozilla 1.6 and 1.7o Firefox 1.xo Safari 1.2 and 1.3o2. Type in the following address: http://truview.truman.eduThe login screen should load.3. Enter your user name. This is your e-mail address without the @truman.edu.4. Enter your password.Contact the Director of Alumni Relations, dlsmith@truman.edu, for an assigned e-mailaddress and password. You may change your password upon your first login.5. Click the Login button.After you login, you will be looking at the main screen of the TruView system. This pagecontains news, events, and important links. To enter the e-mail system, click on the e-mailbutton toward the top right of the screen, and a new window will open with theE-mail Center.Reading your MailAll of the messages in your Inbox will be listed once you log in. To read a message, click on thesubject and the message will be displayed in the bottom part of the screen.After you read the message, you can leave it in your Inbox so you can read it later, or you canuse the Move button to move it to another folder, or the Delete button to get rid of the message.You can add folders by using the links on the left side.Sending a MessageTo send a message to someone, click on the Compose button and a new window will open tocompose your message. Fill in the To field with the e-mail address (or addresses-separatedwith commas) of the person you want to send a message to. Fill in the Enter Subject field withPage 18 of 95

TRUMAN STATE UNIVERSITY Alumni Associationa subject for your message, and type the body of your message in the large blank at thebottom. If you would like to attach a file to the message, click on the Attach. If you desire, youmay spell check your message, then click the Send button when completed.Message StatusTo the left of the subject of each message there is a little picture that shows you the status ofeach message. This is an easy way to tell if you have received new mail.A new, unreadNewmessageA message you haveReadreadYour messages will have a picture of a paper clip to the right of the subject if they contain anattachment.How to Change Your E-mail PasswordYou can change your password at https://secure.truman.edu/password. This will change yourpassword for logging onto the network as well.If you Forget your PasswordYou can reset it at https://secure.truman.edu/password by clicking on the link for “I DO NOTknow my current password and want to set it.”Forwarding your Incoming E-mail to another AccountIf you would like, you can forward your TruView e-mail to another account. From the E-MailCenter screen, click on the Options tab, and then click on the link that says Auto Forward.Enter the address you would like your mail forwarded to, and click OK. To stop forwarding,repeat these steps, but change the address field to blank.ALWAYS LOG OUT WHEN YOU ARE FINISHED, by clicking the Logout button in theupper-right hand corner.TruView CalendarcalendarAccessing the CalendarTruView also allows you to keep a personal calendar. To access the calendar, click thecalendar button towards the top of the screen, and a new window will open with the TruViewCalendar.Adding a New Calendar EventTo add a new event, click the New Event icon near the top left of the screen. You canspecify the time, date, and details of the event. You can even invite other TruView users!Adding a new Calendar TaskTasks are things, such as assignments, that must be completed by a certain time. To add atask, click on the New Task button near the top left of the screen. You can now specify thetime, date, and a description of the task. If this is a long- term task, you can easily setreminders by selecting the Reminders Tab.Page 19 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSubscribing to a CalendarSubscribeIf an organization or division that interests you has a calendar in TruView, you can subscribe tothe calendar and see the events in your calendar. To do this, click on the Calendars tab andthen the Subscribe button.Printing your CalendarYou can print your calendar for the next week by clicking the Printable button, and then clickingthe Print button at the top right of the screen.Customizing Content/LayoutOverviewYou can use TruView to stay up to date on the latest news, sports scores, stock quotes,weather, and more.CustomizingClick on the Content/Layout link in the upper left corner of the main page. You can change theorder in which the sections are displayed by moving them up or down with the arrows located atthe top right of each box. You can also add new content by clicking on the add channel buttonat the top each box. Remove a channel by clicking on the X in the upper right hand corner ofeach box. You can also add your own tabs to organize your information the way you want.More information can be found by clicking on the FAQs tab or the help button in TruView.You may also contact ITS.Information Technology ServicesHelp Desk, x4544helpdesk@truman.eduhttp://its.truman.eduPage 20 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationTIPS FOR SUCCESSFUL CHAPTERS• Conduct regular business meetings of the executive board• Submit all meeting minutes to the Office of Advancement• Create an annual plan of events – schedule at least four events per year• Develop interesting and varied programs• Keep abreast of alumni changes in chapter area• Share successes with other chapters• Report all activities to the Office of Advancement• Give away Truman door prizes (available from the Office of Advancement) at events• Recognize and reward outstanding work within the chapter• Keep a positive attitude• Maintain a constant focus for the purpose of the chapter• Seek new chapter growth continuously• Emphasize creativity• Remain informed of University events and changes• Serve as goodwill ambassadors of the UniversityTIPS FOR SUCCESSFUL CLUBS• Establish an executive board• Work with the Office of Advancement to notify local alumni of club formation• Submit list of event attendees to the Alumni Office• Hold two events per year. Start with an event in this book and contact the contributor withany questions you may have.• Give away Truman door prizes (available from the Office of Advancement) at eventsWORKING WITH VOLUNTEERSWorking with Volunteers: One of the most important elements of a successful alumni chapteris maintaining a strong volunteer base. The focus on volunteer satisfaction and enthusiasm arethe keys to recruiting new members and generating fresh initiatives within the organization.Some proven effective techniques for dealing with volunteers are:1. Select interested individuals who display a desire in working toward growth and success inan organization.2. Point out the importance of volunteer participation–how their efforts fit into the mission of theUniversity.3. Always have a purpose for a meeting or visit.4. Keep meeting focused. Agendas are very helpful in creating a base for organization.5. Allow volunteers to take the initiative when possible. This technique helps to empower theindividual volunteer and strengthens the organization.6. Utilize all volunteers that are recruited.Page 21 of 95

TRUMAN STATE UNIVERSITY Alumni Association7. Recognize all volunteer efforts with awards, words of praise, or other appropriate methods.Public recognition serves to inspire the group present and challenges the individual toperform another task that will receive a similar positive response.8. Maintain a positive attitude toward the volunteer organization, individual efforts, and thepurpose with which the organization serves to further the mission of the University.WORKING WITH THE UNIVERSITYThe Office of Advancement and Alumni Chapters as Teammates: The Office ofAdvancement offers a variety of services to each alumni chapter. Some of these include:• University as a resource for programming/speakers• a sounding board for new ideas• advice and consultation• training for new leaders• workshops on programming, recruitment, or other related areas• assistance with publicity for all events• assistance with mailings• lists of alumni in chapter area• mailing labels• invitation design• printingDepending on the nature of the chapter’s needs, the Office of Advancement will assist withprofessional and support staff and do everything in its power to further the success of eachalumni chapter.In turn for the support offered, the Office of Advancement expects the following from eachchapter:• committed individuals who seek the success of their chapter• enthusiastic leaders with organizational skills• leaders who seek and heed advice from the Office of Advancement• recognition of deadlines suggested by the Office of Advancement• leaders and committee members who set specific and realistic goals, then follow a planwhich leads to the meeting of those goalsA scaled back level of assistance is available for alumni clubs. Club representatives shouldcontact the Office of Advancement to establish an agreed plan for assistance at the beginningof each calendar year.The team effort of the Office of Advancement and chapter will enhance the chances for successfor both; however, communication among the organizations is essential for continued growth.This section was prepared by DeAnn Malone (’93) of the Mid-Atlantic Chapter.Page 22 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationPLANNING FOR OFFICER SUCCESSIONA successful chapter is usually the result of dedicated officers. Many officers are happyto serve for several years, but when they become too busy with other endeavors, it isusually good for “new individuals” to take over the leadership of the chapter. It is betterfor the officers to find replacements for themselves than to stay in charge and not do agood job.For many chapters, the succession process is as simple as having an agreement that officerswho do not wish to continue another term recruit their replacement. The replacement should besomeone who has been involved and someone who the other officers approve of. It usuallyworks well for new officers to join experienced officers rather than to have a whole new set ofofficers all at once. In this case, a chapter does not have formal elections and officers do notchange annually, but only when there is a vacancy.Officers should continually make it known to their members that those who would like to serveas an officer or lead a committee should contact one of the officers.Committee chairman positions are an excellent way to incorporate new people into a chapter.Committees can be permanent (i.e., publicity and promotion) or ad hoc (i.e., chapter banquet)and therefore new leaders can choose the level of commitment they want to assume.An official nominating committee and annual elections may be a more formal part of theprocess to select new officers. Regardless, it is important that current officers feel comfortablethat the next person in line to serve is qualified and will do a good job.This piece was prepared by Pat Thornton (’92) of the Kansas City Chapter. The Kansas CityChapter has a history of successful officer succession.Page 23 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationTRUMAN STATE UNIVERSITY ALUMNI ASSOCIATIONHONOR CHAPTER STRUCTURERevised: JANUARY 2006Minimum Requirements:• Submit membership letter to Alumni Relations as requested.• Submit budget reports to Alumni Relations as requested.• Submit event reports to Alumni Relations as requested.• Hold at least one executive board meeting per year and circulate the minutes (includeAlumni Relations).• Host social events to promote the interest and welfare of alumni and students; provideopportunities for Truman alumni to become acquainted; encourage social andprofessional camaraderie among alumni; provide opportunities to support the University.Honor Status Levels:• Bronze Levelo Receive 100-124 honor points.• Silver Levelo Receive 125-149 honor points.• Gold Levelo Receive 150 + honor points.Each chapter that completes the minimum requirements and reaches an honors level willreceive a certificate of recognition at the Alumni Leadership Conference and is entitled to thefollowing monetary award based on total alumni population in designated chapter area:Alumni Population in Area< 700Arizona, Dallas700-1100Colorado, Mid-Atlantic1101 +Chicago, Iowa, Kansas City, Kirksville, Mid-Missouri, St. LouisBronzeLevelSilverLevelGoldLevel100-124points125-149 points 150+ points$100 $200 $300$200 $300 $400$400 $500 $600Clarification of major event: over five alumni in attendance; minor event: five or fewer inattendance. Further evaluations may be made by the Director of Alumni Relations.Page 24 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationHonor Points May Be Earned For The Following:Activity Requirements Points Per MaxPointsChapter Board Meeting Circulate minutes from meeting and 5 20cc: Alumni RelationsMajor Social Event Notify Office of Advancement to15 n/a(banquet, freshmen sendoff,golf tournament,sporting event, culturalevent, etc.)publicize event at least six weeks priorto the eventInformal Social Gathering Notify Alumni Relations to publicize 5 n/a(happy hours)Major Service/StudentProject(care packages, internwelcome event,graduation gifts)Minor Service/StudentProject(community serviceprojects, college fairs)Major Communications(invitations, letters,etc…does not includemembership mailing sentby Truman Office ofAdvancement)Chapter NewsletterMinor Communication(E-mail)Maintain Chapter WebSite (updated andcurrent)event at six weeks prior to the eventNotify Alumni Relations to publicizeevent six weeks prior to the eventEvent approved by Alumni Relations,notify Alumni Relations to publicizeevent least four weeks prior to eventPage 25 of 9510 n/a5 n/aSent via US Postal Service at least toall current members. Send a copy toDirector of Alumni Relations. Mailingsshould be approved by AlumniRelations prior to mailing—to proofand check logo usage10 n/aSent via US Postal Service. Send a 15 n\acopy to Director of Alumni Relations.Content should be approved first byAlumni RelationsSend a copy to Alumni Relations. 5 30Keep current with schedule of events,contact info of officers, updatedseveral times per year, checkedquarterly by Alumni Relations10 10Points for membership 90% of goal 10 10Points for membership 100% of goal 20 20Points for membership 110% of goal 30 30Points for membership 120% of goal 40 40Alumni LeadershipConferenceAlumni Board RetreatChapter representative to attendBoard member or chapterrepresentative to attend5 per 15person10 10

TRUMAN STATE UNIVERSITY Alumni AssociationExample of Bronze Level Chapter (100-124 points):Date, Activity Type of Activity Points CumulativePoints1/2/xx, Executive Board Meeting Chapter Board Meeting 5 5& minutes circulated1/31/xx, E-mail re: upcoming Chapter E-mail 5 10Happy Hour2/5/xx, Happy Hour Informal Social Gathering 5 153/7/xx, USPS mailing to all Chapter Mailing 10 25current and previous yearmembers re: chapter banquet4/15/xx, Chapter Banquet Major Social Event 10 355/25/xx, E-mail re: upcoming Chapter E-mail 5 40Happy Hour6/10/xx, Happy Hour Informal Social Gathering 5 457/15/xx, Executive Board Chapter Board Meeting 5 50Meeting & minutes circulated8/15/xx, USPS mailing to all Chapter Mailing 10 60current and previous yearmembers: re sporting event9/1/xx, Chapter attends Sporting Major Social Event 10 70event together9/5/xx, E-mail re: upcoming Chapter E-mail 5 75college fairs9/15/xx, College Fair Minor Service Project 5 809/25/xx, College Fair Minor Service Project 5 8510/20/xx, ChapterRepresentative attends AlumniLeadership Conference10/25/xx, E-mail re: upcomingHappy HourTruman Alumni LeadershipConference15 100Chapter E-mail 5 10511/10/xx, Happy Hour Informal Social Gathering 5 110Total 110Page 26 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationExample of Silver Level Chapter (125-149 points):Date, Activity Type of Activity Points CumulativePoints1/2/xx, Executive Board Chapter Board Meeting 5 5Meeting & minutes circulated1/31/xx, E-mail re: upcoming Chapter E-mail 5 10cultural event2/5/xx, Chapter attends cultural Major Social Event 10 20event together3/7/xx, USPS mailing to all Chapter Mailing 10 30current and previous yearmembers re: chapter banquet4/4/xx, E-mail reminder re: Chapter E-mail 5 35Chapter Banquet4/15/xx, Chapter Banquet Major Social Event 10 455/25/xx, E-mail re: upcoming Chapter E-mail 5 50Happy Hour6/10/xx, Happy Hour Informal Social Gathering 5 556/25/xx ChapterTruman Alumni Board Retreat 10 65Representative attends TrumanAlumni Board Retreat8/1/xx, USPS mailing to all Chapter Mailing 10 75current and previous yearmembers: re sporting event9/1/xx, Chapter attends Major Social Event 10 85Sporting event together9/5/xx, E-mail re: upcoming Chapter E-mail 5 90college fair9/15/xx, College Fair Minor Service Event 5 959/29/xx, college Fair Minor Service Event 5 10010/25/xx, E-mail re: upcoming Chapter E-mail 5 105Wine Tasting11/10/xx, Wine Tasting Major Social Event 10 115Chapter membership is 100% Membership 20 135of goalTotal 135Page 27 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationExample of Gold Level Chapter (150+ points):Date, Activity Type of Activity Points CumulativePoints1/2/xx, Executive Board Chapter Board Meeting 5 5Meeting & minutes circulated1/15/xx, E-mail sent re: Chapter E-mail 5 10January-March events1/20/xx, Chapter attends a local Major Social Event 10 20sporting event2/15/xx, USPS mailing sent re: Chapter Mailing 10 30chapter banquet3/20/xx, Chapter Banquet Major Social Event 10 403/22/xx, E-mail sent re: April- Chapter E-mail 5 45June events4/1/xx, Happy Hour Informal Social Gathering 5 505/15/xx, Golf Tournament Major Social Event 10 606/30/xx, Chapter Newsletter Chapter Newsletter 15 75sent via USPS mail7/15/xx, Executive Board Chapter Board Meeting 5 80Meeting & minutes circulated7/25/xx, Freshmen Sendoff Major Social Event 10 908/20/xx, E-mail sent re: Chapter E-mail 5 95September-December events9/15/xx, Chapter attends a local Major Social Event 10 105cultural event10/17/xx, College Fair Minor Service Project 5 11011/1/xx, Happy Hour Informal Social Gathering 5 11511/10/xx, Chapter puts together Major Service/Student Project 10 125care packages for localstudentsChapter membership is 120% Exceed Membership Goal by 40 165of goal20% or moreTotal 165Page 28 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE ALUMNI SURVEYDear Truman alumnus/na,Did you know that there are more than 1,500 former Bulldogs in the Chicago area? The ChicagoAlumni Chapter would like to know how to better serve our area alumni.To accomplish this, we ask you to complete the survey below to help us plan events and activities tomeet the needs of Chicago alumni.We are now offering a half-price special for joining the Chicago Alumni Chapter!NameCityPhoneE-mailPlease complete to confirm our dataGraduation Year(s)I prefer events in the: (check all that apply)City ___ North Suburbs ___West Suburbs ___ Beyond Suburbs ___Not interested in participating ___South SuburbsNo preference______Events & Activities I would participate in the following chapter activities (check all that apply)Freshmen Send-Off ___ Homecoming in Chicago (held during homecoming weekend) ___Happy Hour(s) ___ Chicago sporting event ___Beer or wine tasting ___ Evening on a gambling boat ___Workshop/educational event ___ Cultural activity (e.g., museum, architectural, river boat cruise) ___Local charity/philanthropic events ___ Comedy night ___Annual banquet ___ Chapter officer ___Other ideas ________________________________________________________________________________________Professional Development I would participate in the following activities (check all that apply)Professional luncheons ___ Mock interviews for students and recent grads ___Sharing resume and job openings ___ Golf outing ___Please identify any of the activities above that you would like to help organize______________________________________________________________________________________________________________________________________________________________________________________________________We are considering changing our banquet from February to April.If we do this, is this a better time of the year? _________________Where would you like to see the location of the banquet? City/Suburbs? _______________________The University is considering starting a travel program which entails alumni and family taking a trip— either domestic or international.Would you be interested in this type of program? ___________________________________________________________________________Thank you for your time and dedication to improving Truman State University’s Chicago Alumni Chapter.Please return the survey via e-mail to tsuchicago@yahoo.com or mail to:TSU Chicago Alumni ChapterC/o Tina Fish1840 W. Addison #1Chicago, IL 60613Your 2005-2006 Chicago Alumni Chapter OfficersPage 29 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationBENEFITS OF CHAPTER MEMBERSHIPWhat are the benefits of alumni chapter membership?• Discounts or free admission to chapter events• Free admission to home athletic events with membership card and identification• Receive the Alumni Connection newsletter• 15% discount on apparel and memorabilia at the University Bookstore• 15% discount on apparel and memorabilia at Patty’s University Bookstore• Nationwide travel discounts at major hotels and rental car discounts• Invitations to chapter events• Career networking opportunitiesMost members will easily recover the membership fee by utilizing the benefits included inthe membership packet. Of course, offers change from year to year, for 2006 themembership packet included:• Certificates good for a one-time $38 room rate on any size room at the KirksvilleSuper 8, $58.95 at the Kirksville Comfort Inn during non-special event dates, and $64at the Kirksville Holiday Inn Express during non-special event dates, and $84 basicroom rate on special event dates.• A certificate good for purchasing up to six tickets at Six Flags St. Louis for $30.99 perticket. This is a discount of $14 per ticket.• 15% discount off the regular room rate at any Days Inns nationwide. Plus, theTruman Alumni Association receives a 10% commission for each room reservationmade via the 800 number.• 15-20% discount at any Choice Hotel—Comfort Inn, Comfort Suites, Quality, SleepInn, Clarion, MainStay Suites, Econo Lodge, and Rodeway Inn—nationwide.• Two free passes (upon request from the Office of Advancement) to the StudentRecreation Center.• Coupon for $3 off each ticket at Adventureland in Des Moines, Iowa.• A certificate good for purchasing up to four tickets at Worlds of Fun-Oceans of FunKansas City at a discount rate. This is a discount of up to $8 off Worlds of Funregular admission, or $3.50 off Oceans of Fun regular admission, or $6 for bothparks-same day “Ride and Slide”.• Membership in Working Advantage, which offers savings for Hyatt and FairmontHotels and Resorts, Broadway shows and other theater tickets, shopping, and specialevents.• All prices and discounts are subject to availability and change yearly.Page 30 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationHOW TO BUILD CHAPTER MEMBERSHIPThe following is a list of ideas to assist chapters in building membership:• The University prepares a membership mass mailing in January/February for eachchapter. Each chapter president writes a personalized letter to local alumnithat is included in the mailing. Alumni are more likely to join the chapter if themembership letter includes information on multiple planned events. By planningearly, a chapter can make the most of the University’s mass mailing.• Set all chapter events for the upcoming membership year before January 1 st of themembership year. Incorporate these events in the annual membership letter. Createa postcard or flyer of the upcoming year’s events and include it in the membershipmailing. Dates do not need to be set in stone; however, choosing the event month ishelpful–list the date as TBA.• Sell the joint membership as a “couple/family” membership in order to include alumni,spouse and children.• Offer discounts and free events throughout the year to all chapter members. Freeevents are subject to local chapter budget. Be sure to mention these discounts in theannual membership letter. Include an example showing how much a family of fourcan save at an event if they are chapter members vs. non-chapter members.• Offer chapter memberships with each and every event mailing. After July, offer halfpricememberships. In October offer two-for-one memberships (end of current yearplus the next year).• Offer chapter memberships at each and every event. Especially offer half-pricememberships to parents at Freshmen Send-Off events. Explain the ways the chapterutilizes the dues monies (student care packages, senior gifts, events, etc…). Advisethe parents that the students will be able to use the discount card at the bookstoresfor non-textbook purchases.• Door prizes, available from the Office of Advancement, should be available at eachmajor event. In all event mailings, note that door prizes will be given away–somepeople will come just for the prizes.• Hold several events throughout the year.• Choose a variety of events that appeal to a wide range of ages. Know your localalumni. Ask the Truman State University Office of Advancement for a profile of localalumni.This section was prepared by Cindy Spiker (’93), the Iowa Chapter representative on theTruman State University Alumni Association Board of Directors. The Iowa Chapter morethan tripled its membership from 1998 to 2005.Page 31 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationDear Truman Alumni and Friends:SAMPLE MEMBERSHIP LETTER(New Chapter)The first year for the Mid-Atlantic Alumni Chapter was a great one, and we’re looking forward to an evenbetter year in 2005! The chapter took second place among all the chapters at the 2004 Homecomingmeeting of the Truman State University Alumni Association. We hope to continue building a strongorganization this year as well as improve communication among chapter members. We have alreadybegun planning many exciting events for 2005 and we hope you’ll be able to join us!The Mid-Atlantic Alumni Chapter coordinates with Truman State University to support the WashingtonCenter interns from Truman while they are in town. The University is in the process of moving theprogram from the spring semester to the summer, so this year we’ll host four interns in the spring and fivein the summer. The interns are chosen by the University and apply to various organizations in townthrough the Washington Center. Our chapter provides informal mentoring and helps the interns adjust tolife in the city. Last year as a group, we provided transportation to and from the airports and half-pricetickets to the Chapter banquet. In addition, we raised more than $2,500 toward our endowed scholarshipthat will help the future interns defray the cost of interning in D.C. This year, we will continue thementoring program as well as continue raising money for our endowed scholarship. Anne Baum (’99), aformer intern and current chapter member, will serve as the Intern Programming Coordinator for thechapter in 2005. Anne will serve as the primary chapter contact for the interns and will organize thementoring program for both groups of interns. Individually, past mentors have provided everything fromcareer advice to a weekend camping trip! If you are interested in being a mentor for either group, pleasefeel free to contact Anne at abaum@umd.edu. We will schedule airport pick-ups and a welcome event tomeet the spring interns as soon as their travel schedules are finalized.Our first event of the year will be a Happy Hour at Ireland’s Four Provinces in Cleveland Park onWednesday, January 12, 2004. Katie Riley (’99) is our Special Events Coordinator for 2005. She willschedule at least four happy hours around the area during the year and is looking into a communityservice project.We have also scheduled a lecture at the National Gallery of Art with Dr. Julia DeLancey, an associateprofessor of art with the Fine Arts Division of Truman State University, on Sunday, March 13, 2005. Dr.DeLancey’s specialization is art history. She has been with Truman State University since 1995 and was“Educator of the Year” for the 2001-2002 school year. The lecture will be free to all Truman alumni andchapter members. An optional dinner will be available after the lecture for a fee. More information will beavailable in January.Continuing with a great tradition, our second Annual Chapter Banquet and Scholarship Auction will beheld on Friday, April 29, 2005, at the Old Ebbitt Grill. We are honored that Truman State University’spresident, Dr. Barbara Dixon, will be our special guest for the second year in a row. Tickets will be $20for chapter members and $40 for non-members. We are currently accepting donations for the auction;contact DeAnn Malone (‘93) at dek_malone@yahoo.com or (703) 725-6829 if you have an item todonate. Invitations for this event will be mailed by the University over the next few months.The executive board is considering several other events for this year including: a trip to the National Zoo,a Wine Tasting, a trip to a Richmond Braves baseball game, an Atlantic City trip, a trip to see the DCNationals play the St. Louis Cardinals, a Trivia night, a legislative reception, alumni speaking events, anda brunch cruise on the Odyssey. As always, chapter events are based on member interest, so if youwould like to see these or other events, please contact DeAnn Malone at dek_malone@yahoo.com or(703) 725-6829.Page 32 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationFinally, in an effort to improve communication in 2005, the chapter has set up a Yahoo! Group. The sitehas restricted membership in order to protect our members from spammers. To join the group, go tohttp://groups.yahoo.com/group/Mid-Atlantic_Alumni/?yguid=87928320 and click on “Join This Group.”You will need to include your full name and graduation year in the comment section so that we can verifyyour status as an alumnus/na of Truman State University. This information will not be viewable by othermembers of the group. The group will serve as the clearinghouse for e-mail newsletters and reminders.In addition, there is a calendar that will always have the most up-to-date information about upcomingevents. If you have any questions regarding the group, please feel free to contact DeAnn Malone (‘93) atdek_malone@yahoo.com or (703) 725-6829.Joining the Truman State University Mid-Atlantic Alumni Chapter is a great way to become involved inalumni affairs and to support the University in the metro area. It is also a great opportunity to meet newpeople and rekindle old friendships. A single membership is $20, and a joint membership is $30.Membership is open to all alumni, friends, spouses, parents of Truman students, and corporate orbusiness entities. Chapter members also receive discounts on local chapter events. In addition,members receive national hotel and rental car discounts, a chapter membership/athletic card fordiscounts at campus bookstores, free admission to Truman home athletic events, the Alumni Connectionnewsletter, and a lot more. As part of our effort to improve communication, Mid-Atlantic Chaptermembers will receive advance notice of chapter events through periodic mailings in 2005.The coming year promises to be an exciting one for Truman alumni and friends in the Metro D.C. area.We’re extremely lucky this year to be able to interact with Dr. Dixon, Dr. DeLancey, and the Truman StateUniversity interns.If you have any questions about any of the events listed in this letter, would like to make reservations, areinterested in helping with any of the events, or simply want to share your ideas, please feel free to contactDeAnn Malone at (703) 725-6829 or dek_malone@yahoo.com. I look forward to seeing you soon at achapter event!Sincerely,DeAnn Malone (’93), PresidentMid-Atlantic ChapterTruman State UniversityEnclosuresPage 33 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE MEMBERSHIP LETTER(Existing Chapter)Dear Truman Alumni and Friends:As we start 2006, I want to update you on the Iowa Alumni Chapter. Last year was a busy one for the IowaTruman alumni and families of Iowa students. Thank you to all who attended our events including thePresident’s reception at the Botanical Center, Ronza Night, the Iowa Cub’s game, the annual All-StudentSend-Off, and the Wine Experience Wine Tasting. We also supported the Iowa students on campus bymaking them final-exam-week care packages for freshmen, sending graduation gifts to seniors, and weprovided a hospitality room for Truman wrestlers at the Simpson College Invitational tournament.This year promises to be every bit as fun as 2005 for Truman alumni and friends in Iowa. Mark yourcalendar for Saturday, January 28, as we cheer on the Iowa Stars in the NEW Wells Fargo arena. InFebruary, we’re planning an event at the NEW Science Center in Des Moines. Martini’s in March will kickoff the spring! In April, join us for Ronza Night when we purchase and enjoy Pagliai’s ronzas directly fromKirksville and prepare finals care packages for our Iowa Truman freshmen. Alumni on the east side of thestate will look forward to our May event at the Figge Art Museum in Davenport. In June, help us cheer onthe Iowa Cubs. How about golfing in July? Our annual All-Student Send-Off is scheduled for August 3, andwe are planning a wine event for September, and horseback riding/hayride in October. All of these eventsare excellent opportunities to get involved and unite with fellow Truman alumni as well as meet parents ofstudents currently attending Truman. If you are interested in helping with any of the events or simplysharing your ideas, please do not hesitate to contact any of our board members attsuiowaalumni@yahoo.com:President: Cindy Spiker (’93)Vice President: Jennie Gemignani (’92, ’94)Web Master: Steve Scott (’89)Treasurer: Lisa Rollison (’97)Membership: Cindy Moeller (’86)Executive Board: Luanne Inderski (’86), Kent Donaldson (’90), Todd Holcomb (’84)Joining the Truman State University Iowa Alumni Chapter is a great way to become involved in alumniactivities and to support the Truman from Iowa. It is also a great opportunity to meet new people andrekindle old friendships. A single membership is $20, and a joint/family membership is $30. Membership isopen to all alumni, friends, spouses, parents of Truman students, and corporate or business entities. Chaptermembers receive discounts to our local events, a chapter membership card for discounts at campusbookstores, free admission to Truman home athletic events, Kirksville hotel discounts, plus national hoteland rental-car discounts, Working Advantage membership, Club Quarters membership, discounts to themeparks, and the Alumni Connection newsletter. If a family of four purchases a $30 joint membership and allfour attend the Iowa Cubs game and picnic in June, they will save $32 off the cost – thus paying for theirmembership. If you are a current member of our chapter, annual fees are now due.Be sure to visit our Web site http://www.geocities.com/tsuiowaalumni/ for more information. I lookforward to seeing you at our upcoming events!Sincerely,Cindy Spiker (’93), PresidentIowa Alumni ChapterTruman State UniversityEnclosuresPage 34 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationPage 35 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationESTABLISHING A FOUNDATION SCHOLARSHIPPurpose: Establishing a chapter scholarship promotes the interest and welfare of Trumanstudents and provides an opportunity for alumni to support the University.There are two types of scholarships: endowed and annual. As of July 2006, new endowedscholarship accounts require a balance of at least $10,000 to be endowed and awarded.The scholarship is awarded from the interest earned on the account, and the principal isprotected indefinitely. Endowed accounts can build over a number of years.As an alternative to an endowed scholarship, a chapter can choose to create an annualscholarship. Annual scholarships must be at least $1,000 and are funded each year. Afour-year commitment is recommended for this type of scholarship.STEP 1: Contact the Office of Advancement to learn about the Foundation scholarshipprogram and the potential for developing a scholarship in your area.STEP 2: Determine whether to establish a committee to spearhead the scholarship effort.In the beginning, this may be the chapter’s executive board.STEP 3: Determine the pool of alumni, parents and/or friends from whom you will requestdonations. The Office of Advancement can help you find potential committee members andinterested parties. Generally chapter area alumni and parents are a good place to start.STEP 4: Establish the criteria for the students who will receive the scholarship. Somechapters create scholarships to benefit students from the area while other chapters benefitstudents interning in the area. Other considerations include whether the scholarship will beneed based, whether a student must have a minimum GPA, how the student will be chosen,and what other attributes will be taken into consideration.STEP 5: Publicize your scholarship using all the avenues listed in the Publicity andPromotion section of this Resource Book. If you are using event-based fundraising, see theappropriate section of this Resource Book and hold your first event. These fundraisingevents will most likely become annual events and are often looked forward to by alumni.STEP 6: Once a scholarship is awarded, make sure that the student recipients becomeconnected to the chapter. Invite them to chapter functions when possible, encourage themto contribute a piece to the chapter newsletter or membership letter describing what thescholarship meant to them, and have the chapter members sign a “good luck” card at anevent and send it to them before finals. Meanwhile, keep raising money. The more moneyyou put in the scholarship, the more money the University can award out to students.This piece was prepared by DeAnn Malone of the Mid-Atlantic Chapter. The Mid-AtlanticChapter is in its third year raising money for an endowed scholarship that will benefitstudents selected to participate in Truman’s Washington Internship Program sponsored bythe University.Page 36 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationCURRENT CHAPTER SCHOLARSHIPSChapter Began in How FundedChapter ContactYearChicago 2005 Initial appeal by direct mail Nicole Higginsand officer phone callsDallas 2003 Silent Auction, private Geraldine ReadydonationsIowa 2006 Spring & Fall Tel-Alumni, Cindy SpikerDirect Mail effortKansas City 2001 Annual Golf Tournament Mike WilsonKirksville 2005 Golf Tournament, mail Jim BergmanappealSt. Louis 1999 Annual Golf Tournament Kurt SchulzMid-Atlantic 2004 Silent Auction, privatedonationsDeAnn MaloneChicago Alumni ChapterThis scholarship was established in 2005 by the Chicago Alumni Chapter and is currently inthe initial phase of the endowment process. The scholarship will benefit Chicago areastudents that meet the following criteria:• A student entering his or her Junior or Senior year, and• A student with high academic standing, and• A student displaying strong leadership skillsDallas Alumni ChapterThis scholarship was established in 2003 by the Dallas Alumni Chapter and is currently inthe endowment process. An annual scholarship has been awarded for the last few years.• Student from Texas• First preference for students from the counties of Dallas, Collin, Grayson,Tarrant, Denton, Parker, Ellis, Kaufman, Rockwall and Hunt• Strong background in extracurricular activities• Preference for incoming freshman, otherwise any Texas student may apply orre-apply if no freshman award is madeIowa Alumni ChapterThis scholarship was established in 2006 by the Iowa Alumni Chapter and is currently in theendowment process. The scholarship will benefit Iowa students that meet the followingcriteria:• A student who graduated from an Iowa High School• A student entering his or her Junior or Senior year• A student with at least a 2.75 GPA• A student who displays community involvement at Truman, in Kirksville or theirIowa community• Students not demonstrating financial need will receive the same considerationas those students demonstrating financial needPage 37 of 95

TRUMAN STATE UNIVERSITY Alumni Association• A student whose personal statement indicates how they plan to give back tothe University as an alumnus/naKansas City Alumni Chapter – EndowedThis scholarship was endowed in 2006. Funds for the scholarship account were raised bythe Kansas City Alumni Chapter over a period of four years through proceeds from theirAnnual Golf Tournament. Each year, the scholarship is awarded to an incoming freshmanat the Freshmen Send-Off.• Entering freshman student from the Kansas City area• Involvement in extra-curricular activities promoting community building andservice• Demonstration of scholastic achievement (3.0 GPA or higher)• Demonstration of financial need• Other extra-curricular activities will be consideredKirksville Area Alumni ChapterThis scholarship was established in 2005 by the Kirksville Area Alumni Chapter to assistlocal students and is currently in the endowment process. An annual scholarship has beenawarded for the last few years.• Resident of Adair County• Preference given to children whose parents are Kirksville Alumni Chaptermembers• Preference given to children of alumniMid-Missouri Alumni ChapterThis scholarship has been awarded annually to a Mid-Missouri student.• Entering freshman student from mid-Missouri• Demonstrates unmet financial need• Demonstrates leadership and community involvementSt. Louis Alumni Chapter – EndowedThis scholarship was endowed in 2003. Funds for the scholarship account were raised bythe St. Louis Alumni Chapter over a period of four years through proceeds from their AnnualGolf Tournament. Each year, the scholarship is awarded to an incoming freshman at theFreshmen Send-Off in St. Louis.• Entering freshman student from metro St. Louis (St. Louis City, Missouricounties: St. Louis, St. Charles, Franklin and Jefferson, Illinois counties:Madison and St. Clair)• First preference: involved in extra-curricular activities• Second preference: demonstrate scholastic achievement• Third preference: demonstrate financial needWashington DC InternThis scholarship was established by the Mid-Atlantic Alumni Chapter to assist students whoare chosen by the University to participate in an internship program in Washington, D.C. Itis currently in the endowment process.Page 38 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE SCHOLARSHIP APPEAL PIECEThe Mid-Atlantic Alumni Chapter is pleased to announce the formation of the:Truman State University Washington DC Intern ScholarshipPlease join us in supporting this new scholarship for Truman State University students. Thisscholarship fund will assist students who are chosen by the University to participate in an internshipprogram in Washington, D.C. The scholarship will be endowed when it reaches $10,000 and will beawarded annually to assist students with expenses incurred by participating. We would like to thankan anonymous donor for a lead gift of over $1,000 to kick-off the campaign.Everyone can join the President’s Club! All gifts are tax-deductible and will be used to build theendowment for this scholarship. Your gift will be recognized in the program for next year’sscholarship dinner. In addition, donors who make gifts of $500 or more to Truman State Universitywill be recognized as members of the John R. Kirk Society. Please join your fellow Truman StateUniversity alumni in helping to continue the Truman / Washington DC connection!____________________________________________________________________________________________________________I / WE WISH TO MAKE A GIFT TO THE WASHINGTON DC INTERN SCHOLARSHIP!Please accept this gift of:___ $1000 The Truman Club ___ $50 The Grant Club ___ $5 The Lincoln Club___ $500 The McKinley Club ___ $20 The Jackson Club ___ $2 The Jefferson Club___ $100 The Franklin Club ___ $10 The Hamilton Club ___ $1 The Washington Clubor I would like to make a gift of $_____________________ Check enclosed. Make checks payable to the Truman State University Foundation. Please encloseseparate checks if you are also sending payment for the dinner.Circle: MasterCard Visa Discover ______________________________________ Exp. ______________ I/My spouse works for a matching gift company. The form is enclosed._________________________________________________________________________________NameSpouse_________________________________________________________________________________Address_________________________________________________________________________________City State Zip___________________________________________________________________________________PhoneE-mailPage 39 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE SCHOLARSHIP APPEAL PIECEDateNameAddressCity, State ZipDear Name:I want to take this opportunity to thank you for your generous support of Truman. As thepresident of the Chicago Alumni Chapter and a member of the Truman Alumni AssociationBoard of Directors, I understand how important alumni gifts are to Truman. Truman’s greatvalue is due in no small part to our amazing alumni and friends and their loyal support.As a strong supporter of Truman, I am writing to you because I need you to join me in a veryimportant cause. Many of the Truman State University Alumni Chapters have establishedscholarships to benefit the students from their area. The Chicago Alumni Chapter wants toprovide that same support for its students. As a result, we are preparing to launch acampaign to raise $10,000 to endow the Chicago Alumni Chapter Scholarship. TheScholarship will benefit Chicago area students who meet the following criteria:• A student who is entering his or her Junior or Senior year, and• A student who has high academic standing, and• A student who displays strong leadership skillsIn early October, a member of the Chicago Alumni Chapter Scholarship Steering Committeewill contact you. I hope that you will consider joining this effort by pledging $100 tothe Scholarship. Your gift will help us raise the $3,000 lead gift that we need to launch thisscholarship campaign.Thank you in advance,Nicole HigginsPresident, Chicago Alumni ChapterMember, Truman Alumni Association Board of DirectorsPage 40 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE SCHOLARSHIP INSERTS FROMALUMNI CHAPTER MEMBERSHIP MAILINGPage 41 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSCHOLARSHIP DIRECT MAILPage 42 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSCHOLARSHIP PRECALL POSTCARDPage 43 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE THANK YOU NOTEDear Name (I include spouse if applicable):I want to thank you so much for your recent gift of $50 to the Chicago Alumni ChapterScholarship. With your help, we are going to make the difference in the lives of manyChicago area students. As President of the Chicago Alumni Chapter, I know theimportance of alumni support and I really appreciate your kindness and generosity.We are hoping to get the scholarship endowed in one year. We will be sure to notifyyou when the scholarship is endowed. I also hope that you will consider membershipin the Chicago Alumni Chapter. It is a great way to reconnect with the University andsocialize with Truman alumni in your area. (OR if they renewed their membership….Ialso want to thank you for your membership in the Chicago Alumni Chapter. I lookforward to visiting with you at one of the upcoming events.)Again, thank you so much for your support.Sincerely,(Signature)(Title or Office)Page 44 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationORGANIZING AND PLANNING EVENTSEarly and accurate notification of chapter events increases the chances of greaterparticipation and attendance. With this goal in mind, it is a role of chapter leadership toorganize volunteer efforts and direct the flow of work around a chapter event. A great wayto prepare for a series of chapter events is for leadership to create a calendar of events atthe beginning of each year.Some benefits of this organization approach to planning are:1. Allows the chapter to pace itself. (No group or committee will feel the stress of constantdeadlines).2. Encourages a balance of events. (Although many social events are desirable,occasional activities of an academic nature draw the chapter closer to the mission of theUniversity).3. Provides the chapter the opportunity to schedule events around the University calendar.(Planned receptions occur with the visit of a University representative or sporting event.)A list of possible chapter events may include:• Receptions• Banquets with guest speakers• Road trips to show support of Truman sporting events• Dinners in the home of a chapter member• Dances• Professional development events• Picnics• Lunch or dinner featuring local alumni as speakers• Sports tournaments within the chapter• Lectures/presentations on current topics by an alumnus/na• Wine Tastings• Tailgating/Truman sporting events• Cultural events• Social gatheringsThe list can be much longer based on the level of imagination contained in the chapterleadership and the organizational skills present in each chapter. A recent survey thatChicago sent out is included and is a good way to gauge the interest level of the areaalumni.Publicity and Promotion: Good publicity and promotion are crucial for every meeting oralumni event. Events that receive adequate publicity not only announce the activity toothers, but attach a sense of importance to the event. These two key areas are besthandled by one committee, which receives input from chapter leaders.Page 45 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationThere are many ways to approach these important elements of successful events; a few arelisted below:Publicity1. Always inform the Alumni Relations Office at least six weeks prior to the event. Throughpublications and regular contact with alumni, the office can readily share informationsurrounding an event.2. Use local newspapers to advertise the event.3. Use local radio stations to advertise the event (Hint: often radio stations do public serviceannouncements for not-for-profit organizations, such as chapters).Promotion1. Telephone calls are a very effective way to extend invitations, answer immediatequestions, and obtain a count of attendees.2. Public announcements of an event can be made at gatherings of local service orbusiness clubs.3. Invitations, newsletters, flyers, e-mails, and postcards all serve to get the event in printand in front of possible attendees. The Office of Advancement may be able to assist inthe publication and financing of literature and/or e-mail invitations.Truman State University publishes several publications that are excellent places to advertiseAlumni Chapter and Club Events.Truman ReviewThe Truman Review is the official alumni magazine of Truman State University. It ispublished three times per year (usually February, June, and October) and mailed to allTruman alumni and parents of current students. The Truman Review is the best way toreach potential members in your area without doing a direct mailing. Each chapter and clubshould make every effort to publish all events in the Truman Review. The deadline forsubmission is 45 days prior to the publication month. All submissions should be sent toDenise Smith in the Office of Advancement.Truman TodayThe Truman Today is a weekly newsletter published during the academic year anddistributed on campus. In addition, the newsletter is posted on the Truman State UniversityWeb site and sent via e-mail to alumni and parents upon request. The Truman Today is themost inexpensive way to reach Truman students and faculty. Information must be submittedby 5 p.m. the Wednesday before publication to Katie Best in the Office of Advancement,Public Relations.The IndexThe Index is the award-winning student newspaper and is published on Thursdays duringthe school year. The production offices are located in the Student Union Building. TheIndex charges for advertising but is an effective way to reach students and faculty.Page 46 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationAlumni ConnectionThe Alumni Connection is the official newsletter for the members of the Truman StateUniversity Alumni Chapters. It is published in the summer and winter by the Office ofAdvancement and includes a calendar of upcoming chapter events. The Alumni Connectionis an economical way to advertise your events to your chapter members. Submissions forthe Alumni Connection should be sent in April and December to Deanna Rood in the Officeof Advancement.The Master Calendar on the Truman State University Web siteThe University maintains a master calendar on its Web site, www.truman.edu. The calendarincludes campus and alumni events. From any page in the calendar, you can click on theSubmit an Event link at the bottom of the page. The University calendar is an excellent wayto reach new members.Calendars on Truman Alumni Chapter Web sitesA calendar section is available on each Truman alumni chapter Web site.There are numerous other methods of publicity and promotion and depending on thelocation and size of the chapter or club, these methods may vary dramatically. It is thechallenge of the publicity and promotion committee to create and execute new initiatives inthis area.Page 47 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationBANQUET PLANNINGPurpose: Chapter and club banquets provide an opportunity for Truman alumni to becomeacquainted. If combined with a silent auction or other fundraiser, they can also be a meansof encouraging alumni to support the University. Finally, if a representative from theUniversity administration is invited, the banquet can be an opportunity to update alumni onthe current achievements of the University.The time spent on the banquet can depend on the knowledge of the restaurant, yourprevious working relationship with the establishment, and whether you plan to include apresentation, speaker or other focus to help increase reservations and attendance.Depending on the time of year, your initial planning may need to begin as much 10-12months prior to the actual date. Seasons (such as Christmas) or holidays (Mother’s Day,Easter, etc.) are premium in the restaurant business and many restaurants have earlybookings for these holidays. Take these holidays into consideration when planning andestimating on the attendance.The easiest type of dinner to plan is a buffet. Most restaurants have already determined theamount of food needed for each entrée and how many servings are in each dish. However,you will need to set a budget on a per person basis in order to keep the banquet feasible.Dinner with individual meals and family style are easy to budget, but you may have tosacrifice choices or preferences for costs. Many restaurants have sample menus for you toreview, use or change as you wish. If you know of any special diet concerns, vegetarianrequests or food allergies, please discuss this with the restaurant as soon as possible.Six to nine months before the event:• Decide on the date.• Reserve a location—most restaurants reserve rooms based on this rough estimate ofthe people attending and can work with a rough guess at this time. The restaurantwill forward a contract for review and signature to reserve the room. Some will alsorequire a deposit. Be sure to review the contract particularly for any specialrequirement regarding liquor purchases, cost of a bartender, etc. The form will alsoinclude other requirements regarding finalizing numbers and complete cancellation ofthe dinner. If a representative for the University will be in attendance, you need toforward the contract to the Office of Advancement for review.• Determine cost per person.Two to six months before the event:• Finalize the menu with the restaurant.• Check out the room in order to confirm electrical outlets, lighting issues and potentialplacement and use of audio visual equipment (if needed).• Plan any additional programs and presentations.• Begin initial publicity of the event.• Create flyers and/or invitations. The Office of Advancement can assist with the initialpublication and printing of flyer and mailing invitations.Page 48 of 95

TRUMAN STATE UNIVERSITY Alumni Association• Finalize any agreements regarding liquor, cash bar or tickets. Some restaurants willrequire some commitment or guarantee of minimum sales for a cash bar.• Confirm with the restaurant any needs or requirements regarding audio/visual aidesfor the presentations. Otherwise, you may need to make arrangements to bring thisequipment in prior to the event. Also consider if you will need a raised platform foryour presentation, table, cart, etc.One to two months before the event:• Send out a second mailing and solicit reservation commitments.• Monitor reservations and contact restaurant or establishment if attendance appearsto be higher than originally planned.• If not previously done, finalize menu and liquor contracts at this time.• Confirm any special speakers or presentations at this time and time allotment forpresentation. Finalize with the restaurant when dinner service is to start.• Collect any door prizes or gifts for the event.Two to four weeks before the event:• Review current reservations with restaurant and adjust attending number if needed.Confirm audio visual equipment and equipment that will need to be brought in prior tothe event.• Create and organize any handouts, door prizes, or gifts.• Create any signs, banners, etc… and organize with restaurant on placement and whowill hang any signs.• Finalize event itinerary, cocktail gathering and the start of the dinner service.• Make name tags.One week before the event:• Provide restaurant with a final count of attendance, add about 10% for last minuteattendees. Many restaurants require 48 hours for any changes on numbers andmenu. Many restaurants will allow additions but not subtractions after the “finalcount” has been given.• Make final check with restaurant regarding liquor, menu, changes, and any specificinstructions regarding table arrangements.Day of the event:• Drop off any signs or banners for the restaurant to hang. Drop off any audio visualequipment to be set up in the room. Arrive early in order to set up this equipment andhang any banners if the restaurant will not hang them for you.• Resolve any last minute issues that may arise and settle fees and bill with restaurant.Most will include a gratuity with the final charges.• Sit back, have a glass of wine, and enjoy a fun and pleasant meal.This section was prepared by Rhody Davies of the Colorado Chapter. The ColoradoChapter hosts an annual chapter banquet.Page 49 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationMid-Atlantic Alumni ChapterDC Intern ScholarshipAll proceeds from this evening’s auction will go to the Truman StateUniversity/Washington DC Intern Scholarship. The scholarship willbe endowed when it reaches $10,000 and will be awarded annually.Our sincere thanks go out to the following President’s Club donors tothe DC Internship Scholarship in 2004Frank & Katherine BeatySara BraafJena CarterJulia DeLanceyKenton FoxCarrie HolboVladimir JirinecMarni LaverentzDeAnn MaloneJo Ann MaloneBruce & Debra PoeseJames & Lori RisnerSteve Rose & Sandi McGeePeggy SchoenMark & Tracey WestfieldMyra YeagerRobert YoungFor complete and up-to-date information on our upcoming eventsjoin our Yahoo! Group at http://groups.yahoo.com/group/Mid-Atlantic_Alumni/The Mid-Atlantic Alumni Chapterand Truman State Universitypresent theSecond Annual ChapterBanquetand Silent AuctionFriday, April 29, 2005Old Ebbitt GrillTruman State UniversityMid-Atlantic Alumni Chapter2005 OfficersPresident DeAnn Malone (‘93)Vice President Michael Zito (‘92)Treasurer John Leeper (‘79)Intern Program Coordinator: Anne Baum (‘00)Social Coordinator: Katie Riley (‘99)Page 50 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationProgramReception/Silent AuctionA special thank you to the generous donors of this evening’s silentauction items:Patty’s University BookstoreTruman State University BookstoreOffice of AdvancementDinnerMaster of CeremoniesDeAnn MaloneIntroductionsVice President for University AdvancementMark GambaianaHonored GuestBarbara DixonUniversity PresidentBarbara Dixon became the 14 th President of TrumanState University on July 1, 2003. Before coming toTruman, Dixon served as provost and vice president foracademic affairs at the State University of New York atGeneseo, a public liberal arts university, from 1997-2003.She previously spent 27 years at Central MichiganUniversity where she was a faculty member, chair of theAcademic Senate and associate dean and interim deanof the College of Arts and Sciences. She has both a B.M.and an M.M. in applied piano from Michigan StateUniversity and a D.M.A. in piano performance, literatureand pedagogy from the University of Colorado.She is a member of several honor societies includingAlpha Lambda Delta, Mortar Board, Pi Kappa Lambdaand Phi Kappa Phi. Dixon also holds memberships in theNational Music Teachers Association and Delta Omicron,a professional music organization, and is an honorarymember of Phi Eta Sigma and Golden Key.RemarksPresident Barbara DixonPage 51 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationINVITATION RETURN ENVELOPE & REPLY CARDPage 52 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationCARE PACKAGE EVENTPurpose: The purpose of a care package event is to build a connection between the localalumni chapter and Truman students from your area. It encourages alumni to reach out tothese students, to recognize their efforts and to encourage their future membership in analumni chapter.What is a Care Package Event? A care package event consists of a group of alumni andparents getting together to prepare gift boxes for the Truman students from their area. Thecare packages are put together and mailed via UPS or FedEx (whichever is cheaper) so thatthe students receive the boxes a few weeks before final exams. A care package event canbe held for the spring or fall semester. Care package events are funded through the chapteradministrative budget and personal donations.Six to nine months prior to event date1. Plan Early–Set a date for the event at a chapter board meeting.2. Appoint a Care Package Event Chairman.3. Advertise Date–Enter the date on the chapter calendar.4. Determine Location–Select a location for the event and contact the location toinsure space availability. This event (if small) can easily be accomplished in amember’s living room.5. Notify the Office of Advancement–So that the date and location will be printed inthe chapter calendar section of the Truman Review, the Alumni Connection, and theTruman Web site.Two months prior to event date6. Send a Reminder e-mail notice to chapter members and parents asking them to putthe event date on their calendar. The Office of Advancement can provide the namesand addresses of parents of local students from the chapter or club area.One month prior to event date7. Reconfirm location date and time.8. Prepare text for a flyer invitation and send to each chapter member and parent.9. Request a list of current students from your area – Contact the Office ofAdvancement and request a list of current Truman students from your area. Ask tohave the list two weeks before the event date.Two weeks prior to event date10. Prepare text for a reminder flyer and send it to chapter members and parentsgiving them the number of students that care packages will be prepared for. Askeach attendee to bring enough of each item to give one to each student. Suggesteditems for the care packages include: nuts, candies, dried soups, snack crackers,popcorn, writing tablets, pencils, pens, rewriteable CDs, etc. Ask attendees to RSVPfour to seven days prior to event date.Page 53 of 95

TRUMAN STATE UNIVERSITY Alumni Association11. Coordinate care package supplies. Pick up care package cartons, labels and tapein anticipation of event. Print a label for each student. Remember to include the localchapter’s return address.One week before event date12. Ask chapter president to write a note to each of the students – A personalizedletter is always best. The note usually encourages the student to do a great job ontheir finals and reminds them that their local alumni chapter is here to support them.13. Confirm number of attendees to the event and notify host(ess)/restaurant.Day of the event14. Arrive at the location early on the day of the event.15. Prepare care package boxes–we put them on the floor around the room and thenas chapter members arrive they distribute their contributions into the boxes. Oncethe care packages are completed, add the letter from the chapter President, close thebox, tape & label, and prepare it for shipping.16. Relax, mingle, and enjoy the company of other caring chapter members.Day after the event17. Ship care packages to students at their Kirksville address. If no Kirksvilleaddress is available for a student, make arrangements with the Truman Office ofAdvancement to receive the box and ask them to contact the student to come to theiroffice to pick it up.The Iowa Alumni Chapter delivers their care packages in stapled sacks and theOffice of Advancement contacts the students via e-mail to stop by McClain 100 topick up their packages.18. Note the positives and negatives of the event for future years.One to five days after the event19. Send event report to Office of Advancement and chapter board.For additional information call Gerry Ready from the Dallas Alumni Chapter. Gerry hascoordinated and hosted several care package events in recent years.Page 54 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationCOLLEGE FAIR PROGRAMPurpose: Alumni representation at college fairs supports the Truman State Universitymission by increasing exposure to qualified high school students and encouraging alumni tomarket their alma mater.STEP 1: ESTABLISH A COLLEGE FAIR CHAIRMANThe Board should ask for a volunteer to head up the college fair events or assign theduties to the chapter vice president. Discussion of this activity should begin in thespring.STEP 2: ESTABLISH A LIST OF FAIRS TO ATTEND University Coordination Required: In the beginning, contact the University Office ofAdmissions with your list of preferred college fairs and ask them to contact the schools foran invitation to attend. Once you’re established, the Office of Admissions will contact theChairman with invitations.In the beginning, you can start with your own school district and solicit a few otherfriends (alumni) to supply names of additional high schools and dates of their collegefairs. Fairs are usually set up by the counselor's office and in the case of multiplehigh schools; one school or the district may coordinate the event. It is good to startplanning early as many college fair invitations go out in the spring. The UniversityOffice of Admissions will also have a list of schools and scheduled dates. TheUniversity will need to establish direct correspondence with the school in order toobtain an invitation and/or confirmation letter.Helpful Tip: In your first year don't overload yourself. Remember it is better to ensure youdo a few fairs well, than to miss fairs or have tables unattended.STEP 3: ESTABLISH A CALENDAR OF THE FAIRS University Coordination Required: Make sure the University Office of Admissions and theOffice of Advancement have your college fair dates on their calendars.A planner or wall calendar works well. The calendar should include the name of theschool, the time and the name of the alumni representing the chapter and universityat the fair.Helpful Tip: You should contact the school's fair coordinator two to four weeks before theevent to confirm the University’s attendance at the event if you haven’t received a printedconfirmation letter.Page 55 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSTEP 4: IDENTIFY ALUMNI REPRESENTATIVESThis program can be started with one person, but it is best with three or four alumni(the Dallas Chapter program started with five schools and six volunteers). Whenbeginning a program it is best to have two alumni at each school fair. As expertise isdeveloped, one coordinator can train another person at each fair.Helpful Tip: Don't worry, this is not rocket science, each fair has its own nuances.STEP 5: REQUEST MATERIALS FROM THE UNIVERSITY University Coordination Required: Request college fair materials from the UniversityOffice of Advancement at least six weeks before the fair.Put together a kit for each fair with the following items:Tablecloth with school emblem (host schools typically provide a table)Approximately 20 response cards per schoolApproximately 20-30 brochures per school plus list of majorsAt least one catalog per school, leave with counselorSTEP 6: DETERMINE LOGISTICS OF TRANSFERRING THE KIT(S)As a coordinator, this may be the most challenging part of the program. It requiresidentifying the dates of the fairs, the alumni attending each fair and a transfer flow ofthe kit from one alumnus/na to another. Often this must occur within 24 hours. If youschedule multiple fairs on the same night you will need multiple kits. Prepare an e-mail schedule with the expected flow and contact phone numbers to eachalumnus/na in the chain.STEP 7: PREPARATION MEETINGThis can be done at your home and is necessary to distribute information on eachhigh school and college fair, a brochure on Truman State University information, yourkit flow documentation, and to answer any questions. The meeting should be one totwo weeks before the first college fair. After a few years, many of your alumni will befamiliar with the routine and schools, and you may be able to move this meetingcloser to the first fair date. You will not want to eliminate this meeting completely, asit is a great source of information for “first time” college fair recruits.STEP 8: ENJOY THE FAIR!Many past participants find representing the University at a college fair the mostfulfilling alumni event available to a chapter member. The high school students andparents are often very receptive to hearing about Truman.Page 56 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSTEP 9: RETURN COLLECTED DATA University Coordination Required: Return the response cards and kit materials to theUniversity Office of Advancement.The response cards are postage paid and may be returned individually by thestudents. Taking the time to collect the response cards and send them in together,however, helps the chapter assess responses, brochures distributed, etc. resultingfrom your efforts. Depending on the number of brochures left over, you may want tokeep them for next year or return them with the tablecloth.Make sure to include a list of fairs attended and the names of the volunteers for each fair inyour notes to Truman State University.If it works for your chapter try it again next year. It gets easier and has a tendency togrow!This model is based on more than 11 years of successful representation by theDallas Alumni Chapter and is provided by Will Sass, coordinator of the college fairs innorth Texas and former Truman Alumni Association Board member. The DallasChapter program was initiated in 1994 by Mike Hughes at the request of Kay Baird,former Dallas Alumni Chapter President and former Truman Alumni AssociationBoard member. It started with five local college fairs and six alumni and has grown to12 or more college fairs.SPECIAL NOTE: For chapters in cities where most college fairs are attended by theUniversity Office of Admissions representatives, encourage alumni to cover outlying schoolsnot already covered by the Office of Admissions representative.• The chapter executive board should select a college fair chairman.• The chairman would work with the Office of Admissions representative for his/her area tocoordinate alumni chapter representation at each event.• The chairman should follow all other steps listed above.Page 57 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationCOLLEGE FAIR CHECKLIST Select the chapter’s college fair chairman (early spring). Develop a list of fairs you would like to attend (six to eight months before fairs). Submit the list of fairs and school/district contact information for each fair to theUniversity Office of Admissions and Office of Advancement (four to six monthsbefore fairs). Solicit alumni to represent the chapter/university at each fair (two to four monthsbefore fairs). Request materials from the Office of Admissions (six to eight weeks before fairs). Prepare a written summary of flow of the college fair kit among volunteers. E-mailflow plus all volunteer contact information to each volunteer (four weeks before thefirst fair). Contact the fair contact person if you have not received written confirmation (two tofour weeks before the fair). Preparation meeting (one to two weeks before the fair). Return data to the University (one to three days after the fair).Page 58 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE VOLUNTEER E-MAIL(Dallas Chapter, 2005)Hello All,Well we’re beginning our 12 th year representing Truman State University at local high schoolcollege fairs. If you haven’t participated in this before, let me tell you it’s one of the mostenjoyable and gratifying ways to donate a couple hours of your time to your alma mater.Each of past years we have attended 10-12 fairs with over 50-100 schools attending. TheUniversity provides us with all the materials we need and all you’re doing is answeringquestions about the school at their college fair. Most of those questions are prettyrepetitious: Where is it? Do they have the major I’m interested in? What is the cost? Weare signed up to do the following schools but there are many we can’t get to on the optionalschool list. We need your help so just let me know which one(s) you wish to attend. Youwon’t regret it.Thank you,Will Sass(214) 695-1126Monday, September 12 th Plano East 7-9 p.m.Tuesday, September 13 th Plano 6:30-9 p.m.Wednesday, September 14 th Allen 7-9 p.m.Saturday, September 17 th Richardson@Richland 5-7 p.m.Tuesday, September 20 th Jesuit 7-9 p.m.Tuesday, September 20 th Garland@Eastfield 7-9 p.m.Thursday, September 22 nd Coppell 6-8 p.m.Saturday, September 24 th Nor-Tex@UNT 2:30-4:30 p.m.We can do these if we have the additional Reps…Just let me know ASAP!OPTIONAL SCHOOLSDallas Wednesday, September 21 st 7-9 p.m.Wylie Tuesday, September 13 th 7-9 p.m.Ft Worth Monday, September 12 th 6-9 p.m.Colleyville Monday, September 26 th 7-9 p.m.Duncanville Thursday, September 22 nd 7-9 p.m.Mesquite Monday, September 19 th 7-9 p.m.OD Wyatt- Ft Worth Wednesday, September 28 th 1-3 p.m.Irving Tuesday, September 20 th 7-9 p.m.Rockwall Monday, September 12 th 6-8 p.m.McKinney North Wednesday, September 14 th 7-9 p.m.Prosper Wednesday, September 14 th 8:30-11:15 a.m.Frisco Thursday, September 15 th 6:30-8:30 p.m.Page 59 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSTEPS TO A SUCCESSFUL FRESHMEN SEND-OFFPurpose: The purpose of the Freshmen Send-Off event is to build a connection betweenthe local alumni chapter and local high school students who have been accepted at TrumanState University. It encourages alumni to reach out to these students, recognizing theirefforts and encouraging their future membership in the local alumni chapter (it alsoencourages their parents to stay connected to the local alumni chapter through futureinvolvement in Freshmen Send-Off events). The Freshmen Send-Off also furthers theTruman Alumni Association goal by encouraging local chapter membership growth.What is a Freshmen Send-Off event? A Freshmen Send-Off event consists of a group ofalumni and parents of current students hosting a gathering of local high school students(who have been accepted at Truman State University) and their families where the incomingfreshmen may meet current Truman State University students and their parents. This is achance for them to exchange information and begin developing a contact group to help easetheir transition from home to campus life. We recommend that the Freshmen Send-Offevent be held two to four weeks prior to the date freshmen must arrive on campus.PHASE 1: Six to nine months prior to event date1. Plan early – Set the date for your event at a chapter executive board meeting in thespring.2. Appoint or ask for a volunteer Freshmen Send-Off chairman or event manager.3. Advertise the date–Enter the date on your chapter calendar and notify the Office ofAdvancement so that the date and location will be printed in the chapter calendarsection of the Truman Review, the Alumni Connection, the University calendar on theWeb site and the chapter Web site.4. Determine location–Select a location for the event and contact the location(restaurant, club, park) to insure space availability. This may be the toughest part ofthe entire process. You need to find a place that would interest a person to travel far–give them a reason to be there. For example, Dallas usually has a small group andthey’ve had success holding their event at a local restaurant. Chicago, on the otherhand, typically has a large group and holds their event at the Chicago Zoo. Eventhough people may not really choose to go to the Zoo, they can spend the day in thecity if they want.PHASE 2: Two months prior to event date5. Send a reminder e-mail notice to chapter members asking them to put the eventdate on their calendar.PHASE 3: Six weeks prior to event date6. Reconfirm location date and time.7. Prepare text for a postcard reminder and send it to the Office of Advancementalong with a current chapter member list. Ask them to send postcard reminders toyour chapter members, current students living in the area, new freshmen, and theirparents with RSVP date of five to seven days prior to event date.Page 60 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationPHASE 4: One month prior to event dateRequest a list of freshmen from your area–and a list of current students from yourarea–Contact the Office of Advancement and request lists with e-mail addresses8. Solicit gift bag Items. The University Bookstore and Patty’s Bookstore are alwaysgenerous with providing items for gift bags or door prizes. Solicit local businessesand alumni as well. Let all donors know the number of freshmen invited. TheUniversity will solicit Kirksville businesses, as well, for coupons and freebiesadvertising their businesses. A sample letter to the Kirksville businesses is includedin this section. You may use this letter as a template to solicit your local businesses.PHASE 5: One week prior to event date9. Remind invited guests via e-mail or phone if you do not receive RSVPs from themby the RSVP date.10. Prepare a freshmen send-off gift bag (or selection of door prizes) for eachfreshman. Suggested contents include: Truman T-shirt, Truman pens, Truman notepads, other generic school supplies, coupons to local & Kirksville businesses (ifsolicited above).PHASE 6: Three to five days prior to the event11. Confirm number of attendees with the restaurant or venue.PHASE 7: Day of the event12. Arrive at the location early on the day of the event to insure all preparations are asagreed.13. For large events, provide separate sign-in sheets for freshmen and currentstudents, one for parents, one for alumni, and current students. You can use theselists to help them all keep in touch and to solicit the attendees to become members ofthe local alumni chapter. On the sign-in sheet for the students and the parents, put abox for them to check if their information may be shared with other students/parents.For small events, provide one sign-in sheet with boxes for them to indicate theirclassification.14. Relax, mingle, enjoy. Answer parents’ questions and encourage them to join thechapter. Encourage freshmen and current students to attend future Freshmen Send-Off events and to become chapter members once they graduate and return to yourarea.PHASE 8: One to two days after the event15. Note the positives and negatives of the event for future years.16. Send thank-you notes to everyone after the event to encourage alumni chaptermembership from parents and current students. Don’t forget to send thank you notesto the individuals and businesses that donated items for the freshmen gift bags.17. Circulate the students contact list to students and the parents contact list toparents.For further information, please contact Nicole Higgins regarding large group FreshmenSend-Offs and Gerry Ready regarding small group Freshmen Send-Off events.Page 61 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE FRESHMAN SEND-OFF INVITATIONPage 62 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE SOLICITATION TO KIRKSVILLE BUSINESSESSeptember 8, 2006The Salamander Grill2523 S. FranklinKirksville, MO 63501Greetings from the Truman Alumni Association!Each summer, many Truman State University alumni in our alumni chapter areas gather toappropriately “send-off” the new class of freshmen students. We talk to them and their parentsabout our college experiences and all the good times we had while living in Kirksville. We wouldlike to incorporate a Kirksville welcome care package to assist in welcoming your new residents totown.We are looking for items like coupons and/or knick-knacks with your company logo…things thefreshmen (and their parents) might enjoy and appreciate, while at the same time advertising yourcompany name and potentially providing you with additional business. If you can provide our alumnichapters and clubs with coupons from your establishment or knick-knacks with your company logo,please call me at the Truman Alumni Office, (660) 785-4133, or e-mail gregx@truman.edu and I willpick them up for the alumni chapter officers.Our “freshmen send-off” picnics are held throughout July and August in the following areas:Chicago, Dallas, Iowa, Kansas City, Kirksville, Mid-Missouri, Omaha, Springfield-Mo., and St.Louis.Thank you very much!Sincerely,Greg Xander, Alumni RelationsTruman State UniversityPage 63 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationFRESHMEN SEND-OFF GAME1) Which residence halls on campus have cafeterias?Missouri, Ryle, Centennial (note Missouri Hall is offline for renovation)2) What is a Ronza and where can you get one?A Ronza is like a calzone and sold at Pagliai’s Pizza on the Kirksville square. Theyalso deliver to campus.3) In which two residence halls do all females live?Blanton/Nason and Brewer4) What is the name of the football stadium on campus?Stokes Stadium5) What was the name of the University before the name was changed to Truman StateUniversity?Northeast Missouri State University6) What is the building furthest away from the center of campus?Barnett Hall7) Who is the president of the University?Barbara Dixon8) What is Kirksville’s zip code?635019) Name the north/south highway that runs through Kirksville.6310) What was the Quad before there was grass?A lake.This game was used at the Chicago Freshmen Send-Off in August 2005. The questionswere asked of the incoming freshmen and prizes were given to the first student thatanswered each question correctly.Page 64 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationFreshman Send-OffFind someone who is majoring in educationFind someone who took a summer vacation this year with friendsFind someone who will play baseball or softball for TrumanFind someone whose favorite color is greenFind someone who has a little sisterFind someone who will play in the band at TrumanFind someone whose favorite fruit is a grapeFind someone who is going to live on the same floor as you at TrumanFind someone who has a birthday in SeptemberFind someone who volunteered for a charity organization this summerPage 65 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationFreshman Send-OffFind someone who is playing a sport at TrumanFind someone who has a brother or sister currently attending TrumanFind someone who is majoring in accountingFind someone who likes to drink Diet PepsiFind someone who got lost on the way to freshman send-off todayFind someone who traveled abroad this summerFind someone whose favorite color is blueFind someone who already knows his or her roommate at TrumanFind someone who has a little brotherFind someone who plays the pianoPage 66 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE FLYER DISTRIBUTED AT SEND-OFFTRAVEL INFORMATION: Chicago–KirksvilleOption 1: Chicago – Springfield – Hannibal – Kirksville• I-55 south toward St. Louis (200 miles)• Take right fork to I-72 west toward Jacksonville (98.5 miles)• Take exit #157/US-36-BUS/MO-79 toward Louisiana/Downtown Hannibal• Take US-61 north (18.7miles) to• MO-6 toward Edina/Taylor (64.1 miles)• MO-6 becomes Shepard/US-63 Business Highway• Take US-63 to downtown KirksvilleOption 2: Chicago (west) – Burlington - Kirksville• I-88 west toward De Kalb/Iowa (116.9 miles)• Take exit #1A onto I-80 east toward Peoria (7.1 miles)• I-80 east becomes I-74 east (31.4 miles)• Take exit #46A onto US-34 west toward Monmouth (121.4 miles)• Turn left onto US-63 south (60.9 miles)• Take US-63 to KirksvilleOption 3: Chicago – Iowa City – Ottumwa – Kirksville• I-88 west toward De Kalb to• I-80 west toward Iowa City• Take Hwy. 149 south to Williamsburg (Iowa)• Follow Hwy. 149 south to Ottumwa• In Ottumwa take US-63 south to KirksvilleAMTRAK: Chicago – Naperville – La Plata (Kirksville)• Amtrak Route: Southwest Chief• La Plata is 10 miles south of Kirksville• Department of Public Safety provides a shuttle to the train station prior to breaks• Daily Departure Times:o Chicago Union Station to La Plata: 3:15p.m.o Naperville to La Plata: 3:50 p.m.o La Plata to Chicago/Naperville: 9:57a.m.• Daily Arrival Times:o La Plata to Chicago’s Union Station: 3:20 p.m.o La Plata to Naperville: 2:14 p.m.o Chicago/Naperville to La Plata: 8:06 p.m.• To book tickets or learn more visit www.Amtrak.com• Call 1.800.872.7245 to check on train arrival and departure information• Student Advantage Discount Card AvailablePage 67 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationORGANIZING A SUCCESSFUL GOLF TOURNAMENTPurpose: A successful golf tournament can help build relations among alumni and raisemoney for scholarships. It is a major undertaking to plan and carry out a successfultournament but it can become an annual event with many participants returning year afteryear.Two important keys to a successful tournament are the recruitment of participants andsponsors. Experience in both the Kansas City and St. Louis Alumni Chapters has shownthat golfers are rarely recruited through a mailed brochure. They respond to beingpersonally recruited by someone who is putting together a foursome. As a tournamentorganizer, you need to personally recruit numerous people who are willing to commit toputting together a foursome. As those who respond to mailers come in, they can be placedon teams that only have three or better yet, perhaps they will commit to recruiting afoursome.For the first few years, it may work best to work with golf courses that do not require you toguarantee a minimum number of golfers. You do not want to be stuck paying for participantswho may not come through. It is important to find a nice course, but also keep in mind thelocation should not be too far from all parts of your geographic area and can not be tooexpensive. A good entry fee for a tournament is $75 to $125 per player. This should allowyou to cover the costs charged by the golf course and still have money for T-shirts, prizes,food and beverages, and money for your scholarship fund.Sponsorships are a good way to collect additional funds to help put on the tournament andraise and fund the scholarship. Alumni with businesses that advertise to the general publicare usually your best prospects for sponsorships. Some sponsors may prefer to provide anumber of prizes. Other golf courses will often donate a round of golf just for the benefit ofhaving golfers try out their course once.Contests that are a part of the golf tournament are also good for attracting players andprovide some additional fun at the event. A Hole-in-One contest, a Closest Putt Contest, aswell as Closest to the Pin and Longest Drive are popular contests. There are companies thatwill write policies to cover a $10,000 prize if a hole-in-one is achieved. Other prizes such astrips to Las Vegas are often part of the insurance or golf course package. Many golf coursesprovide signs, insurance, and prizes as part of their package.A sample budget and sample Sponsorship Levels are attached.This piece was prepared by Pat Thornton of the Kansas City Chapter. The Kansas CityChapter sponsors an annual golf tournament.Page 68 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationTotal Players: 272002 ALUMNI GOLF TOURNAMENT EXPENSE SUMMARYMinimum amount that was collected was $2025.00 (at $75.00 per person but some paidmore).Two individuals have asked for refunds, several have let us have their extra $25 so the totalthat was actually collected for the tournament was $2250Expenses:Green fees and carts $ 1150.00Food $ 250.00Drink tickets $ 100.00T-shirts $ 175.00Insurance for Hole in One $ 150.00Total $ 1825.00Mulligan Money $ 100.00Total$ 1725.00 ExpenseNet Profit for Scholarship $ 525.00Minus refunds$ 485.00 for scholarshipPage 69 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSt. Louis Alumni Chapter Goal: $10,000 EndowmentEvents:• Annual Golf Tournamento Make it Fun & Affordable• Find 20-30 individuals to be Team Captains• Give them the Responsibility of finding 4 players for their teamo Contact Local Corporations for Sponsorships• Business Development• Alumni Officeo Research Area golf courses• Overall cost of Golf, Food, and Beverages• Policies for donated products• Condition of the course• Centrally located• Dates availableo Ways to attract Players• Contests• $10,000 Hole-in-one• Putting Contests• Premium give away for all players• Towel, Shirt, Umbrella, Shoe Bago Budget• $ per golfer• Donations• Skins and Mulligans• Misc.• Golf course fee• Sponsorships• Prizes (Plaques vs. Cash vs. Other Prizes)Summary:• Get Chapter members involvedo Volunteers will make it easier to plan and run any evento Keep good records of previous events• Contact list of players and sponsors phone, fax, and E-mail• What events or contests made moneyo Don’t be discouraged if the first one or two events are not a sellouto Build on Each yearPage 70 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationMulligan Sponsor-$100Birdie Sponsor-$500SAMPLE SPONSORSHIP LEVEL FLYERLevels of Sponsorship include:*Sign on tee*Corporate banner displayed at awards ceremony*Options to put advertisements in goodie bags*Reaching 100+ Alumni*All benefits in the Mulligan Sponsorship*Acknowledgement of sponsorship in Truman Review*Company name announced annually at ceremony awarding scholarship*Reaching 50,000+ alumniEagle Sponsor-$750*All benefits in the Birdie Sponsorship*An enrolled foursome in the tournament*Company name announced annually at ceremony awarding scholarship*Company logo on tournament golf shoe bag*Reaching 50,000+ Alumni___YES, I am in interested in participating as an official corporate sponsor of theTruman State University—St. Louis Alumni Chapter Golf Tourney.Please contact:Company NameContactPhoneE-mailPage 71 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationTruman State University St. Louis Alumni Chapter2003 Golf Tournament Reservation FormJuly 26, 20038:30 AM Shotgun StartSunset Lakes Golf ClubGolfer Entry Fee: $65 per playerIncludes golf, cart, refreshments, prizes and lunchMake checks payable to:TRUMAN STATE UNIVERSITY ST. LOUIS ALUMNI CHAPTERMC/VISA #____________________________________Exp. DatePlayer’s NameAddressCity, State ZIPPhonePlayer’s NameAddressCity, State ZIPPhonePlayer’s NameAddressCity, State ZIPPhonePlayer’s NameAddressCity, State ZIPPhoneE-mailE-mailE-mailE-mailI am interested in St. Louis Alumni Chapter membershipReturn this completed form with payment to:Truman State University St. Louis Alumni ChapterP.O. Box 50121Clayton, MO 63105Kurt’s Phone (314) 458-5410Page 72 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE THANK YOU LETTERFebruary 28, 2003Eli Lilly and CompanyAttn: Larry Frey530 Maryville Center DriveSuite 410St. Louis, MO 63141Dear Larry:The first Truman State University St. Louis Alumni Chapter Scholarship will be awarded in 2004!We are close to reaching full endowment status and will do so with the proceeds from thefourth Annual Truman State University St. Louis Alumni Chapter Golf Tournament. Thisendowed scholarship will be awarded annually to a St. Louis area student attending Truman.The success of the first three tournaments has helped us to build an endowment fund for ourfirst scholarship and continue the rich tradition of providing financial assistance to the bestand brightest students attending Truman State University. In addition to player participation,corporate sponsorship is needed to underwrite the costs associated with the tournament andto ultimately reach our goal of full endowment.Our success is greatly dependent on support from the corporate community. All corporatesponsors of this year’s tournament as well as those that supported the first three years willreceive special recognition at a ceremony each year when the scholarship(s) are awarded.I’m writing to ask Eli Lilly and Company to consider once again joining our corporate sponsorshipprogram. Enclosed are the various levels of sponsorship and the marketing benefits of each. Ihope that you will give serious consideration to this marketing opportunity. However, if youfind that support at the corporate sponsorship level is not an option for Eli Lilly andCompany, I would also encourage you and others from Eli Lilly and Company to considerplaying in the tournament. I’ve also attached a player registration form for your convenience.I will phone you by March 21 st to determine your interest in participating in the 4th AnnualTruman State University St. Louis Alumni Chapter Golf Tournament. However, if you wish toreach me before that time, please feel free to do so at the phone or fax listed below. I lookforward to your participation in this program. Thank you!Sincerely,Kurt SchulzSt. Louis Alumni Chapter President(314) 458-5410 CELL(636) 928-0800 FAXThis piece was prepared by Kurt Schulz of the St. Louis Alumni Chapter. The St. LouisAlumni Chapter sponsors an annual golf tournament and endowed a chapter scholarshipwith those funds.Page 73 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE GOLF INVITATIONPage 74 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationPage 75 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationORGANIZING A MEMBER AT LARGE EVENT: TAILGATEPurpose: To encourage social and professional camaraderie among alumni and create anopportunity for alumni to support the University and its student athletes.Steps (in no particular order):• Select a sporting event at which Truman State University is playing a school in ornear your area, coordinate efforts with Office of Advancement, University Athletics.• Find a location for the tailgate event by contacting the athletic department of the hostschool; ask about parking for event attendees.• Arrange for a tent, table, and chairs if the event is outside; the host school may bewilling to provide these items at little to no cost.• Obtain addresses of alumni in the area of the event, considering an hour commutetime or more depending on your location.• Prepare invitations after determining location and time, including a contact name andnumber, RSVP date, map to facility, and parking information. The Office ofAdvancement will handle the mailing if contacted four to six weeks in advance.• Send invitations four to six weeks prior to the event.• Work with Truman’s Athletic Department to contact parents of athletes to invite themto the tailgate.• Obtain tickets to the event through the host school if possible, making sure all seatsare in the same section.• Call alumni in the area to encourage participation.• Encourage alumni to wear Truman colors to the event.• Determine who will attend on behalf of Truman.• Contact caterers to obtain food prices; choose simple fare; determine if paperproducts are included.• Select caterer for event and finalize details. The Office of Advancement will reviewand sign any contracts.• Determine the price for the event, including food and/or event ticket.• Consider adding $1 per attendee to the price of the event, as a donation to theTruman State University Foundation.• Make signs directing alumni to the tailgate.• Decorate the area with purple and white balloons, streamers, tablecloths, etc.• Set up a registration table.• Take small bills to make change for people paying at the event.• Contact the Office of Advancement to determine if any giveaways will be available.• Welcome alumni to the event; introduce any attendees from the University;acknowledge any students and their parents.• After the event, provide the Office of Advancement with a list of attendees.• Cheer on the Bulldogs!This piece was prepared by Bonnie and Kevin Kuebler. Bonnie is president of the TrumanState University Alumni Association. Bonnie and Kevin have hosted multiple events inIllinois to support visiting Bulldog sports teams.Page 76 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSILENT AUCTIONPurpose: A successful silent auction can raise money for scholarships or the University Foundation.It is easier to put together than a golf tournament, and the success depends largely on the donationof items received. It has the potential to become an annual event and is most successful whencombined with another event like a chapter banquet or other social event.STEP 1: SOLICIT DONATIONS OF ITEMS TO BE AUCTIONEDFour to Six Months Prior to the AuctionThe four main sources for donations of items are: local alumni, local businesses, the Office ofAdvancement, and the Kirksville Bookstores (the University Bookstore and Patty’s Bookstore). Youcan offer acknowledgement of a donation in the Truman Review as an incentive for a local businesswith no connection to the University to donate an item to be auctioned. Use discretion, however, andmake sure if you are going to acknowledge an item is it is a valuable item. For example, one yearthe Washington Capitals donated a hockey stick that had been autographed by the whole team andthat donation was recognized in the Truman Review. A sample solicitation letter is included at theend of this section.STEP 2: ADVERTISE THE ITEMS AVAILABLEFour to Six Weeks Prior to the AuctionStaggered e-mail teasers are a great way to advertise silent auction items. If your silent auction is inconjunction with a chapter banquet or other social event, be sure to include information on how toget tickets as well. Use your best items and always indicate the name of the person or business whodonated the item.STEP 3: THE AUCTIONDay of the AuctionSet items on a display table with a sign-up sheet indicating the details about the item, the name ofthe donor, and the starting bid. A sample auction sheet is included at the end of this section. If youhave time at the end of the auction, use a dynamic member of your leadership to run a mini liveauction to increase the prices on your best items.STEP 4: WRAP UPOne to Two Weeks Following the AuctionCollect the money for the items. Checks should be made payable to the TRUMAN STATEUNIVERSITY FOUNDATION. Some individuals may give you extra money above and beyond theirbid as a donation to the scholarship. Be sure to mark down how much they paid so you candistinguish between the silent auction price and pure donations when you send the money to theUniversity. Deposit any cash into the chapter’s bank account and write a chapter check to theFoundation for the appropriate amount. Send all the checks and a printed report indicating theamount of money collected from each individual to the Office of Advancement person handling yourchapter’s scholarship.Send letters to the individuals who donated items and the individuals who purchased items thankingthem for their participation and letting them know how much money the event raised for thescholarship. The Office of Advancement can help by merging form letters and sending them out.This piece was prepared by DeAnn Malone. DeAnn has organized silent auctions in conjunctionwith the Mid-Atlantic Chapter Banquet.Page 77 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE AUCTION ITEM SOLICITATION LETTERTRUMAN STATE UNIVERSITY Mid-Atlantic Alumni ChapterC/o DeAnn Malone, 200 Luna Park Drive, #239, Alexandria, VA 22305April 14, 2005Washington Nationals BaseballAttn: Brian Brantley, Group Sales Account Representative2400 East Capitol Street, SEWashington, DC 20003VIA E-MAILDear Mr. Brantley:Thank you so much for your help in organizing our chapter’s “Day at the Ballpark” to be held on August 27. Asyou can well imagine, tickets are selling quickly for this event. In addition, we have advertised the event in thenext Truman Review, a publication sent three times per year to over 50,000 alumni, friends and parents acrossthe country.As I mentioned, the Truman State University Mid-Atlantic Alumni Chapter is hosting our Second AnnualChapter Banquet and Scholarship Auction on April 29, 2005 in Washington, DC. Invitations have been sent toover 1000 alumni in the DC Metro area. At this event we will be raising funds to endow a chapter scholarshipthat will be given to Truman State University undergraduates interning in Washington DC through theWashington Center Program. A Silent Auction will be held at our banquet to help raise funds for this worthycause.We are seeking donations that would be suitable for auction or raffle purposes at the event. Donationsreceived prior to April 26 will be acknowledged in the event program. All donors will be acknowledged in thefall edition of the Truman Review. Truman State University is a non-profit organization so your donation is taxdeductible; please reference TIN #43-1381504 for your tax records.I will happily arrange the pick-up of any item you wish to donate or you may mail to it my attention at theaddress above. Feel free to contact me if you have any questions regarding our event or the scholarship at(703) 725-6829.Any support you can provide is greatly appreciated.Sincerely,DeAnn MalonePresidentTruman State University Mid-Atlantic ChapterPage 78 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE SILENT AUCTION BID SHEET2005 Truman State UniversityMid-Atlantic Alumni Chapter Silent AuctionItem:Faded Blue Truman Sweatshirt – Available in Large or X-LargeDonated by Patty’s University BookstoreStarting Bid: $10(Name)(Bid)Page 79 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationSAMPLE SILENT AUCTION THANK YOU LETTERPage 80 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationOTHER EVENT SUGGESTIONSThe following is a list of other events that have been put on by various chapters and the contactinformation for the chapter representative with expertise in the area.Community Service Events• Race for the Cure (Arizona Chapter)Cultural or Educational Events• Lyceum Series (Kirksville Chapter)• Botanical Center Reception (Iowa Chapter)• Museum Tour with Truman Professor as Guest Speaker (Mid-Atlantic Chapter)• Art Museum Tour & Reception with Truman Professor (Iowa Chapter)• Science Center Reception with IMAX Movie (Iowa Chapter)Networking Events• Legislative Reception (Mid-Missouri Chapter)Social Events• Happy Hours (Mid-Atlantic Chapter) (Chicago Chapter) (Houston Club) (Mid-MissouriChapter)• Ronza Night (Iowa Chapter) (Colorado Chapter) (Kansas City Chapter) (Arizona Chapter)(Mid-Atlantic Chapter)• Wine Tastings (Arizona Chapter) (Iowa Chapter) (Mid-Missouri Chapter) (Chicago Chapter)• Trail Hike (Arizona Chapter)• Pub Crawl (St. Louis Chapter)• Riverboat Sightseeing Dinner Cruise (Mid-Atlantic Chapter)• Bowling Night (Kansas City Chapter)• Trivia Night (St. Louis Chapter)• Dinner & a Movie (Arizona Chapter)• Dinner & Mystery Theatre (Colorado Chapter)• Camping Trip with Interns (Mid-Atlantic Chapter)• Hayride & Wiener Roast (Iowa Chapter)• Quiz Night (Arizona Chapter)• Fun Golf Tournament & Picnic, not for scholarship fundraising (Iowa Chapter)• Texas Hold ‘Em Tournament (Mid-Atlantic Chapter)• Evening at the Improv (Mid-Atlantic Chapter)• Family Night at Game Works (Chicago Chapter)Sporting Events• Major League Baseball Game (Arizona Chapter) (Chicago Chapter) (Colorado Chapter)(Kansas City Chapter) (Kirksville Chapter) (Mid-Atlantic Chapter) (St. Louis Chapter)• Minor League Baseball Game (Chicago Chapter) (Colorado Chapter) (Iowa Chapter) (Mid-Missouri Chapter) (Dallas Chapter)• Truman Women’s Swim Team, NCAA National Swim Meet (Florida Club)• AHL Hockey Game (Iowa Chapter) (Chicago Chapter)• National Hockey League Game (Mid-Atlantic Chapter)• Truman Basketball Game (Iowa Chapter) (Kansas City Chapter)• Truman State University Bulldogs Football Game Tailgate (Kirksville Chapter)• St. Louis Blues/Washington Capitals Hockey Game (Mid-Atlantic Chapter)Page 81 of 95

TRUMAN STATE UNIVERSITY Alumni AssociationMISCELLANEOUS COMMUNICATION SAMPLESPage 82 of 95

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TRUMAN STATE UNIVERSITY Alumni AssociationLes Bourgeois is located just one mile off of Interstate 70 in historic Rocheport, Mo.Take the Rocheport Exit off Interstate 70 onto Highway BB. The winery (productionfacility) and gift shop are on the northeast at the exit. To arrive at the Wine Gardenand Bistro, follow BB just one mile. Signs will show the way!gÜâÅtÇ fàtàx hÇ|äxÜá|àç TÄâÅÇ| 9 YÜ|xÇwá exvxÑà|ÉÇThe Mid-Missouri Alumni Chapter invites you for wine and appetizersFriday, July 21, 20066 p.m.Les Bourgeois Wine Garden and Bistro14020 West Highway BBRocheport, Mo. 65279(573) 698-2133Winery (573) 698-2613Guests are welcome!The cost is only $5 for Mid-Missouri Alumni Chapter membersand $25 per person for non-members.Membership fees are $20 for single membership, $30 for joint membershipand are now due.You may join online, go to https://secure.truman.edu/alumni-s/membership.asp.Please RSVP by Thursday, July 6, 2006; call (800) 452-6678,(660) 785-4133 or e-mail alumnievents@truman.edu.Page 85 of 95

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TRUMAN STATE UNIVERSITY Alumni AssociationKirksville AlumniChapter Membersare invited to“Hello Dolly”A Kohlenberg Lyceum Series EventSaturday, March 1Reception at 6 p.m. in the Activities Room of theStudent Union Building“Hello Dolly” Performance at 7:30 p.m. inBaldwin AuditoriumLimited Reserved Complimentary SeatingRSVP to the Office of Advancement(660)785-4133 or (800) 452-6678E-mail: alumnievents@truman.eduPage 88 of 95

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